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HomeMy WebLinkAboutItem 05 - Water Line ExtensionMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: SEPTEMBER 1, 2020 SUBJECT: APPROVAL OF CONSTRUCTION CONTRACT FOR THE GOLF COURSE WATER LINE EXTENSION RECOMMENDATION: City Council to consider approving a contract forthe installation of a water line extension with Excel Trenching and an ordinance to appropriate funds. FUNDINGSOURCE: Upon approval, funds in an estimated amount of $ 1,070,000 will be available in the Utility Enterprise Capital Fund 201. BACKGROUND: On June 18, 2019 Council approved a contract with the firm of Baird, Hampton & Brown to design a new water line to provide redundancy in the City's water utility as well as providing service to the renovated Golf facilities. Once constructed, it serves as a northern loop to our water distribution system, identified in the water master plan, to serve the State Highway 2499 corridor. In addition, the new 8" line will serve the new golf course clubhouse providing much improved fire protection. Baird Hampton & Brown completed the plans and bids were opened on July 9, 2020 and only one bid was received. Excel Trenching - $919,835 Engineer's opinion of probable cost - $1,120,755 Since there was only one bidder, Baird, Hampton & Brown, conducted additional research on the bidder, reviewed supplementary information provided by the bidder and contacted four references. The review indicated that the bid was reasonable and Excel Trenching has completed several similar projects and has similar on-going utility projects. The four references interviewed, consisting of two governmental entities and two engineering consultants did not raise any concern on Excel Trenching's ability to successfully complete the project. The bid bond provided was acceptable. City staff recommends award the water line extension in the amount of $919,835 to Excel Trenching with a contingency amount of $150,615 for a total amount of $1,070,000. The contractor has 175 calendar days to complete the project after notice to proceed which will have this project completed and in service to be able to serve the new clubhouse which is slated to be complete at the end of March 2021. This project is shown on the water and wastewater impact fee plan and is eligible to use water impact fees for funding. Staff recommends approval ORDINANCE NO. 2020-041 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE APPROPRIATION OF $1,070,000 IN THE UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council of the City of Grapevine desires to complete a waterline extension to the Grapevine Golf Course Clubhouse; and WHEREAS, this line will be a portion the northern loop to the water distribution system identified on the water master plan; and WHEREAS, funding is available in the Utility Enterprise Capital Fund; and WHEREAS, all constitutional and statutory prerequisites for the approval of this ordinance have been met, including but not limited to the Open Meetings Act and Chapter 211 of the Local Government Code; and WHEREAS, the City Council deems the adoption of this ordinance to be in the best interests of the health, safety, and welfare of the public. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS: Section 1. That all matters stated hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Section 2. That the City Council hereby authorizes $1,070,000 be appropriated in the Utility Enterprise Capital Fund for the Grapevine Golf Course Clubhouse waterline. Section 3. That the terms and provisions of this ordinance shall be deemed to be severable, and that if the validity of any section, subsection, word, sentence or phrase shall be held to be invalid, it shall not affect the remaining part of this ordinance. Section 4. That the fact that the present ordinances and regulations of the City of Grapevine, Texas, are inadequate to properly safeguard the health, safety, morals, peace and general welfare of the inhabitants of the City of Grapevine, Texas, creates an emergency for the immediate preservation of the public business, property, health, safety and general welfare of the public which requires that this ordinance shall become effective from and after the date of its final passage, and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 1st day of September, 2020. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary APPROVED AS TO FORM: City Attorney Ordinance No. 2020-041 2 Proposed Golf Couse Waterline WWWI 4Lice► �r - dM ` a ��� fr^ .ENTERPRISEIRD INTERNATIONAL PKWY to X Ji A1f1a1iA1J _.' �_•. - .fit-=- M --. i _ °`°•' 'r' :''`� Y. !I �. lie N tie n �e •i T T pr� mane a ♦- • - 10 • • ♦ a Proposed Y Waterline`+ i . 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