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HomeMy WebLinkAbout2001-01-09 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, JANUARY 9, 2001 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to receive information regarding commercial information received from businesses that the City is conducting economic development negotiations with pursuant to Section 551.086, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with City Manager and Staff to receive information relative to economic development prospects pursuant to Section 551.086, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 5TH DAY OF JANUARY, 2001 AT 5:00 P.M. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 9th day of January, 2001 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager H. T. Hardy Development Services Director CALL TO ORDER Mayor Tate called the meeting to order at 7:05 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) conference with City Manager and Staff to receive information regarding commercial information received from businesses that the City is conducting economic development negotiations with pursuant to Section 551.086, Texas Government Code. RECESS AND RECONVENE Upon reconvening in open session in the Council Chambers, all members of the City Council were present. Mayor Tate announced the City Council would conduct the Regular City Council meeting and then reconvene the closed session. After conducting the Regular City Council meeting, Mayor Tate announced the City Council would reconvene the closed session in the City Council Conference Room. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) conference with City Manager and Staff to receive information regarding commercial information received from businesses 01/09/01 that the City is conducting economic development negotiations with pursuant to Section 551.086, Texas Government Code. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of January, 2001. APPROVED: William D. Tate Mayor ATTEST: 1 Lin•a Huff /I City Secretary OMR 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 9, 2001 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member C. Shane Wilbanks CITIZEN COMMENTS CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 1. Consider award of a construction contract to Circle "C" Construction Company for the FY 2000 Water Line Improvements Project and authorization for Staff to execute said contract. Public Works Director recommends approval. 2. Consider a resolution to establish ICS Telephones, Inc. as a sole source provider for a telephone system for the Library Expansion Project. Staff recommends approval. 3. Consider award of Bid 74-2001 Trees Annual Contract to establish fixed pricing for various types of trees to be ordered on an as needed basis by the Parks Division. Parks & Recreation Director recommends approval. 4. Consider award of Bid 70-2001 Traffic Signal Lamps for the Traffic Division to the lowest and best bidder meeting specifications, Control Technologies. Staff recommends approval. 5. Consider a resolution declaring Libra-Tech Corporation a sole distributor for the Midlands Company, a sole source provider for children's furniture for the Library Expansion Project. Staff recommends approval. 6. Consider renewal of Bid 39-1999 Lubricants Annual Contract for the Fleet Division to the lowest and best bidder meeting specifications, Gilco Lubricants. Staff A :. recommends approval. 7. Consider renewal of Bid 24-1999 Temporary Employment Annual Contract for non- clerical temporary employment to H. O. S. Staffing, dba Labor Force. Staff recommends approval. 8. Consider a resolution authorizing the designation of the Tarrant County Juvenile Services as the recipient of funds allocated for the City of Grapevine from the Juvenile Accountability Incentive Block Grant. Police Chief recommends approval. 9. Consider authorizing an extension to the Telecommunications Consulting Services Contract between the City and RCC Consultants, Inc. Police Chief recommends approval. 10. Consider the second and final reading of an ordinance approving Conditional Use Application CU00-62 filed by the First United Methodist Church granting a conditional use permit to allow for off-site parking within 300 feet of the primary use on property located at 422 Church Street. Development Services Director recommends approval. 11. Consider the second and final reading of an ordinance approving Special Use Application SU00-18 filed by the First United Methodist Church granting a special use permit to allow a church to exceed the maximum height regulation established for the "R-TH" Townhouse District on property located at 422 Church Street. Development Services Director recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 5TH DAY OF JANUARY, 2001 AT 5:00 P.M. • 411P, J Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 9th day of January, 2001 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager H. T. Hardy Development Services Director CALL TO ORDER Mayor Tate called the meeting to order at 7:56 p.m. INVOCATION Council Member Wilbanks delivered the Invocation. CONSENT AGENDA The City Council considered the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 1. Award Construction Contract, FY 2000 Water Line Improvements Project, Circle "C" Construction Company Public Works Director recommended award of a construction contract to Circle "C" Construction Company in the amount of $2,576,520.00 for the FY 2000 Water Line Improvements Project and authorization for Staff to execute said contract. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 01/09/01 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 2. Resolution, Telephone System, Library Expansion Project Staff recommended approval of a resolution establishing ICS Telephones, Inc. as a sole source provider for a telephone system for the Library Expansion Project in an amount not to exceed $20,697.50. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF A TOSHIBA TELEPHONE SYSTEM FROM ICS TELEPHONES, INC. AS PART OF THE LIBRARY EXPANSION PROJECT; , DETERMINING THAT THE ITEMS ARE AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 3. Award Bid 74-2001 Trees Annual Contract Parks & Recreation Director recommended award of Bid 74-2001 Trees Annual Contract to establish fixed pricing for various types of trees to be ordered on an as needed basis by the Parks Division in an amount not to exceed $20,000.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 4. Award Bid 70-2001 Traffic Signal Lamps Staff recommended approval of the award of Bid 70-2001 Traffic Signal Lamps for the Traffic Division to the lowest and best bidder meeting specifications, Control Technologies, in the amount of$15,750.00. 2 01/09/01 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 5. Resolution, Children's Furniture, Library Expansion Project Staff recommended approval of a resolution declaring Libra-Tech Corporation a sole distributor for the Midlands Company, a sole source provider for children's furniture for the Library Expansion Project in an amount not to exceed $22,812.56. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS MAKING FINDINGS OF CERTAIN FACTS RELATIVE TO THE PURCHASE OF CHILDREN'S FURNITURE AS PART OF THE LIBRARY EXPANSION PROJECT; DETERMINING THAT THE ITEMS ARE AVAILABLE FROM ONLY ONE SOURCE; AUTHORIZING THE CITY MANAGER TO EXECUTE SAID CONTRACTS AND DOCUMENTS AND PROVIDING AN EFFECTIVE DATE Item 6. Renewal of Bid 39-1999 Lubricants Annual Contract Staff recommended approval of the renewal of Bid 39-1999 Lubricants Annual Contract for the Fleet Division to the lowest and best bidder meeting specifications, Gilco Lubricants, not to exceed the annual budgeted amount for this service. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 7. Renewal of Bid 24-1999 Temporary Employment Annual Contract Staff recommended approval of the renewal of Bid 24-1999 Temporary Employment Annual Contract for non-clerical temporary employment to H. O. S. Staffing, dba Labor Force, in an amount not to exceed the annual budgeted amount for this service. 3 01/09/01 Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 8. Resolution, Designating Tarrant County Juvenile Services Recipient of Allocated Funds Police Chief recommended approval of a resolution authorizing the designation of the Tarrant County Juvenile Services as the recipient of funds allocated for the City of Grapevine from the Juvenile Accountability Incentive Block Grant. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2001-03 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DESIGNATING TARRANT COUNTY JUVENILE SERVICES AS THE RECIPIENT OF FUNDS ALLOCATED FROM THE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT; APPOINTING A MEMBER TO THE TARRANT COUNTY/FORT WORTH JUVENILE CRIME ENFORCEMENT COALITION AND PROVIDING AN EFFECTIVE DATE Item 9. Extend Telecommunications Consulting Services Contract, RCC Consultants, Inc. Police Chief recommended approval of an extension to the Telecommunications Consulting Services Contract between the City and RCC Consultants, Inc. in the amount of$30,596.00. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 4 01/09/01 Item 10. Ordinance, Second and Final Reading, Conditional Use Application CU00-62 First United Methodist Church Development Services Director recommended approval of the second and final reading of an ordinance approving Conditional Use Application C000-62 filed by the First United Methodist Church granting a conditional use permit to allow for off-site parking within 300 feet of the primary use on property located at 422 Church Street. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2001-01 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU00-62 TO ALLOW FOR OFF-STREET PARKING WITHIN 300 FEET OF THE PRIMARY USE IN A DISTRICT ZONED "R-TH" TOWNHOUSE DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00)AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE Item 11. Ordinance, Second and Final Reading, Special Use Application SU00-18 First United Methodist Church Development Services Director recommended approval of the second and final reading of an ordinance approving Special Use Application SU00-18 filed by the First United Methodist Church granting a special use permit to allow a church to exceed the maximum 5 01/09/01 height regulation established for the "R-TH" Townhouse District on property located at 422 Street. Motion by Council Member Stewart, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2001-02 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT SU00-18 IN A DISTRICT ZONED "R-TH" TOWNHOUSE DISTRICT REGULATIONS TO ALLOW A CHURCH TO EXCEED THE MAXIMUM HEIGHT REGULATION ESTABLISHED FOR "R-TH" TOWNHOUSE DISTRICT REGULATIONS UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ,..,► ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:12 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 6 01/09/01 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of January, 2001. APPROVED: William D. Tate Mayor ATTEST: 6 ilu. / /‘ (10/ Linda Huff City Secretary 7