HomeMy WebLinkAbout2020-06-25 Regular Meeting.GRA 'IN E
T E A
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GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JUNE 25) 2020 AT 430 P.M.
GRAPEVINE CITY HALL
CITY MANAGER'S OFFICE CONFERENCE ROOM
200 SOUTH MAIN STREET
CALL TO ORDER: 4:30
CITIZEN COMMENTS
1. Any person who is not scheduled on the agenda may address the Board of
Commissioners under Citizen Comments or on any other agenda item by completing
a Citizen Appearance Request form with the Executive Director. A member of the
public may address the Board of Commissioners regarding an item on the agenda
either before or during the Board's consideration of the item, upon being recognized
by the Chair of the Board or upon the consent of the Board. In accordance with the
Texas Open Meetings Act, the Board is restricted in discussing or taking action during
Citizen Comments.
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ON
2. Status of Grapevine Housing Authority
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through June 22, 2020
NEW BUSINESS
3. Consideration of the minutes from the May 28, 2020 meeting and take any necessary
action.
4. Consideration and approval of Resolution No. 20-05 to authorize the Executive
Director to enter into a contract with John Blakeway, CPA.
5. Consideration and approval of Resolution 20-07 to authorize the Executive Director
to enter into a contract with Preservation Tree.
6. Consideration and acceptance of the May 2020 monthly financial statements and
take necessary action.
ADJOURNMENT
In accordance with the Open Meeting Law, Texas Government Code, Chapter 551 � I
hereby certify that the above agenda was posted on the official boards at Grapevine City
Hall, 200 S Main Street and on the City's website on June 22, 2020 by 4:30 p.m.
Jan BrettExe uvtilve Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 2 th day of June
2020 in the City Managers Conference Doom, Second Floor, 200 South Main Street, with the following members
present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident ident Commissioner
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell City Council Liaison
,Jane Everett Executive Director
CALL TO ORDER
Chairperson Troeger called the meeting to order at :o p.m.
Item #1. Citizen Comments
No Citizen comments.
Item #2. Report of the Executive Dire t r.(Information l Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through June 22, 2020.
B. Ca ital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects. The
2018 Capital Fund is closed. Grapevine Housing is spending funds from the 2019 and 2020 Capital Fund
grants.
C. Deport of Public Housing Activity and Issues
The housing office remains closed to the public. The staff works out of the office Monday — Wednesday and
Friday and works from home on Thursdays.
The Executive Director gage an update on the waiting list and anticipates opening the waiting list for the
efficiency unit only the end of July.
IllFlly Rl 1 ,I l
Item #- Consideration of the minutes from the Mav 28. 2020 r eetlno and take anv necessary+ action.
The Board was provided the minutes from the May 28, 2020 meeting for approval.
Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to accept the May 28, 2020 minutes as
presented.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #4 - Consideration and approval of Resolution No. 20-06 to authorize the Executive Director to enter into a
contract with John Blakeway, CPA.
The Board was presented with a bid for annual audit services for December 31, 2019.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to approve Resolution No. 20-06 to
authorize the Executive Director to enter into a contract with John Blakeway, CPA.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #5 - Consideration and ai)r)roval of Resolution No. 20-07 authorizina the Executive Director to enter into a
contract with Preservation Tree,
The Board was presented with bids for annual tree maintenance. Commissioner Rice suggested the Executive
Director speak with the tree company regarding the emerald ash borer beetle which is threatening ash trees in
Tarrant County. The housing authority may have to treat the ash trees or remove them from property,
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to approve Resolution No. 20-07
authorizing the Executive Director to enter into a contract with Preservation Tree
Ayes: Troeger, McHugh, Rice. -Anderson & Rhodes -Cantu
Nays- None
Motion passed -
Item #6 - Consideration and accer)tance of the Mav 2020 monthIv financial statement and take necessary action
The Board was presented with electronic copies of the May 2020 monthly financial statement
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the May 2020 monthly financial
statement.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays- None
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned,
Ayes- Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed. Meeting adjourned at 4:46 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 25TH DAY OF JUNE 2020.
APPROVED.-
LLndct_
Linda Troeger, Chair
ATTEST:
&f-e
e Evereff
Executive Director