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HomeMy WebLinkAbout2014-08-05 Regular MeetingAGENDA t CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, AUGUST 5, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Personnel relative to Economic Development Director appointment, employment and duties pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.. - City Council Chambers VOCATION: Council Member Sharron Spencer CITIZENS COMMENTS 2. Any person who is not scheduled on the agenda may address the City Council under Citizens Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. AUGUST 5, 2014 PAGE 2 PRESENTATIONS 3. Presentation by Mayor Tate to Dove Pool lifeguards and aquatics staff for lifesaving efforts. 4. Joint fiber optic project with Grapevine-Colleyville ISD. OLD BUSINESS 5. Consider a market study, master plan and implementation strategy agreement with HR&A Advisors, Inc. for the 185 acres owned by the City of Grapevine and take any necessary action. NEW BUSINESS 6. Consider a resolution accepting the Certified Tax Rolls having a total appraised value of $10,409,573,943 less exemptions of $3,816,444,111 for a net taxable value of $6,593,129,832 and take any necessary action. 7. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code relative to the adoption of the 2012 International Fire Code with local amendments and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider renewal of an annual contract for Brokerage Services with McGriff Seibels & Williams, Inc. for the City's Self -Funded Medical Program, Stop Loss, and Pharmacy Benefit Manager. Administrative Services Director recommends approval. 9. Consider declaring certain items as property surplus and confiscated property and authorization for the sale through public auction. Administrative Service Director recommends approval. 10. Consider a one year First Alternate Municipal Court Judge contract with Brad Bradley, a one year Second Alternate Municipal Court Judge contract with Terry Leach and a one year Alternate Municipal Court Judge contract with Alan Wayland. Administrative Services Director recommends approval. AUGUST 5, 2014 PAGE 3 11. Consider a Waiver of Rights of First Refusal and Consents to Assignment of Lease and Sublease for the Cowboys Golf Club to CF Cowboys Arcis LLC. Administrative Services Director recommends approval. 12. Consider a resolution for the purchase of Ethernet 100 MSPS Internet Circuit services one year contract from Qwest Communications Company, LLC dba CenturyLink through a contract established by the State of Texas Department of Information Resources (DIR), Communications Technology Services (CTS) Cooperative Contracts Program. City Manager recommends approval. 13. Consider a resolution for the purchase of planimetric data for the GIS Department from the North Central Texas Council of Governments (NCTCOG) through an Interlocal Cooperative Agreement. City Manager recommends approval. 14. Consider the award of an informal request for quote to YESCO for refurbishing a pole sign for the Settlement to City Museum Complex. Convention & Visitors Bureau Executive Director recommends approval. 15. Consider a joint resolution with Tarrant County to create an inter -jurisdictional emergency management program. Fire Chief recommends approval. 16. Consider renewal of an annual professional services contract with Huguley Assessment Center to provide medical physicals for the Fire and Police j Departments. Fire and Police Chiefs recommend approval. 17. Consider renewal of annual contracts with Arbor Masters Tree Service as the primary vendor and Preservation Tree Service as the secondary vendor for tree maintenance services. Parks & Recreation Director recommends approval. 18. Consider a resolution for the purchase of carpet and installation services for the Library from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Public Works Director recommends approval. 19. Consider a resolution for a roof replacement contract for the water treatment chemical building with Weatherproofing Technologies, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Public Works Director recommends approval. 20. Consider a resolution authorizing a sales agreement with Firetec Used Apparatus Sales, or any other appropriate vendor, for the sale of the City's surplus 2002 E -One Bronto Aerial unit, amending the minimum sales price and authorization for the City Manager to execute the agreement. Public Works Director recommends approval. AUGUST 5, 2014 PAGE 4 21. Consider a First Amendment to the Interlocal Agreement with the City of Fort Worth, Texas for continued participation in their Environmental Collection Center and Household Hazardous Waste Program and authorization for the City Manager to execute the amendment. Public Works Director recommends approval. 22. Consider the minutes of the July 1, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 1, 2014 by 5:00 p.m. ® yr ® GRap� �0, A. tm JodiV. Brown, City Secretary y; STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of August, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor Sharron Spencer Council Member Darlene Freed Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks and Council Member Mike Lease absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:46 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Personnel relative to Economic Development Director appointment, employment and duties pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:49 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno 08/05/14 Rumbelow stated there was no action necessary relative to personnel under Section 551.074, Texas Government Code. Item 1B. Conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. CALL TO ORDER Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. INVOCATION Council Member Sharron Spencer delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 402 posted the colors and led the Pledge of Allegiance. ITEM 2. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 3. PRESENTATION, DOVE POOL LIFEGUARDS AND AQUATICS STAFF LIFESAVING MEASURES Fire Chief Steve Bass expressed his sincere admiration to the Dove Pool Aquatics' Staff for their life-saving rescue and resuscitation measures administered to a three-year-old child on July 5, 2014. Mayor Tate presented Certificates of Recognition to lifeguards-- Jenelle Garcia, Makenzie Brown, Jacob Mattson, Megan Brown and Madison Bass and to Aquatics Safety Coordinator, Jennifer Kashner Fry. ITEM 4. PRESENTATION, JOINT FIBER OPTIC PROJECT This item was tabled at the July 15, 2014 meeting. City Manager Rumbelow introduced the presentation topic and then Information Technology Director John Jennery briefed the City Council on the proposed joint fiber optic project with Grapevine-Colleyville ISD. Mr. Jennery noted there is a need to expand the City's fiber optic services to additional City buildings and facilities and that the school district has the same needs of supplying fiber optic services. Staff members from the school district and City have discussed a joint partnership to install 56 miles of fiber optics over a five-year period under an Interlocal Agreement, GCISD Superintendent Dr. Robin Ryan addressed Council on the district's interest and support of the joint project. Council noted their interest in the proposed joint fiber optic project and asked Staff to continue efforts with the school district. No formal action was taken by the City Council. 04, 08/05/14 ITEM 5. AWARD MARKET STUDY, MASTER PLAN AND IMPLEMENTATION STRATEGY AGREEMENT 185 ACRE CITY OWNED TRACT City Manager Rumbelow noted that after discussions at the July 15 meeting, this item was tabled for additional information and was discussed during the July 29th Workshop. Mr. Rumbelow reviewed previous discussion, the multiple phases and related expenses, and recommended approval of a market study, master plan and implementation strategy agreement for the 185 acres owned by the City with HR&A Advisors, Inc. in an amount not to exceed $257,700.00. The revised scope of services provides a breakdown of the phases, tasks and deliverables. HR&A has proposed a flat fee for the first phase of the scope of services and a not to exceed amount for all future phases, if Council pursues those services. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the Phase 1 agreement with HR&A Advisors, Inc. The motion prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease ITEM 6. RESOLUTION ACCEPTING CERTIFIED TAX ROLLS Administrative Services Director John McGrane recommended approval of a resolution accepting the Certified Tax Rolls having a total appraised value of $10,409,573,943 less exemptions of $3,816,444,111 for a net taxable value of $6,593,129,832. Motion by Council Member Freed, seconded by Council Member O'Dell, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE TAX ROLLS FOR 2014 ON PROPERTY WITHIN THE CITY; AND PROVIDING AN EFFECTIVE DATE ITEM 7. ADOPT 2012 INTERNATIONAL FIRE CODE Mayor Tate announced that Staff had requested to table consideration of an ordinance amending the Grapevine Code of Ordinances, Chapter 11 Fire Code relative to the adoption of the 2012 International Fire Code with local amendments. 3 08/05/14 Council Member Coy, seconded by Council Member Freed, offered a motion to table the item. The motion prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 8 Renew Brokerage Services Annual Contract for City's Self -Funded Medical Program Stop Loss, and Pharmacy Benefit Manager Administrative Services Director recommended approval of the renewal of an annual contract for Brokerage Services in an estimated amount of $60,000.00 with McGriff Seibels & Williams, Inc. for the City's Self -Funded Medical Program, Stop Loss, and Pharmacy Benefit Manager. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 9. Declare Certain Items as Surplus Property and Confiscated Property Administrative Service Director recommended approval of declaring certain items as surplus property and confiscated property and authorization for the sale through public auction. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 10 Contracts First Alternate Municipal Court Judge, Second Alternate Municipal Court Judge and Alternate Municipal Court Judge M 1: 1 Administrative Services Director recommended approval of a one year First Alternate Municipal Court Judge contract with Brad Bradley, a one year Second Alternate Municipal Court Judge contract with Terry Leach and a one year Alternate Municipal Court Judge contract with Alan Wayland. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 11. Waiver of Rights of First Refusal and Consents to Assignment of Lease and Sublease for the Cowboys Golf Club Administrative Services Director recommended approval of a Waiver of Rights of First Refusal and Consents to Assignment of Lease and Sublease for the Cowboys Golf Club to CF Cowboys Arcis LLC. The subject property is located at 1600 Fairway Drive. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None f Absent: Wilbanks & Lease Item 12.Resolution, Authorize Contract for Ethernet 100 MBPS Internet Circuit Services City Manager recommended approval of a resolution authorizing a one year contract for Ethernet 100 MBPS Internet Circuit services for the Information Technology Department with Qwest Communications Company, LLC dba CenturyLink in an amount not to exceed $57,669.24 through a contract established by the State of Texas Department of Information Resources (DIR), Communications Technology Services (CTS) Cooperative Contracts Program. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 5 CONTRACT FOR ONE YEAR ETHERNET 100 MBP INTERNET CIRCUIT SERVICES FOR NETWORK• ' STATE OF CONTRACTDEPARTMENT OF INFORMATION RESOURCES (DI PROGRAM AND PROVIDING DATE Item 13. Resolution, Authorize_ Purchase of Planimetric Data for GIS Department City Manager recommended approval of a resolution for the purchase of planimetric data for the GIS Department in an amount not to exceed $21,398.59 from the North Central Texas Council of Governments (NCTCOG) through an Interlocal Cooperative Agreement. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PLANIMETRIC DATA FOR GIS THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND PROVIDING AN EFFECTIVE DATE Item 14 Award Informal Request for Quote for Refurbishing a Pole Sign, Settlement to City Museum Complex Convention & Visitors Bureau Executive Director recommended approval of the award of an informal request for quote to YESCO in an amount not to exceed $19,258.00 for refurbishing a pole sign for the Settlement to City Museum Complex. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 15 Joint Resolution Establishing an Inter -jurisdictional Emergency Management Program 0 08/05/14 Fire Chief recommended approval of a joint resolution with Tarrant County to create an inter -jurisdictional emergency management program. The inter -jurisdictional program is designed to establish a mechanism for Tarrant County to assist offices with limited emergency management administrative support to reach state planning thresholds for grant eligibility requirements. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-65 JOINT RESOLUTION ESTABLISHING AN INTER - JURISDICTIONAL EMERGENCY MANAGEMENT PROGRAM Item 16. Renew Professional Service Contract for Annual Medical Physicals for Fire and Police Departments Fire and Police Chiefs recommended approval of the renewal of an annual professional service contract to Huguley Assessment Center in an amount not to exceed $38,145.00 for providing annual medical physicals for the Fire and Police Departments. This is the final renewal of the two optional, one-year renewals available. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 17. Renew Tree Maintenance Services Annual Contract Parks & Recreation Director recommended approval of the renewal of Tree Maintenance Services Annual Contract with Arbor Masters Tree Service as the primary vendor and Preservation Tree Service as the secondary vendor. Funding for this purchase is limited to the budgeted amount by each department in an annual estimated amount of $375,000.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease 0 08/05/14 Item 18. Resolution, Authorize Carpet and Installation Services for the Libra Public Works Director recommended approval of a resolution for the purchase of carpet and installation services for the Library in an amount not to exceed $89,925.00 from Retail Commercial Flooring Services through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-66 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CARPET AND INSTALLATION SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19 Resolution Authorize Roof Replacement Contract for Water Treatment Chemical Building Public Works Director recommended approval of a resolution for a roof replacement contract for the water treatment chemical building with Weatherproofing Technologies, Inc. in an amount not to exceed $25,608.49 through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-67 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A ROOF REPLACEMENT CONTRACT FOR THE WASTE WATER CHEMICAL BUILDING THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE 1.1 08/05/14 Item 20. Resolution, Authorize Sales Agreement and Amend Minimum Sales Price on 2002 E -One Bronto Aerial Unit Public Works Director recommended approval of a resolution authorizing a sales agreement with Firetec Used Apparatus Sales, or any other appropriate vendor, for the sale of the City's surplus 2002 E -One Bronto Aerial unit, amending the minimum sales price and authorizing the City Manager to execute the agreement. The vehicle was declared surplus property on June 4, 2013 by the passage of Resolution No. 2013-59. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease RESOLUTION NO. 2014-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE MINIMUM SALE PRICE APPROVED BY RESOLUTION NO. 2013-59 WHICH DECLARED A 2002 E -ONE BRONTO FIRE TRUCK AS SURPLUS PROPERTY AND AUTHORIZED SALE AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 21. First Amendment to Household Hazardous Waste Program Interlocal Agreement Public Works Director recommended approval of a First Amendment to the Interlocal Agreement with the City of Fort Worth, Texas for continued participation in their Environmental Collection Center and Household Hazardous Waste Program and authorization for the City Manager to execute the amendment. Funding for this program is limited to the budgeted amount of $51,500.00. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease Item 22. Consideration of Minutes City Secretary recommended approval of the minutes of the July 1, 2014 City Council meetings as published. 08/05/14 Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease ADJOURNMENT Council Member Coy, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:19 p.m. The motion prevailed by the following vote: Ayes: Tate, Spencer, Freed, Coy & O'Dell Nays: None Absent: Wilbanks & Lease PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of August, 2014. ATTEST: Jodk,V. Brown City Secretary APPROVED: William D Mayor fel