Loading...
HomeMy WebLinkAbout2000-08-15 Joint Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, AUGUST 15, 2000 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Review State statues regarding conflicts of interest and discussion of Council/Board travel policy. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 15th day of August, 2000 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. DISCUSS CONFLICTS OF INTEREST AND COUNCIL/BOARD TRAVEL POLICY City Attorney John F. Boyle, Jr. reviewed the various State Statutes and City Charter provisions relative to ethical conduct that address applicability of certain Statues and provisions of the City Charter to the City Council and City officials. City Manager Nelson stated the City's Administrative Manual applies to City employee travel but does not specifically address City Council or Boards and Commissions travel. Due to the City's involvement with the upcoming legislative session and the increased involvement with the City's sister cities in Mexico and Austria, he recommended that the City Council consider forming a sub-committee to develop City Council and Board/Commission travel policy. It was the consensus of the City Council to form the sub- committee to draft travel policy guidelines. Council Members Spencer, Freed and Wilbanks volunteered to serve on the committee. 08/15/00 ADJOURNMENT Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adjourn the workshop at 7:06 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of September, 2000. APPROVED: William D. Tate Mayor ATTEST: r _ AIWA.�.,_ A Linea Huff r( City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 15, 2000 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to property acquisition on (1) Hall Street and (2) Parr Road under Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. :. .1 Lind Huff i, City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 15th day of August, 2000 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:07 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to property acquisition on (1) Hall Street and (2) Parr Road and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) (1) real property regarding property acquisition on Hall Street and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072 and 551.075, Texas Government Code. 08/15/00 Regarding (A) (2) real property, City Manager Nelson requested approval of a resolution relative to the acquisition of Parr Road right-of-way, Tract D from Bill R. and Carol Benge. Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adopt the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF PARR ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE Regarding (A) (2) real property, City Manager Nelson requested approval of a resolution relative to the acquisition of Parr Road right-of-way, Tract H from George R. and Carol IMO Jenkins. Council Member Stewart, seconded by Mayor Pro Tern Ware, offered a motion to adopt the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RESOLUTION NO. 2000-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,,TEXAS DETERMINING THE NECESSITY OF ACQUIRING FEE SIMPLE TITLE AND EASEMENTS UNDER, OVER AND ACROSS THE HEREINAFTER DESCRIBED LAND, AND AUTHORIZING ITS CONDEMNATION AND/OR APPROPRIATION TO BE USED IN CONNECTION WITH THE RECONSTRUCTION OF PARR ROAD; DECLARING AN EMERGENCY; AND PROVIDING AN EFFECTIVE DATE NOTE: City Council continued with the Regular City Council meeting in open session in the Council Chambers. 2 08/15/00 ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 9:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of September, 2000. APPROVED: William D. Tate ATTEST: Linda Huff City Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 15, 2000 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Commissioner Cathy Martin OATH OF OFFICE 1. City Secretary to administer the Oath of Office to Planning &Zoning Commissioners Herbert Fry, Danette Murray, Betty Nicholson, Rob Undersander and Bill Bimmerman, Jr. JOINT PUBLIC HEARINGS 2. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU00-33 and application for the final plat of Lots 1R and 2R, Block 1, AutoNation Ford being a replat of Lots 1 and 2, Block 1, 114/Minters Addition. The applications were filed by Payton Wright Ford requesting a conditional use permit for an automotive dealership with sales and service of new and used vehicles and a 40 foot pole sign on property located at 701 State Highway 114 East and zoned "PCD" Planned Commerce Development District. 3. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU00-39 filed by Quiktrip requesting a conditional use permit for a gasoline sales/convenience store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) on property located at 3400 Grapevine Mills Parkway and zoned "CC" Community Commercial District Regulations. 4. City Council and Planning & Zoning Commission to conduct a public hearing relative to Special Use Application SU00-11 filed by VoiceStream Wireless requesting a special use permit to allow the collocation of telecommunications equipment on an existing TXU Utilities power transmission pole on property located at 3215 State Highway 360 and zoned "PID" Planned Industrial Development District. 5. City Council and Planning & Zoning Commission to conduct a public hearing relative to Special Use Application SU00-14 filed by VoiceStream Wireless requesting a special use permit to allow the collocation of telecommunications equipment on existing TXU Utilities power transmission pole on property is located at 1065 East Northwest Highway and zoned "LI" Light Industrial District. 6. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU00-21 filed by Springhill Suites/Grapevine Mills L.P. requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-178 to allow the development of a 4 story, 114 room hotel on property located at 2240 Grapevine Mills Circle West and zoned "CC" Community Commercial District Regulations. 7. City Council and Planning & Zoning Commission to conduct a public hearing relative to Conditional Use Application CU00-34 filed by Grandy's requesting a conditional use permit to allow the replacement of an existing pole sign on property located at 301 State Highway 114 East and zoned "CC" Community Commercial District Regulations. 8. City Council and Planning & Zoning Commission to conduct a public hearing relative to Zoning Application Z00-10 filed by Grapevine Business Center requesting rezoning of approximately 29.4 acres located at 1000 East Northwest Highway from "PID" Planned Industrial Development District to "BP" Business Park District. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR JOINT CITY COUNCIL AND PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. Lind- Huff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 15, 2000 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CITIZEN COMMENTS NEW BUSINESS 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to residential and commercial water and wastewater service rates and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider Change Order No. 4 to the Wastewater Treatment Plant Expansion Construction Phase Services Contract and authorization for staff to execute said change order. Public Works Director recommends approval. 11. Consider an interlocal agreement for participation in Fort Worth's Environmental Collection Center and Household Hazardous Waste Program and authorizing the City Manager as signatory. Public Works Director recommends approval. 12. Consider a contract with Terra-Mary Consultant Engineers for the geo-technical material testing services anticipated for the Gaylord Trail Construction Project and authorization for Staff to execute said contract. Public Works Director recommends approval. 13. Consider a resolution urging the Texas Municipal League to support changes in State law to create a deposit system for glass and plastic bottles. Staff recommends approval. 14. Consider a professional services agreement with Diane Ossenkop &Associates for consulting and customer service training. Staff recommends approval. 15. Consider an agreement with the Grapevine Lions Club for the Adopt-A-Road Program for William D. Tate Avenue from State Highway 114 to Ira E. Woods Avenue. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 16. Consider an easement agreement with Memorial Baptist Church of Grapevine to utilize church property for the construction of the Big Bear Creek Trail. Parks & Recreation Director recommends approval. 17. Consider ratifying Grapevine-Colleyville Independent School District Board appointments of Board Member Mark Born and Brandon Simon, student ex-officio to the Parks & Recreation Advisory Board. Parks & Recreation Director recommends approval. 18. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction relative to amendments to the Building Code regarding high rise buildings. Development Services Director recommends approval. 19. Consider award of Bid 61-2000 Street Materials Annual Contract to the lowest and best bidders meeting specifications: Beall Industries, APAC-Texas, and Texas Industries (TXI). Staff recommends approval. 20. Consider renewal of Bid 20-1999 Concrete Construction to Randall and Blake, primary contractor, and E. R. Aslin, secondary contractor. Staff recommends approval. 21. Consider renewal of Bid 18-1999 Temporary Employment Services to Manpower, Inc. Staff recommends approval. 22. Consider the second and final reading of an ordinance granting Conditional Use Application C000-24 filed by Mustang/Tanglewood Center granting a conditional use permit to amend the site plan approved by Ordinance No. 82-57 for gasoline sales/convenience store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) on property located at 2713 Mustang Drive. Development Services Director recommends approval. 23. Consider the minutes of the July 24 and 31, 2000 City Council meetings. City Secretary recommends approval as published. PURSUANT TO THE TEXAS OPEN MEETINGS ACTS, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. PLANNING & ZONING COMMISSION RECOMMENDATIONS 24. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU00-33 (Payton Wright Ford) and a subsequent ordinance, if applicable. 25. Consider the recommendation of the Planning &Zoning Commission relative to the final plat of Lots 1R and 2R, Block 1, Auto Nation Ford and take any necessary action. 26. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU00-39 (Quiktrip) and a subsequent ordinance, if applicable. 27. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU00-11 (Voice Stream Wireless) and a subsequent ordinance, if applicable. 28. Consider the recommendation of the Planning & Zoning Commission relative to Special Use Application SU00-14 (Voice Stream Wireless) and a subsequent ordinance, if applicable. 29. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU00-21 (Springhill Suites/Grapevine Mills L.P.) and a subsequent ordinance, if applicable. 30. Consider the recommendation of the Planning & Zoning Commission relative to Conditional Use Application CU00-34 (Grandy's) and a subsequent ordinance, if applicable. 31. Consider the recommendation of the Planning & Zoning Commission relative to Zoning Application Z00-10 (Grapevine Business Center) and a subsequent ordinance, if applicable. 32. Consider the recommendation of the Planning and Zoning Commission relative to the preliminary plat of Lots 1 and 2, Block 1, Vette Addition and take any necessary action. 33. Consider the recommendation of the Planning and Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Grapevine Ill Addition and take any necessary action. 34. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Grapevine Ill Addition and take any necessary action. 35. Consider the recommendation of the Planning and Zoning Commission relative to the preliminary plat of Lot 1, Block 1, Horizon Bank Addition and take any necessary action. 36. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lot 1, Block 1, Horizon Bank Addition and take any necessary action. 37. Consider the recommendation of the Planning and Zoning Commission relative to the final plat of Lots 1 and 2, Block 1, Praedii Quercuum Addition and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. . Lind Huff /(1 City Secretary AGENDA CITY OF GRAPEVINE SPECIAL BRIEFING SESSION PLANNING & ZONING COMMISSION TUESDAY, AUGUST 15, 2000 AT 7:00 P.M. PLANNING & ZONING CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER WORK SESSION 1. Planning & Zoning Commission to conduct a briefing session to discuss items scheduled to be heard in the August 15, 2000 public hearing. ADJOURNMENT IF YOU PLAN TO ATTEND THIS BRIEFING SESSION AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE OFFICE OF DEVELOPMENT SERVICES AT (817) 410-3154 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et. seq. ACTS OF THE 1993 TEXAS LEGISLATURE, THE PLANNING AND ZONING BRIEFING SESSION AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. Linda uff City Secretary AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, AUGUST 15, 2000 AT 7:30 P.M. PLANNING & ZONING COMMISSION CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET NEW BUSINESS 1. Election of Officers. 2. Consider Conditional Use Application CU00-33 (Payton Wright Ford) and make a recommendation to the City Council. 3. Consider the final plat of Lots 1R and 2R, Block 1, AutoNation Ford and make a recommendation to the City Council. 4. Consider Conditional Use Application CU00-39 (Quiktrip) and make a recommendation to the City Council. 5. Consider Special Use Application SU00-11 (VoiceStream Wireless) and make a recommendation to the City Council. 6. Consider Special Use Application SU00-14 (VoiceStream Wireless) and make a recommendation to the City Council. 7. Consider Conditional Use Application CU00-21 (Springhill Suites/Mills Corporation) and make a recommendation to the City Council. 8. Consider Conditional Use Application CU00-34 (Grandy's) and make a recommendation to the City Council. 9. Consider Zoning Application Z00-10 (Grapevine Business Center) and make a recommendation to the City Council. 10. Consider the preliminary plat of Lots 1 and 2, Block 1, Vette Addition and make a recommendation to the City Council. 11. Consider the preliminary plat of Lot 1, Block 1, Grapevine III Addition and make a recommendation to the City Council. 12. Consider the final plat of Lot 1, Block 1, Grapevine III Addition and make a recommendation to the City Council. 13. Consider the preliminary plat of Lot 1, Block 1, Horizon Bank Addition and make a recommendation to the City Council. 14. Consider the final plat of Lot 1, Block 1, Horizon Bank Addition and make a recommendation to the City Council. 15. Consider the final plat of Lots 1 and 2, Block 1, Praedii Quercuum Addition and make a recommendation to the City Council. CONSIDERATION OF MINUTES 16. Consider the minutes of the July 18, 2000 Planning &Zoning Commission meetings and take any necessary action. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF AUGUST, 2000 AT 5:00 P.M. Lind uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 15th day of August, 2000 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the Planning &Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Chris Coy Member Cathy Martin Member Kevin Busbee Member Danette Murray Member Betty Nicholson Member Rob Undersander 1st Alternate Bill Bimmerman, Jr. 2nd Alternate constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION Commissioner Martin delivered the Invocation. 08/15/00 ITEM 1. OATH OF OFFICE City Secretary Huff administered the Oath of Office to Planning & Zoning Commissioners: Herbert Fry, Danette Murray, Betty Nicholson and Alternates Rob Undersander and Bill Bimmerman, Jr. ITEM 2. PUBLIC HEARING, CONDITIONAL USE APPLICATION C000-33 PAYTON WRIGHT FORD FINAL PLAT LOTS 1 AND 2, BLOCK 1, 114/MINTERS ADDITION, REPLAT OF LOTS 1 AND 2, BLOCK 1, 114/MINTERS ADDITION Mayor Tate declared the public hearing open. "life Development Services Director Hardy advised that Payton Wright Ford had filed Conditional Use Application CU0044 and the application for the final plat of Lots 1R and 2R, Block 1, AutoNation Ford being a replat of Lots 1 and 2, Block 1, 114/Minters Addition. The conditional use application requests a permit for an automotive dealership with sales and service of new and used vehicles, a 40 foot pole sign and a 6 foot ground sign on property located at 701 State Highway 114 East and zoned "PCD" Planned Commerce Development District. Mr. Hardy advised a 91,850 square foot, two story sales and service center is proposed for the site. Two driveway entrances are proposed from Hanover Drive pow and one entrance from the west bound service road of State Highway 114 East. Mr. Hardy stated the applicant proposes to remove the existing billboard along State Highway 114 East and requests a waiver from the required cross access to adjacent developments for security reasons. Mr. George Rameriz requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Busbee, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Freed, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 2 08/15/00 ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION C000-39 QUIKTRIP Mayor Tate declared the public hearing open. Development Services Director Hardy reported Conditional Use Application C000-39 had been filed by QuikTrip requesting a conditional use permit for a gasoline sales/convenience store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) on property located at 3400 Grapevine Mills Parkway and zoned "CC" Community Commercial District Regulations. Mr. Hardy advised the request was denied by the City Council on June 6, 2000 and that the applicant has submitted a revised site plan that the City Attorney has determined meets the requirements for resubmission prior to one year after the denial of the previous case. Mr. Hardy reviewed the changes to the site plan: reduced number of on-site gas pumps, reduced canopy size, compliance with landscaping requirements for parking lots, additional landscaping provided along western side of site and monument signs are proposed instead of pole signs. Ms. Brenda McDonald, representing QuikTrip requested favorable consideration of the application. She addressed the various concerns expressed by the City Council and Planning & Zoning Commission at the June meeting relative to landscaping issues, on-site parking and best use of the land. City Council and the Planning & Zoning Commission questioned access to the property from Farm-to-Market 2499 and the need for the cross access drive to adjacent developments. City Staff responded that with future development to the south, the deceleration lane would have to be extended and one additional drive would be allowed on Farm-to-Market 2499. Mayor Tate invited guests present to comment regarding the application. Mr. R. L. Lemke, of American Realty Trust, requested favorable consideration of the application, stating the importance of approval of the application to launch the development of the area. City Secretary Huff reported the City Council and the Planning & Zoning Commission had been copied the one letter of concern and one letter protesting the application. Commissioner Busbee, seconded by Commissioner Nicholson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Wilbanks, seconded by seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Kb 3 08/15/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 4. PUBLIC HEARING, SPECIAL USE APPLICATION SU00-11 VOICESTREAM WIRELESS (STATE HIGHWAY 360) Mayor Tate declared the public hearing open. Development Services Director advised Special Use Application SU00-11 had been filed by VoiceStream Wireless requesting a special use permit to allow the collocation of telecommunications equipment on an existing TXU Utilities power transmission pole and an 8 foot by 16 foot concrete equipment pad to be enclosed by a masonry screening wall. The subject property is located at 3215 State Highway 360 and is zoned "PID" Planned Industrial Development District. Mr. John Hubbard requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Coy, seconded by Commissioner Nicholson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Stewart, seconded by Mayor Pro Tem Ware, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 5. PUBLIC HEARING, SPECIAL USE APPLICATION SU00-14 VOICESTREAM WIRELESS (NORTHWEST HIGHWAY) Mayor Tate declared the public hearing open. Development Services Director Hardy reported Special Use Application SU00-14 had been filed by VoiceStream Wireless requesting a special use permit to allow the collocation of telecommunications equipment on an existing TXU Utilities power transmission pole and a 9 foot by 25 foot concrete equipment pad to be enclosed by a masonry screening wall. The subject property is located at 1065 East Northwest Highway and is zoned "LI" Light Industrial District. 4 08/15/00 Mr. John Hubbard requested to table the public hearing to the next available meeting date in order to resolve concerns of surrounding property owners. Commissioner Martin, seconded by Commissioner Murray, offered a motion to table the public hearing to September 5, 2000. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Freed, seconded by Council Member Spencer, offered a motion to table the public hearing to September 5, 2000. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Mayor Tate announced there would be no additional notice to adjacent property owners prior to the September 5, 2000 meeting. ITEM 6. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU00-21 SPRINGHILL SUITES/GRAPEVINE MILLS Mayor Tate declared the public hearing open. Development Services Director Hardy advised Conditional Use Application CU00-21 had been filed by Springhill Suites/Grapevine Mills L.P. requesting a conditional use permit to amend the site plan approved by Ordinance No. 99-178 to allow the development of a 4 story, 114 room hotel on property located at 2240 Grapevine Mills Circle West and zoned "CC" Community Commercial District Regulations. Mr. Hardy stated the application does not meet the new development standards for hotels approved by Council at the April 18, 2000 meeting; however, the City Attorney has determined the existence of"vested rights" thus allowing the request to be considered under the previous development guidelines. Ms. Janet Briel, representing Grapevine Mills L. P. requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak. City Secretary Huff reported the City Council and the Planning & Zoning Commission had been copied the one letter of support for the application. Commissioner Fry, seconded by Commissioner Busbee, offered a motion to close the public hearing. The motion prevailed by the following vote: 5 08/15/00 Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 7. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU00-34 GRANDY'S Mayor Tate declared the public hearing open. Development Services Director Hardy advised Conditional Use Application CU00-34 had been filed by Grandy's requesting a conditional use permit to allow the replacement of a 40 foot existing pole sign with a 30 foot pole sign on property located at 301 State Highway 114 East and zoned "CC" Community Commercial District Regulations. Mr. Stephen Butts requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished k::w to speak and there was no correspondence to report. Commissioner Nicholson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Stewart, seconded by Council Member Johnson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 8. PUBLIC HEARING, ZONING APPLICATION Z00-10 GRAPEVINE BUSINESS CENTER Mayor Tate declared the public hearing open. PPM Development Services Director Hardy advised Zoning Application Z00-10 had been filed by Grapevine Business Center requesting rezoning of approximately 29.4 acres located 6 08/15/00 at 1000 East Northwest Highway from "PID" Planned Industrial Development District to "BP" Business Park District. The applicant proposes an office/warehouse development. Mr. Denton Walker, representing Trammell Crow Co., and Mr. Dutch Wickes, architect, requested favorable consideration of the application. City Council and the Planning & Zoning Commission questioned the topography of the development in relationship to adjacent residential property, the percentage of office space versus warehouse, the landscaping for the proposed screening wall, the lighting impact on adjacent residential property, the uniformity of building signage and the amount of truck traffic. Mayor Tate invited guests present to comment regarding the application. The following citizens stated their opposition to increased noise, truck traffic, and drainage issues: 1. Ms. Bettye Rice, 920 East Texas 2. Mr. Gary McFadden, 955 Easy Street 3. Mr. Robert Farmer, 961 Easy Street City Secretary Huff reported the City Council and the Planning & Zoning Commission had been copied the three letters opposing and the three letters supporting the application. Commissioner Busbee, seconded by Commissioner Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Coy, Fry, Martin, Busbee, Murray & Nicholson Nays: None Council Member Spencer, seconded by Council Member Stewart, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. 7 08/15/00 ITEM 8A. CITIZEN COMMENTS, MR. P. W. MCCALLUM Convention &Visitors Bureau Executive Director P. W. McCallum reported on the recent Sister City mission to Parras de la Fuente, Mexico during which City of Grapevine representatives participated in Parras' Millennium Festival Celebration. On behalf of the City, Mayor Tate presented a life-size replica of Grapevine's Night Watchman statue to the City of Parras. City representatives also presented two fire trucks, an ambulance and 1800 pounds of school supplies to Parras. Mr. McCallum expressed Parras' gratitude and appreciation to the City Council and citizens of Grapevine. Mayor Tate and Council Member Freed presented Parras' gift to the Grapevine City Council and citizens of three pictures that are distinctive symbols of Parras' culture and requested that they be displayed in City Hall in honor of the sister city relationship between Grapevine and Parras. ITEM 9. ORDINANCE, AMEND CHAPTER 25 UTILITIES AND SERVICES RATES Public Works Director Jerry Hodge requested approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 25 Utilities and Services relative to wastewater rates and water rates for commercial and residential users. This is the second of three proposed increases reviewed by the City Council during budget hearings in 1999 and 2000. Mr. Hodge advised that the financial analysis of the Utility System conducted by Freese and Nichols, Inc. in 1999 and updated this year predicted future revenues and expenditures for the Utility Fund and forecasted water and sewer rates necessary to operate the utility. He stated that the impact of the proposed rate increase on residential customers using 5,000 gallons of water and with a three month winter average of 5,000 gallons of sewer would be a combined monthly increase of $1.59. Council Member Wilbanks reported the Utility Committee had reviewed and recommended approval of the proposed increases. Mayor Pro Tern Ware, seconded by Council Member Wilbanks, offered a motion to adopt the ordinance as recommended. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-78 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE CODE OF ORDINANCES BY AMENDING CHAPTER 25 UTILITIES AND SERVICES RELATIVE TO WASTEWATER RATES AND WATER RATES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 8 08/15/00 CONSENT AGENDA The next order of business for the City Council was to consider the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Mayor Pro Tern Ware removed Item 13 Resolution, Supporting Deposit System for Glass and Plastic Bottles. Item 10. Change Order No. 4 Wastewater Treatment Plant Expansion Construction Phase Services Contract Public Works Director recommended approval of Change Order No. 4 to the Wastewater Treatment Plant Expansion Construction Phase Services Contract in the amount of $41,468.83 and authorization for Staff to execute said change order. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 11. Interlocal Agreement, Fort Worth's Environmental Collection Center and Household Hazardous Waste Program Public Works Director recommended approval of an interlocal agreement for participation in Fort Worth's Environmental Collection Center and Household Hazardous Waste Program in the amount of $55,800.00 and authorizing the City Manager as signatory. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 12. Contract, Geo-Technical Material Testing Services, Gaylord Trail Construction Proiect, Terra-Marr Consultant Engineers Public Works Director recommended approval of a contract with Terra-Marr Consultant Engineers in the amount of $498,501.00 for the geo-technical material testing services anticipated for the Gaylord Trail Construction Project and authorization for Staff to execute said contract. 9 08/15/00 Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: • Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 13. RESOLUTION, SUPPORTING DEPOSIT SYSTEM FOR GLASS AND PLASTIC BOTTLES This item was removed from the consent agenda and discussed after Item 23. Staff recommended approval of a resolution urging the Texas Municipal League to support changes in State law to create a deposit system for glass and plastic bottles. Mayor Pro Tern Ware expressed his concern that the proposed bottle deposit system legislation could entail more ramifications than the proponents anticipate. He recommended the Council not take any action on the resolution. Motion by Council Member Spencer, seconded by Mayor Pro Tern Ware, for denial of the resolution prevailed by the following vote: Ayes: Tate, Ware, Spencer, Stewart & Freed Nays: Wilbanks & Johnson Item 14. Professional Services Agreement, Diane Ossenkop & Associates Staff recommended approval of a professional services agreement with Diane Ossenkop & Associates in the amount of $49,000.00 to develop and present a customer service training program for the City. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 15. Agreement, Adopt-A-Road, Grapevine Lions Club Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an agreement with the Grapevine Lions Club for the Adopt-A-Road Program for William D. Tate Avenue from State Highway 114 to Ira E. Woods Avenue. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve low as recommended prevailed by the following vote: 10 08/15/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 16. Easement Agreement, Memorial Baptist Church, Big Bear Creek Trail Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an easement agreement with Memorial Baptist Church of Grapevine to utilize church property for the construction of the Big Bear Creek Trail that will link Parr Park and Bear Creek Park. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 17. Parks & Recreation Advisory Board Appointments Parks & Recreation Director recommended approval of the Grapevine-Colleyville Independent School District Board appointments of Board Member Mark Born and Brandon Simon, student ex-officio, to the Parks & Recreation Advisory Board. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 18. Ordinance, Amend Chapter 7 Buildings and Construction Development Services Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction relative to amendments to the Building Code regarding high rise buildings. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-79 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 7 BUILDINGS AND 11 08/15/00 CONSTRUCTION, ARTICLE I, SECTION 7-3, RELATIVE TO 403.2.2. OF THE 1994 UNIFORM BUILDING CODE, PROVIDING AMENDMENTS TO SAME, REPEALING CONFLICTING ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY, NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) FOR EACH SEPARATE OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 19. Award Bid 61-2000 Street Materials Annual Contract Staff recommended award of Bid 61-2000 Street Materials Annual Contract to the lowest and best bidders meeting specifications: Beall Industries, APAC-Texas, and Texas Industries (TXI). Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 20. Renew Bid 20-1999 Concrete Construction . Staff recommended renewal of Bid 20-1999 Concrete Construction to Randall and Blake, primary contractor, and E. R. Aslin, secondary contractor. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 21. Renew Bid 18-1999 Temporary Employment Services Staff recommended renewal of Bid 18-1999 Temporary Employment Services to Manpower, Inc. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 12 08/15/00 Item 22. Ordinance, Conditional Use Application C000-24 Mustang/Tanglewood Center Development Services Director recommended approval of the second and final reading of Ordinance No. 2000-80 approving Conditional Use Application C000-24 filed by Mustang/Tanglewood Center granting a conditional use permit to amend the site plan approved by Ordinance No. 82-57 for gasoline sales/convenience store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) on property located at 2713 Mustang Drive. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-80 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT C000-24 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 82-57 FOR A CONVENIENCE STORE WITH THE POSSESSION, STORAGE, RETAIL SALE AND OFF- PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER ONLY), GASOLINE SALES AND A 10 FOOT MONUMENT SIGN IN A DISTRICT ZONED "CN", NEIGHBORHOOD COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON " `` WHICH A VIOLATION OCCURS; AND PROVIDING AN EFFECTIVE DATE 13 08/15/00 Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the July 24 and 31, 2000 City Council meetings as published. Motion by Council Member Johnson, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 24. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU00-33 PAYTON WRIGHT FORD Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application CU00-33 filed by Payton Wright Ford granting a conditional use permit for an automotive dealership with sales and service of new and used vehicles and a 40 foot pole sign on property located at 701 State Highway 114 East. Council Member Stewart, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use WIN permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-81 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING CONDITIONAL USE PERMIT CU00-33 TO ALLOW AN AUTOMOTIVE DEALERSHIP WITH SALES AND SERVICE OF NEW AND USED VEHICLES AND A 40 FOOT POLE SIGN WITH AN ADDITIONAL 6 FOOT GROUND SIGN IN A DISTRICT ZONED "PCD", PLANNED COMMERCE DEVELOPMENT DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; 14 08/15/00 DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1R AND 2R, BLOCK 1, AUTONATION FORD Chairman Oliver reported the Commission voted 7-0 to approve the Statement of Findings and the final plat of Lots 1R and 2R, Block 1, AutoNation Ford. The 19.142 acre property is located west of Minters Chapel Road, north of State Highway 121 and is being platted for the proposed relocation of the existing Payton Wright Ford dealership. Council Member Johnson, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1R and 2R, Block 1, AutoNation Ford. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU00-39 QUIKTRIP Chairman Oliver reported the Commission voted 6-1 for approval of Conditional Use Application CU00-39 filed by QuikTrip requesting a conditional use permit for a gasoline sales/convenience store with the possession, storage, retail sale and off-premise consumption of alcoholic beverages (beer and wine only) on property located at 3400 Grapevine Mills Parkway. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to deny the application. The motion prevailed by the following vote: Ayes: Tate, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: Ware ITEM 27. SPECIAL USE APPLICATION SU00-11 VOICESTREAM WIRELESS (STATE HIGHWAY 360) Chairman Oliver reported the Commission voted 7-0 for approval of Special Use Application SU00-11 filed by VoiceStream Wireless granting a special use permit to allow 15 08/15/00 the collocation of telecommunications equipment on existing TXU Utilities power transmission pole on property located at 1065 East Northwest Highway. Council Member Spencer, seconded by Mayor Pro Tern Ware, offered a motion to accept the Commission's recommendation and approve the ordinance granting the special use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-82 AN ORDINANCE ISSUING A SPECIAL USE PERMIT IN ACCORDANCE WITH SECTION 49 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING SPECIAL USE PERMIT S000-11 IN A DISTRICT ZONED "LI" LIGHT INDUSTRIAL DISTRICT WITH A SPECIAL USE PERMIT TO ALLOW THE COLLOCATION OF TELECOMMUNICATION EQUIPMENT ON AN EXISTING TXU POWER TRANSMISSION POLE UNDER CITY OF GRAPEVINE ORDINANCE NO. 82-73 ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS SPECIAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION S000-14 VOICESTREAM WIRELESS (NORTHWEST HIGHWAY) There was no action taken on the item as the public hearing was tabled to the September 5, 2000 meeting. 16 08/15/00 ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE ' APPLICATION C000-21 SPRINGHILL SUITES/GRAPEVINE MILLS L.P. Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application C000-21 filed by Springhill Suites/Grapevine Mills L.P. granting a conditional use permit to amend the site plan approved by Ordinance No. 99-178 to allow the development of a 4 story, 114 room hotel on property located at 2240 Grapevine Mills Circle West. Council Member Johnson, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-83 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING CONDITIONAL USE PERMIT C000-21 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 99-178 FOR A PLANNED COMMERCIAL CENTER IN EXCESS OF 1,000,000 SQUARE FEET OF GROSS LEASEABLE SPACE TO ALLOW THE DEVELOPMENT OF A 114-ROOM, 4-STORY HOTEL IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON 17 08/15/00 WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION C000-34 GRANDY'S Chairman Oliver reported the Commission voted 7-0 for approval of Conditional Use Application C000-34 filed by Grandy's granting a conditional use permit to allow the replacement of an existing pole sign on property located at 301 State Highway 114 East. Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ORDINANCE NO. 2000-84 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO NNW KNOWN AS APPENDIX "D" OF THE CITY CODE BY GRANTING CONDITIONAL USE PERMIT C000-34 TO ALLOW A 30.8 FOOT POLE SIGN IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION ZONING APPLICATION Z00-10 GRAPEVINE BUSINESS CENTER 18 08/15/00 Chairman Oliver reported the Commission voted 6-1 for denial of Zoning Application Z00-10 filed by Grapevine Business Center requesting rezoning of approximately 29.4 acres located at 1000 East Northwest Highway from "PID" Planned Industrial Development District to "BP" Business Park District. Council Member Freed, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation for denial of the zoning application. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 32. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOTS 1 AND 2, BLOCK 1, VETTE ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1, Vette Addition. The 58.603 acre property is located east of State Highway 121 and west of Stone Myers Parkway and is being platted for commercial development. Council Member Freed, seconded by Mayor Pro Tern Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1, Vette Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 33. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, GRAPEVINE III ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Grapevine III Addition. The 6.932 acre property is located north of Western Oaks Boulevard, west of State Highway 121 and is being platted for commercial development. Council Member Wilbanks, seconded by Council Member Johnson, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 1, Block 1, Grapevine III Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 19 08/15/00 ITEM 34. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, GRAPEVINE III ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine III Addition. The 6.932 acre property is located north of Western Oaks Boulevard, west of State Highway 121 and is being platted for commercial development. Council Member Stewart, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Grapevine III Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 35. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT LOT 1, BLOCK 1, HORIZON BANK ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lot 1, Block 1, Horizon Bank Addition located on the southeast corner of William D. Tate Avenue and Hughes Road. The 1.0195 acre property is being platted for development of a bank facility. Council Member Johnson, seconded by Council Member Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the preliminary plat of Lot 1, Block 1, Horizon Bank Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ITEM 36. PLANNING & ZONING COMMISSIONR RECOMMENDATION FINAL PLAT LOT 1, BLOCK 1, HORIZON BANK ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Horizon Bank Addition located on the southeast corner of William D. Tate Avenue and Hughes Road. The 1.0195 acre property is being platted for development of a bank facility. Council Member Freed, seconded by Mayor Pro Tem Ware, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Horizon Bank Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 20 08/15/00 ITEM 37. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOTS 1 AND 2, BLOCK 1, PRAEDII QUERCUUM ADDITION Chairman Oliver reported the Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Praedii Quercuum Addition located at the southeast corner of Parr Road and Parr Lane. The 2.329 acre property is being platted for development of two single family residences. Mayor Pro Tern Ware, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Paredii Quercuum Addition. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None ADJOURNMENT Council Member Spencer, seconded by Council Member Wilbanks, offered a motion to adjourn the meeting at 9:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of September, 2000. APPROVED: William D. Tate Mayor ATTEST: • .- Ir Isrri� Linea Huff �1 City Secretary 21 ITEM # TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ROGER NELSON, CITY MANAGER MEETING DATE: AUGUST 15, 2000 SUBJECT: AMENDMENTS TO CHAPTER 7, BUILDINGS AND CONSTRUCTION, ARTICLE I, SECTION 7-3 OF THE GRAPEVINE CODE OF ORDINANCES RECOMMENDATION. The Building Board of Appeals and Staff recommend Council amend Chapter 7, Buildings and Construction, Article I, Section 7-3, relative to Section 403.2.2. of the 1994 Uniform Building Code. (See attached) BACKGROUND INFORMATION Section 403 of the Uniform Building Code (UBC), typically called the "high rise" section, provides for increased fire protection, construction, and life safety measures for buildings with floors more than 75 feet above the lowest level of Fire Department access. The City has previously amended this section to include buildings of four or more stories or with floors above 48 feet (it also includes all hotels and motels). This proposed amendment does not affect these requirements. Because of the restrictive construction requirements in 1981, the UBC allowed certain modifications or "tradeoffs", relaxing certain construction requirements (mostly related to fire safety concerns). At that time, these tradeoffs were amended by ordinance. The amendments were more restrictive than the tradeoffs in the UBC, so it made sense for us to amend the UBC. However, with the adoption of more modern codes, the current amendments are in some cases more restrictive, and in some cases less restrictive than the UBC as it is written. The Building Official and Fire Marshal have studied these amendments, and feel that the applicable City Code should be amended again. This time we propose to delete the current amendments and replace them with the UBC as published. The deleted amendments are crossed through in the attached proposed ordinance. The new sections from the UBC are underlined. Again, the changed sections deal mostly with fire safety concerns and are fully supported by the Fire Chief and Fire Marshal. At their July 11, 2000, meeting, the Building Board of Appeals voted to forward to City Council a recommendation for approval for this amendment. 0:/bba\memccsec7-3ju100 1 August 9, 2000 (11:27AM) DRAFT 403.1 (a) Scope. This section applies to all Group B, Office Buildings and Group R, Division 1 Occupancies, each having floors used for human occupancy located more than 48 feet above the lowest level of fire department access of four (4) or more stories in height, whichever is more restrictive, and all Group R, Division 1, Hotel and Motel Occupancies regardless of height. Such buildings shall be of Type I or II construction and shall be provided with an approved automatic sprinkler system in accordance with Section 403.2." 403.2 Automatic Sprinkler System. 403.2.1. System design. The automatic sprinkler system shall be provided throughout the building as specified by U.B.C. Standard 9-1, and shall be designed in accordance with that standard and the following. 1. Shutoff valves and a water -flow device shall be provided for each floor. The sprinkler riser may be combined with the standpipe riser. 2. In Seismic Zones 2, 3 and 4, in addition to the main water supply, a secondary on -site supply of water equal to the hydraulically calculated sprinkler design demand plus 100 gallons per minute (378.5 Llmin.) additional for the total standpipe system shall be provided. This supply shall be automatically available if the principal supply fails and shall have a duration of 30 minutes. 403.2.2 Modifications. The following modifications of code requirements are permitted: 1. In buildings of Tvoe I construction the fire -resistive time periods set forth in Table 6-A may be reduced by one hour for interior bearing walls, exterior bearing, and nonbearina walls. roofs and the beams supporting roofs, provided thev do not frame into columns. In buildings of Tvpe II-F.R. construction the fire -resistive time period set forth in Table 6-A may be reduced by one hour for interior bearing, walls, exterior bearing and nonbearinq walls, but no reduction is allowed for roofs. The fire -resistive time period reduction as specified herein shall not apply to exterior bearina and nonbearina walls whose fire -resistive rating is less than four hours. Vertical shafts other than stairwav enclosures and elevator shafts may be reduced to one hour when sprinklers are installed within the shafts at alternate floors. 2. Except for corridors in Group B offices and Group R, Division 1 Occupancies and partitions separating dwellina units or quest rooms, all interior nonbearinq Partitions required to be one -hour fire -resistive construction by Table 6-A may be of noncombustible construction without a fire -resistive time period.. 3. Fire dampers, other than those needed to Protect floor-ceilina assemblies to maintain the fire resistance of the assembly, are not required. 4. Emeraencv windows required by Section 310.4 are not required. Remainder of Section 403 to remain the same. CONSENT AGENDA WORDING: City Council to consider amendments to Grapevine Code of Ordinances, Chapter 7, Buildings and Construction, Article I, Section 7-3, relative to Section 403.2.2 of the 1994 Uniform Building Code. AGENDA MEMO SIGN -OFF SHEET G MEETING DATE: k1l g j�o SUBJECT: Ck, 7 1 have read and approve the attached agenda memo referenced above. TO BE INITIALS & REVIEW REVIEWED DATE STAFF TO REVIEW MEMO X Roger Nelson, City Manager X o Bruno Rumbelow, Assistant City Manager X Melisa Leal, Assistant to the City Manager X,Jennifer Hibbs, Assistant to the City Manager XLinda Huff, City Secretary Bill Gaither, Administrative Services Director Carolyn Van Duzee, Personnel Director Charles Dent, Purchasing Agent Dale Wilkins, Police Chief Dan Hambrick, Risk Manager David Anderson, Fire Chief Doug Evans, Parks & Recreation Director Fred Werner, Finance Manager Gary Livingston, Budget Manager Janis Roberson, Library Director Jerry Hodge, Public Works Director Jim Smith, Golf Director P. W. McCallum, CVB Director ' Tommy Hardy, Development Services Director August 8, 2000 (10:48AM)