HomeMy WebLinkAbout2020-07-21 Joint Meeting"rRAP YINE
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
TUESDAY, JULY 21, 2020
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City
Council and Planning and Zoning Commission will conduct the meeting scheduled at 7:30 pm on
July 21, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order
to advance the public health goal of limiting face-to-face meetings (also called "social distancing")
to slow the spread of the Coronavirus (COVID-19). The Mayor, Members of City Council and
Planning and Zoning Commission Members may attend this meeting in person.
There will be no public access to the location described above. The meeting will be
livestreamed on the City's website at www.grapevinetexas.gov.
This supplemental written notice, the meeting agenda, and the agenda packet are posted online at
www.grapevinetexas.gov.
The public toll-free dial -in number to participate in the telephonic meeting is 1-210-469-4097. The
audio conference PIN is 212 901 780#.
The public will be permitted to offer public comments telephonically as provided by the agenda and
as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, July 20,
citizens can submit a Citizen Appearance request form from the City's website at
https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those
that have submitted a form will be called on to speak in the order the forms were received. The
deadline to submit requests will be 5:00 pm on Tuesday, July 21.
Written comments can also be submitted via email to Susan Batte at
sbatteCcD_grapevinetexas.gov. All comments will be provided to City Council and the
Planning and Zoning Commission and made part of the record.
A recording of the telephonic meeting will be made, and will be available to the public in accordance
with the Open Meetings Act upon written request.
6:45 p.m. Dinner — City Council Conference Room
7:15 p.m. Call to Order of City Council Meeting — City Council Chambers
7:15 p.m. Executive Session — City Council Conference Room
7:30 p.m. Joint Regular Meeting — City Council Chambers
CALL TO ORDER: 7:15 p.m. — City Council Chambers
EXECUTIVE SESSION:
City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Dennis Luers
JOINT PUBLIC HEARINGS
3. Planned Development Overlay PD20-01 (Pecan Ridge Addition) and Preliminary
Plat of Lots 1-8, Block A, Pecan Ridge Addition — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by SWC Building LP requesting a planned development overlay to deviate from,
but not limited to, lot depth, ROW width and radius, and front yard setback. The
subject property is located at 1708 Dunn Street and is currently zoned "R-7.5"
Single Family District.
4. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse) — City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Thiel & Thiel Inc. requesting a conditional use permit
to allow for the possession, storage, retail sale, and on -premise consumption of
alcoholic beverages (beer, wine and mixed beverages), outside dining, and
outdoor speakers in conjunction with a golf course clubhouse. The subject
property is located at 3800 Fairway Drive and is currently zoned "GU"
Governmental Use District.
5. Zoning Change Application Z20-01 and Conditional Use Permit CU20-12 (EI Super
Express) — City Council and Planning and Zoning Commission to conduct a public
City Council July 21, 2020 Page 2
hearing relative to an application submitted by Rafeal Mora Deniz requesting to
rezone 1.18 acres from "LI" Light Industrial District to "CC" Community Commercial
District. The applicant is also requesting a conditional use permit to amend the
previously approved site plan of CU95-34 (Ordinance No. 1996-00) to allow for the
possession, retail sale, storage, and off -premise consumption of alcoholic
beverages (beer and wine only), and outside seating in conjunction with a
convenience store. The subject property is located at 2151 Ira E. Woods Avenue.
Planning and Zoning Commission to recess to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
Cy11111rA211►[4Z•7►TAi ll210111109
6. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council's consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. In accordance with the Texas Open
Meetings Act, the City Council is restricted in discussing or taking action during
Citizen Comments.
PRESENTATIONS
7. Emergency Management Coordinator to present update on COVID-19 pandemic.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
8. Consider the purchase of roof rehabilitation and restoration services and from
Weatherproofing Services for the Palace Arts Center — Lancaster and Ordinance
No. 2020-029 appropriating funds. Convention and Visitors Director recommends
approval.
9. Consider the award of an annual contract for drug testing and occupational health
services with Concentra Health Services. Human Resources Director
recommends approval.
City Council July 21, 2020 Page 3
10. Consider the purchase of additional virtual desktop infrastructure server storage
from Unique Digital. Chief Technology Officer recommends approval.
11. Consider the purchase of two hosts for new virtual desktop infrastructure (VDI)
environment server storage from General Datatech, LP. Chief Technology Officer
recommends approval.
12. Consider the purchase of Koha integrated library system by Bywater Solutions,
and procurement of all integrated library system requirements to replace the
current integrated library system. Library Director recommends approval.
13. Consider the purchase of communications equipment and services for the
Grapevine Public Safety Dispatch Center from Motorola Solutions for the Police
Department. Police Chief recommends approval.
14. Consider the renewal of an annual contract for preventative roof maintenance with
Tremco/Weatherproofing Technologies, Inc. Public Works Director recommends
approval.
15. Consider the renewal of annual contracts for equipment rental services to Fox
Rental and RDO Equipment. Public Works Director recommends approval.
16. Consider a sole source purchase of a pump repair at Dove 2 Lift Station from
Precision Pump Systems. Public Works Director recommends approval.
17. Consider the minutes of the July 7, 2020 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
18. Planned Development Overlay PD20-01 (Pecan Ridge Addition) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2020-033, if applicable, and take any necessary action.
19. Preliminary Plat of Lots 1-8, Block A, Pecan Ridge Addition — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action.
20. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse) —
Consider the recommendation of the Planning and Zoning Commission and
Ordinance No. 2020-030, if applicable, and take any necessary action.
City Council July 21, 2020 Page 4
21. Zoning Change Application Z20-01 (EI Super Express) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2020-031, if applicable, and take any necessary action.
22. Conditional Use Permit CU20-12 (EI Super Express) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2020-032, if applicable, and take any necessary action.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on July 17, 2020
by 5:00 p.m. GRAPE
Tara Brooks, TRMC, CRM
City Secretary
A.
le�
CJ j
1 fit
Ul
1 !(
s�
�a
\r.
Co
This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council July 21, 2020 Page 5
* CITY OF GRAPEVINE, TEXAS
,RA� 'VINE REGULAR PLANNING AND ZONING COMMISSION MEETING
TUESDAY, JULY 21, 2020
1 F, , d A 5 `�'
GRAPEVINE CITY HALL, SECOND FLOOR
-, 200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City
Council and Planning and Zoning Commission will conduct the meeting scheduled at 7:30 pm on
July 21, 2020 in the Council Chambers at 200 South Main Street, by telephone conference in order
to advance the public health goal of limiting face-to-face meetings (also called "social distancing")
to slow the spread of the Coronavirus (COVID-19). The Mayor, Members of City Council and
Planning and Zoning Commission Members may attend this meeting in person.
There will be no public access to the location described above. The meeting will be
livestreamed on the City's website at www.grapevinetexas.gov.
This supplemental written notice, the meeting agenda, and the agenda packet are posted online at
www.grapevinetexas.gov.
The public will be permitted to offer public comments telephonically as provided by the agenda and
as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, July 20,
citizens can submit a Citizen Appearance request form from the City's website at
https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those
that have submitted a form will be called on to speak in the order the forms were received. The
deadline to submit requests will be 5:00 pm on Tuesday, July 21.
Written comments can also be submitted via email to Susan Batte at
sbatteCa7grapevinetexas.gov. All comments will be provided to City Council and the
Planning and Zoning Commission and made part of the record.
A recording of the telephonic meeting will be made, and will be available to the public in accordance
with the Open Meetings Act upon written request.
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
The public toll-free dial -in number to participate in the briefing session telephonic
meeting is 1-210-469-4097. The audio conference PIN is 124 325 909#.
Conduct Oaths of Office for reappointed Commission Members.
2. Elect a Chairman and Vice -Chairman.
3. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
The public toll-free dial -in number to participate in the joint telephonic meeting is
1-210-469-4097. The audio conference PIN is 212 901 780#.
4. Invocation and Pledge of Allegiance: Commissioner Dennis Luers
JOINT PUBLIC HEARINGS
5. Planned Development Overlay PD20-01 (Pecan Ridge Addition) and Preliminary
Plat of Lots 1-8, Block A, Pecan Ridge Addition — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by SWC Building LP requesting a planned development overlay to deviate from,
but not limited to, lot depth, ROW width and radius, and front yard setback. The
subject property is located at 1708 Dunn Street and is currently zoned "R-7.5"
Single Family District.
6. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse) — City
Council and Planning and Zoning Commission to conduct a public hearing relative
to an application submitted by Thiel & Thiel Inc. requesting a conditional use permit
to allow for the possession, storage, retail sale, and on -premise consumption of
alcoholic beverages (beer, wine and mixed beverages), outside dining, and
outdoor speakers in conjunction with a golf course clubhouse. The subject
property is located at 3800 Fairway Drive and is currently zoned "GU"
Governmental Use District.
7. Zoning Change Application Z20-01 and Conditional Use Permit CU20-12 (EI Super
Express) — City Council and Planning and Zoning Commission to conduct a public
hearing relative to an application submitted by Rafeal Mora Deniz requesting to
rezone 1.18 acres from "LI" Light Industrial District to "CC" Community Commercial
District. The applicant is also requesting a conditional use permit to amend the
previously approved site plan of CU95-34 (Ordinance No. 1996-00) to allow for the
possession, retail sale, storage, and off -premise consumption of alcoholic
beverages (beer and wine only), and outside seating in conjunction with a
convenience store. The subject property is located at 2151 Ira E. Woods Avenue.
REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) —
Planning and Zoning Conference Room
The public toll-free dial -in number to participate in the briefing session telephonic
meeting is 1-210-469-4097. The audio conference PIN is 124 325 909#.
Planning and Zoning Commission July 21, 2020 Page 2
CITIZEN COMMENTS
8. Any person who is not scheduled on the agenda may address the Commission
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the staff. A member of the public may address the
Commission regarding an item on the agenda either before or during the
Commission's consideration of the item, upon being recognized by the Chairman
or upon the consent of the Commission. In accordance with the Texas Open
Meetings Act, the Commission is restricted in discussing or taking action during
Citizen Comments.
NEW BUSINESS
9. Planned Development Overlay PD20-01 (Pecan Ridge Addition) — Consider the
application and make a recommendation to City Council.
10. Preliminary Plat of Lots 1-8, Block A, Pecan Ridge Addition — Consider the
application and make a recommendation to City Council.
11. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse) —
Consider the application and make a recommendation to City Council.
12. Zoning Change Application Z20-01 (EI Super Express) — Consider the application
and make a recommendation to City Council.
13. Conditional Use Permit CU20-12 (EI Super Express) — Consider the application
and make a recommendation to City Council.
14. Consider the minutes of the May 19, 2020 Regular Planning and Zoning
Commission meeting.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on July 17, 2020
by 5:00 p.m.
Tara Brooks, TRMC, CRM
City Secretary
GRApF
0 V�2
v�
im
LU
Z�
iX
�Jb
Planning and Zoning Commission July 21, 2020 Page 3
CITY OF GRAPEVINE, TEXAS
A VINE REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
T E ,X A s TUESDAY, JULY 21 , 2020
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
and the Planning and Zoning Commission were present in person in the City Council
Chambers, Second Floor, 200 South Main Street.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 21 st
day of July, 2020 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, with the following members of the Planning and Zoning
Commission:
Larry Oliver Chairman
B.J. Wilson Vice Chairman
Monica Hotelling Member
Jim Fechter Member
Beth Tiggelaar Member
Traci Hutton Alternate Member
David Hallberg Alternate Member
constituting a quorum with Commissioner Dennis Luers being absent, and the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:15 p.m. in the City Council Chambers.
Item 1 . Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation of the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551 .072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551 .087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:17 p.m. The closed session ended at 7:27 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551 .072 or 551 .087.
City Manager Bruno Rumbelow stated there was no action necessary.
REGULAR MEETING
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 2. Invocation and Pledge of Allegiance
Vice-Chairman B.J. Wilson delivered the Invocation and led the Pledge of Allegiance.
Mayor Tate announced that City Attorney John F. Boyle, Jr. passed away on July 20,
2020. He lauded the work Mr. Boyle has done as City Attorney for the last forty plus years
and expressed condolences to the Boyle family.
City Council July 21, 2020 Page 2
JOINT PUBLIC HEARINGS
Item 3. Planned Development Overlay PD20-01 (Pecan Ridge Addition) and Preliminary
Plat of Lots 1-8, Block A, Pecan Ridge Addition
Development Services Assistant Director Ron Stombaugh stated the applicant requested
to withdraw this item.
Motion was made to accept the withdrawal of PD20-01 and the Preliminary Plat of Lots
1-8, Block A, Pecan Ridge Addition.
Motion: Wilson
Second: Fechter
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Hutton and Hallberg
Nays: None
Approved: 7-0
Motion was made to accept the withdrawal of PD20-01 and the Preliminary Plat of Lots
1-8, Block A, Pecan Ridge Addition.
Motion: Coy
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 4. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse)
Development Services Assistant Director Stombaugh reported the applicant, Thiel & Thiel
Inc., was requesting a conditional use permit to allow for the possession, storage, retail
sale, and on-premise consumption of alcoholic beverages (beer, wine and mixed
beverages), outside dining, and outdoor speakers in conjunction with a golf course
clubhouse for property located at 3800 Fairway Drive and that is currently zoned "GU"
Governmental Use District.
Trish Hammond with Thiel & Thiel was available to answer questions. There were not
any questions from the Commission or Council.
No one spoke during the public hearing and there was not any correspondence to report.
Motion was made to close the public hearing.
Motion: Fechter
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Hutton and Hallberg
Nays: None
Approved: 7-0
City Council July 21, 2020 Page 3
Motion was made to close the public hearing.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 5. Zoning Change Application Z20-01 and Conditional Use Permit CU20-12 (EI
Super Express)
Development Services Assistant Director Stombaugh reported the applicant, Rafeal Mora
Deniz, was requesting to rezone 1 .18 acres from "LI" Light Industrial District to "CC"
Community Commercial District. The applicant was also requesting a conditional use
permit to amend the previously approved site plan of CU95-34 (Ordinance No. 1996-00)
to allow for the possession, retail sale, storage, and off-premise consumption of alcoholic
beverages (beer and wine only), and outside seating in conjunction with a convenience
store located at 2151 Ira E. Woods Avenue.
The applicant, Daniel Mora Deniz, answered questions from the Commission.
There was no one who wished to speak. There was one letter received in support of the
request.
Motion was made to close the public hearing.
Motion: Tiggelaar
Second: Wilson
Ayes: Oliver, Wilson, Hotelling, Fechter, Tiggelaar, Hutton and Hallberg
Nays: None
Approved: 7-0
Motion was made to close the public hearing.
Motion: Freed
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Planning and Zoning Commission recessed to the Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council remained in session in the Council Chambers to consider published
business.
Item 6. Citizen Comments
No one requested to speak during Citizen Comments.
City Council July 21, 2020 Page 4
PRESENTATIONS
Item 7. Emergency Management Coordinator to present update on COVID-19 pandemic.
Emergency Management Coordinator Matt Feryan updated Council on the latest statistics
involving COVID-19 cases, fatalities and testing, and described some of the activities and
changes to department practices throughout the City as a result of the pandemic.
Mr. Feryan answered questions from Council.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
Item 8. Consider the purchase of roof rehabilitation and restoration services and from
Weatherproofing Services for the Palace Arts Center — Lancaster and Ordinance No.
2020-029 appropriating funds.
Convention and Visitors Director P.W. McCallum recommended approval of the purchase
of roof rehabilitation and restoration services of the Palace Arts Center for a total amount
not to exceed $80,187.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-029
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $80,187 IN THE HERITAGE
FOUNDATION FUND; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 9. Consider the award of an annual contract for drug testing and occupational health
services with Concentra Health Services.
City Council July 21, 2020 Page 5
Human Resources Director Rachel Huitt recommended approval of the award of an
annual contract for pre-employment drug testing, essential job function screenings, injury
care and related services for an annual estimated amount of $50,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 10. Consider the purchase of additional virtual desktop infrastructure server storage
from Unique Digital.
Chief Technology Officer Tessa Allberg recommended approval of the purchase of
additional storage for the server environment to reallocate space for the creation of the
upgraded Virtual Desktop Infrastructure environment in an amount not to exceed $59,258.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 11 . Consider the purchase of two hosts for new virtual desktop infrastructure (VDI)
environment server storage from General Datatech, LP.
Chief Technology Officer Allberg recommended approval of the purchase of two new
server hosts for the upgrade of the virtual desktop environment to prepare for the
migration to the new Virtual Desktop Infrastructure operating system environment for an
amount not to exceed $39,298.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 12. Consider the purchase of Koha integrated library system by Bywater Solutions,
and procurement of all integrated library system requirements to replace the current
integrated library system.
Library Director Ruth Chiego recommended approval of the Koha integrated library
operating system for an amount not to exceed $70,000. The system will track
City Council July 21, 2020 Page 6
acquisitions, catalog, and will manage circulation, payments, subscriptions, and provide
online public access.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 13. Consider the purchase of communications equipment and services for the
Grapevine Public Safety Dispatch Center from Motorola Solutions for the Police
Department.
Police Chief Mike Hamlin recommended approval of the purchase of an additional public
safety emergency radio communications console for $53,830. An additional $19,028 will
be reimbursed through a grant associated with the purchase.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 14. Consider the renewal of an annual contract for preventative roof maintenance
with Tremco/Weatherproofing Technologies, Inc.
Public Works Director Bryan Beck recommended approval of the renewal of the annual
contract for preventative roof maintenance for an amount not to exceed $33,561. The
preventative maintenance program will include inspection and evaluation to identify
maintenance, repair or replacement requirements.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 15. Consider the renewal of annual contracts for equipment rental services to Fox
Rental and RDO Equipment.
Public Works Director Beck recommended approval of the renewal of the contracts for
heavy equipment rental services for an estimated amount of $30,000.
City Council July 21, 2020 Page 7
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider a sole source purchase of a pump repair at Dove 2 Lift Station from
Precision Pump Systems.
Public Works Director Beck recommended approval of the sole source purchase of a
pump for an amount not to exceed $21 ,379. The pump will be used to rebuild one of the
vertical turbine pumps at the Dove 2 Lift Station.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 17. Consider the minutes of the July 7, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as presented.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 18. Planned Development Overlay PD20-01 (Pecan Ridge Addition)
This item was withdrawn. No action was taken by Council.
Item 19. Preliminary Plat of Lots 1-8, Block A, Pecan Ridge Addition
This item was withdrawn. No action was taken by Council.
Item 20. Conditional Use Permit CU20-05 (City of Grapevine Golf Course Clubhouse) —
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit by a vote of 7-0.
City Council July 21, 2020 Page 8
Motion was made to approve Conditional Use Permit CU20-05 City of Grapevine Golf
Course Clubhouse and Ordinance No. 2020-030.
Motion: Rogers
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-030
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE ISSUING CONDITIONAL USE PERMIT CU20-
05 TO ALLOW FOR THE POSSESSION, STORAGE,
RETAIL SALE AND ON-PREMISE CONSUMPTION OF
ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED
BEVERAGES), OUTSIDE DINING AND OUTDOOR
SPEAKERS IN CONJUNCTION WITH A GOLF COURSE
CLUBHOUSE FOR TRACTS 1 , 1A, 3, 4, 4A, 4A1 , AND 4B
OF THE STEPHENS BURNLEY SURVEY, A-179 (3800
FAIRWAY DRIVE) IN A DISTRICT ZONED "GU"
GOVERNMENTAL USE DISTRICT REGULATIONS ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 21 . Zoning Change Application Z20-01 (EI Super Express)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the zoning change request by a vote of 7-0.
Motion was made to approve Zoning Change Z20-01 EI Super Express and Ordinance
No. 2020-031 .
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council July 21, 2020 Page 9
ORDINANCE NO. 2020-031
AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS
APPENDIX "D" OF THE CITY CODE OF GRAPEVINE,
TEXAS, GRANTING ZONING CHANGE Z20-01 ON A
TRACT OF LAND OUT OF THE THOMAS EASTER
SURVEY, ABSTRACT NO. 474, DESCRIBED AS BEING A
TRACT OF LAND LYING AND BEING SITUATED IN THE
CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE
FULLY AND COMPLETELY DESCRIBED IN THE BODY OF
THIS ORDINANCE LOCATED AT 2151 IRA E. WOODS
AVENUE; ORDERING A CHANGE IN THE USE OF SAID
PROPERTY FROM "LI" LIGHT INDUSTRIAL DISTRICT
REGULATIONS TO "CC" COMMUNITY COMMERCIAL
DISTRICT REGULATIONS; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 22. Conditional Use Permit CU20-12 (EI Super Express)
Development Services Assistant Director Stombaugh reported the Planning and Zoning
Commission approved the conditional use permit by a vote of 7-0.
Motion was made to approve Conditional Use Permit CU20-12 EI Super Express and
Ordinance No. 2020-032.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-032
AN ORDINANCE ISSUING CONDITIONAL USE PERMIT
CU20-12 TO AMEND THE SITE PLAN APPROVED BY
ORDINANCE NO. 1996-09 TO ALLOW THE POSSESSION,
STORAGE, RETAIL SALE AND OFF-PREMISE
City Council July 21, 2020 Page 10
CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER
AND WINE ONLY), SPECIFICALLY TO ALLOW OUTSIDE
DINING IN CONJUNCTION WITH A CONVENIENCE
STORE IN A DISTRICT ZONED "CC" COMMUNITY
COMMERCIAL DISTRICT LOCATED AT LOT 4R, BLOCK 1 ,
DFW BUSINESS PARK ADDITION (2151 IRA E. WOODS
AVENUE) ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
ADJOURNMENT
Motion was made to adjourn the meeting at 8:13 p.m.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 4th
day of August, 2020.
APPROVED:
_4�
William D. Tate
Mayor
ATTEST:
GRAPE
A.
Al le
CJ j 1 fit
UA
Tara Brooks 'r-
City
City Secretary Y,
City Council July 21, 2020 Page 11