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HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 1st day of July, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member Council Member Elect constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 6:31 p.m. ITEM 1. RESOLUTION, CANVASS RESULTS OF JUNE 21, 2014 GENERAL CITY OFFICER RUNOFF ELECTION Mayor Tate presided over the canvass of the General City Officer Runoff Election held on Saturday, June 21, 2014. City Secretary Brown reported as of June 1, 2014, the City had 28,951 registered voters, with citizens casting a total of 1,649 votes (5.70%) for the following candidates: Council, Place 6 LuAnn Chapman Gatts 673 Duff O'Dell 972 Under Votes 4 City Secretary Brown recommended approval of a resolution declaring Duff O'Dell elected to Council Place 6. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the results and adopt the resolution declaring Ms. Duff O'Dell duly elected to Council, Place 6. The motion prevailed by the following vote: 07/01/14 Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2014-52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING THE RESULTS OF THE 2014 CITY OFFICER RUNOFF ELECTION AND PROVIDING AN EFFECTIVE DATE ITEM 2. OATH OF OFFICE This item was conducted after Item 3. City Secretary Brown administered the Oath of Office to newly elected Place 6, Council Member Duff O'Dell. ITEM 3. PRESENTATION ROY STEWART PLAQUE Presentation was made before Item 2. Mayor Tate presented a plaque honoring retiring Place 6, City Council Member Roy Stewart for his 18 years of service to the Grapevine community. Mr. Stewart thanked the citizens, City board members and the Council for the opportunity to serve the community. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 4. EXECUTIVE SESSION A. Personnel relative to Fire Chief appointment, employment and duties under Section 551.074, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:44 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Relative to Item 4.A. Personnel relative to Fire Chief appointment, employment and duties under Section 551.074, Texas Government Code, City Manager Bruno Rumbelow recommended the appointment of Darrell Brown as Fire Chief with Council's approval pursuant to Section 11-3 of the City Code and with the appointment to be effective on September 1, 2014. 2 07/01/14 Council Member Freed, seconded by Council Member Coy, offered a motion to approve as recommended the appointment of Darrell Brown as Fire Chief to be effective on September 1, 2014 due to the retirement of Fire Chief Steve Bass. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. CALL TO ORDER The Workshop Session was called to order at 7:09 p.m. ITEM 5. DISCUSS GOLF CARTS ON CITY STREETS Assistant Police Chief Ben Flanagan gave a presentation on the Lakeview residents' request for a new ordinance to allow the operation of golf carts on public roadways, current City guidelines, Texas Transportation Code, safety statistics and Staff's analysis of the request. The operation of golf carts on public roadways is prohibited by law since no neighborhood in Grapevine meets the State's criteria for automatic allowance. Council discussed golf carts versus neighborhood electric vehicles, policies and experiences of other cities, operational age limitations, golf cart use during City festivals, concern of authorizing use in limited areas of the City and permitting and licensing of golf carts. No formal action was taken by the City Council. ITEM 6. DISCUSS PROCESS OF APPOINTING BOARD AND COMMISSION MEMBERS City Secretary Brown gave a presentation on the current process of appointing board and commission members and reviewed other cities board appointment practices. Discussion followed on the current use of the three-member Council interview panels, full Council interviews, application revisions, uniform interview questions, revising policy so that Staff and Liaisons are non-voting members and dissolving inactive committees. Staff was directed to schedule the appointment process for discussion at the July 15 Workshop; to prepare action items for amending the voting membership of the Golf Course Advisory Board and Heritage Foundation Advisory Board and abolishing any inactive Committees. 3 07/01/14 No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. CALL TO ORDER Mayor Tate called the meeting to order at 7:53 p.m. in the City Council Chambers. INVOCATION Council Member Mike Lease delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 28 posted the colors and led the Pledge of Allegiance. ITEM 7. CITIZENS COMMENTS 7A. Mr. Carl Young, 4113 Meadow Drive, spoke on the issuance of alcoholic beverage licenses. 7B. Mr. Aram Azadpour, P. O. Box 2644, Grapevine, spoke on City Council term limits and Council districts, and the possibility of changing the length of a Council term or the creation of Council districts. 7C. Mr. Marc Blum, 2198 Lakeridge Drive, spoke on the use of golf carts on City streets and requested the City become active in increasing voter turnout. ITEM 8. PRESENTATION, HOTEL OCCUPANCY TAX RATE CHANGES Convention & Visitors Bureau Executive Director Paul McCallum briefed the City Council on a proposal to increase the City's hotel occupancy tax rate from 6 to 7% to allow Grapevine hotels to remain competitive, incentivize conventions to select a Grapevine destination, new hotel construction or existing hotel room expansion incentives and economic development program funding. Mr. McCallum stated an ordinance with the hotel occupancy tax rate change and expanded definition of a hotel would be presented to the City Council during the July 15 meeting. Following discussion, no formal action was taken by the City Council. ITEM 9. ELECT MAYOR PRO TEM 2014-2015 Council Member Coy, seconded by Council Member Lease, offered a motion to reappoint Mr. C. Shane Wilbanks as the Mayor Pro Tem for 2014-2015. The motion prevailed by the following vote: 0 07/01/14 Ayes: Tate, Spencer, Freed, Lease, Coy & O'Dell Nays: None Abstain: Wilbanks ITEM 10. AWARD ARCHITECTURAL SERVICES DESIGN CONTRACT CONVENTION & VISITORS BUREAU HEADQUARTERS BUILDING STORAGE ADDITION Convention & Visitors Bureau Executive Director McCallum recommended award of an Architectural Services Contract to ArchiTexas in an amount not to exceed $23,400.00 for the architectural design, structural and mechanical -electrical -plumbing (MEP) services for a 2,000 square foot storage addition to the CVB Headquarters building second floor. The addition will match the architectural design, tie into the building's current structural and MEP systems and will be constructed over the existing parking lot. Council Member Coy, seconded by Council Member Spencer, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 11. RESOLUTION, AUTHORIZE PURCHASE OF TWO PRECAST RESTROOM FACILITIES Administrative Services Director John McGrane recommended approval of a resolution authorizing the purchase and installation of two precast restroom facilities for the Golf Course in an amount not to exceed $95,248.90 from CXT Incorporated through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. The restroom facilities are to be located at the Grapevine Golf Course Mockingbird and Pecan sites, and are part of the Quality of Life projects approved by the Council in the FY2013-14 budget. The new restroom facilities will replace the current restrooms that are over 30 years old. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the resolution authorizing the purchase as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 5 07/01/14 PURCHASE PRECAST RESTROOM FACILITIES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 12. Renew Plants and Trees Annual Contracts Parks & Recreation Director recommended approval of the renewal of the annual contracts for plants and trees with Southwest Wholesale Nursery and Unique Landscaping, Inc. This is the fourth and final annual renewal of the four optional, one- year renewals available and funding is limited to the budgeted amount by each department in an estimated amount of $50,000.00. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13. Resolution, Authorize Dove Park North Pavilion Roof Replacement Parks & Recreation Director recommended approval of a resolution authorizing the roof replacement on the Dove Park North Pavilion in an amount not to exceed $28,200.00 by InSite Amenities through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO REPLACE A PAVILION ROOF THROUGH AN R 07/01/14 ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution, Authorize Pump Purchase as Sole Source Public Works Director recommended approval of a resolution authorizing the sole source purchase of a pump for the Denton Creek Lift Station in an amount not to exceed $19,575.00 from Wilo/Environmental Improvements Inc. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF A PUMP AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Declare Certain Items as Surplus Property Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and authorizing the sale through public auction. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of Getac Tablet Computers Police Chief recommended approval of a resolution authorizing the purchase of 26 Getac tablet computers for use in patrol vehicles in an amount not to exceed $100,725.04 from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. 0 07/01/14 Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE TABLET COMPUTERS THROUGH A STATE OF TEXAS DEPARTMENT OF INFORMATION RESOURCES (DIR) CONTRACT PROGRAM AND PROVIDING AN EFFECTIVE DATE Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the June 17, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:43 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 5th day of August, 2014. ,...S on William D. Tate Mayor 1.1 07/01/14 ATTEST: Jodi C. Brown City Secretary