HomeMy WebLinkAboutItem 13 - Wallis Hotel Renovation ProjectMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
'• • RUMBELOW,
MEETING DATE: AUGUST 19, 2014
SUBJECT: APPROVAL FOR THE AWARD OF RFB 417-2014 FOR THE
WALLIS HOTEL INTERIOR RENOVATION PROJECT
RECOMMENDATION:
City Council to consider approval for the award of RFB 417-2014 to Concord
Commercial Services, Inc. for the Wallis Hotel Renovation project.
FUNDING SOURCE:
Funding for this purchase is currently available in account 179-79153-000 (CIP- Wallis
Exp/Remodel) for the amount not to exceed $233,689.00
The purpose of this bid is to remodel the interior of the Wallis Building to create the
space needed for the lease with Messina Hof Winery.
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on July 3 and 10, 2014. There were 438 vendors electronically
notified of the bid through the eBid system and five vendors submitted bids. The bids
were opened publicly on July 31, 2014 at 2:00 p.m.
Based on the evaluation of the bid by Purchasing and the CVB staff, Concord
Commercial Services, Inc. was the lowest responsible and responsive bidder for this
renovation project. There were two bids submitted that were lower but they were non-
responsive for many reasons as noted on the bid tabulation. The award
recommendation is for the base bid only with no alternatives.
The original estimate for this project was $160,000. Contractors have advised that
increased bid amounts for this project are due to additional time and materials needed
related to the deconstruction and salvage process, as well as the matching of existing
material and custom millwork for the reconstruction. Modifications of imbedded HVAC
are also a factor. All of the funds are available for this project in the account identified
above.
Staff recommends approval.
8/14/2014 4:42:14 PM
OD
GO
N
0
0)
7/
_Qi RFB 417-2014 3112014
7/3/2014 438
Tabufation of Bids
Hotel matter Renovation I m F! 2:00 PM
Am—
7/1012014
City of Grapevine
CVB
5
VENDOR 9 1 VENDOR # 2
VENDOR # 3
VENDOR # 4
VENDOR # 6
Name of Bidder...._ ...... .................... Concord Commercial
Services, Inc. Byrne Construction Services
Trinity Transconn
Super Siding and Remodeling
MP Custom Fab
...... . .
Unit Pdoe
Extended Price
Base
Turn Key
I
ea $233,689.00
$233,689.00 $472,697.00
$472,697.00
$299,300.00
$299,300.00 $143,472.75
$143,47215
$193,475.00
$193,475.00
Alt I
First Floor Restroom
I
ea $1,744,00
$1,744.00 $4,123.00
$4,123.001
$2,850.00
$2,850.00 $0.00
$0.00
$0.00
$0.00
Alt 2
Viewing Lobby Flooring
I
ea $4,213.00
$4,213,00 $3,298.00
$3,298.00
$10,000.00
$10,000.00 $0.00
$0.00
$0.001
$0.00
Alt 3
Second Floor Restrooms
I
ea $5,619,60
$5,619.00 $14,756.00
$14,756.00
$6,000.00
$6,000.00 $0.00
$0.00
$0.00
$0.00
Alt 4
Meeting Room #1
1
ea $7,020.00
$7,020.00 $24,80IL001
$24,808.00
$12,500.001
$12,500.00 $0.001
$0.00
$0.00
$0.00
Alt 5
W' Countertops
I
ea 98.00 sq ft
98,00 sq.ft $13,665.001
$13,665.00
$35,000.001
$35,000.00 woj
$0.00
$oml
$0.00
TOTAL ALL ITEMS ........................................................ ITA N/A
NIA ITA
N/A
Non-responsive. Did not s ubmit \N, C1Q,,
Non-responsive. Did not submit M,
Bid Bond, Addenda aclanowledgemenL,
CIQ,Biddem Cert, Bid Bond, Addenda
NOTES ..................................... ......................... None None
None
Work history, At Pricing.
ackno,viedgement, Work history, M Pncing
SUMMARY OF BIDS
00V 0#000
rSiding and Remodeling Bridges Electric, Inc. Concord Commercial Services
7Supe'0
Custom Fabrication LID Enterprises
Gibson Construction, Co.
"TABULATION STATEMENT"
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING 0 FA BED ON THIS SHEET SHOULD NOT BE CONSTRUE) ASA
CO MMENTON THE RESPONSIVENESS OF SUCH BED OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE THE CITY WILL MAKE A
DETERMINATION AS TO THE RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING
GUIDELINES, AND PROJECT DOCUMENTS INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY
THE SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.