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Home My WebLink AboutRES 1993-006 �� RESOLUTION NO. 93-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, CALLING A JOINT ELECTION WITH TARRANT COUNTY, GRAPEVINE-COLLEYVILLE AND CARROLL INDEPENDENT SCHOOL DISTRICTS FOR THE PURPOSE OF ELECTING MEMBERS TO EACH GOVERNING ENTITY AND THE U. S. SENATE; TAKING ALL OTHER NECESSARY ACTION AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Grapevine as well as other cities and school districts ("political subdivisions") will hold elections for members to each governing board on May 1, 1993; and WHEREAS, Tarrant County will conduct an election county wide to fill the �* unexpired term of the office of U. S. Senate on May 1, 1993; and •� WHEREAS, the Grapevine-Colleyville and Carroll Independent School Districts will also conduct an election on May 1, 1993 to elect members to the School Boards; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly with those political subdivisions in Tarrant County conducting an election on May 1, 1993; and WHEREAS, in order that the joint election be organized properly, the political subdivisions in Tarrant County must select the Tarrant County Election Administrator to conduct and coordinate this joint election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1 . That the City hold an election jointly with Tarrant County, Grapevine-Colleyville and Carroll Independent School Districts on May 1, 1993, in "�""�' accordance with Section 271 .002, Texas Election Code. �. �,� Section 2. That said election will be conducted jointly pursuant to the terms of the following agreement, being made part of this resolution: � AGREEMENT I. GENERAL TERMS 1 .01 On Saturday, May 1, 1993 the election shall be held from 7:00 a.m. until 7:00 p.m. 1 .02 Each political subdivision participating in the election on May 1, 1993 shall have and use the same voting equipment, ballots and the same list of registered voters. 1 .03 Each political subdivision, as well as Tarrant County, shall share the cost of conducting the election. II. EARLY VOTING �^ 2.01 Early Voting by Mail: � a. Tarrant County Election Administrator shall be responsible for any early voting ballot requests by mail for the U. S. Senate election. b. The City Secretary or designee shall be responsible for any early voting ballot requests by mail for the city election, if any. c. The School Board Secretary or designee shall be responsible for any early voting ballot requests by mail for the school board election, if any. 2.02 Early Voting by Personal Appearance: a. Robert Parten shall serve as early voting clerk, other clerks shall be appointed as needed. b. The City Secretary or designee shall serve as deputy early voting clerk for both the city and the school districts participating in this election. "�' c. Voting shall be conducted at the location(s) used in City elections. �r.. 2 d. Early voting will begin April 12, 1993 and will end on April 27, "� 1993. � e. Extended hours of early voting shall take place at all early voting sites on Saturday, Monday and Tuesday, April 24, 26 and 27, 1993 from 7:00 a.m. to 7:00 p.m. each day and Sunday, April 25, 1993 from 11 :00 a.m. to 4:00 p.m. f. Only those residents of the City (or that of designated unincorporated territory adjacent to the City) may vote early at the City early voting location(s). g. Any resident of any political subdivision participating in this joint election may vote at the Tarrant County Central Voting location (Muller Building, 600 West Weatherford Street, Fort Worth, Texas 76102). 2.03 The Tarrant County Election Administration shall be responsible for the preparation of all Early Voting Ballots. 2.04 The Tarrant County Election Administration shall prepare the voted Early Voting Ballots for counting by the Early Voting Ballot Board. � 2.05 The Early Voting Ballot Board may include individuals from each political ,,,�,,,, subdivision participating in this election. The names of those persons selected should be submitted to the Election Administration on or before April 12, 1993. III. TARRANT COUNTY 3.01 The Tarrant County Election Administrator agrees to coordinate, supervise and conduct the Joint Election, pursuant to the provisions of the Texas Election Code unless specifically provided otherwise in this agreement. 3.02 The Tarrant County Election Administrator shall perform the following specific duties: a. Notify and train all presiding judges, alternate judges and clerks. b. Compensate election judges and clerks. Each election judge and clerk will receive 55.00 per hour (for a maximum of 15 hours). �" The election judge will receive an additional 525.00 for picking up the election supplies prior to election day and for delivering � 3 election returns and supplies to the Central Counting Station after "�k` the polls close. Election judges and alternate judges will receive S 10.00 for attending the election school. � c. Procure, prepare and distribute ballots. d. Procure, prepare and distribute Early Voting and election judge supplies. e. Procure, prepare and distribute tables and chairs, as needed, and transport equipment to and from the polling places. f. Procure and deliver to polling places all OPTECH equipment. g. Rent, if necessary, voting locations. h. Provide lists of registered voters to the election judges. i. Arrange for use of a Central Counting Station and for tabulating personnel and equipment needed at the Counting Station and assist in preparation of programs and test materials for tabulation of the ballots to be used with electronic voting equipment. �* j. Publish notice of the date, time and place of the testing of the �,,,,,,, electronic tabulation equipment and conduct such testing. k. Supervise the handling and disposition of election returns, tabulate unofficial returns and assist in preparing the tabulation for the official canvass. I. Prepare the unofficial canvass report after all precincts have been counted, and deliver a copy of the unofficial canvass to the City and Independent School Districts. m. Serve as custodian of election records and store election records as provided by law. n. Conduct any required recounts. IV. CITY OF GRAPEVINE 4.01 Each political subdivision, including the City and all participating school "'"� districts, shall have the following responsibilities in conducting this joint election on May 1, 1993: � 4 a. The City shall be responsible for naming the election judge and "�'' alternate judge at each voting location. The name and address of each judge shall be given to the Tarrant County Election � Administrator. b. The participating City(s) and School District(s) shall designate voting sites giving preference to customary City locations. c. Maps of other handy reference guides containing the boundaries of each political subdivision should be made available to Tarrant County. d. Prepare all election orders, resolutions, notices, and other pertinent documents for adoption for execution by the appropriate officers; and take all actions required by law for calling the election, appointing the presiding judges, alternate judges, establishing precincts and polling places, handling contests, canvassing the returns and declaring the results, including the Spanish translation thereof. e. Prepare and publish in the official newspaper, or post, all required election notices. � f. Deliver to the Tarrant Election Administrator as soon as possible, �,,, but no later than March 23, 1993, the official wording that is to be printed on the ballot with the exact form, order, wording and spelling that is to be used. g. Prepare and submit to the U. S. Department of Justice under Section 5 of the Voting Rights Act of 1965, the required submissions on voting changes. h. Canvass the official results of the election. 4.02 In consideration for the services and expenses provided by the Tarrant County Election Administrator and to pay for our share of the cost of conducting this joint election, we agree to pay the sum of 52,161 .00 to the Tarrant County Election Administrator. It is understood that is twenty-five percent (25%) less than our last similar election. 4.03 Should a recount or run-off election be required, those costs associated with the recount or run-off, if any, are in addition to those contemplated in this agreement, and shall be negotiated at the time the need for said �" recount or run-off election is determined. � 5 4.04 The official for all parties to contact for ail purposes shall be listed at the ""��" end of this agreement. All notices and other deliveries under this agreement shall be delivered to said individual so listed. � Section 3. That a motion was made by Gil Traverse , seconded by Ted R. Ware , that this resolution and attached agreement, above and foregoing be adopted: Ayes: Tate, Ware, Spencer, Wilbanks, Traverse, Pittman � Wickman Nays: None Section 4. That this resolution and agreement shall take effect from and after the date of its passage. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of February , 1993. APPROVED: � � William D. Tate Mayor ATTEST: Lin Huff City Secretary APPROVED AS TO FORM: �-- ,�_...r �',�'�' � —_._: ��_______ , , '� John F. Boyle, Jr. City Attorney � 6 CITY OFFICIAL OF NOTICE: Ms. Linda Huff "�" City Secretary P. O. Box 95104 � Grapevine, Texas 76099 ACCEPTANCE BY TARRANT COUNTY: On behalf of the Tarrant County Election Administration office, I hereby accept the terms of this Agreement contained in this Resolution. Signed on this the 1 �;�� day o - , 1993. �_ � ..� �._._ _ � Robert Parten ' Tarrant County Election Administrator 100 West Weatherford Street Fort Worth, Texas 76196 � �1rr � �ir 7