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Home My WebLink About2000-04-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, APRIL 4, 2000 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET DINNER AT 6:30 P.M. CALL TO ORDER 1. Discuss proposed Right-of-Way Management Ordinance. 2. Discuss proposed housing development by Habitat for Humanity and GRACE. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF MARCH, 2000 AT 5:00 P.M. Lind Huff '6( City Secretary SUPPLEMENTAL AGENDA GRAPEVINE CITY COUNCIL MEETING WORKSHOP CITY OF GRAPEVINE, TEXAS TUESDAY, APRIL 4, 2000 AT 6:30 P.M. WORKSHOP 3. Discuss City Council schedules for June and July. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING SUPPLEMENTAL AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF MARCH, 2000 AT 5:00 P.M. IG: v A. Lin. : Huff Or City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of April, 2000 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tern Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 6:40 p.m. ITEM 1. WORKSHOP, PROPOSED RIGHT-OF-WAY MANAGEMENT ORDINANCE Public Works Director Jerry Hodge reviewed the proposed Right-of-Way Management Ordinance that insures that the City would maintain police powers to manage its public ways by requiring registration, permitting, insurance, establishing construction standards and indemnification from utility companies competing for space in the City's rights-of-ways. There was no action taken by the City Council. ITEM 2. WORKSHOP, PROPOSED HOUSING DEVELOPMENT BY HABITAT FOR HUMANITY AND G.R.A.C.E. Development Services Director H. T. Hardy reviewed the request of Ms. Trisha Wood of G.R.A.C.E. concerning the possible development of single family homes for Habitat for Humanity along Turner Road and Central Avenue. Following discussion with Ms. Wood 04/04/00 and representatives from Habitat for Humanity, Fort Worth, it was the consensus of the ,—.. Council to pursue the possibility of the future single family development. ITEM 3. DISCUSS CITY COUNCIL SUMMER SCHEDULES City Manager Nelson proposed a revised schedule for the City Council meetings in July and August and stated there would be an agenda item before the Council to consider canceling the July 4 meeting and rescheduling the August 1 meeting to July 31. There was no action taken by the City Council. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:40 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed - Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of April, 2000. w,... APPROVED: A allifkk . William D. Tate Mayor ATTEST: Lind Huff." .r*f City Secretary wow 1.44.., 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, APRIL 4, 2000 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Real property relative to right-of-way acquisition on Parr Road under Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to receive information relative to economic development prospects under Section 551.075, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.075, Texas Government Code. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF MARCH, 2000 AT 5:00 P.M. 4 in a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT .,w CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session (Executive Session) on this the 4th day of April, 2000 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding (A) real property relative to right-of-way acquisition on Parr Road and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072 and 551.075, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Roger Nelson stated there was no action necessary relative to (A) real property relative to right-of-way acquisition on Parr Road and (B) conference with City Manager and Staff to receive information relative to economic development prospects under Sections 551.072 and 551.075, Texas Government Code. ADJOURNMENT Council Member Wilbanks, seconded by Council Member Freed, offered a motion to , adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: 04/04/00 Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of April, 2000. APPROVED: AIMEMP - William D. Tate Mayor ATTEST: ■ al Lind.; Huff fr City Secretary WOW k00 40 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 4, 2000 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION: Council Member Darlene Freed CITIZEN COMMENTS CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 1. Consider Advanced Funding Agreement No. 02-364-1-110 with TxDOT for the City's participation in the construction of the Bass Pro Drive Bridge Improvements over State Highway 121 and authorization for the City Manager to execute said agreement. Public Works Director recommends approval. 2. Consider a design contract with Carter & Burgess, Inc. for the design of a gravity wastewater line to replace the existing 8" force main serving the Water Treatment Plant and authorization for Staff to execute said contract. Public Works Director recommends approval. 3. Consider Change Order No. 1 with Montgomery Watson Americas, Inc. for the modifications to the design of the Hilton Lift Station Force Main and authorization for Staff to execute said change order. Public Works Director recommends approval. 4. Consider renewal Bid 9156 Protective Clothing for Fire Department to the lowest and best bidder meeting specifications, Casco Industries. Staff recommends approval. 5. Consider renewal of Bid 8084 Curb and Gutter Replacement Annual Contract to the lowest and best bidders meeting specifications: Randall & Blake, primary; and Aslin Asphalt, secondary. Staff recommends approval. PURSUANT TO THE TEXAS OPEN MEETINGS ACT, TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ONE OR MORE OF THE ABOVE ITEMS MAY BE CONSIDERED IN EXECUTIVE SESSION CLOSED TO THE PUBLIC. ANY DECISION HELD ON SUCH MATTER WILL BE TAKEN OR CONDUCTED IN OPEN SESSION FOLLOWING THE CONCLUSION OF THE EXECUTIVE SESSION. ADJOURNMENT IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE CITY SECRETARY'S OFFICE AT (817) 410-3182 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 31ST DAY OF MARCH, 2000 AT 5:00 P.M. Li •a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT ,._ CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of April, 2000 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Ted R. Ware Mayor Pro Tem Sharron Spencer Council Member C. Shane Wilbanks Council Member Clydene Johnson Council Member Roy Stewart Council Member Darlene Freed Council Member constituting a quorum, with the following members of the City Staff: Roger Nelson City Manager Bruno Rumbelow Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary Melisa Leal Assistant to the City Manager Jennifer Hibbs Assistant to the City Manager CALL TO ORDER Mayor Tate called the meeting to order at 7:45p.m. INVOCATION Council Member Freed delivered the Invocation. CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Nelson removed Item 1 Funding Agreement, TxDOT, Bass Pro Drive Bridge Improvements. 04/04/00 ITEM 1. FUNDING AGREEMENT, TXDOT, BASS PRO DRIVE BRIDGE 04..410: IMPROVEMENTS This item was discussed after Item 5. Public Works Director Jerry Hodge requested approval of the Advanced Funding Agreement No. 02-364-1-110 with TxDOT in the amount of $538,123.00 for the City's participation in the construction of the Bass Pro Drive Bridge Improvements over State Highway 121 and authorization for the City Manager to execute said agreement. Motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 2. Contract, Water Treatment Plant Force Main Replacement Design, Carter & Burgess, Inc. Public Works Director recommended approval of a design contract with Carter & Burgess, Inc. in an amount not to exceed $38,000.00 for the design of a gravity wastewater line to replace the existing 8" force main serving the Water Treatment Plant and authorization for Staff to execute said contract. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 3. Change Order No. 1, Hilton Lift Station Force Main Design, Montgomery Watson Americas Inc. Public Works Director recommended approval of Change Order No. 1 with Montgomery Watson Americas, Inc. in the amount of$18,750.00 for the modifications to the design of the Hilton Lift Station Force Main and authorization for Staff to execute said change order. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None 2 04/04/00 Item 4. Renew Bid 9156 Protective Clothing Annual Contract, Fire Department Staff recommended approval of renewal Bid 9156 Protective Clothing Annual Contract for Fire Department to the lowest and best bidder meeting specifications, Casco Industries. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None Item 5. Renew Bid 8084 Curb and Gutter Replacement Annual Contract Staff recommended renewal of Bid 8084 Curb and Gutter Replacement Annual Contract to the lowest and best bidders meeting specifications: Randall & Blake, primary; and As lin Asphalt, secondary. Motion by Council Member Johnson, seconded by Council Member Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart. & Freed Nays: None ADJOURNMENT Council Member Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:47 p.m. The motion prevailed by the following vote: Ayes: Tate, Ware, Spencer, Wilbanks, Johnson, Stewart & Freed Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of April, 2000. APPROVED: ia . Tat Mayor 3 04/04/00 ATTEST: Lida H uff City Secretary OW,■gh, 4