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HomeMy WebLinkAbout1985-11-05 Regular Meeting� � s � ; i AGENDA CITY OF GRAPEVINE, TEXAS ' REGULAR CITY COUNCIL MEETING , � TUESDAY, NOVEMBER 5, 1985 AT 7 : 30 P.M. '; `' COUNCIL CHAMBERS - 413 MAIN STREET '; ; I . CALL TO ORDER II. INVOCATION: Council Member Shane Wilbanks x ry III . CITIZENS REQUESTS z � IV. PRESENTATION � � Director of Parks & Recreation to present plaque of ; appreciation to the Grapevine Garden Club. ; V. CONSENT AGENDA � Consent items are deemed to need little Council delibera- ' tion and will be acted upon as one business item. Any s member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda ` and placed before the Council for full discussion. $ � Approval of the consent agenda authorizes the City Manager, � or his designee, to implement each item in accordance with Staff recommendations. A. Consideration of the minutes of the meetings of � September 17 & 24 and October 1 & 22 , 1985. City � ; Secretary recommends approval. B. Consider awarding the bid for the construction of a parking lot at the new library facility. Public Works Director recommends award to the low bidder in the amount of $333 , 683 . 00. � C. Consideration of an ordinance amending Appendix E of � the City Code to require the new street light standards � to apply to new developments only and not existing ! developments. Public Works Director recommends approval. D. Consideration of Change Order No. 1 relative to the Hall-Johnson Road 12-inch water line contract. Public Works Director recommends approval in the amount of $71, 061 . 65 to connect a 12-inch water line on Mustang Drive to the overhead storage tank. VI . OLD BUSINESS ' City Council to consider an ordinance amending personnel procedures relative to overtime for certain golf course employees. VII . NEW BUSINESS A. City Council to consider a presentation relative to the City' s insurance policies and take any necessary action. B. City Council to consider the City' s vote for the Board of Directors of the Tarrant Appraisal District. C. City Council to consider a resolution authorizing the City Staff to coordinate the purchase of mobile data terminals with the Cities of Bedford & Hurst. � � � i �I i D. City Council to consider a resolution declaring certain real property as surplus and authorizing advertisement for bids for sale of same. E. City Council to consider a request to postpone the public hearing relative to concrete street requirements (set for Nov. 12) and take any necessary action. F. City Council to consider list of periphery streets and schedule for development of same. ; VIII . MISCELLANEOUS REPORTS AND/OR DISCUSSION IX. ADJOURNMENT � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S . , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SES- a SION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 1ST DAY OF NOVEMBER, 1985 AT 3 : 00 P.M. ',, � $ City ecretary�� i � ; �: a. � £ � � � � STATE OF TEXAS COUN'i'Y OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of Nov�nber, 1985 at 7:30 p.m. in the Council ChambPxs, 413 ! Main Street, with the following members present to-wit: Ted R. Ware Mayor Pro Tem Marion Brekken Council Member Jim Glynn Council Member Sharron Spencer Council Member C. Shane Wilbanks Council Member constituting a quortun, with Mayor Tom Pa�ers and Council Me.mber Ron Dyer � absent, with the following members of the City Staff: Kelvin Knauf Assistant City Manager John F. Boyle, Jr. City Attorney Karen Spann City Secretary C.ALL TO ORDER The meeting was called to order by Mayor Pro Tem Ware. INVOCATION Council MPSnber Wilbanks delivered the Invocation. PLAQUE OF APPRF)CIATION, GRAPEVINE GARDIIQ CZUB The first order of business was for the Director of Parks & Recreation to present a plaque of appreciation to the Grapevine Garden Club. Mr. Kevin Conklin acknawledged appreciation for the efforts of the Grapevine Garden Club in coordinating and planting the landscaping at the municipal facility located at 307 West Dallas Road. He then made a plaque presentation to Mrs. Joetta King and Mrs. Gail Brown, who represented the Garden Club. CONSENT AGENDA ; The next order of business was for the City Council to consider the consent agenda it�ns, which were deemed to need little deliberation and were acted upon as one business item. Mayor Pro Tem Ware asked if there was any member of the audience or the City Council who wished to remove an item fran the consent agenda for full discussion. For clarification purposes, it was deter- mined to withdraw Consent Item D relative to a change order on the Hall-Johnson water line contract. Consideration of the Minutes City Secretary rec�aided approval of the minutes of the meetings of September 17 & 24 and October 1 & 22, 1985 as published. Motion by Council Member Brekken and seconded by Council M�ember Spencer to approve as reccxrn�nded prevailed by the ensuing vote: { Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks � Nays . None � Absent: Pow�ers & Dyer Bid Award, Boulevard Entrance and Parking Lot for New Library Facility Public Works Director recamtended award of the bid for the construction of the boulevard entrance off of Main Street and the garking lot at the new library � facility to Calvert Paving Corporation for their low bid amount of j $333,683.00. Motion by Council Me.mber Brekken and seconded by Council Member Spencer to � approve as rec�nded prevailed by the ensuing vote: ; , i � :� :j 7 "• 11/5/85 ' � � .� ' , � Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks ,, Nays . None � Absent: Powers & Dyer ; , � � � Ordinance, Amend Street Light Standards ,� � Public Works Director reccxmiended approval of an ordinance amending Appendix E ; � of the City Code to require the new street light standards to apply to new � develognents only and not existing develognents. ` a ' i � The caption of the proposed ordinance was presented for the record. � f � Motion by Council Member Brekken and seconded by Council Member Spencer to � approve as recomnended prevailed by the ensuing vote: � � Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks � � Nays : None z :, Absent: Pawoers & Dyer i ; F � ORDINANCE NO. 85-69 E � « � AN ORDINANCE OF THE CITY OF GRAPEVINE, ; � TEXAS AMIIJDING APPIIVDIX E, ARTICLE II, ` ITII�I 10.1 RELI�TIVE � STRE�r LIC�iT �i STANDARDS; REPEALING ALL INCONSISTIIVT ' ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; D�CLARING AN II�RGIIVCY AND € PROVIDING AN EEFDCTIVE DATE � , CHANGE ORDER, H�I�L-JOHNSON 12-INCH WATER LINE CONTRACT The next it�n considered by the City Council was a change order relative to the Hall-Johnson Road 12-inch water line contract. � Public Works Director Jim Baddaker advised of his intent to chan e order the � g ' Hall�ohnson water line contract to include connection of a 12-inch water line t � in Mustang Drive to the ne�a overhead storage tank. Issuance of a change order � to the Hall-Johnson project, which was bid in the Stmaner of 1985, would save a� the cost of going out for bids on the Mustang project and w�uld extend a � � favorable cost per square foot. The contractor on the job is IInerald Services, Inc. , and the change order amount is an increase of $71,061.65. `£ � k City Attorney John Boyle offered co�nts supporting the contract change. ; , A motion was then made by Council MPSnber Glynn to approve the change order to the Hall-Johnson 12-inch water line contract in the amount of $71,061.65. Council Nlember Brekken seconded the motion, which prevailed by the following vote: 4 Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks i Nays . None Absent: Pawers & Dyer �; DISCUSSION, FAIR LABOR STANDARDS ACT, EFFECT OF RECIIVT LEGISLATION ON OVE�.PIME � The next order of business was for the City Council to consider an ordinance ' amending personnel procedures relative to overtime for certain golf course " �nployees. � x Assistant City Manager Kelvin Knauf reviewed recent changes in Federal � legislation which would allow the City to offer ccanpensatory time off rather � than mandatory overt�me pay to municipal �nployees. Due to this amenc7ment of = the Fair Iabor Standards Act, City Staff rec�nded the City Council take no action relative to overtime procedures for assistant golf pro personnel. He briefly reviewed a calculation of total overtime costs. (This matter had been tabled fran previous consideration on October 1, 1985.) ' City Attorney John Boyle offered c�nts relative to the impending pa.ssage of said legislation, and Council discussion ensued. 1 No formal action was taken by vote of the City Council. f � r fi \�� �k` 11/5/85 II� , i ' PRESENTATION, INSURANCE COVERAGE & PREMIUMS ; i ; The next order of business was for the City Council to consider a presentation j relative to the City's insurance policies and take any necessary action. � IAssistant City Manager Kelvin Knauf noted the recent turnx�il in the insurance i market for municipalities and added that the City's insurance pre�nituns had jincreased substantially fran the prior year. ! Mr. Dan Frazier, representing the City's agent of record Diversified Insurance Service, then gave a lengthy presentation. He reviewed the general liability, � wr�rker's compe.nsation, c�rcial auto, and umbrella policies and the reasons � for increased costs. I' During the ensuing discussion, it was noted that 1984 premitnns totaled {i $234,345, with proposed 1985 premiums being $384,164. Also discussed were j changes in coverage. � City Staff was then directed to prepare a report for Council consideration ; which wr�uld include insurance cost figures and City funds available. A ccanparison of the possibility of self-insurance was also requested. The i matter was postponed for consideration on November 19, 1985. � RESOLUTION, VO'I'E FOR TARRANT APPRAISAL DISTRICI' BOARD OF DIRECI'ORS I IThe next order of business was for the City Council to consider the City's ' vote for the Board of Directors of the Tarrant Appraisal District. � � City Secretary Karen Spann advised of the procedure for electing persons to ; serve on the 5 member Board of Directors for the county tax appraisal district. She continued that the City Manager had contacted several area cities and school districts and recommended the City of Grapevine cast all of � its allotted 52 votes for Mr. Gaylon Mayfield to serve on the Board. The i caption of the proposed resolution was then read for the record. J j There being little discussion, Council M�ember Wilbanks made a motion to adopt ' the resolution casting the City's votes for Mr. Mayfield. Council Member � Glynn offered a second to the motion, which prevailed by the following vote: ; Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks `I Nays . None � Absent: Pa�rs & Dyer � RESOLUTION N0. 85-53 1 I i A RESOI�JTION OF THE CITY OF GRAPEVINE, j TEXAS CASTING VO'I'ES FOR Tf� EL,�t'ION OF A CANDIDATE Z�0 SERVE ON TF� TAFtRANT COUN'I'Y � TAX APPRAISAL DISTRICT BOARD OF DIRDCTORS i ' AGRF.F��1T FOR PURCHASE OF MOBILE DATA Z�, POLICE DF�PARTMENT � l 1 � � The next order of business was for the City Council to consider a resolution j authorizing the City Staff to coordinate the purchase of mobile data terminals j with the Cities of Bedford & Hurst. � Police Chief H. A. Deggans advised that the purchase of 12 mpbile data ' terminals had been approved in the 1985-86 budget. He wished to coordinate 1 the purchase with the cities of Bedford and Hurst in order to reduce the per- i , unit cost. Dollar savings were also addressed. During the ensuing deliberation, it was noted that the City Attorney � recamiended the Council authorize the drafting of a purchase agreement for x consideration by all three cities and authorize a Staff c�nittee consisting of the City Manager, Chief of Police, and City Attorney to execute the ' � agreement. Staff will return to Council for bid award. � � 'I A motion was then made by Council Member Spencer to authorize the drafting and 1 execution of said agreentient as outlined by the City Attorney. Council Member � Wilbanks seconded the motion, which prevailed by the ensuing vote: ; I i i � �3� i � �I � ;� 1 � 11/5/85 �I , � ' .� � Ayes . Ware, Brekken, Glynn, Spencer, & Wilbanks Nays . None � Absent: Powers & Dyer � RESOLUTION, SURPLUS RE�1L PROPERTY, FORMER WELL SITES a � ' � The next order of business was for the City Council to consider a resolution � declaring certain real property as surplus and authorizing advertisesnent for � bids for sale of same. � Public Works Director Jim Baddaker reported the City owned two water well � � sites which had not been operational for several years--one being located on � Camelot Drive, Lot 9, Block 1 of Canterbury Village, and the other located off � � of Lakeview Drive, Lot 6, Block 2, Shore View Estates. He rec�nded the o Staff be authorized to advertise for bids for the sale of these lots and � outlined proposed conditions of sale. � � � Discussion follow�d with questions being raised about the sites, bid � procedures, and the possibility of an appraisal for the properties. The City � Secretary then read the caption of the proposed resolution. � � Council Nlember Glynn offered a mr�tion that the resolution be adopted. The � motion, seconded by Council Member Brekken, prevailed by the ensuing vote: � �' Ayes . Ware, Brekken, Glynn, Spencer, & Wilbarilcs � Nays . None � Absent: Powpxs & Dyer � c � RESOLUTION NO. 85-54 �, � � A RESOLUTION OF THE CITY COUNCIL OF Tf� � CITY OF G�PEVINE, TEXAS, DECLARING � CEF�rAII�1 PROPFR'I'Y SURPLUS AND AUTHORIZING K THE CITY STAFF TO ADVEKI'ISE FOR BIDS FOR � SAI�E OF SAID PRfJPER'1'Y � � � i DISCUSSION, POSTPONII�'!' OF CONCREI� STRE�.P PUBLIC HEARING 4 � The n�t it�n before the City Council was to consider a request to postpone � the public hearing relative to concrete street requirements (currently set for � Noven�r 12) and take any necessary action. � � � Mr. Baddaker reported that a letter had been received fran Mr. Charles S�ioot � representing the Texas Hot Mix Asphalt Pavement Association requesting post- � poneme.nt of the public hearing relative to concrete street requirements. Due Y to the fact that the date conflicted with State highway departrnent activities f and the City of Fort Worth was also considering the matter, postponement was � requested. � � During the ensuing discussion, Mr. Baddaker reviewaed information received fram � Fort Worth w�rkshops and deliberations concerning the merits of concrete � streets. He rec�nded consideration of the capital recovery fee analysis �: also be rescheduled. � � [ A motion was then made by Council Member Wilbanks to postpone (1) the public hearing relative to concrete street requirements and (2) the capital recovery � fee analysis until the next regular meeting on November 19, 1985. Council N1�znber Glynn seconded the motion, which prevailed by the following vote: � � Ayes . Ware, Brekken, Glynn, Spexicer, & Wilbanks � � Nays . None '� Absent: Powers & Dyer � REVI�nI STAFF RECONA�IENDATION FOR IlKPT��rATION OF PERIPHERY STRE�r ORDINANCE ' The next order of business was for the City Council to consider a list of � periphery streets and schedule for develognent of same. � Public Works Director Jim Baddaker noted the location of scgne recently �! approved subdivisions and his reccarmendation concerning the periphery street �; ordinance--whether the funds for develognent of the street should be escrowed �' or whether the developer should be required to construct the roadway. The � � �: , (4) r 11j5/85 subdivisions addressed were Banyan Place; A. F. Leonard Additian, Lot 3, Block I; Windmill Estates, Lots 42-45, Block l; 5hadc�v Glen Phase II; and the Wes�w�od Addition. ', A lengthy deliberation ensued cancerning the equity o� the existing periphery street ordinance. Basing the reguire.m�.nts on traffic i�mpact as oppased �.o I street �rontage was discussed. Assessment af adjoining property awners as well as passible alternatives and changes in the periphery street ordinance were addressed. , The City Council directed the City Staff ta study possible alternatives �o make the periphery street ardinance a more equitable tool far street ; i�roveme.nts. The City Council also requested �hat they revi.e�w and approve Sta�f periphery stree�. rect�mendatians on an individual case basis. No formal action was taken by the City Council. MISt'x�I�NIX?US REFX3RTS ANDJOR DISCUSSION ' Miscellaneaus reports included ar� update af the Dave Road street i.mprovement ! project fran Park Boulevard we�t to K�mball Road. Public Works Di.rector Jim Baddaker alsa solicited the Council"s guidance cancernir�g the location af the � Heritage Avenue north--south arterial as it crosses Timberline Drive. There ; was approxim�.tely 64-feet difference be�en the site plan map and the legal descriptions approved during subsequent rezonings. The general concensus was to accept the location as designated by the legal descriptions, the wes�ernnlost location. ADJOURNN1FJfi� There being no further discussion, a m�tion to adjourn the mee�ing was offered by Council M�mber Spencer. Council M�r Wilbanks seconded the mr�tion, which ; prevailed by the following vat�: Ayes : Ware, Brekken, Glynn, Bpencer, & Wilbanks Nays . None Abserit: Paa�rs & Dyer PASSF..D AND APPROVID BY THE CITY CQUNCIL OF TI� CITY OF C'=RAPEVII�lE, TEXAS on ' this the 19th day of November , 19$5. APPROVID: Mayt�r � A'I�I'.E'.ST: 1 Cit Secretary ' � � € � � , � ; i � i I , I ��j � � �