HomeMy WebLinkAbout2014-06-03 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, JUNE 3, 2014
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:15 p.m.
Dinner - City Council Conference Room
7:30 p.m.
Call to Order - City Council Chambers
7:30 p.m.
Regular Meeting - City Council Chambers
CALL TO ORDER: 7:30 p.m. - City Council Chambers
INVOCATION: Council Member Roy Stewart
PLEDGE OF ALLEGIANCE: Boy Scout Troop 328
CITIZENS COMMENTS
1. Any person who is not scheduled on the agenda may address the City Council
under Citizens Comments by completing a Citizen Appearance Request form
with the City Secretary. In accordance with the Texas Open Meetings Act, the
City Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATION
2. Departmental update from Administrative Services.
NEW BUSINESS
3. Consider an ordinance amending the Grapevine Code of Ordinances,
Chapter 17 Peddlers and Solicitors and take any necessary action.
4. Consider renewal of an annual contract for mosquito control ground spraying
services with Vector Disease Control International, LLC through an Interlocal
Cooperative Agreement with Tarrant County, Texas and take any necessary
action.
5. Consider a resolution authorizing a sole source purchase of custom Christmas
decorations for the City's Christmas Capital of Texas display from Gaylord Texan
Resort & Convention Center and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
JUNE 3, 2014
PAGE 2
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations.
6. Consider award of an Informal Request for Quote for two HVAC roof top units to
CJ Services for the Convention Center. CVB Executive Director recommends
approval.
7. Consider renewal of an annual personal services contract with Regent Services
for janitorial services. Public Works Director recommends approval.
8. Consider a resolution authorizing the purchase of playground equipment for
Lakeview Park from webuildfun, inc. /Miracle Recreation Equipment Company
through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard). Parks & Recreation Director recommends
approval.
9. Consider an Adopt -An -Area agreement with Jay Johnson's Boot Camp Fitness
for a portion of William D. Tate Avenue. Parks & Recreation Director
recommends approval.
10. Consider the minutes of the May 6, 2014 City Council meetings as published.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open
session following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at
817.410.3182 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd
day of June, 2014 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Roy Stewart
Darlene Freed
Mike Lease
Chris Coy
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
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Mayor Tate called the meeting to order at 7:32 p.m.
INVOCATION
Council Member Roy Stewart delivered the Invocation.
PLEDGE OF ALLEGIANCE
Boy Scout Troop 328 posted the colors and led the Pledge of Allegiance.
ITEM 1. CITIZENS COMMENTS
A. Mr. Carl Young, 4113 Meadow Drive, addressed the Council relative to the City
purchasing Christmas decorations from the Gaylord Texas Resort & Convention Center.
ITEM 2. PRESENTATION, ADMINISTRATIVE SERVICES DEPARTMENTAL
UPDATE
Administrative Services Director John McGrane presented a departmental update by
highlighting one accomplishment from Municipal Court, Accounting and Finance, Risk
06/03/14
Management, Housing Authority, Purchasing, Budget, Human Resources, and the Golf
Course, in addition to noting other departmental successes.
ITEM 3 ORDINANCE AMEND CODE OF ORDINANCES,_ _CHAPTER 17
PEDDLERS AND SOLICITORS
City Secretary Brown noted the City had been contacted by a permit holder requesting
an extension of the 5 p.m. solicitation curfew and then presented an ordinance
amendment to the Code of Ordinances, Chapter 17 Peddlers and Solicitors relative to
extending hours of soliciting to comply with Court opinions on solicitation curfews,
prohibiting soliciting or peddling of a residence listed on the do -not solicit list and
authorizing the creation a "Do -Not Solicit List ". Current hours for soliciting are from 9
a.m. to 5 p.m. and the new ordinance would allow 9 a.m. to dusk (30 minutes after
sunset).
The do -not solicit list operates much like the National Do Not Call Registry, allowing
residents or household occupants to register their address online with the City to reflect
their decision not to accept visits from solicitors. Solicitors are responsible for viewing
the weekly updated list posted on the City's website.
Following discussion, Mayor Pro Tern Wilbanks offered a motion to approve the
ordinance as presented. Council Member Freed seconded the motion which prevailed
by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ORDINANCE NO. 2014 -30
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ANNUAL CONTRACT
Environmental Manager Dewey Stoffels recommended approval to renew an annual
contract for mosquito control ground spraying services in an estimated amount not to
exceed $42,000.00 with Vector Disease Control International, LLC through an Interlocal
Cooperative Agreement with Tarrant County, Texas. Mr. Stoffels then reviewed the
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06/03/14
West Nile Virus Response Plan that was used last year, which includes spraying in the
case of a positive sample.
Council Member Coy, seconded by Council Member Stewart, offered a motion to
approve the renewal of the contract. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
ITEM 5. RESOLUTION, AUTHORIZE SOLE SOURCE PURCHASE OF CUSTOM
CHRISTMAS DECORATIONS
Parks & Recreation Director Kevin Mitchell presented detailed pricing information on the
requested sole source purchase of custom Christmas decorations from Gaylord Texan
Resort & Convention Center. This item was tabled at the May 20 meeting for additional
information.
Based on images presented at the April 1 st Workshop, the Gaylord Texan has designed
and will fabricate a custom "Christmas Capital of Texas" entry sign for use in the
downtown area. Gaylord Texan has also offered to sell the City refurbished, custom
painted decorations at a fraction of market cost. Mr. Mitchell recommended approval of
a resolution authorizing the sole source purchase of custom Christmas decorations from
the Gaylord Texan in an amount not to exceed $31,349.00. Mr. Mitchell then answered
questions relative to remaining purchases for this fiscal year, proposed purchases for
the FY2015 budget and a decoration concept plan.
Following discussion, Council Member Freed offered a motion to approve the resolution
authorizing a sole source purchase of custom Christmas decorations. Council Member
Spencer seconded the motion which prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014 -46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
APPROVE THE SOLE SOURCE PURCHASE OF AN
OUTDOOR CHRISTMAS SIGN AND PROVIDING AN
EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
3
Council for full discussion. Approval of the
Manager, or his designee, to implement
recommendations. There were none.
06/03/14
consent agenda authorizes the City
each item in accordance with Staff
Item 6. Award Informal Request for Quote for HVAC Roof Top Units
CVB Executive Director recommended approval of the award of an Informal Request for
Quote for two HVAC roof top units in an amount not to exceed $16,403.00 to CJ
Services for the Convention Center.
Motion by Council Member Stewart, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 7. Renew, Personal Services Annual Contract for Janitorial Services
Public Works Director recommended approval of the renewal of an annual personal
services contract with Regent Services for janitorial services limited to the budgeted
amount not to exceed $226,000.00. This is the second renewal of the four optional,
one-year renewals available.
Motion by Council Member Stewart, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 8. Resolution, Authorize Purchase of Lakeview Park Playground Equipment
Parks & Recreation Director recommended approval of a resolution authorizing the
purchase of playground equipment for Lakeview Park in an amount not to exceed
$75,000.00 from webuildfun, inc./Miracle Recreation Equipment Company through an
Interlocal Participation Agreement with The Local Government Purchasing Cooperative
(Buyboard).
Motion by Council Member Stewart, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
RESOLUTION NO. 2014-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
M
06/03/14
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE PLAYGROUND EQUIPMENT THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 9. Adopt -An -Area Aqreement for portion of William D. Tate Avenue
Parks & Recreation Director recommended approval of an Adopt -An -Area Agreement
with Jay Johnson's Boot Camp Fitness for a portion of William D. Tate Avenue from
Mustang Drive to the Church at the Cross, near Timberline Drive.
Motion by Council Member Stewart, seconded by Council Member Spencer, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
Item 10. Consideration of Minutes
City Secretary recommended approval of the minutes of the May 6, 2014 City Council
meetings as published.
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
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Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to
adjourn the meeting at 8:38 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 17th day of June, 2014.
di
William D. Tate
c
Mayor
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1. 1
ATTEST:
s
Jodi Brown
City Secretary