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Home My WebLink AboutORD 1987-006 CITY OF GRAPEVINE, TEXA� ORDINANCE NO. 87-06 AN ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS AMEND- ING THE 1985-86 BUDGET BY AMENDING ORDINANCE NO. 85- 52 PASSED ON SEPTEMBER 17, 1985 AND ORDINANCE NO. 86- 57 PASSED ON SEPTEMBER 16, 1986 AS PROVIDED BY THIS ORDINANCE AND EXHIBIT "A" ATTACHED HERETO; DIRECT- ING THE FILING OF THE AMENDMENTS TO THE 1985-86 BUDGET; PROVIDING A SEVERABILITY CLAUSE; P�.OVIDING AN EFFECTIVE. WHEREAS, the City Council of the City of Grapevine, Texas (the "City") adopted the 1985-86 Budget upon the passage of Ordinance No. 85-52 passed on �,;:.� September 17, 1985; and WHEREAS, by the adoption of Ordinance No. 86-57 passed on September 16, 1986, the City Council amended the 1985-86 Budget; and WHEREAS, the City Council finds and determines that it is necessary and in the best interest of the citizens of the City to make additional amendments to the 1985-86 Budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section l. That all of the above premises are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Section 2. That the 1985-86 Budget is hereby amended by amending Ordinance No. 85-52 and Ordinance No. 86-57 to reflect that the general fund revenue estimates are revised from $10,026,699 to $10,519,54�, and that the expenditure authorization is revised from $9,517,933 to $10,281,991, all as provided in Exhibit "A" attached hereto and incorporated herein for all purposes. �� Section 3. A true copy of this Ordinance amending the 1985-86 Budget shall be filed with the City Secretary and attached to the budget originally adopted and the City Manager is hereby directed to file or cause to be filed a `�� true copy of the amendments in the office of the County Clerks of Tarrant and Dallas counties. Section 4. If any section, article, paragraph, sentence, clause, phrase or word in this ordinance, or application thereto any person or circumstances is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of this ordinance and the City Council hereby declares it would have passed such remaining portions of the ordinance despite such validity, which remaining portions shall remain in full force and effect. Section 5. The fact that the present ordinances and regulations of the City City of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace, and general welfare of the inhabitants of the City of Grapevine, Texas creates an emergency for the immediate preservation of the public business, property, health, safety, and general welfare of the public which requires that this ordinance become effective from and after the date of its passage and it is accordingly so ordained. PASSED AND APPROVED this 3rd day of February , 1987. �-� ayor, City of rapevine, exas ATTEST: Cit Secretary, City of Grapevi Texas [SEAL] OVED AS TO FORM: City Attorney, City of evi e, e EXHIBIT "A" , PAGE 1 TO ORDINANCE NO . 87-06 � � ` MEMO TO: HONORABLE MAYOR AND MEMBERS OF ITY COUNCIL FROM: DENNIS E. DAWSON, CITY MANAGER � �:..�. RALPH SEELEY, DIRECTOR OF FINAN E SUBJECT: 1985-86 BUDGET REVISION ORDINANCE MEETING DATE: FEBRUARY 3, 1987 COUNCIL MEETING Recommendation Adopt an Ordinance amending the 1985-86 Budget Ordinance Funding Source No additional funds are requested. Adoption of this ordinance will simply clarify for the staff and Peat Marwick which numbers to use as budget figures in the Comprehensive Annual Financial Report (CAFR) . Background Information �� 1 . The 1985-86 Budget was revised by ordinance number 86-57 on September 16, 1986 . Exhibit "A" of the ordinance (copies ��a�� attached) simply revises the General Fund revenue estimate from $10, 026, 699 to $10, 715, 323 and expenditure �uthorization from $9,517, 933 to $10, 071 , 347 . 2. Prior to the time the budget amendment was presented to council the staff had prepared a detailed computer printout which reflected all of the line item adjustments that were contemplated in the staffs revision recommendations . The Budget ordinance numbers did not reflect the numbers inputted into the computer. During the preliminary audit review process, the Peat Marwick accountants realized that the summary numbers approved in the Ordinance 86-57 did not reflect the numbers in the computer. 3 . Column 2 Exhibit 1 (attached) presents revenue category totals and department expenditure totals as provided to the finance staff for input into the computer. Column 2 revenues total $10, 519, 548 , however, Ordinance 86-57 reflects a revised General Fund revenue totaling $10, 715, 323 . Similarly, column 2 expenditures total $10, 281 , 991 while the Ordinance expenditure totals equal �. ._,� $10, 071, 347. � EXHIBIT "A" , PAGE 2 TO ORDINANCE NO . 87-06 C 4 . In order that "legal" budget numbers can be used in the CAFR, the auditors have suggested that the staff request council adoption of a new ordinance which approves the � m numbers reflected below: Original �T== 1985-86 Proposed Adjustment Budget Revision Amount General Fund Revenues $10,026,699 $10,519,548 $492,849 General Fund Expenditures $ 9,517,933 $10,281,991 $764,058 5. Actual Expenditure were $599,244 less than the amount that will be reflected as the revised budget. Actual revenues will be $64, 886 less than the revised budget. Overall the actual Revenues will exceed actual expenditures by $534, 358 which is better than what was planned for in either the original or the revised budget. We stress that this Budget amendment is strictly a "housekeeping" chore and is necessary so that the auditing firm can use the amounts in the CAFR Budget columns that have been actually approved by council. No revisions other than those originally contemplated on September 16, 1986 are being requested. C A; �� .� � : C� EXHIBIT "A" , PAGE 3 TO ORDINANCE NO . 87-06 CITY OF GRAPEVINE ANRIYSIS OF 1985-86 BUDGET EXHIBIT 1 4ARIANCE 1985-86 1985-86 AMOUNT Of REV. BUDGET ORIGINAL REVISED BUDGET ACTUAL VERSUS BUD6ET BUDGET ADJUSTMENT EXPENDITURES ACTUAL REVENUES TAXES b,735,587 7,088,515 352,928 7,145,752 57,237 ,� ,,LICENSES & PERMITS 520,518 643,851 123,339 604,227 (39,630) FINES 764,375 831,665 61,290 849,003 17,338 CHARGES FOR SERVICE 148,250 175,605 521,355 142,210 (33,395) INTERGOVERNMENTAL 29B4O00 98,800 (199,200) b2,352 (3b,448) `��"MISCELLANEOUS REVENUE 1,459,969 1,081,106 (378,863} 1,051,118 (29,988j ------------------------------------------------------------------------------------------ TOTAL REVENUES 10,026,699 10,519,548 492,B49 10,454,662 (64,886) EXPENDITURES CITY MANAGER 281,d10 315,344 33,934 365,393 50,049 CITY COUNCII 21,412 54,788 27,316 88,429 33,641 CITY SECRETARY 84,143 87,714 3,571 80,684 (7,030) FINANCE 401,217 407,113 b,496 345,362 (62,351) MUNICIPAL COURT 212,994 222,514 9,520 204,Ob0 (18,454) POLICE 2,689,858 2,179,136 89,280 2,126,949 (52,189) FIRE 1,182,244 1,840,025 51,781 1,806,508 (33,517) PARKS & RECREATION 1,322,3�7 1,394,964 77,637 1,396,690 (3,214) LIBRARY 345,997 352,430 6,433 381,108 28,678 PLANNIN6 & ENGINEERING 54b,194 b28,110 81,316 659,412 31,862 STREET 1,461,150 1,839,028 371,878 1,257,46b (581,962) COMMUNITY DEVELOPMENT 356,387 355,223 (l,lb4) 370,526 15,303 ------------------------------------------------------------------------------------------ � TOTAL EXPENDITURES 9,517,433 10,281,991 764,058 9,682,747 (599,240) � INCREASE: �"''''"REVENUES OVER EXPENDITURES 508,7b6 231,557 (271,209� 171,415 534,358 ��nTuc•aiinnuni v DATE: 20-Jdn-SI � EXHIBIT "A" , PAGE 4 TO ORDINANCE NO . 87-06 � ORDINANCE NO. 86_57 �.... i i � AN ORDINANCE ADOPTING THE AMENDED BUDGET FOR THE CITY OF GRAPEVINE, TEXAS, FOR �.,.� • THE FISCAL YEAR BEGINNING OCTOBER 1, 1985 AND ENDING SEPTEMBER 30, 1986; AND DECLARING AN EMERGENCY BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: � Section 1. That the budget amendment presented by the City Staff on September 16 , 1986 is hereby approved for the fiscal year 1985-86 (see Exhibit "A" , attached hereto and made a part � hereof) . Section 2. The fact that the 1985-86 budget needed amend- ments and revisions to safeguard the financial requirements and abilities of the City requires that .this ordinance be effective upon its passage and adopted to preserve the public peace, pro- perty, health, and safety, and shall be in full force and effect from and after its passage and adoption, and an emergency is . hereby declared. • P�� PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF - � GRAPEVINE, TEXAS on this the 16th day of September, 1986 . �, APPROVED: ,,\�� ( r ' ., . _ . '�,.�• � �. Mayor 1: . �•. ATTEST: � i'•�' City Secretary , � ; APPROVED: City Attorney EXHIBIT "A" , PAGE 5 TO ORDINANCE NO. 87-06 , � ., *�-�� . . EXHIBIT "A" TO ORDINANCE NO. 86-57 NIII�'!0 T0: HONORABLE MAYOR & N�ERS � CITY COUNCIL FROM. � DENNIS DAWSON, CITY I�,ANAGER.i ;��.� L�IILLIAM L. WHITE, DIREC.'I'OR OF FINANCE - SUBJECT: ORDINANCE ADOPTING 1985-86 REVISID BUDGET N�rING DATE: SEP`I'II�ER 16, 1986 . � RECOr�tDATION: ADOPT 1985-86 REVISID BUDGEr � BACKGROUI�'D: In orcer for the revised 1985-86. Budget to become the official ` budget, it inust be adopted by ordinance. �� A brier su�nary of the revised budget is as follows: • Rr,-'V�VLTES 1985-86 Revised ChanQe General F�nu $10,026,699 $10,715,323* $688,624 Utility F�z:.d 5,472,836 6,031,529 558,693 . Golf Course Ftiuid 641,635 709,967 68,332 Convention & Visitors Bureau 1,835,112 1,697,219 [137,893] Debt Service F1ind 1,931,682 1,931,682 -0- EXPII�TDIT[JRES � 1985-86 Revised Chancte General Ftiuld $ 9,517,933 $10,071,347* $553,414 Utility F'Luid 4,886,658 5,039,384 152,726 Golf Course F�nd 553,817 522,637 [31,180] ("'�"" Convention & Visitcrs ' Bureau 2,299,746 2,264,559 [35,187] Debt Service F�nd 1,931,758 1,929,908 [1,850] C�. t .