HomeMy WebLinkAboutItem 06 - Risk and Resilience AssessmentMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 4, 2020
SUBJECT: APPROVAL OF AN ENGINEERING CONTRACT FOR THE RISK AND
RESILIENCE ASSESSMENT AND AN UPDATE OF THE EMERGENCY
RESPONSE PLAN
RECOMMENDATION: City Council to consider approving a contract for the Risk and Resilience
Assessment and an update of the Emergency Response Plan with
Gresham Smith, Inc., and an ordinance appropriating funds.
FUNDING SOURCE: Upon approval, funds are available in the Utility Enterprise Capital Fund
200 for an amount not to exceed $400,000.
BACKGROUND: The American Water Infrastructure Act (AWIA) of 2018 requires that all
community (drinking) water systems serving more than 3,300 people
develop a Risk and Resilience Assessment (RRA) of their water system
and an Emergency Response Plan (ERP) certification.The City of
Grapevine's population dictates that the RRA must be complete by June
30, 2021 and the ERP be complete by December 31, 2021 to avoid
enforcement and penalties by the Environmental Protection Agency (EPA).
The overall purpose of the RRA and ERP is to study the vulnerabilities to
our water system by potential occurrences such as system failure, natural
catastrophes and malevolent actions. The study is also intended to not
only point out weaknesses in our water system, but to determine action
plans to deal with the risks identified.
The requirement of the RRA include identifying:
- The risk to the system from malevolent acts and natural hazards;
- The resilience of the pipes and constructed conveyances, physical
barriers, source water,
water collection and intake, pretreatment, treatment, storage and
distribution facilities,
electronic, computer, or other automated systems (including the security of
such systems)
which are utilized by the system;
- The monitoring practices of the system;
- The financial infrastructure of the system;
- The use, storage, or handling of various chemicals by the system; and
- The operation and maintenance of the system.
The requirements of the ERP include:
- Strategies and resources to improve the resilience of the system,
including the physical security and cybersecurity of the system;
- Plans and procedures that can be implemented, and identification of
eauipment that can be utilized, in the event of a malevolent act or natural
hazard that threatens the ability of the community water system to deliver
safe drinking water;
- Actions, procedures and equipment which can prevent or significantly
lessen the impact of a malevolent act or natural hazard on the public
health and the safety and supply of drinking water provided to
communities and individuals; and
- Strategies that can be used to aid in the detection of malevolent acts or
natural hazards that threaten the security or resilience of the system.
On March 20, 2020, City of Grapevine staff sent a Request for
Qualification (RFQ) to three consulting engineering firms; Black & Veatch
Corporation, Gresham Smith, Inc. and Garver, Inc. in regard to helping
City staff develop the RRA and ERP. All three firms have extensive local
and nationwide experience in developing these studies.
Beginning in April 2020, six members of city staff interviewed the three
engineering firms and scored the firms based on pre -selected criteria
including team members' experience, project approach and planning,
project understanding and the the team's experience with the required
certification process. Summarizing all six staff member's scores had
Gresham Smith, inc as the selected firm.
Staff negotiated the scope of the project with Gresham Smith, Inc. with
associated costs to develop a proposal and contract to develop the RRA
and ERP with City staff.
Staff recommends approval.
ORDINANCE NO. 2020-034
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION
OF $400,000.00 IN THE UTILITY ENTERPRISE CAPITAL
FUND; DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City Council of the City of Grapevine desires to complete a Risk
and Resilience Assessment and update the Emergency Response Plan; and
WHEREAS, funding is available in the Utility Enterprise Capital Fund; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
ordinance have been met, including but not limited to the Open Meetings Act and Chapter
211 of the Local Government Code; and
WHEREAS, the City Council deems the adoption of this ordinance to be in the best
interests of the health, safety, and welfare of the public.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council hereby authorizes $400,000 be appropriated
from the Utility Enterprise Capital Fund for the Risk and Resilience Assessment and the
update of the Emergency Response Plan.
Section 3. That the terms and provisions of this ordinance shall be deemed to be
severable, and that if the validity of any section, subsection, word, sentence or phrase
shall be held to be invalid, it shall not affect the remaining part of this ordinance.
Section 4. That the fact that the present ordinances and regulations of the City of
Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace
and general welfare of the inhabitants of the City of Grapevine, Texas, creates an
emergency for the immediate preservation of the public business, property, health, safety
and general welfare of the public which requires that this ordinance shall become effective
from and after the date of its final passage, and it is accordingly so ordained.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 4th day of August, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Ordinance No. 2020-034