HomeMy WebLinkAboutItem 09 - Engineering Services ContractMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: AUGUST 19, 2014
SUBJECT: AWARD OF ENGINEERING SERVICES CONTRACT —
INTERSECTION IMPROVEMENTS AT PARK BOULEVARD AND
WALL STREET
RECOMMENDATION
City Council consider awarding an Engineering Services Contract to Pacheco Koch
Consulting Engineers, Inc. and appropriating funds in the amount of $23,900 for the
survey, design and plan preparation for the Park Boulevard and Wall Street Intersection
Improvements, authorizing staff to execute said contract, and take any necessary action.
Funds are programmed in Acct # 178-78117-010 for City consultant services relative to the
DFW Connector Project.
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The intersection at Park Boulevard and Wall Street was modified extensively during the
TxDOT DFW Connector Project. Its current configuration does not provide for left turn
movements from southbound Park Boulevard to eastbound Wall Street.
Staff previously briefed Council on a preferred alignment (illustration attached) for the
construction of modifications to this intersection to reinstall this left turn movement that was
prepared by Lee Engineering, Traffic Engineering Consultant.
The scope of this Engineering Services Contract includes significant surveying efforts. The
working area for this construction is somewhat restricted due to the need to maintain
northbound traffic through the intersection during construction in a safe manner for
motorists and for staff. Survey efforts will tie down the existing pavement improvements,
layout the proposed improvements, prepare demolition plans for the pavement removal,
establish and set cut and fill staking for City crews to use in the construction project, ensure
that the project layout will function as planned relative to turning movements, left turn lane
storage, visibility, and pavement elevation transition. City crews will perform the
construction.
Pacheco Koch Consulting Engineers, Inc. has provided this type of design service to the
City of Grapevine in the past and with very good results. Most recently, they provided
these services to us for the Vine Street Extension into the Library and Convention Center
Parking Area.
Staff recommends approval.
RAAGENDA\2014\08-19-14\PK - Park and Wall eng award.doc
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August 7, 2014
PK No.: 0100
Mr. John D. Robertson, P.E.
Development, Engineering & Construction Manager
CITY OF GRAPEVINE
200 South Main Street
Grapevine, Texas 76051
Re: Professional Land Surveying and Civil Engineering Services
CITY OF GRAPEVINE
Intersection Improvements at Park Boulevard and Wall Street
Grapevine, Tarrant County, Texas
MAPSCO: F27 -K
Dear Mr. Robertson:
Pacheco Koch Consulting Engineers, Inc. is pleased to submit this proposal to provide professional
land surveying services relating to the referenced project. It is our understanding the project
consists of an intersection improvements from Park Boulevard to Wall Street in Grapevine, Texas.
SCOPE OF SERVICES
Surveying Services
TOPOGRAPHIC SURVEY: Pacheco Koch will perform an on the ground survey of the existing
intersection at Park Boulevard and Wall Street under the direct supervision of a Registered
Professional Land Surveyor. The survey limits will extend a maximum of 200 LF up each road
to cover the improvements shown on the attached Exhibit.
Included in this item:
■ Location of permanent improvements on, and immediately adjacent to, the site.
■ Spot elevations on a 50 -foot grid.
■ Top of curb and gutter elevations for paving on, and immediately adjacent to, the
intersection.
■ Locations, common name and trunk diameter of trees over 3 -inches in caliper or the
outline of heavily wooded areas.
■ Location of visible utilities and appurtenances.
■ Location and sizes of underground utilities based on available record information/
Not included in this item:
■ Species names of trees.
• Trees less than 3 -inches in diameter.
■ Tree locations and identification in heavily wooded areas.
■ Boundary surveying.
■ Research or review of easements that may affect the subject tract.
• Subsurface utility engineering services.
■ Parking spaces in parking garages.
■ Location of irrigation control valves.
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Mr. John D. Robertson, P.E.
August 7, 2014
Page 2
Engineering Services
DEMOLITION PLAN: Pacheco Koch will prepare a Demolition Plan for the proposed project.
The scope of work defined by this plan shall be limited to intersection pavement
modifications only. Plans and/or specifications for demolition of utilities and structures shall
be by the City if required.
Included in this item:
■ Coordination of City review and approval of plans prepared as part of this item.
■ Limits of demolition or removal as appropriate.
■ Identification of items to be protected and/or preserved during demolition.
■ General notes related to the demolition activities.
DIMENSIONAL CONTROL PLAN: Based on the intersection modification option provided by
the City, Pacheco Koch will prepare a Dimensional Control Plan which will define new
pavement, curbs, median adjustments and drive lanes in relation to existing curb lines or
permanent markers. This item is meant to be a tool for the City forces to lay out the
intersection improvements during construction and is not meant to be new roadway
construction documents. It is our understanding that either Pacheco Koch will provide
sufficient surveying services to define the existing permanent references, or the site
boundary information will be provided by the City.
Included in this item:
• Coordination of City review and approval of plans prepared as part of this item.
• One (1) revision to the plan to reflect site plan changes as a result of City comments.
Additional changes will be made on an hourly rate basis.
Not included in this item:
■ Survey to define site boundaries.
INTERSECTION PAVING PLAN: Pacheco Koch will prepare construction plans and details for
roadway paving, sidewalks and drive approaches. Paving section designs are to be based
on recommendations to be provided by the City.
Included in this item:
■ Coordination of City review and approval of plans prepared as part of this item.
• One (1) revision to the plan to reflect site plan changes as a result of City comments.
Additional changes will be made on an hourly rate basis.
■ Spot grades to match existing conditions.
Not included in this item:
■ Design of any utility improvements, street extensions or streetscape amenities.
■ Design and detailing of other site improvements including, screening walls, light pole
bases, hardscape features, pavers, and site signage.
Mr. John D. Robertson, P.E.
August 7, 2014
Page 3
Bid/Construction Phase Services
CONSTRUCTION ADMINISTRATION: Pacheco Koch will be available to attend up to five (5)
project coordination meetings during construction. Meetings could include:
■ Pre -Construction Conference
• Final Completion Walk -Through.
■ Visits to the construction -site to monitor progress of the construction and to check for
general compliance with the construction documents.
Please note the following:
■ Pacheco Koch shall not at any time supervise or have authority over any City work or
jobsite management procedures, nor shall Pacheco Koch have authority over or be
responsible for the means and methods, or procedures of construction selected or
used by City forces.
■ Pacheco Koch neither guarantees the performance of the City nor assumes
responsibility for the construction crew's failure to furnish and perform the Work in
accordance with the Construction Documents.
■ Pacheco Koch shall not be responsible for the acts or omissions of the construction
crews or for any decision or interpretation of the Construction Documents made by
the City.
• While at the Site, Pacheco Koch's employees and representatives shall comply with
the specific applicable requirements of the City's safety programs of which Pacheco
Koch has been informed in writing.
CONSTRUCTION STAKING: Pacheco Koch will provide surveying and staking services as
described below. The work will include the layout and location of the pavement and
miscellaneous structures that are a part of this project, including elevations on stakes as is
appropriate. Staking will conform to industry standards and will be properly marked to
identify the item being located. Client shall contact the offices of Pacheco Koch a
minimum of four (4) days prior to the day work is to be performed to allow for proper
scheduling. Pacheco Koch will be available for up to four (4) staking visits with a minimum
charged time of five (5) crew hours and two (2) survey tech hours.
1. Stake rough and final pavement: all corners, curbs and at 50' intervals along straight
runs.
Unless otherwise noted, each item listed above will be done as stated. Re -staking will be
done as an additional service.
Based on our understanding of the scope of services, the following items are not included in this
proposal:
1. Geotechnical investigation 10. Signage Plan
2. Environmental investigation 11. Bid phase services including preparation
3. Boundary surveying of bid forms, solicitation of bids and
4. Preliminary and final platting coordination with prospective bidders
5. Coordination of gas, electric, telephone 12. Construction phase services including
and cable television service review of pay requests, review of shop
6. Retaining wall design drawings, construction observation, and
7. Dedications of easements and/or right- job progress meetings
of -way by separate instrument 13. Construction staking
8. Landscape Plan and Irrigation Plan 14. Preparation of Record Drawings
9. Site Lighting Plan
Mr. John D. Robertson, P.E.
August 7, 2014
Page 4
SCHEDULE
Pacheco Koch acknowledges the importance to City of Grapevine the project schedule and
agrees to put forth its best professional efforts to perform its services under this Agreement in a
manner consistent with that schedule. City of Grapevine understands, however, that Pacheco
Koch's performance must be governed by sound professional practices. If, through no fault of
Pacheco Koch, such periods of times or dates are changed, or the orderly and continuous
progress of Pacheco Koch's services is impaired or Pacheco Koch's services are delayed or
suspended, then the time for completion of Pacheco Koch's services, and the rates and amounts
of Pacheco Koch's compensation, shall be adjusted equitably. If requested, Pacheco Koch would
be pleased to develop a project schedule outlining each of the items included previously
described in the Scope of Services.
COMPENSATION
Pacheco Koch proposes to provide the services described above on a Fixed Fee basis for a total
fee, inclusive of direct reimbursable costs, as follows:
Surveying Services
TOPOGRAPHIC SURVEY $ 4,500.00
TOTAL $ 4,500.00
Engineering Services
FINAL DESIGN $ 10,400.00
TOTAL $ 10,400.00
Bid/Construction Phase Services
CONSTRUCTION ADMINISTRATION $ 3,000.00
CONSTRUCTION STAKING $ 6,000.00
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SUMMARY
This proposal, unless otherwise noted, constitutes our understanding of the services to be provided
by Pacheco Koch Consulting Engineers, Inc. on the project described above. This proposal is
offered for a period of thirty (30) days after which, if said proposal has not been executed, said
proposal should no longer be valid.
Pacheco Koch Consulting Engineers, Inc. is pleased to have this opportunity to submit this proposal
and look forward to working with you on this project. If the proposal and accompanying
agreement is acceptable to you as presented, please execute one copy of the agreement form
and return one original copy to our office. Upon receipt of notice to proceed, either in writing or
verbally, it will be assumed said agreement is accepted by all parties and services will be provided
accordingly. If you have any questions or would like any additional information, please do not
hesitate to call us at your convenience.
CMJ/dtn/01-13261
PRELIMINARY ESTIMATE OF PROJECTED MAN HOURICOSTS
Intersection Improvements at Park Blvd. and Wall St.
City of Grapevine, Tarrant County, Texas
1. SURVEYING SERVICES
August 6, 2014
2. ENGINEERING SERVICES
Principal
Project Manager
Reg. Surveyor
Survey Tech,
Field Crew
Research Asst.
A. Topographic Survey Base Map
Rate $215.00
Rate $190.00
Rate $130.00
Rate $90.00
Rate $135.00
Rate $65.00
TOTAL
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
I Cost
Hrs.
Cost
Hrs.
Cost
Field Topo Survey & all existing features
1.0
$
1.0
$ 190.00
1.0
$ 130.00
0.5
$ 45.00
14.0
$ 1,890.00
3.0
$ 195.00
19.5
$ 2,450.00
Field tie into TxDOT control
$
0.5
$ -
0.5
$ 65.00
1.0
$ 90.00
2.0
$ 270.00
$ -
3.5
$ 425.00
Process Field Survey data for coordinates & elevations
$
$ -
0.5
$ 65.00
1.0
$ 90.00
$ -
$
1.5
$ 155.00
Prepare Base Map
1.0
$ 215.00
0.5
$ 95.00
2.0
$ 260.00
10.0
$ 900.00
3.0
$
$
13.5
$ 1,470.00
Subtotal
1.0
$ 215.00
1.5
$ 285.00 1
4.0
$ 520.00
12.5
$ 1,125.00
16.0
$ 2,160.00
3.0
$ 195.00
38.0
$ 4,500.00
2. ENGINEERING SERVICES
3. BID/CONSTRUCTION PHASE SERVICES
A. Construction Administration
Principal
Project Manager
Project Engineer
Design Tech.
CADD Tech.
Research Asst.
A. Final Design
Rate $215.00
Rate $190.00
Rate $120.00
Rate $90.00
Rate $75.00
Rate $65.00
TOTAL
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Hrs.
Cost
Project Kick-off Mtg.
1.0
$ 215.00
1.0
$ 190.00
1.0
$ 120.00
1.0
$ 90.00
0.0
$
$
4.0
$ 615.00
Prepare full detailed schedule
$ -
0.5
$ 95.00
1.0
$ 120.00
$ -
$
$
1.5
$ 215.00
Incorporate survey information with horizontal control, coordinates and
bench marks.
$
$
1.0
$ 120.00
3.0
$ 270.00
3.0
$ 225.00
$
7.0
$ 615.00
Prepare cover sheet, conceptual plans
$ -
1.0
$ 190.00
2.0
$ 240.00
10.0
$ 900.00
10.0
$ 7%00
$
23.0
$ 2,080.00
Prepare for and attend meeting to discuss conceptual plans with Public
Works
1.0
$ 215.00
1.0
$ 190.00
1.0
$ 120.00
$ -
$ -
$
3.0
$ 525.00
Prepare Demolition Plan for City review
$ -
1.0
$ 190.00
1.0
$ 120.00
4.0
$ 360.00
4.0
$ 300.00
$
10.0
$ 970.00
Prepare Dimensional Control Plan for City review
$
1.0
$ 190.00
1.0
$ 120.00
4.0
$ 360.00
4.0
$ 300.00
$
10.0
$ 970.00
Prepare Intersection Paving Plan for City review
$
1.0
$ 190.00
2.0
$ 240.00
4.0
$ 360.00
4.0
$ 300.00
$
11.0
$ 1,090.00
AutoTum analysis of large vehicular turning movements
$
1.0
$ 190.00
2.0
$ 240.00
$ -
1.0
$ 75.00
$
4.0
$ 505.00
Address City comments
$
1.0
$ 190.00
2.0
$ 240.00
5.0
$ 450.00
5.0
$ 375.00
$
13.0
$ 1,255.00
Prepare final plans
$
1.0
$ 190.00
2.0
$ 240.00
3.0
$ 270.00
5.0
$ 375.00
$
11.0
$ 1,075.00
Submit final signed/sealed plans for construction
$
0.5
$ 95.00
1.0
$ 120.00
3.0
$ 270.00
$
$
4.5
$ 485.00
Subtotal
2.0
$ 430.00
10.0
$ 1,900.00
17.0
$ 2,040.00 1
37.0 1
$ 3,330.00 1
36.0
$ 2,700.00
0.0
is
102.0
$ 10,400.00
3. BID/CONSTRUCTION PHASE SERVICES
A. Construction Administration
TOTAL
Site visits and/or construction coordination meetings for a total of 5 at $600 each
$ 3,000.00
Subtotal
$ 3,000.00
B. Construction Surveying
TOTAL
4 Survey crew site visits (min. 5 hours) at $1500 each with associated survey tech assistance
$ 6,000.00
Subtotal
$ 61000.00
TOTAL PAVING AND DRAINAGE DESIGN COST $ 23,900.00
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