HomeMy WebLinkAboutWS Item 02- Major IssuesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
DATE: JULY 25, 2015
SUBJECT: 2015 BUDGET — MAJOR ISSUES
Attached, please see the 2015 Major Issues Budget Report to be reviewed/discussed
on Tuesday evening, July 29 at 6:30 pm.
2015 Proposed Budget — Major Issues
The City of Grapevine has weathered the economic downturn and is slowly showing signs of recovery. The
opening of the DFW Connector project has led to small but important increases in retail sales. In addition,
property tax values are also showing signs of increasing. The City Manager's Proposed Budget for 2015
attempts to address operating and equipment costs associated with new facilities and services that will be
coming online next year. The budget also attempts to address growth needs that have been accumulating
over the past several years. Not all needs could be addressed with the resources available and priority
decisions were incorporated.
The City Manager's Proposed Budget for next year was developed taking into consideration that some
improvement exists but demand continues to outpace available resources. A foundation for the budget was
developed using core building blocks which set the ground rules for budget development. The basic
assumptions incorporated are as follows:
- Maintain the fund balances as defined in the adopted fiscal policies. The General Fund requirement is
20%.
- Fund the Permanent Capital and Permanent Street Maintenance Funds with cash.
- Appropriately fund bonds for Public Safety Building and Community Activities Center
- Continue with the funding of the eight year TM RS payoff phased program in order to bring the funded
liability to 80%.
- Keep the annual transfer to the Quality of Life Fund at $3,000,000.
- Fund reasonable fleet and technology purchases with cash except for large purchases.
- Keep salary increases in line with the surveyed surrounding cities and national average
recommendation.
- Transfer to the CCPD Fund from the General Fund an amount to balance the Fund. (Approximately
$900,000)
- Appropriate funding levels for all line -item budgets. For example, General Fund line items only grew
by only 1.6% in the proposed budget. Most fund line item budgets experienced less growth than the
current rate of inflation.
Once the foundation for the budget was established, departments presented to the City Manager and the
Budget staff essential needs and justification for any increases in operating line items and Increased Service
Level (ISL) requests.
The next level of review for funding was prioritized as:
- The amount needed for salary adjustments
- New capital and technology funding
- Increased Service Level requests
After reviewing all of the requests and departmental presentations, staff prepared the draft 2015 Proposed
Budget. The budget will be presented to City Council at a workshop on August 14th. The draft budget will be
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provided to you on Friday, August 1. The review will consist of a discussion of issues by fund and will solicit
input in order to finalize the proposed budget. (See Exhibit 1.)
General Fund
1. Ad Valorem Tax Rate — The proposed budget will require $48,458,046 for the General Fund
Maintenance and Operation portion of the tax rate. The General Debt Service portion of the tax will
require $12,680,041 for current debt payments, including an amount for the proposed $2,215,000 for
vehicles and equipment Certificates of Obligation. Early preliminary tax roll valuations have shown an
overall increase in taxable values. If this holds for the final roll, the effective rate (i.e. the rate required
to produce the same amount of tax revenue as the current year) would be lower than this year's
current rate. As Council chose to do this current fiscal year — it may be prudent to drop the tax rate -
but not to the effective rate level.
2. Sales Tax - The recovery from the recession has been slow and sporadic and has caused monthly
Sales Tax collections to fluctuate between positive and negative growth compared to pre 2008
receipts. The amount of Sales Tax collected has improved with the opening of the DFW Connector
Project; however, monthly collections continue to fluctuate. Current year to date collections as
compared to the same period last year are up a total of 5.0%. Projecting 5% growth for the rest of the
fiscal year, the estimated amount of collections for this fiscal year is $51.2 million. Using this number
as the base the proposed budget includes a 3% increase in Sales Tax.
3. New Positions — There is a total of 10.5 full-time equivalent (FTE) new positions in the proposed
budget. This includes 8 FTE's for the General Fund and 2.5 FTE's for all other funds. All but two of the
General Fund positions are in public safety — 3 for the police department take our Crime Prevention
activity and fully staff it with three civilian employees, who will be paid considerably less than sworn
officers and yet still perform the necessary function. This frees up three Senior Officers to go to Patrol
and CID where demands have been increasing. This will add officers, something we have not had the
ability to do for the last several years. In Fire, we are adding one Battalion Chief that will manage all
EMS activities of the department and will significantly help in shoring up the EMS management and
administration function (which comprise 70% of emergency calls) of the department. In addition two
firefighter positions are being added — but those are being fully funded out of decreased overtime line
item expense. These positions will provide shift coverage needed because of normal leave (i.e. sick,
vacation, FMLA, etc.). The two other positions — LAN/WAN Administrator and the GIS Applications
Programmer - are due to the ever-increasing demand on our Information Technology division. (See
Exhibit 2.)
4. TMRS — The Texas Municipal Retirement System administration has changed the actuarial calculation
methodology for funding the plan. The result was a drop in the amount of coverage for funded
liability. The administration has developed an eight year payback period that would allow cities to
bring their funded liability to an 80% level. This budget will incorporate the seventh year of the eight
2
year period. The new rate increases from 18.96 % to 19.15%. This is an increase to the General Fund
of $41,000.
5. Merit and Step Pay Increases — The budget includes a 3% merit increase and a 5% public safety step
increase. The increases appear to be in line with the average amounts being recommended by our
comparison cities. Not all of the cities have responded but a majority have and some have indicated
that they actually gave more of an increase for the current year than what they reported to us last
year. (See Exhibit 2.)
6. Funded Increased Service Level Requests - The total amount of requests submitted was $2,751,741
that includes 26.205 full time equivalent position requests. The total amount included in the budget is
$1,109,900 with a total of 10.5 positions. (See Exhibit 2.)
7. Impact of new CAC on the Operating Budget- The additional positions required, prorated for FY2015,
add $463,132. Other line items, non -personnel, for the Senior Center, Aquatics and CAC are $220,202
with a large share of this increase in one-time expense for the CAC annex rental on William D. Tate
Avenue. Increases to the Parks PCMF Accounts total $395,000 with most of this cost being the exterior
landscaping and irrigation of the new building. This work will be done by City crews and the materials
purchased on existing city contracts. It was always anticipated that this approach would be lower in
cost than having it in the original project budget. Additional utility costs for the significantly larger
building are $42,000.
The prorated increased revenue attributable to the CAC is also included in the budget. The
expenditures and revenue included are directly derived from the business plan presented and
accepted by Council in July 2012 by Leon Younger of Pros Consulting.
Quality of Life Fund
The Quality of Life Fund is projected to have an unencumbered ending fund balance of approximately
$6,000,000 at the end of this fiscal year. The proposed budget also includes a transfer of $3,000,000 from the
General Fund for 2015. Some project funds have already been committed to multi-year projects, which is
$831,715 and detailed in Exhibit E. Also provided are additional projects from which to select should Council
choose to do so. (See Exhibit 3.)
Conventions and Visitors Bureau Fund
Hotel occupancy tax collections are projected to increase by $247,000 (2%) in the upcoming year. The 1%
increase is projected to generate an additional $2,191,124 in revenue which will be budgeted in a CVB
Incentives Fund. The proposed budget includes funding for one additional position and the reinstatement of
funding for a previously authorized position. In the proposed budget, the ending fund balance provides for 45
days of working capital. (See Exhibit 1.)
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Capital Equipment, Vehicle and Technology Replacements
The proposed budget includes $748,233 in capital equipment acquisitions, of which $293,233 is in the General
Fund.
The budget also includes $2,843,000 in vehicle acquisitions, which are comprised of 16 replacement vehicles
and three additions to the fleet. Of the fleet acquisitions, $1,058,000 will be cash funded and $1,785,000 will
be funded by Certificates of Obligation. Technology equipment acquisitions of $557,000 are proposed for the
upcoming year. (See Exhibit 4.)
Crime Control and Prevention Fund
The fund has expenditures of $13,990,270 which are funded through the % cent Crime Control District Sales
Tax and a projected General Fund transfer of $900,000. There are no additional positions proposed for next
year. The Crime Control District Sales Tax was approved by the voters for a 15 year period. (See Exhibit 1.)
Utility Enterprise Fund
The Utility Fund anticipates an increase in working capital of $541,695. Revenues are projected to decrease by
$38,135 and expenses are projected to increase by $842,785. The budget includes $1,000,000 for Water and
Wastewater Permanent Capital Maintenance projects. Although TRA raw water and wastewater charges are
increasing by 3% and 3.6% respectively. The budget does not include any adjustment of current rates but
should Council choose to pass these additional costs through this year, the average rate payer (based upon
average consumption) would see an increase of .73 cents for water and .61 cents for wastewater per month.
(See Exhibit 1.)
Lake Park Special Revenue Fund
Included in the budget is Increased Service Level funding for a Park Crew Leader and a half of a Park Foreman.
This one half funding increase creates a full-time position equally shared by the General Fund and the Lake
Parks Fund. (See Exhibit 1.)
4B Fund
The 4B fund includes $290,000 to begin preliminary rail station design. It also includes a transfer of
$3,326,411 to the Economic Development Fund to fund the note payment on the 185 acre city property along
with funding for the newly created deal -closing fund as recommended in the TxP report. (See Exhibit 1.)
Lake Enterprise Fund
The Lake Enterprise (Golf) Fund has no additional ISL requests and equipment is on a replacement basis.
Equipment replacements in the amount of $115,000 will be cash funded. (See Exhibit 1.)
2
PCMF & PSMF
All of the projects are funded with cash. (See Exhibit 5.)
- Facilities Permanent Capital Maintenance Plan - $550,000.
- Parks Permanent Capital Maintenance Plan - $1,096,000.
- Annual Street Maintenance and Overlay Plan - $1,255,000.
- Traffic, Signal & Signage maintenance Plan- $378,000.
Stormwater Drainage Utility Fund
Total expenditures in the fund are $1,839,472 with revenues of $1,390,624. The ending projected fund
balance of $313,219. Projects include: Large Box Culvert System crossing Shady Brook ($60,000); Drainage
Pipe and Inlet to drain Daniel Street to Main ($50,000); Pipe Crossing Oak Grove Loop from Shannon
($20,000); Gabion Retaining Wall for Spring Creek Drive Erosion ($25,000); Gabion Structures for Western
Oaks Channel ($110,000); and Rustic Drive Project ($100,000). (See Exhibit 1.)
5
EXHIBIT'
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERALFUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 9,607,816 11,940,983 11,375,229 11,375,229 11,459,015
OPERATING REVENUE:
55,288,559
57,010,641
57,840,512
58,442,131
60,274,570
Ad Valorem Taxes
8,752,782
8,494,995
8,970,000
8,477,757
8,458,046
Sales Taxes
23,750,003
24,596,040
25,275,000
25,836,200
26,611,200
Mixed Beverage Taxes
1,051,264
1,158,625
1,113,150
1,584,069
1,615,000
Franchise Fees
6,106,331
6,618,333
6,200,000
6,376,238
6,350,000
Licenses & Permits
1,532,750
1,267,206
1,288,349
1,192,789
1,231,626
Charges for Services
8,373,313
8,986,686
8,642,566
8,629,776
9,575,266
Intergovernmental
134,055
100,284
86,482
82,252
86,482
Fines and Forfeitures
1,817,775
2,022,984
2,051,030
2,117,170
2,202,393
Miscellaneous
700,501
964,405
777,700
759,384
792,500
Total Operating Revenue
52,218,775
54,209,558
54,404,277
55,055,635
56,922,513
TRANSFERS IN:
Admin. Fee - Utility Fund
1,444,541
1,271,724
1,785,938
1,731,308
1,757,952
Admin. Fee - CVB Fund
1,024,323
966,247
1,025,100
1,041,010
961,043
Admin. Fee - Lake Ent. Fund
232,120
198,896
118,125
110,589
118,125
Administrative Fee - SDUS
104,225
91,668
103,900
104,025
104,206
Administrative Fee - Lake Parks Fund
0
0
158,250
155,475
159,375
Administrative Fee - 4B Fund
264,575
272,548
244,922
244,089
251,356
Total Transfers In
3,069,783
2,801,083
3,436,235
3,386,496
3,352,057
TOTAL REVENUE AND TRANSFERS
55,288,559
57,010,641
57,840,512
58,442,131
60,274,570
OPERATING EXPENDITURES:
Permanent Capital Maintenance
1,171,500
1,251,000
1,251,000
1,251,000
Personnel
24,877,196
25,529,272
26,809,224
25,830,301
27,679,064
Supplies
2,452,688
2,609,645
2,904,157
2,734,309
3,110,410
Maintenance
734,005
713,363
886,035
866,806
903,053
Services
8,187,354
8,872,413
9,015,713
9,526,803
9,622,485
Capital Outlay
210,096
358,102
150,226
146,316
123,708
Insurance
8,182,252
8,618,063
9,914,245
9,768,809
10,454,850
Total Operating Expenditures
44,643,590
46,700,859
49,679,600
48,873,345
51,893,570
TRANSFERS OUT:
To
Permanent Capital Maintenance
1,171,500
1,251,000
1,251,000
1,251,000
1,646,000
To
Permanent Street Maintenance
1,400,000
1,558,000
1,558,000
1,558,000
1,633,000
To
Capital Equipment Acquisition Fund
1,240,301
1,596,650
1,676,000
1,676,000
1,202,000
To
Community Quality of Life Fund
3,000,000
3,000,000
3,000,000
3,000,000
3,000,000
To
Crime Control & Prevention District Fund
1,500,000
1,300,000
1,175,000
1,000,000
900,000
To
Economic Development Fund
0
0
1,000,000
1,000,000
0
To
Capital Improvement Projects Fund
0
2,169,886
0
0
0
Total
Transfers Out
8,311,801
10,875,536
9,660,000
9,485,000
8,381,000
TOTAL EXPENDITURES AND TRANSFERS 52,955,391 57,576,395 59,339,600 58,358,345 60,274,570
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 2,333,167 (565,754) (1,499,088) 83,787 0
ENDING FUND BALANCE: 11,940,983 11,375,229 9,876,141 11,459,015 11,459,016
FUND BALANCE REQUIREMENT: 8,806,407 9,212,224 9,799,812 9,640,769 10,236,540
* Fund balance requirement is 20% of total budgeted expenditures (72 days of operation).
The FY 2014-15 projected Ending Fund Balance represents 22% of total budgeted expenditures (84 days of operation).
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
MUNICIPAL COURT TECHNOLOGY FUND
Total Operating Revenue
TRANSFERS IN:
46,318 47,552 48,250 47,715 48,050
0 0 0 0 0
TOTAL REVENUE AND TRANSFERS 46,318 47,552 48,250 47,715 48,050
OPERATING EXPENDITURES:
Personnel
2011-12
2012-13
2013-14
2013-14
2014-15
Supplies
Actual
Actual
Budget
Estimate
Proposed
BEGINNING FUND BALANCE:
87,728
51,830
75,910
75,910
92,018
Services
16,800
0
12,250
0
0
OPERATING REVENUE:
0
0
0
0
0
Court Technology Fees
45,966
47,459
48,000
47,665
48,000
Interest Income
352
93
250
50
50
Total Operating Revenue
TRANSFERS IN:
46,318 47,552 48,250 47,715 48,050
0 0 0 0 0
TOTAL REVENUE AND TRANSFERS 46,318 47,552 48,250 47,715 48,050
OPERATING EXPENDITURES:
Personnel
0
0
0
0
0
Supplies
42,971
750
0
8,000
0
Maintenance
0
0
0
0
0
Services
16,800
0
12,250
0
0
Capital Outlay
0
0
0
0
0
Total Operating Expenditures
59,771
750
12,250
8,000
0
TRANSFERS OUT:
Transfer to Debt Service Fund
22,446
22,722
23,607
23,607
55,825
Total Transfers Out
22,446
22,722
23,607
23,607
55,825
TOTAL EXPENDITURES AND TRANSFERS 82,217 23,472 35,857 31,607 55,825
;URPLUS (DEFICIT) OF REVENUE
)VER (UNDER) EXPENDITURES: (35,899) 24,080 12,393 16,108 (7.775
ENDING FUND BALANCE: 51,830 75,910 88,303 92,018 84,243
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONVENTION AND VISITORS BUREAU FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 4,615,086 5,424,087 4,706,140 4,706,140 1,859,917
OPERATING REVENUE:
Occupancy Taxes
12,245,051
12,772,217
12,899,724
12,903,000
11,141,548
Facility Rental Income
641,889
679,306
826,000
785,000
884,000
Interest Income
12,423
10,340
9,000
8,000
5,200
Sales & Merchandise
288,417
349,708
410,871
368,000
418,200
Train Operations
1,555,903
1,658,218
1,663,400
1,750,000
1,765,000
Festivals & New Vintage
3,074,203
3,006,894
3,280,000
3,153,239
3,447,000
Visitor Shuttle System
139,439
126,629
148,000
135,000
148,000
Miscellaneous Income
621,655
315,332
299,000
538,400
343,158
Total Operating Revenue
18,578,979
18,918,644
19,535,995
19,640,639
18,152,106
TRANSFERS IN:
25,000
40,000
30,000
30,000
25,000
Transfer from 4B Economic Devl. Fund
348,945
298,819
385,458
323,940
344,809
Transfer from General Fund
0
15,041
0
0
0
Total Transfers In
348,945
313,861
385,458
323,940
344,809
TOTAL REVENUE & TRANSFERS 18,927,924 19,232,505 19,921,453 19,964,579 18,496,915
OPERATING EXPENDITURES:
Personnel
4,501,700
4,630,206
5,429,119
5,246,078
5,630,419
Supplies
3,048,356
3,032,949
2,860,240
2,337,279
949,750
Maintenance
151,922
204,898
212,690
198,170
225,600
Services
3,345,401
3,491,886
3,342,908
3,271,173
4,431,576
Festival & Train Operations
3,997,994
3,897,417
3,953,350
4,150,000
4,149,800
Capital Outlay
13,159
8,976
108,500
145,400
40,000
Total Operating Expenditures
15,058,531
15,266,332
15,906,807
15,348,100
15,427,145
TRANSFERS OUT:
Transfer to General Fund - Admin Fee
1,024,323
966,247
1,025,100
1,041,010
961,043
Transfer to GTRP Fund
25,000
40,000
30,000
30,000
25,000
Trans. To 4B Fund
0
244,460
0
0
0
Trans. to Debt Service Fund
1,966,070
2,085,317
2,087,900
2,087,900
2,008,963
Transfer to Capital Projects Fund
45,000
828,029
669,600
669,600
0
Transfer to Permanent Capital Maint.
0
70,068
35,000
35,000
0
Transfer to Capital Equip Acquisition Fund
0
450,000
0
0
0
Total Transfers Out
3,060,393
4,684,120
3,847,600
3,863,510
2,995,006
TOTAL EXPENDITURES & TRANSFERS 18,118,924 19,950,452 19,754,407 19,211,610 18,422,151
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 809,000 (717,947) 167,046 752,969 74.764
ENDING FUND BALANCE: 5,424,087 4,706,140 4,873,186 5,459,109 1,934,681
FUND BALANCE REQUIREMENT: 2,475,375 2,509,534 2,614,818 2,522,975 2,535,969
} * Fund balance requirement is 16.4% of total budgeted expenditures (60 days of operation).
�,/ The FY 2014-15 projected Ending Fund Balance represents 45 days of operation.
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CONVENTION & VISITORS BUREAU INCENTIVES FUND
TOTAL REVENUE AND TRANSFERS 0 0 0 0 4,200,000
OPERATING EXPENDITURES:
Personnel 0
l) Supplies 0
Maintenance 0
Services 1,707,600
Capital Outlay 0
Total Operating Expenditures 0 0 0 0 1,707,600
TRANSFERS OUT: 0 0 0 0 0
TOTAL EXPENDITURES AND TRANSFERS 0 0 0 0 1,707,600
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 0 0 0 0 2,492,400
ENDING FUND BALANCE: 0 0 0 0 6,091,592
2011-12
2012-13
2013-14
2013-14
2014-15
Actual
Actual
Budget
Estimate
Proposed
BEGINNING FUND BALANCE:
0
0
0
0
3,599,192
OPERATING REVENUE:
Occupancy Taxes - Gaylord
1,555,200
Occupancy Taxes - Great Wolf
450,000
Occupancy Taxes - All Other (1%)
2,191,124
Interest Income
3,676
Total Operating Revenue
0
0
0
0
4,200,000
TRANSFERS IN:
0
0
0
0
0
TOTAL REVENUE AND TRANSFERS 0 0 0 0 4,200,000
OPERATING EXPENDITURES:
Personnel 0
l) Supplies 0
Maintenance 0
Services 1,707,600
Capital Outlay 0
Total Operating Expenditures 0 0 0 0 1,707,600
TRANSFERS OUT: 0 0 0 0 0
TOTAL EXPENDITURES AND TRANSFERS 0 0 0 0 1,707,600
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 0 0 0 0 2,492,400
ENDING FUND BALANCE: 0 0 0 0 6,091,592
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
STORMWATER DRAINAGE UTILITY FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 3,007,049 3,181,522 2,026,203 2,026,203 762,067
OPERATING REVENUE:
Drainage Utility Fees
1,380,285
1,388,412
1,385,329
1,387,000
1,389,412
Interest Income
10,552
3,460
5,000
1,000
1,166
Interest Income - 2000 C.O.
380
120
400
45
46
Miscellaneous
365,186
5,600
0
(75)
0
Total Operating Revenue
1,756,402
1,397,591
1,390,729
1,387,970
1,390,624
TRANSFERS IN:
0
0
0
0
0
TOTAL REVENUE AND TRANSFERS 1,756,402 1,397,591 1,390,729 1,387,970 1,390,624
OPERATING EXPENDITURES:
104,225
91,668
103,900
104,025
104,206
Personnel
465,963
468,404
496,233
429,845
482,754
Supplies
52,618
36,438
59,700
54,900
59,700
Maintenance
199,352
107,145
125,000
95,000
125,000
Services
242,529
259,307
248,141
243,900
313,577
Capital Outlay
78,378
903,960
800,000
1,195,000
435,500
Total Operating Expenditures
1,038,840
1,775,254
1,729,074
2,018,645
1,416,531
TRANSFERS OUT:
Transfer to General Fund - Admin Fee
104,225
91,668
103,900
104,025
104,206
Transfer to Debt Service Fund
113,863
113,988
319,436
319,436
318,735
Transfer to Equipment Acquisition Fund
325,000
572,000
210,000
210,000
0
Total Transfers Out
543,088
777,656
633,336
633,461
422,941
TOTAL EXPENDITURES AND TRANSFERS 1,581,928 2,552,910 2,362,410 2,652,106 1,839,472
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 174,474 (1,155,319) (971,681) (1,264,136) (448,848)
ENDING FUND BALANCE: 3,181,522 2,026,203 1,054,522 762,067 313,219
FUND BALANCE REQUIREMENT: 170,768 291,823 284,231 331,832 232,854
* Fund balance requirement is 16.4% of total budgeted expenditures (60 days of operation).
The FY 2014-15 projected Ending Fund Balance represents8l days of operation.
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
CRIME CONTROL & PREVENTION DISTRICT
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 308,373 714,144 861,919 861,919 1,074,938
OPERATING REVENUE:
Sales Tax (1/2 cent)
11,286,914
11,958,485
12,350,000
12,511,031
12,887,770
Commercial Vehicle Enforcement
150,181
187,226
200,000
180,000
200,000
Interest Income
3,435
2,464
5,075
2,500
2,500
Miscellaneous
220
1,980
0
141,570
138,800
Total Operating Revenue
11,440,750
12,150,154
12,555,075
12,693,531
13,090,270
TRANSFERS IN:
146,040
291,122
0
0
0
Transfer from General Fund
1,500,000
1,300,000
1,175,000
1,000,000
900,000
Total Transfers In
1,500,000
1,300,000
1,175,000
1,000,000
900,000
TOTAL REVENUE AND TRANSFERS 12,940,750 13,450,154 13,730,075 13,693,531 13,990,270
OPERATING EXPENDITURES:
Personnel
9,491,241
9,763,541
10,436,389
10,075,920
10,612,885
Supplies
574,421
689,760
926,915
839,202
691,708
Maintenance
106,875
108,975
142,300
141,570
138,800
Services
2,216,402
2,447,481
2,224,471
2,423,820
2,546,877
Capital Outlay
146,040
291,122
0
0
0
Total Operating Expenditures
12,534,979
13,300,880
13,730,075
13,480,512
13,990,270
TRANSFERS OUT:
Transfer to Special Revenue Fund
0
1,500
0
0
0
Total Transfers Out
0
1,500
0
0
0
TOTAL EXPENDITURES AND TRANSFERS 12,534,979 13,302,380 13,730,075 13,480,512 13,990,270
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 405,771 147,775 0 213,019 0
ENDING FUND BALANCE: 714,144 861,919 861,919 1,074,938 1,074,938
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
LAKE PARKS SPECIAL REVENUE FUND
2011-12 2012-13 201344 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: (1,121,838) (958,738) (820,930) (820,930) (752,342)
OPERATING REVENUE:
153,353
161,759
187,168
181,821
214,316
Boat Ramp Fees
146,061
146,480
150,000
135,000
150,000
Pavilion Fees
45,318
53,110
60,000
58,000
70,000
Camping Fees
1,294,892
1,369,574
1,525,000
1,500,000
1,525,000
Entrance Fees
356,505
345,371
375,000
380,000
380,000
Merchandise Sales
72,063
72,658
90,000
93,000
90,000
Interest & Misc. Income
13,523
53,346
25,000
40,000
30,000
Total Operating Revenue
1,928,362
2,040,540
2,225,000
2,206,000
2,245,000
TRANSFERS IN:
Total Transfers In 0 0 0 0 0
TOTAL REVENUE AND TRANSFERS 1,928,362 2,040,540 2,225,000 2,206,000 2,245,000
OPERATING EXPENDITURES:
Personnel
153,353
161,759
187,168
181,821
214,316
Supplies
209,746
226,804
196,500
197,600
156,100
Maintenance
96,174
90,536
122,500
168,500
117,500
Services
969,423
1,095,982
1,013,320
1,018,320
1,167,441
Capital Outlay
0
0
108,000
91,723
18,000
Total Operating Expenditures
1,428,696
1,575,081
1,627,488
1,657,964
1,673,357
TRANSFERS OUT:
Transfer to General Fund - Admin Fee
0
0
158,250
155,475
159,375
Transfer to Debt Service Fund
336,566
327,651
323,973
323,973
326,564
Total Transfers Out
336,566
327,651
482,223
479,448
485,939
TOTAL EXPENDITURES AND TRANSFERS 1,765,262 1,902,732 2,109,711 2,137,412 2,159,296
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 163,100 137,808 115,289 68,588 85,704
ENDING FUND BALANCE: (958,738) (820,930) (705,641) (752,342) (666,638)
l
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
4B TRANSIT FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 10,687,723 12,896,954 16,154,778 16,154,778 7,592,619
OPERATING REVENUE:
Sales Tax
11,637,444
12,290,417
12,637,500
12,918,101
13,305,644
Interest Income
30,478
17,649
37,500
27,000
27,000
Miscellaneous
0
0
0
19,500,000
0
Total Operating Revenue
11,667,922
12,308,066
12,675,000
32,445,101
13,332,644
TRANSFERS IN:
1,050,000
100,000
0
100,000
0
Transfer in from Visitor Shuttle Fund
0
244,460
0
0
0
Total Transfers In
0
244,460
0
0
0
TOTAL REVENUE AND TRANSFERS 11,667,922 12,552,526 12,675,000 32,445,101 13,332,644
OPERATING EXPENDITURES:
Personnel
0
0
0
0
0
Supplies
0
0
0
0
0
Services
7,283
3,491
31,116
25,932
290,000
Contractual Services - The T 3/8 Cent
7,768,204
8,619,843
8,542,667
8,758,575
9,084,424
Community Distributions
1,050,000
100,000
0
100,000
0
Capital Outlay
1,660
0
0
29,498,663
0
Total Operating Expenditures
8,827,147
8,723,334
8,573,783
38,383,170
9,374,424
TRANSFERS OUT:
Transfer to Visitor Shuttle Fund
366,970
298,819
385,458
380,000
344,809
Transfer to Economic Development Fund
0
0
2,000,000
2,000,000
3,326,411
Transfer to General Fund - Admin Fee
264,575
272,548
244,922
244,089
251,356
Total Transfers Out
631,545
571,368
2,630,380
2,624,089
3,922,576
TOTAL EXPENDITURES AND TRANSFERS 9,458,691 9,294,702 11,204,163 41,007,260 13,296,999
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 2,209,231 3,257,824 1,470,837 (8,562,159) 35,644
ENDING FUND BALANCE: 12,896,954 16,154,778 17,625,615 7,592,619 7,628,263
RESERVES:
Reserved for Economic Development Projects 1,729,632 2,129,632 679,632 579,632 579,632
Reserved for Train Station Improvements 11,167,322 14,025,146 16,945,983 7,012,987 7,048,631
Total Reserves 12,896,954 16,154,778 17,625,615 7,592,619 7,628,263
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
ECONOMIC DEVELOPMENT FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING FUND BALANCE: 0 0 0 0 3,532,460
OPERATING REVENUE:
Interest Income 20,000
Total Operating Revenue 0 0 0 0 20,000
TRANSFERS IN:
Transfer in from General Fund
Transfer in from 4B Fund
1,000,000 1,000,000
2,000,000 2,000,000 3,326,411
Transfer in from TIF 1 Fund 1,000,000 1,000,000
0 0 4,000,000 4,000,000 3,326,411
TOTAL REVENUE AND TRANSFERS 0 0 4,000,000 4,000,000 3,346,411
OPERATING EXPENDITURES:
Personnel
Supplies
0 67,927 12,351 318,724
0 5,000 2,500 5,000
Services 0 0 600,000 10,000 166,200
Total Operating Expenditures 0 0 672,927 24,851 489,924
TRANSFERS OUT:
Transfer to Debt Service Fund 0 0 0 442,689 1,594,027
Transfer to Capital Equip Fund 0 0 0 0 38,000
Total Transfers Out 0 0 0 442,689 1,632,027
TOTAL EXPENDITURES AND TRANSFERS 0 0 672,927 467,540 2,121,951
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 0 0 3,327,073 3,532,460 1,224,460
ENDING FUND BALANCE: 0 0 3,327,073 3,532,460 4,756,920
FY 2014-15 PROPOSED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
UTILITY ENTERPRISE FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING WORKING CAPITAL: 6,453,485 6,625,733 6,253,108 6,253,108 8,545,833
OPERATING REVENUE:
Water Sales
12,333,770
12,058,529
15,252,164
14,960,700
15,116,500
Wastewater Sales
6,533,301
6,629,881
7,802,336
7,802,336
7,899,865
Tap & Inspection Fees
80,860
137,145
48,000
106,064
48,000
Reconnects & Transfers
201,134
180,945
200,000
200,000
200,000
Interest Income
70,162
139,910
175,000
15,000
175,000
Miscellaneous Income
408,177
559,582
335,000
979,766
335,000
Total Operating Revenue
19,627,403
19,705,991
23,812,500
24,063,866
23,774,365
TRANSFERS IN:
0
0
TOTAL REVENUE AND TRANSFERS 19,627,403 19,705,991 23,812,500 24,063,866 23,774,365
OPERATING EXPENDITURES:
Personnel
2,830,002
2,916,458
3,155,414
3,012,248
3,180,498
Supplies
597,025
632,368
836,700
726,222
789,874
Maintenance
391,585
433,868
417,647
420,019
423,109
Services
10,230,706
11,635,415
13,299,959
13,021,723
13,974,912
Debt Service
2,984,329
2,859,089
1,376,227
1,376,227
1,734,325
Permanent Capital Maint.
896,235
329,694
1,000,000
1,001,000
1,000,000
Capital Outlay
80,733
0
518,000
482,394
372,000
Total Expenditures
18,010,614
18,806,893
20,603,947
20,039,833
21,474,718
TRANSFERS OUT:
Transfer to General Fund - Admin Fee 1,444,541 1,271,724 1,785,938 1,731,308 1,757,952
Total Transfers Out 1,444,541 1,271,724 1,785,938 1,731,308 1,757,952
TOTAL EXPENDITURES AND TRANSFERS 19,455,155 20,078,616 22,389,885 21,771,141 23,232,670
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: 172,248 (372,625) 1,422,615 2,292,725 541,695
ENDING WORKING CAPITAL: 6,625,733 6,253,108 7,675,723 8,545,833 9,087,528
FUND BALANCE REQUIREMENT: 2,960,649 3,091,544 3,386,950 3,294,219 3,530,091
* Fund balance requirement is 16% of total net budgeted expenses or 60 days of operation.
The FY 2014-15 projected Ending Working Capital Balance represents 154 days of operation.
FY 2014-15 APPROVED OPERATING BUDGET
STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
LAKE ENTERPRISE FUND
2011-12 2012-13 2013-14 2013-14 2014-15
Actual Actual Budget Estimate Proposed
BEGINNING WORKING CAPITAL: (2,773,954) (2,979,377) 3,120,963) (3,120,963) (3,135,168)
OPERATING REVENUE:
Cart and Club Rentals
802,690
792,887
820,000
780,000
825,000
Tournament Fees
3,850
5,400
6,000
6,000
7,000
Driving Range
167,446
161,287
175,000
175,000
185,000
Golf Pro Shop Sales
199,098
203,833
227,000
212,000
247,000
Golf Course Green Fees
1,566,778
1,525,024
1,575,000
1,474,518
1,575,000
Annual Green Fee Memberships
93,401
172,350
165,000
169,925
175,000
Restaurant % of Sales
43,046
40,498
47,800
40,000
47,800
Lesson Income
13,754
11,741
15,000
10,500
20,000
Interest Income
666
371
565
155
155
Golf Sub -Lease
171,315
184,953
200,000
185,000
200,000
Miscellaneous Income
17,825
21,867
23,000
21,545
23,000
Total Operating Revenue
3,079,867
3,120,210
3,254,365
3,074,643
3,304,955
TRANSFERS IN:
0
0
0
0
0
TOTAL REVENUE AND TRANSFERS 3,079,867 3,120,210 3,254,365 3,074,643 3,304 955
OPERATING EXPENDITURES:
Personnel
1,253,907
1,287,063
1,3 83,780
1,127,326
1,340,071
Supplies
367,030
347,341
379,683
379,683
384,028
Maintenance
93,310
106,165
96,869
98,169
111,089
Services
812,912
837,545
843,910
821,362
834,852
Debt Service
526,012
484,786
437,719
437,719
433,150
Capital Outlay
0
0
129,500
114,000
115,000
Total Operating Expenditures
3,053,170
3,062,900
3,271,461
2,978,259
3,218,190
TRANSFERS OUT:
Transfer to General Fund - Admin Fee
232,120
198,896
118,125
110,589
118,125
Total Transfers Out
232,120
198,896
118,125
110,589
118,125
TOTAL EXPENDITURES AND TRANSFERS 3,285,290 3,261,796 3,389,586 3,088,848 3,336,315
SURPLUS (DEFICIT) OF REVENUE
OVER (UNDER) EXPENDITURES: (2052423) (141,586) (135,221) (14,205) (31,360)
ENDING WORKING CAPITAL: (2,979,377) (3,120,963) (3,256,184) (3,135,168) (3,1661528)
INCREASED SERVICE LEVEL POSITION DESCRIPTIONS EXHIBIT
FY 2015
Dept Division Title Description FTE
Lan/Wan administrator is responsible for installing, maintaining, and repairing City's LAN/WAN infrastructure, Cisco equipment, wireless networks, and
CMO
I.T.
Assistant LAN / WAN
telephone system. Lan/Wan administrator responsibilities have expanded in volume and scope to include a large stationary wireless network that is continually 1.000
Administrator
growing with the Citywide Fiber expansion project.
GIS Department continues to update and maintain our GiS layers. As more maps and applications are pushed out to our employees and citizens, additional
help is needed to meet this growing demand. Duties include the following:
GIS Applications
1. Develop and maintain all GiS base layers used throughout the city (road centerlines, parcels, building footprints, topographic information, business 1,000
CMO
I.T.
Programmer
locations, etc.)
2. Development of GiS Internet and Intranet sites (by department) by populating with new and changing maps and applications used by users internally and
externally.
The Department currently uses existing personnel with multiple responsibilities to manage social media (Twitter, Facebook, Nixle) as well as local media
relations (live interviews, press releases). This presents a problem when those personnel are called to handle other responsibilities delaying our ability to 1.000
Police
Admin
Media Manager
publish timely communications to the community and media. A Media Manager would alleviate the burden from existing personnel and allow the Department
to actively manage our communications with social media community and local media outlets, while using the swom personnel to manage the incident.
Crime Prevention
The Department could convert the current crime prevention function from sworn personnel to civilian at a great cost benefit and return the existing sworn 2,000
Police
Admin
Specialist
positions to uniform operations for reassignment where the positions would be of greater use to the community.
Captains for EMS management and incident safety (I /shift) will directly manage EMS personnel and the EMS ops of the dept. They will serve in incident
Battalion Chief -EMS
command and safety roles. EMS is over 70% of the emergency work of the dept., 85% of the non -emergency, and $1.4 million in revenue. EMS requires full
Fire
Operations
Management &
time daily mgmt attention which is not possible now. Dept. has had no EMS management position in 35 year history of EMS service and can't continue to 1.000
Incident Safety
operate at 1970's level. EMS mgmt at Capt. or BC level was recommended in the 2011 staffing study. TX Dept. Health EMS Compliance review of GFD
recommended mgmt position in Dept.
By maintaining the minimum staffing level at 26 per day the total net effect will be the reduction of approximately $123,000 in projected overtime costs for
Firefighter /
2015. Additionally, two FF/PM per shift will increase the number of four person companies available throughout the year thus increasing safety, increasing 2,000
Fire
Operations
Paramedics
effectiveness of company operations up to 40%, and improving service to the community significantly. Four person staffing is the national standard for fire
apparatus according to all national fire service standards and recommendations.
Total General Fund 5.000
The job description for this position was developed in FY 14. The position is at a grade 23 (FY14 range is 35,389 - 49,544). This position was established to
C VB
GVRR
Railroad Management
develop a candidate to the level of expertise that will be able to takeover the position of Train Master. With the unique skills required, we have been unable to 1.000
Trainee
hire a qualified candidate and want to develop the trainee within GVRR system.
Total Convention & Visitors Bureau Fund 1.000
Park Foreman
This request is being submitted to add a Park Foreman to Parks and Lake Parks which will report to the Manager Park Services. Half of the positions salary
Parks
Lake Parks
50/50 split with Gen
will be paid through the general fund and the other half will be paid through the Lake Park Enterprise Fund. This position will directly supervise one crew 0.500
Fund
leader paid from the general fund and another crew leader paid from the enterprise fund.
This request is being submitted to supplement the maintenance and programming needs of the Lake Park Enterprise Fund through the addition of 2 new
Parks
Lake Parks
Lake Parks Crew
positions. The Crew Leader will report to the Park Foreman to handle maintenance issues in Lake Parks. The Lake Park Event Coordinator will report to the 1.000
Leader
Enterprise Fund/Vineyard Supervisor and will add programs to increase revenue.
Total Lake Parks Fund 1'500
TOTAL FULL-TIME EQUIVALENTS FTE 10.500
EXHIBIT "
FY 15 SALARY INCREASES OF COMPARISON CITIES
Conducted by the City of Grapevine July 7, 2014
Updated July 25, 2014
Public Safety General Topped Out
CitV EmnlnvPPs Fmnlnvana 1:Mnl^\/
Bedford
Check Aug8
Check Auq 8
Check Aug8
Carrollton
6.60%
2.00%
0.00%
Colle ville
Check Aug4
Check Aug4
Check Aug4
Co ell
4.00%
4.00%
2.00%
Dallas
8.78%
3.00%
3.00%
Denton
8.00%
3.00%
�Auq 5
Euless
3.50%
3.50%
0.00%
Farmers Branch
Pending
3.00%
$500 or $1000
Flower Mound
5.63%
4.50%
3.00%
Fort Worth
5.66%
Study underway
0.00%
Irvinq
5.00%
3.50%
Unknown
Keller
4.00%
4.00%
0.00%
Lewisville
5.52%
5.60%
3.00%
NRH
4.00%
4.00%
Possibly $500
Plano
Unknown
Unknown
Unknown
Richardson
Unknown
Unkknown
Unknown
Southlake
3.00%
3.00%
3.00%
University Park
8.00%
6.00%
0.00%
Average Increases
1 5.510
3.78%
1.40%
Grapevine Proposed
5.00%
3.00%
3.00%
Bedford - Large increase in insurance premiums FY 15.
Carrollton - All employees are on step.
Colleyville -New comp system last year capped employees at 10%. Still need to bring
some employees to new minimum. Public Safety has open ranges
Coppell - Public Safety has open ranges.
Flower Mound - Public Safety has 3% steps. Comp philosophy 65th percentile.
Fort Worth - Police governed by Texas "Meet and Confer". Fire governed by Collective
Bargaining Agreement.
Keller - Public Safety has open ranges.
Southlake - Public Safety has open ranges. Comp philosophy 60th percentile.
City of Grapevine, Texas BCH I B IT
FY 2014-15 Proposed Budget -
Ouality of Life Capital Proiects
COMMITTED PROJECTS
Project Name. FY2015 Budget Total Project Cost:
Backlit Street Name Signs $30,000 $350,000
DESCRIPTION / JUSTIFICATION:
Installation of back lit street name signs at arterial intersections & state highways. Phase 1 included the DFW Connector project limits and SH 26 from Kimball Rd
to Pool Rd. Installed by City Traffic Staff. Cost approximately $3,750 per sign including free swinging mount, bracket, cantilever arm, etc.. We would propose
funding this over multiple years from the Quality of Life Fund.
Project Name: FY 2015 Budget Total Project Cost:
Main Street Holiday Decoration $150,000 $703,494
DESCRIPTION / JUSTIFICATION:
Additional holiday decorations along historic Main Street in support of the "Christmas Capital of Texas" promotion. FY 2014 additions include LED rooftop
skyline lights for Main Street. These are the same lights installed on the Wallis Hotel.
Project Name: FY 2015 Budget Total Project Cost:
Wall -Farrar Nature Park -Phase 1 $106,715 $306,715
DESCRIPTION / JUSTIFICATION:
The development of a nature park in Grapevine was one of the highest priorities of the citizens of Grapevine in the Parks & Recreation Master Plan the Council
approved in May 2011. In the surveys for the update of the master plan, citizens requested nature trails, programs and exhibits.
Staff did research on grants for the development of nature parks in late 2012 and discovered that the Texas Parks & Wildlife Department bad grants for trails and
minor amenities associated with nature parks. The grant application deadline was January of 2013 so staff contacted MHS Planning & Design for assistance in
developing a concept plan for the nature park and for the preparation of a grant application for consideration by the TPWD Commission. MHS Planning & Design
has designed many nature parks in Texas and has a great reputation for securing grants for the development of nature parks. Prior to submitting the grant
application, the plan was presented to the Parks & Recreation Advisory Board at their January 10, 2013 meeting. The Board discussed the concept plan and there
was a consensus to submit the plan and grant application for consideration.
The Board formally approved the plan at the November 21, 2013 meeting and the Council approved the plan at the December 3, 2013 meeting. The Texas Parks
& Wildlife Commission approved a $200,000 grant for Phase 1 of the nature park at their May 23, 2013 meeting. The City's match is $106,715 and will come
from the Quality of Life Fund. $35,765 was approved in FY 14 to this total.
Project Name: FY 2015 Budget Total Project Cost:
Gateway Project $295,000 $1,180,000
DESCRIPTION / JUSTIFICATION:
The Gateway project is an exciting project that will add landscaping, irrigation, signage and entry features to the City of Grapevine. Several areas throughout the
Connector corridor were not included in TXDOT's landscape plan for the project. These are highly visible areas and landscaping will enhance the look of
Grapevine. Staff presented the idea to council at the July 16, 2013 meeting to hire a Landscape Architect to design several areas of the connector project. Council
asked staff to broaden the landscape scope and incorporate entry signage/features to the scope, to encompass all major thorough fairs. SRA is currently in the
design/schematic phase of tbis project. FYI will be the first phase of construction. This is a recurring project until the master plan is complete.
Project Name: FY 2015 Budget Total Project Cost.
CAC Multipurpose Field Improvements $250,000 $450,000
DESCRIPTION / JUSTIFICATION:
This project would replace the Nash Street Soccer Field. Prior to the construction of the CAC this was the only lighted practice facility in Grapevine for Soccer.
The project would add lights to the field, small restroom, and synthetic turf grass. The addition of the synthetic grass would reduce weather related field closures
and would open up the possibility for more sports and programming. This is a multi -year phase project. Year 1 synthetic grass, year 2 lights and restroom.
Subtotal Committed Projects FY2015 Budget Total Project Cost:
$831,715 $2,990,209
l
City of Grapevine, Texas
FY 2014-15 Proposed Budget
Ouality of Life Capital Proiects
OPTIONAL PROJECTS
Project Name: FY 2015 Budget Total Project Cost:
Playground Shade Structures $250,000 $2,000,000
DESCRIPTION / JUSTIFICATION:
This multi year project will add shade structures over playgrounds that are in full sun. Shade structures for playground equipment helps to provide cool shaded
environments for children, while protecting them from harsh UV rays of the sun. Parents and care givers have peace of mind knowing that children have
protection from the sun and can play for extended hours under shade structures. In FY 2015 we propose adding shade over the following parks: Bellaire, Parr
Park, and Casey's Clubhouse. Each playground is unique, as a result each shade structure will need to be custom.
Project Name: FY2015 Budget Total Project Cost:
Kimball Sidewalks $354,546 $354,546
DESCRIPTION / JUSTIFICATION:
Engineering and Construction of 150' of Retaining Wall, 410' of Sidewalk to give citizens safe access to the Wilbank's Trail System from Kimball Court and the
Roaring Springs Area. 450' of Storm Drain Pipe and Inlets will also be part of the project to help with erosion and water collection up stream of the project.
Project Name: FY 2015 Budget Total Project Cost:
Oak Grove Park Pavilion $290,000 $290,000
DESCRIPTION / JUSTIFICATION:
The Oak Grove Ball field Complex is one of the best youth baseball/softball complexes in Texas. There have been many local, regional and national tournaments
at the complex. A great amenity for the complex would be a tournament pavilion that would be located in the grove of Oak trees to the north of the complex. The
pavilion would be used to present the awards for tournaments and also by Grapevine residents for family reunions. This location was picked due to its proximity to
an existing restroom.
Project Name: FY 2015 Budget Total Project Cost:
Bear Creek Park Sports Lights $107,000 $415,000
DESCRIPTION / JUSTIFICATION:
One of the highest priorities of the Grapevine Youth Baseball & Softball Association is for lighted fields for practices and games. This is especially the case in the
fall when it gets dark early in the evening. The youth association recently funded new fences and batting cages for the fields at Bear Creek Park. This project will
add lights to both baseball/softball fields at Bear Creek Park. Price above includes purchase from Musco w/installation, 25 year warranty and electrical upgrades
to park. The majority of this funding will come from open space funds in the amount of $308,000.
Project Name:
Community Outreach Center Sport Court
FY 2015 Budget
$150,000
Total Project Cost.
$150,000
A proposed multi -use sport court (basketball, soccer, tennis, volleyball) at COC would further identify the Center as a community park and provide recreational
opportunities. This would likely attract youth and young adults, who commonly create greater need for police services, and which are underserved by COC
programs. Furthermore, this court could generate interest in tournaments and camps for area residents.
Project Name:
Rockledge Park Master Plan
FY2015 Budget
$140,000
Total Project Cost:
$140,000
The City has been approached by Texas Parks & Wildlife Department (TP&W) to partner with them and several other entities to create a unique outdoor park.
This outdoor park would include hunter education, archery, fishing, and other Ranger based programming. For this project to move forward the City needs to
provide a Master Plan and feasibility/preformatted study for Rockledge Park. Texas Parks & Wildlife have tentatively committed 1,000,000 to fund this project.
Project Name: FY2015 Budget Total Project Cost:
Median Landscaping $245,000 $1,180,000
DESCRIPTION / JUSTIFICATION:
Landscaping improvements to the medians in the City including Hall -Johnson, Pool Rd, Mustang Dr, Park Blvd, Silvercrest, W.D. Tate, and Dove Road. Many of
the medians are aged and in need of beautification. Some of the proposed landscaping has already been designed. This is a multi year plan.
l
City of Grapevine, Texas
FY 2014-15 Proposed Budget
Ouality of Life Capital Proiects
Project Name: FY 2015 Budget Total Project Cost:
Botanical Garden at Heritage Park Greenhouse $165,000 $165,000
DESCRIPTION / JUSTIFICATION:
A greenhouse at the Grapevine Botanical Gardens at Heritage Park was on the master plan that was approved by Council in 1999. The functional core services of
the greenhouse are: expand educational opportunities, enhance garden profile and awareness, plant production, expanded volunteerism. The proposed greenhouse
would be located on the east side of the Botanical Gardens in an open area. The proposed greenhouse would be 30'X48' with an attached head house.
Project Name: FY2015 Budget Total Project Cost:
Horseshoe Trail Restroom $65,000 $130,000
DESCRIPTION / JUSTIFICATION:
This project will add two small CXT restrooms, one at the East end and one at the West end. Horseshoe Trails is one of the most popular trails in the City. The
addition of restrooms are a high priority in the latest citizen survey. The proposed restrooms will replace port -a -potties at both locations. The proposed restrooms
will be similar to the new restroom at Pickering Park.
Project Name: FY 2015 Budget Total Project Cost.
Parr Park Playground Surfacing $150,000 $150,000
DESCRIPTION / JUSTIFICATION:
Replacement of the wood fiber material with poured in place rubber surfacing. This is a cost savings measure as the fiber washed away with every flood event at
the park.
Project Name: FY2015 Budget Total Project Cost:
Trawick Pavilion Restroom & Playground $200,000 $350,000
DESCRIPTION / JUSTIFICATION:
The Trawick Pavilion is one of the most popular pavilions on Lake Grapevine. Currently there is no restroom at the pavilion and patrons use port -a -potties. The
old playground was removed 10 years ago due to safety issues and has not been replaced. The addition of these two amenities would make a good experience a
great experience for renters of the pavilion and park users in general. The proposed playground and restroom would be similar to the playground and restroom at
Meadowmere Park.
Project Name: FY 2075 Budget Total Project Cost.
Oak Grove Trail Extension $1,780,000 $1,780,000
DESCRIPTION / JUSTIFICATION:
This proposed trail would be located in Oak Grove Park closer to the lake and would tie in the picnic and play areas along the lake. The trail would also link with the
Trawick Pavilion and with the C. Shane Wilbank's Trail. This trail would be a great enhancement to the trail system in Grapevine. The proposed trail is 1.6 miles and
would be a 10' concrete surface.
Project Name:
Town Square Gazebo Renovation
FY2015 Budget
$50,000
Total Project Cost:
$50,000
n Square is one of the most frequented parks in Grapevine and is in the heart of downtown. The existing gazebo is aged and in need of renovation. The
bo is utilized for many events throughout the year. The proposed renovation would include new electrical and sound system technology for the many events
at the park.
Name:
-y Genealogy Room Expansion
City of Grapevine, Texas
FY 2014-15 Proposed Budget
Ouality of Life Capital Proiects
FY2015 Budget
$447,000
Total Project Cost:
$447,000
project is for the expansion of the Genealogy area by 1,000 square feet to accommodate the collection as it grows and grants are received. Move the Teen
to the existing Periodical area and expand that area by 500 square feet to give more space for the Teen Zone collection which has out grown the current area
needs additional space for study tables and shelving for the collection. This would put the expansion in the same area to reduce costs and meet the needs of
areas.
Project Name: FY 2015 Budget Total Project Cost.
Sponsorship for Exhibit of Grand and Tower Galleries $50,000 $50,000
DESCRIPTION / JUSTIFICATION:
Funds to underwrite the cost of bringing in exhibits, palace concerts, etc. to the Grand and Tower Galleries and/or Palace Theater for educational and enrichment
activities for both citizens and visitors.
1a
Subtotal Optional Projects Y2015 Budget Total Project Cost:
$4,443,546 $7,651,546
Grand Total of All Projects FY2015 Budget Total Project Cost:
$5,275,261 $10,641,755
Playground Shade Structures
This project will add shade structures over playgrounds that are in full
sun. Shade structures for playground equipment helps to provide
cool shaded environments for children, while protecting them from
harsh UV rays of the sun. Parents and care givers have peace of
mind knowing that children have protection from the sun and can play
for extended hours under shade structures. In FY 2015 we are
proposing adding shade over the following parks: Bellaire, Parr Park,
and Casey's Clubhouse. Each playground is unique, as a result each
shade structure will need to be custom. This is a multi year project.
Total Cost: $ 250,000
Engineering and Construction of
150' of Retaining Wall, 410' of
Sidewalk to give citizens safe
access to the C. Shane
Wilbanks Trail System from
Kimball Court and the Roaring
Springs Area. 450' of Storm
Drain Pipe and Inlets will also
be part of the project to help
with erosion and water
collection up stream of the
project.
Total Cost: $ 355,000
Kimball Road Sidewalk
ALitN
r
F.
The Oak Grove Ballfield
Complex is one of the best
youth baseball/softball
complexes in Texas. There
have been many local,
regional and national
tournaments at the complex.
A great amenity for the
complex would be a pavilion
that would be located in the
grove of Oak trees to the
north of the complex (no
trees would be removed).
The pavilion would be used
to present the awards for
tournaments and also by
Grapevine residents for
family reunions. This
location was picked due to
its proximity to an existing
restroom and parking.
Total Cost: $290,000
Oak Grove Park Pavilion
0
r
Bear Creek Park Sports Lights
One of the highest priorities of the
Grapevine Youth Baseball & Softball
Association is for lighted fields for
practices and games. This is especially
the case in the fall when it gets dark
early in the evening. The youth
association recently funded new fences
and batting cages for the fields at Bear
Creek Park. This project will add lights
to both baseball/softball fields at Bear
Creek Park. The proposed lights are
similar to lights on all other sports fields
in Grapevine. The lights are from
Musco w/installation, 25 year warranty
and electrical upgrades to park. The
majority of this funding will come from
open space funds.
Open Space Funds: $ 308,000
FY 2015: $ 107,000
Total Cost: $ 415,000
Community Outreach Center Sport Court
A proposed multi -use sport court (basketball, soccer,
tennis, volleyball) at COC would further identify the
Center as a community park and provide recreational
opportunities. This would likely attract youth and young
adults, who commonly create greater need for police
services, and which are underserved by COC
programs. Furthermore, this court could generate
interest in tournaments and camps for area residents.
Total Cost: $ 150,000
Playground
J
�M
4
s eA
w.,
Sport Court
Botanical Gardens Greenhouse
A greenhouse at the Grapevine
Botanical Gardens at Heritage Park
was on the master plan that was
approved by council in 1999. The
functional core services of the
greenhouse are: Expand Education
opportunities, Enhance garden profile
and awareness, Plant Production &
Expanded volunteerism
The proposed greenhouse would be
located on the east side of the
Botanical Gardens in an open area.
The proposed greenhouse would be
30'x48' with an attached head house.
Garden Club Donation
FY 2015:
Total Cost:
$ 92,000
$ 165,000
$257,000
Horseshoe Trail Restrooms This project will add to two
small CXT restrooms, one at
'� RZ,�' " � the East end and one at the
CRY `'wL*�,
West end. Horseshoe Trails is
UMBERLY.
.,td' one of the most popular trails m
;0"44v
L'
R
'�*` f '°�, 1 the City. The addition of
M CZ
RK
restrooms are a high
'� K,► •priority in the latest citizen
survey. The proposed
restrooms will replace port -a-
{tip potties at both locations. The
proposed restrooms will be
similar to the new restroom at
Pickering Park & Bear Creek
KI
Park.
' LO' FY 2015: $ 65,000
*�al 91 � FY 2016: $65,000
k!1 R. I:641wc.+�
°rAl Total Cost: $130,000
fir= -x
IMMIA
y�a . A� _
lriA
I
Trawick Pavilion Restroom and Playground
The Trawick Pavilion is one of the most
popular pavilions on Lake Grapevine.
Currently there is no restroom; patrons use:F £ e
port -a -potties. The old playground was ,t
removed 10 years ago due to safety issues
and has not been replaced. The addition of
these two amenities would make a good
experience a great experience for renters of�=
the pavilion and park users in general. The r ` I#
+-
proposed playground and restroom would be
similar to the playground and restroom at
Meadowmere Park
FY 2015 Restroom: $ 200,000
FY 2016 Playground: $ 150,000 I
Total Cost: $ 350,000
� t. i M�•
y, S
t�RL� i i k .
This is a proposed hike and
bike trail from Oak Grove
Loop Trail east to Trawick
Pavilion then south to the
exercise station. The
proposed trail is 1.6 miles and
would be a 10' concrete
surface.
Total Cost: $ 1,780,000
Oak Grove Trail Extension
Irk 4
JJ!
elk
ey��
ted+ i � .✓
i'
Library Genealogy / Teen Room Expansion
This project is for the expansion
of the Genealogy area by 1,000
square feet to accommodate
the collection as it grows and
grants are received. Move the
Teen area to the existing
Periodical area and expand that
area by 500 square feet to give
more space for the Teen Zone
collection which has out grown
the current area and needs
additional space for study tables
and shelving for the collection.
This would put the expansion in
the same area to reduce costs
and meet the needs of both
areas.
Total Cost: $ 447,000
r,.
.." . I - I i_ I FT ..
I mv— a V
f Teens r
Loral ttt
jbo 5.F Hiztor
,�
FY 2015 APPROVED CAPITAL EQUIPMENT REQUESTS EXHIBIT
Det Division Item
Electronic
Technology /
Hardware
Machinery /
Equipment
Motor
Vehicles Other
Total
Proposed
Cost
Admin Svcs Human Resources iPad and Wireless Printer
1,000
10,000
1,000
Fire Admin VDI Units for additional computing stations at fire statio
6,000
Public Works Stormwater Drainage Hydraulic Grappler Bucket
6,000
-
Fire Admin Additional data drops at fire stations for VDI units
4,000
5,500
Total Stormwater Drainage Fund
4,00,0
Fire Admin Computer monitors for additional computing stations
3,600
65,000
1 70,500
3,600
Fire Admin Ruggedized tablet computers for fire apparatus
30,000
30,0_0_0
Fire Admin Ruggedized mobile hotspots for fire apparatus
36,000
36,000
422,000
Fire Operations Bullex Digital Fire Training System
22,000
Fire Operations Holmatro Hydraulic Rescue Tool Set for Quint 4
27,000
27,000
Fire Operations SCBA microphones
11,450
11,450
Fire Operations Positive pressure electric ventaltion fans
13,625
13,_625_
Fire Operations Portable radios
24,500
244500
Parks CAC Fitness Equipment Replacement Program
45,30845,308
Parks CAC & SAC Additional technology equipment for expanded CAC
39,350
39,350
Public Works Streets 8'V -Box Salt / Sand Spreader
7,900
_
_ 7,"0_
Public Works Traffic Thermoplastic handliner pavement markings applicator
11,500
_ _ 11,500
Public Works Environmental Services Self -Contained Water Quality Monitor
10,000
10,000
Total General Fund
144,450
148,783
- -
293,233
Det Division Item
Electronic
Technology /
Hardware
Machinery /
Equipment
Motor
Vehicles
Other
Total
Proposed
Cost
Public Works Stormwater Drainage Volumetric Concrete Bed and Cement Silo
10,000
65,000
_ 65,000
Public Works Stormwater Drainage Hydraulic Grappler Bucket
5,500
5,500
Total Stormwater Drainage Fund
-
5,500
1
65,000
1 70,500
Det Division Item
Electronic
Technology/
Hardware
Machinery /
Equipment
Motor
Vehicles
Other
Total
Proposed
Cost
Parks & Rec Lake Parks Golf Carts
10,000
M 10,000
Parks & Rec Lake Parks Multi -passenger Cart
8,000
8,000
Total Lake Parks Fund
-
18,000
-
-
18,000
2015 In 7/24/2014 10:49 AM
FY 2015 APPROVED CAPITAL EQUIPMENT REQUESTS
Det Division Item
Electronic
Technology /
Hardware
Machinery /
Equipment
Motor
Vehicles
Other
Total
Proposed
Cost
Public Works Water Distribution Trimble Nomad 900 LE Handheld
14,000
1_30,000
Admin Services Golf Maintenance Large Utility Vehicle
14,000
_.__.
Public Works Water Distribution Door Openers for Dove Tower and Mustang Tower
14,500
Admin Services Golf Maintenance Sand Trap Rake
14,500
Public Works Water Distribution Volumetric Concrete Bed and Cement Silo
2_3,00_0
Admin Services Golf Maintenance Tee Mower
65,000
65,000
Public Works Wastewater Collection Manhole inspection camera
23,000
-
115,000
-
223,000
Public Works Wastewater Collection Generator Dooley LS
52,50052,500
Public Works Wastewater Collection Generator Denton Creek LS
82,500
82,500
Total Utility Fund
37,000
149,500
-
65,000
251,500
Det Division Item
Electronic
Technology /
Hardware
Machinery /
Equipment
Motor
Vehicles
Total
Proposed
Other Cost
Admin Services Golf Maintenance Fairway Aerifier
30,000
1_30,000
Admin Services Golf Maintenance Large Utility Vehicle
27,000
27,000
Admin Services Golf Maintenance Sand Trap Rake
23,000
2_3,00_0
Admin Services Golf Maintenance Tee Mower
35,000
35,000
Total Lake Enterprise (Golf) Fund
-
115,000
-
- 115,000
TOTAL FY 2015 CAPITAL EQUIPMENT REQUESTS 1 181,4501 436,783 1 130,000 1 74$233
* The total cost of this item is $130,000 and is proposed to be split by the SDUS and Utility Funds at $65,000 each.
2015 In 7/24/2014 10:49 AM
FY 2015 Vehicle Equipment and Replacement List
Item
Dept.
Unit #
Unit Description
Budget
Amount
50% Cost
Analysis
Actual Age
Mileage
1
Police 209-1
92110
2010 Crown Victoria Police
$47,000
50%
4 rs 2 mo
79,800
2
Police 209-1
94220
2010 Chevy Tahoe Police
$47,000
50%
4 rs 5mo
112,000
3
Police 209-1
91126
2006 Chevy Impala
$46,000
43%
9 rs
63,000
4
SDUS 535-1
15215
2005 Chevy 3/4 ton PU
$40,000
60%
9 rs
95,400
5
PW Traffic 415-4
15259
1999 f-550 Bucket Truck
$98,000
50%
15 rs
60,100
6
Devel 417-2
17135
2005 Chevy C10 PU
$40,000
48%
9 rs
72,000
7
Devel 417-2
17105
2005 Trailblazer
$40,000
51%
9 rs
118,000
8
WW 531-1
30108
2008 F-150 PU
$35,000
20%
6 rs 3mo
108,000
9
Water 530-2
31316
2006 Chevy 1 ton service
$200,000
38%
8 rs
120,000
10
Water 530-2
31 G96
1996 Portable Onan 20kw generator
$50,000
70%
18yrs
na
11
Water 530-2
30PUM7
1997 Gorman Ru 4" pump
$50,000
100%
17yrs
na
12
PW Streets
15506
1996 Blowknox paver
$385,000
90%
18yrs
na
13
PW Streets
15855
2005 Sterling Haul Truck
$175,000
49%
9 rs
180,000
14
Fire 210-3
10309
1999 75' Quint
$900,000
100%
15 rs
160,000
15
Fire 210-3
10409
2009 C4500 Ambulance
$250,000
18%
5 rs
66,000
16
Fire 210-3
10402
2012 F-450 Ambulance
$250,000
2%
2 rs 6mo
30,000
17
Fire 210-3
ADDITION
Vehicle and Equipment for new Battalion Chief [ISL]
$114,000
18
IT 101-2
ADDITION
Vehicle for new Asst Lan/Wan Administrator [ISL]
$38,000
19
Econ Devl
ADDITION
Vehicle for Economic Development
$38,000
Total
$2,843,000
Life CycleCost Analysis when Vehicle maintenance exceeds 51 % of the actual purchase price of vehicle or equipment
The Time in Service Approximate Replacement Interval Chart does not determine vehicle replacement, it's used as a Evaluation Bench Mark
Replacement is determined by Life Cycle Cost Analysis, Unit Integrity Evaluation, and Special Circumstances (safety, obsolescence, etc.)
Total General Fund
$645,000
Total Stormwater Drainage Fund
$40,000
Total Economic Development Fund
$38,000
Total Utility Fund
$335,000
Total Proposed Debt Issue
$1,785,000
GRAND TOTAL
$2,843,000
INFORMATION TECHNOLOGY REPLACEMENTS / UPGRADES
FY 2015 BUDGET
CATEGORY DESCRIPTION AMOUNT COMMENTS
LAN/WAN
Canopy Radio Network improvements
$50,750.00
Maintenance of the Canopy Radio network
Citywide Infrastructure upgrades
$150,000.00
Includes switch upgrades to 10 gps, additional
WIFI access points and other various upgrades
SERVER VIRTUALIZATION
Host (Qty: 2)
$24,000.00
Storage (Qty: 1)
$52,000.00
VIRTUAL DESKTOPS
Endpoints (Qty: 125)
$37,500.00
Includes more host servers, View and windows
Host (Qty: 3)
$21,000.00
licenses and zero clients
View Licenses (Qty: 200)
$52,000.00
Windows virtual desktop licenses (Qty: 200)
$31,000.00
Storage
$48,750.00
SOFTWARE & EQUIPMENT
Software Assurance for Office 2010 Enterprise Agree
$45,000.00
Equipment replacement
$45,000.00
GRAND TOTAL: $557,000.00
EXHIBIT
FY 2014-15 PROPOSED OPERATING BUDGET
CAPITAL / STREET MAINTENANCE PROGRAM
FACILITIES MAINTENANCE PROJECTS
FY 2014-15
FACILITIES MAINTENANCE PROJECTS:
PROPOSED
174-74004-001
City Hall
215,000
174-74004-004
Municipal Service Center
50,000
174-74004-005
Library
100,000
174-74004-007
Fire Stations
43,000
174-74004-009
Park Facilities
30,000
174-74004-010
Police Community Outreach Center
10,000
174-74004-011
Police Substation
5,000
174-74004-012
Roof Program
57,000
174-74004-013
Emergency Fund
5,000
174-74004-016
Indoor Air Quality Testing
5,000
174-74004-018
Service Center Storage Area
10,000
174-74004-020
Electrical Maintenance & Repairs
5,000
174740004-024
Energy Efficiency Upgrades
15,000
TOTAL FACILITIES
MAINTENANCE PROJECTS:
$550,000
FY 2014-15 PROPOSED OPERATING BUDGET
CAPITAL / STREET MAINTENANCE PROGRAM
PARKS MAINTENANCE PROJECTS
TOTAL PARKS MAINTENANCE PROJECTS $1,096,000
FY 2014-15
PARKS MAINTENANCE PROJECTS:
PROPOSED
174-74015-051
Irrigation Systems
165,000
174-74015-052
Landscaping
155,000
174-74015-053
Electrical Replacement/Repair
10,000
174-74015-054
Court Resurfacing
30,000
174-74015-055
Atheltic Field Maintenance
30,000
174-74015-056
Trail Maintenance
2000
174-74015-057
Fence Replacement
80,000
174-74015-059
Water Drinking Fountains
30,000
174-74015-060
Park Signage Replacement
87,000
174-74015-061
Trash Receptacle Replacement
10,000
174-74015-062
SAC Equipment Replacement
15,000
174-74015-063
Park Maintenance Projects
30,000
174-74015-065
Playground Surfacing Replacement
15,000
174-74015-066
Small Park Amenities Replacement
20,000
174-74015-067
Playground Accessibility Improvements
18000
174-74015-068
Special Event Equipment Replacement
2,000
174-74015-069
CAC Equipment Replacement
65,000
174-74015-070
Aquatics Repairs and Replacements
20,000
174-74015-075
Holiday Decorations Upgrade & Replacen
20,000
174-74015-077
Park Facilty Upgrade/Improvements
50,000
174-74015-079
Oak Grove Ballfield Complex
42,000
174-74015-082
Botanical Gardens
20,000
TOTAL PARKS MAINTENANCE PROJECTS $1,096,000
FY 2014-15 PROPOSED OPERATING BUDGET
CAPITAL / STREET MAINTENANCE PROGRAM
STREET AND SIGNAL MAINTENANCE PROJECTS
FY 2014-15
STREET & SIGNAL MAINTENANCE PROJECTS: PROPOSED
174-43301-090 Annual Street Maintenance & Overlay Program 1,255,000
174-43301-093 Traffic Signal, Signing & Striping Maintenance 303,000
TOTAL STREET & SIGNAL MAINTENANCE PROJECTS: $1,558,000