HomeMy WebLinkAboutItem 06 - Laserfiche SupportMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 1, 2020
SUBJECT: APPROVAL OF ANNUAL CONTRACT FOR LASERFICHE SUPPORT
SERVICES
RECOMMENDATION: City Council approve an annual contract for Laserfiche support services
with MCCi, Inc.
FUNDING SOURCE: Funds are available in the Grant Fund in an amount not to exceed
$165,000.
BACKGROUND: Laserfiche is a system that automates, streamlines, and manages digital
records in a way that makes them easily retrievable, searchable, and
shareable while adhering to common record management principles.
The City began the process of digitizing and cataloging documents in
2016. Since that time, over four million pages have been stored digitally.
The catalog includes documents such as: City Charter, ordinances,
budgets, Human Resources records, agendas, minutes, contracts,
development plans and permits, fire prevention data, inspections, public
safety training records, Police records, Public Works plats, and much
more.
It also provides for secure staff access to initiate, route, and approve
documents ranging from agenda memos to invoices and performance
reviews. These functions have been extremely valuable during COVID-19
by providing secure staff access regardless of location.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
IT, the City Secretary's Office, and Purchasing staff reviewed the contract
for departmental specifications compliance and pricing and determined
that this contract would provide the best service and pricing for meeting
the needs of the City.
Staff recommends approval