HomeMy WebLinkAboutItem 19 - Telephone SystemMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JULY 15, 2014
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF A
TELEPHONE SYSTEM
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City Council to consider approval of a resolution for the purchase of a telephone system
for the Police Department building from Radcom Technologies, Inc. through a contract
established by the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program.
FUNDING SOURCE:
Funding for this purchase is currently available in account 100-44525-120-1 (Utilities) in
the amount not to exceed $74,637.57.
BACKGROUND:
This purchase will be made in accordance with a contract established with Radcom
Technologies, Inc. by the State of Texas Department of Information Resources (DIR)
Cooperative Contracts Program. Purchases through this program are authorized under
Texas Local Government Code, Chapter 271, Subchapter D and Texas Government
Code Chapter 2054, Section 2054.0565 (b).
Bids were taken by the cooperative and a contract was awarded to Radcom
Technologies, Inc. The Purchasing and IT staff reviewed the contract for specification
compliance and determined that the contract would provide the best product, service
and pricing for meeting the needs of the City.
This purchase request is for a replacement phone system for the Police Department
building, 307 West Dallas Road. This IPedge phone system is newer technology called
Voice Over IP and will allow us to expand the system in the future to include multiple
buildings on this one phone system. The goal is to eventually have all city facilities
converted over to this newer technology. This system will migrate to the new Public
Safety Building when it is complete.
Staff recommends approval.
7/9/2014 2:44:38 PM
RESOLUTION NO. l f7o1j6-
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TELEPHONE SYSTEM THROUGH A STATE OF TEXAS
DEPARTMENT OF INFORMATION RESOURCES (DIR)
CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271,
Subchapter D and Texas Government Code Chapter 2054, Section 2054.0565 (b) to
make purchases under a state contract therefore satisfying any state law requiring local
governments to seek competitive bids for the purchase of the item; and
WHEREAS, the State of Texas Department of Information Resources (DIR)
Cooperative Contracts program is a qualified purchasing program; and
WHEREAS, the City of Grapevine, Texas can participate in the State of Texas DIR
Cooperative Contracts Program through membership in the Program and wishes to utilize
the contract meeting all State of Texas bidding requirements; and
WHEREAS, the State of Texas DIR has an established contract #DIR-SDD-1548
with Radcom Technologies, Inc. for IT Products and Related Services; and
WHEREAS, the City has a need for a new telephone system for the Police and
Municipal Court Building.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of an IPedge phone system from Radcom Technologies, Inc. for an amount not to exceed
$74,637.57.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said telephone system.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of July, 2014.
RES. NO. 2