HomeMy WebLinkAbout2020-09-01 Regular Meeting * CITY OF GRAPEVINE, TEXAS
'VINE, REGULAR CITY COUNCIL MEETING AGENDA
T E, x e s TUESDAY, SEPTEMBER 1 , 2020
GRAPEVINE CITY HALL, COUNCIL CHAMBERS
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City
Council will conduct the meeting scheduled at 7:30 pm on September 1 , 2020 in the Council
Chambers at 200 South Main Street, by telephone conference in order to advance the public health
goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the
Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in
person.
There will be no public access to the location described above. The meeting will be
livestreamed on the City's website at www.grapevinetexas.gov.
This supplemental written notice, the meeting agenda, and the agenda packet are posted online at
www.grapevinetexas.gov.
The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The
audio conference PIN is 684 917 203#.
The public will be permitted to offer public comments telephonically as provided by the agenda and
as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, August
31 , citizens can submit a Citizen Appearance request form from the City's website at
https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those
that have submitted a form will be called on to speak in the order the forms were received. The
deadline to submit requests will be 5:00 pm on Tuesday, September 1 .
A recording of the telephonic meeting will be made, and will be available to the public in accordance
with the Open Meetings Act upon written request.
6:45 p.m. Dinner - City Council Conference Room
7:15 p.m. 4B Economic Development Board Meeting — City Council Chambers
7:15 p.m. Crime Control and Prevention District Board Meeting — City Council
Chambers (Immediately following the 48 Meeting)
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 7:30 p.m. - City Council Chambers
1 . Invocation and Pledge of Allegiance: Council Member Leon Leal
CITIZEN COMMENTS
2. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments or on any other agenda item by completing a Citizen
Appearance Request form with the City Secretary. A member of the public may
address the City Council regarding an item on the agenda either before or during
the Council's consideration of the item, upon being recognized by the Mayor or
upon the consent of the City Council. In accordance with the Texas Open
Meetings Act, the City Council is restricted in discussing or taking action during
Citizen Comments.
PUBLIC HEARINGS AND RELATED ITEMS
3. City Council to conduct a public hearing relative to the Fiscal Year 2020-2021
annual operating budget and take any necessary action.
NOTE: The City Council will consider adoption of the proposed Fiscal Year 2020-
2021 tax rate of $0.282601 per $100 on Tuesday, September 15, 2020
at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main
Street, Grapevine, Texas.
4. Consider Ordinance No. 2020-040 adopting the Fiscal Year 2020-2021 City of
Grapevine Annual Operating Budget and take any necessary action.
NEW BUSINESS
5. Consider a contract for the installation of the Golf Course water line extension with
Excel Trenching, Ordinance No. 2020-041 to appropriate funds, and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
6. Consider the renewal of an annual contract for Laserfiche support with MCCI, LLC.
Chief Financial Officer recommends approval.
City Council September 1 , 2020 Page 2
7. Consider Resolution No. 2020-016 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256,
Texas Government Code. Chief Financial Officer recommends approval.
8. Consider the renewal of an annual contract for Employee Assistance Program
(EAP) services with Deer Oaks. Chief Financial Officer recommends approval.
9. Consider the award of RFP 498-2020 authorizing a Medical and Rx Stop Loss
Insurance policy with Swiss Re. Chief Financial Officer recommends approval.
10. Consider the renewal of a service contract for the Public Safety Building Data
Center system and network support and administration from LEAF TCS. Chief
Technology Officer recommends approval.
11 . Consider the renewal of an annual sole source contract for managed data storage
services with One Safe Place Media Corporation. Chief Technology Officer
recommends approval.
12. Consider the renewal of an annual contract for Police uniform cleaning services
with Grapevine Cleaners. Police Chief recommends approval.
13. Consider the purchase of electrical services from Schneider Electric for the Animal
Services Facility. Police Chief recommends approval.
14. Consider the renewal of an annual contract for water and wastewater analysis
services from the Trinity River Authority of Texas. Public Works Director
recommends approval.
15. Consider the renewal of annual contracts for water and wastewater chemicals with
Brenntag Southwest, Chameleon Industries, DPC Industries and Fort Bend
Services. Public Works Director recommends approval.
16. Consider the minutes of the August 18, 2020 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551 .001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
City Council September 1 , 2020 Page 3
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551 ,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on August 28, 2020
by 5:00 p.m. GRAPEIi
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Tara Brooks, TRMC, CRM
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This meeting can be adjourned and reconvened, if necessary, the following regular
business day.
City Council September 1 , 2020 Page 4
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
In accordance with Orders of the Office of the Governor of the State of Texas, the
Grapevine City Council meeting was conducted by telephone. Members of City Council
were present in person in the City Council Chambers, Second Floor, 200 South Main
Street.
Members of the public were invited to participate by telephone by a number posted on
the agenda. The meeting was live streamed on the City's website.
The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st
day of September, 2020 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the regular meeting to order at 7:30 p.m.
Item 1 . Invocation and Pledge of Allegiance
Council Member Leon Leal delivered the invocation and led the Pledge of Allegiance.
Item 2. Citizen Comments
Beginning at 5:00 p.m. on August 31, 2020, citizens were able to submit a citizen
appearance request form through the City's website.
No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone
to speak. There was no one on the phone who wished to speak.
PUBLIC HEARINGS AND RELATED ITEMS
Item 3. City Council to conduct a public hearing relative to the Fiscal Year 2020-2021
annual operating budget and take any necessary action.
Mayor Tate opened the public hearing.
Chief Financial Officer Greg Jordan presented this item in conjunction with Item No. 4
and answered questions from Council.
The City Council will consider adoption of the proposed Fiscal Year 2020-2021 tax rate
of $0.282601 per $100 on Tuesday, September 15, 2020 at 7:30 p.m. in the Council
Chambers in City Hall at 200 South Main Street, Grapevine, Texas.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 4. Consider Ordinance No. 2020-040 adopting the Fiscal Year 2020-2021 City of
Grapevine Annual Operating Budget and take any necessary action.
Chief Financial Officer Jordan presented this item during the presentation of Item 3.
Motion was made to approve Ordinance No. 2020-040 adopting the Fiscal Year 2020-
2021 City of Grapevine Annual Operating Budget.
Motion: O'Dell
Second: Rogers
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-040
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ADOPTING THE BUDGET FOR THE
CITY OF GRAPEVINE, TEXAS FOR THE FISCAL YEAR
BEGINNING OCTOBER 1 , 2020 AND ENDING
SEPTEMBER 30, 2021 ; PROVIDING FOR INTRA- AND
INTERDEPARTMENTAL FUND TRANSFERS; PROVIDING
FOR INVESTMENT OF CERTAIN FUNDS; DECLARING AN
EMERGENCY; AND PROVIDING AN EFFECTIVE DATE
City Council September 1, 2020 Page 2
NEW BUSINESS
Item 5. Consider a contract for the installation of the Golf Course water line extension
with Excel Trenching, Ordinance No. 2020-041 to appropriate funds, and take any
necessary action.
Public Works Director Bryan Beck presented this item to Council and requested approval
of the installation of a water line extension in an estimated amount of $1 ,070,000 and an
ordinance appropriating funds. The installation of water line will provide redundancy in
the City's water line, as well as providing service to the renovated Golf Course facilities.
Public Works Director Beck answered questions from Council.
Motion was made to the contract for the installation of the Golf Course water line
extension with Excel Trenching and Ordinance No. 2020-041 appropriating funds.
Motion: Rogers
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ORDINANCE NO. 2020-041
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE
APPROPRIATION OF $1 ,070,000 IN THE UTILITY
ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion.
Council Member O'Dell requested Item No. 9 be removed from consent. This item was
considered after the remaining consent agenda items.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 6. Consider the renewal of an annual contract for Laserfiche support with MCCI,
LLC.
Chief Financial Officer Jordan recommended approval of the renewal of an annual
contract for Laserfiche support in an amount not to exceed $165,000.
City Council September 1, 2020 Page 3
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 7. Consider Resolution No. 2020-016 authorizing the City Investment Policy
pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas
Government Code.
Chief Financial Officer Jordan recommended approval of the resolution approving the City
Investment Policy.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
RESOLUTION NO. 2020-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE CITY'S
INVESTMENT POLICY; AND PROVIDING AN EFFECTIVE
DATE
Item 8. Consider the renewal of an annual contract for Employee Assistance Program
(EAP) services with Deer Oaks.
Chief Financial Officer Jordan recommended approval of the renewal of the annual
contract for Employee Assistance Program services for an estimated amount of$20,100.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 10. Consider the renewal of a service contract for the Public Safety Building Data
Center system and network support and administration from LEAF TCS.
Chief Technology Officer Tessa Allberg recommended approval of the renewal of the
annual contract for system and network administration services for an estimated amount
of $180,000.
City Council September 1, 2020 Page 4
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 11 . Consider the renewal of an annual sole source contract for managed data
storage services with One Safe Place Media Corporation.
Chief Technology Officer Allberg recommended approval of the renewal of the contract
for managed storage services for an amount not to exceed $22,056.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 12. Consider the renewal of an annual contract for Police uniform cleaning services
with Grapevine Cleaners.
Police Chief Mike Hamlin recommended approval of the annual contract for uniform
cleaning services for an estimated annual amount of $30,000.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 13. Consider the purchase of electrical services from Schneider Electric for the
Animal Services Facility.
Police Chief Hamlin recommended approval of the purchase of electrical services for the
installation of security doors at the Animal Services Facility for an estimated amount of
$54,000.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
City Council September 1, 2020 Page 5
Item 14. Consider the renewal of an annual contract for water and wastewater analysis
services from the Trinity River Authority of Texas.
Public Works Director Beck recommended approval of the renewal of the annual contract
for water and wastewater lab testing services for an amount not to exceed $25,000.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 15. Consider the renewal of annual contracts for water and wastewater chemicals
with Brenntag Southwest, Chameleon Industries, DPC Industries and Fort Bend Services.
Public Works Director Beck recommended approval of the annual contracts for the
purchase of water and wastewater chemicals for an estimated annual amount of
$195,000.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 16. Consider the minutes of the August 18, 2020 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Item 9. Consider the award of RFP 498-2020 authorizing a Medical and Rx Stop Loss
Insurance policy with Swiss Re.
Chief Financial Officer Jordan recommended approval of the award of RFP 498-2020 for
Medical and RX Stop Loss insurance policy in an estimated amount of $830,000, and
answered questions from Council.
Motion was made to approve the award of RFP 498-2020 authorizing a Medical and Rx
Stop Loss Insurance Policy with Swiss Re.
City Council September 1, 2020 Page 6
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 7:38 p.m.
Motion: Slechta
Second: O'Dell
Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th
day of September, 2020.
APPROVED:
William D. Tate
Mayor
ATTEST:
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Tara Brooks U1 I
City Secretary Y, %y
City Council September 1, 2020 Page 7