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HomeMy WebLinkAbout1985-08-13 Special Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 13 , 1985 AT 6 : 00 P.M. GRAPEVINE CONCOURSE - 3800 FAIRWAY DRIVE � �rrr I . CALL TO ORDER II . INVOCATION: Council Member Shane Wilbanks III . DINNER Dinner to be served to the members of the City Council and the Administrative City Staff. IV. PUBLIC HEARING City Council to conduct a public hearing relative to the proposed annexation of the Meadowmere Park area. V. OLD BUSINESS A. City Council to consider the desiqn of South Main Street and take any necessary action. B. City Council to consider authorizing the City Manager to submit a letter to the State Highway Department � relative to the relocation of FM 2499 and take any necessary action. � VI . BUDGET WORKSHOP A. City Council to conduct a workshop discussion relative to the 1985-86 proposed budget. B. City Council to consider a resolution voting on a proposal to increase the ad valorem tax rate, calling a public hearing, and directing the giving of notice of said public hearing pursuant to the Property Tax Code, Section 26 . 06 . VII . MISCELLANEOUS REPORTS AND/OR DISCUSSION VIII . ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S . , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SES- SION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 8TH DAY OF AUGUST, 1985 AT 3 : 00 P.M. � �Q��lQivtJ C�YJ City Secretary STATE OF TEXAS COUNTY OF TARRAN'I' CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 13th day of August, 1985 at 6:00 p.m. in the Grapevine Car.course, 3800 Fairway Drive, with the following members present to wit: �� Tan Powers Mayor Ted R. Ware Mayor Pro T�r� Marion Brekken Council Niember ,�, Ron Dyer Council Member Jim Glynn Council Member Sharron Spencer Council Memb�r C. Shane Wilbanks Council Member constituting a quorLun, with the following members of the City Staff: James L. Hancock City Manager Kelvin Knauf Assistant City Manager Adrienne Leonard City Attorney Representative Karen Spann City Secretary CALL TO ORDER Mayor Powers called the meeting to order. INVOCATION The Invocation was delivered by Council Member Wilbanks. DINNER "�`" The dinner nueal was then served to the City Council and me.mbers of the Administrative City Staff. .�:,_;� PUBLIC HEARING, MF,ADOWMERE PARK ANNEXATION The first order of busin�ss was for the City Council to conduct a public hearing relative to the proposed annexation of the Meadowmere Park area. Public Works Director Jim Baddaker reviewed the proposed annexation, which would include a portion of Corps of Engineers property northwest of the City. The service plan had been approved on July 16, 1985, and the first of two public hearings was scheduled at this time. Those persons desiring to speak relative to this matter were then invited by Mayor Powers to do so. No one wished to comnent. There being no discussion, a motion to close the public hearing was made by Council Member Brekken. Mayor Pro Tem Ware offered a second to the mr�tion, which prevailed by the ensuing vote: Ayes: Paaers, Ware, Brekken, Dyer, Glynn, Spencer, & Wilbanks Nays: None DISCUSSIOI�I, DESIQV OF SOLTI'H MAIN STREE'I' e� . The next order of business was for the City Council to consider the design of South N,ain Street and take any necessary action. � Public Works Director Jim Baddaker review�ed storm drain desic�n alternatives for the South Main Street improvement project, which included the following: l. Incorporate a 100-year frequency flood into the design of the entire project, which �rould meet City Code requixements. Total additional cost to the City would be $100,000. 2. Install piping to channel storm drainage south frcan Nash Street to Vine Street to provide for future expansion to 100-year flood capacity. Total up-front cost to the City wr�uld be $65,000 with additional cost upon future exparzsion. 08/13/85 3. Accept the proposal of the State Highway Departnuent to construct a 10-year frequency flood capacity throughout nx�st of the project and providing for expanded capacity at the intersection of South Main and Nash Streets. This proposal would not require additional funds from the City. Council deliberation ensued, during which these alternatives and their effectiveness w�ere discussed at length. Although no formal action was taken by vote of the City Council, the general .��, concensus was to accept the design as proposed by the State Highway Departxne,nt (Alternative No. 3) and not expend additional funds. RELOC'.ATION OF FM ROAC 2499 � M The next iten before the City Council was to consider authorizing the City Manager to su�mit a letter to the State Highway Departrnent relative to the relocation of FM 2499 and take any necessary action. Mayor Tan PowErs reported that he an,d several Staff inembers had met with an independent traffic consultant relative to the proposed interchange in the FM 2499 project. He reviewed the concerns expressed and then read the draft letter proposed to be sent to the State Highway Department. One of the points made during the ensuing discussion was whether the City Council's support for the project should be contingent upon those interchange cor.cerns being addressed by the State Highway Departsnent. Another topic of concern was that enough right-of-way be dedicated to provide construction of an interchange which wr�uld be adequate to meet the needs of the c�nnanity. Council Member Spencer then made a motion to instruct the City Manager, on behalf of the City Council, to send a letter to the State Department of Highways and Public Transportation (SDHPT) affirming their support of the aligru�eent of FM 2499 as presented at the State Highway Depart�ent meeting of June 14, 1983, and requesting that, at the time they (SDHPT) begin final �+ design of the interchange, the City of Grapevine be allpwed to express desires warranted at that time. The mr�tion was seconded by Council Member Brekken. �� Following additional deliberation, Council Me.mbers Spencer and Brekken amended the motion to include the following: That the City Council request the State Highway Department consider the follawing concerns in their design of the interchange, but that the concerns not be a precondition for support of the project: 1. Bethel Road exits retained. 2. Unimpeded access without cross traffic fran SH 26 to SH 121. 3. Un�mpeded access without cross txaffic from SH 121 to SH 26. 4. Access via 2-way fronta.ge road frcgn SH 26 to FM 2499. 5. Access via 2 way frantage road fran FM 2499 to SH 26. 6. Good access frcan FM 2499 to SH 121 easterly. The �nterchange and right-of way dedication were again discussed, after which Niayor Pawers called for a vote on the mr�tion. The motion prevailed as foll�vs: �' Ayes: Ware, Brekken, Dyer, Spencer, & Wilbanks Nays: Powers & Glynn �,�,� MISCELI�ANEOUS REPORTS, TRINITY RIVER AU'I�iORITY WATER T,FAK City Manager Jim Hancock then explained a water leak and proposed repair of pipeline operated by the Trinity River Authority. He noted the City's water supply could run law during this repair, and -advised of arrangements to acquire water fran the City of Dallas. (2) 08/13/85 BUDGET WORKSHOP The next item was for the City Council to conduct a wr�rkshop discussior� relative to the 1985-86 proposed budget. City N`,anager Jim Hancock, Assistant City Manager Kelvin Knauf, and Finance Director Bill White then directed the budget review. Mr. Knauf advised Council instructions at the July 30, 1985 workshop had been �� taken into consideration in revising General Fund expenditures. These ', included: (1) addition of three patrol officers in the Police Degartment budget; (2) retention of the IBM Systesr 36 computer and addition of one �, cataloger for the Library; (3) addition of one permit clerk, office furniture, and. one vehicle in the Comnuriity Development Departinent; (4) addition of one two-ton tnick for the Street Department budget; and (5) addition of one microfilm �chine, office furniture, tc�o vehicles, and four additional personnel in the Public Works Departrnent. Various reductions in expenditures were also noted, with the revised proposed 1985-86 C�eneral �and expenditures tctaling $9,516,495. Revenue adjustrnents for the General Fund were then noted, and the City Staff was instructed to further review possible revenue increases. Finance Director Bill White explained new legislation concerning accounting procedures for the Debt Service Fund. Total property valua.tion issued by the Tarrant Appraisal District was also reviewed. Projected revenues for the Water and Sewer Enterprise Fund were then discussed. It was noted that no utility rate increase was proposed at this time. Detailed expenditures for Water Distribution, Water Production, Billing & Collections, and Sewer Disposal were review�d. A brief recess was then taken by the City Council before continuing the budget workshop. All Council Members were present upon reconvening mon�entarily. '�` `" Consideration of the Golf Course Enterprise Fund followed. A total of 65,000 rounds were proposed in the projected revenues, as well as certain fee � � increases, which were reviewed. Proposed expenditures for the Pro Shop and Golf Maintenance operations were also noted. Gne item, one-half payinent f_or resurfacing the Golf Course/Concourse parking lot, was removed from the Golf Maintenance budget proposal. Proposed revenue and expenditures for the Convention & Visitors Bureau Fund were then reviewed in detail. Projected Hotel/Niotel Occupancy Tax receipts were noted, and e�penditures for Administration, Concourse, Ctiiltural Affairs, and the Main Street Project were studied. Approximately $67,000 in additional funds were authorized by the City Council to be included in the administrative budget for Advertising and Prcanotions, with a correspanding amount to be reduced fran other accounts. Much of the ensuing discussion centered around contributions for the operation of the Chamber of C�rce and the dawntown streetscape design consultant. Following review of the enterprise funds, the City Council then deliberated the merits of a possible t� rate increase. A six cent increase over the present rate of 40�/$100 valuation would equal a 15 percent rise, with a nine cent increase figuring to be 22.5 percent. City Secretary Karen Spann then presented the caption of a resolution noting the Council's intent to increase the tax rate and calling a public hearing for ""�' same. A motion was then offered by Council Member Dyer and seconded by Council �r N�.mber Glynn to adopt the resolution setting the maximiun percentage increase over the 1984 tax rate at 25 percent. The nx�tion failed by the following vote: Ayes: Powers, Dyer, & Glynn Nays: Ware, Brekken, Spencer, & Wilbanks Mayor Pro Tem Ware then made a motion that the resolution be adopted setting the maximwn increase in the tax rate at 22.5 percent. The motion was seconded by Council Member Brekken and prevailed by the ensuing vote: (3) 08/13/85 I A es: Pawers, Ware, Brekken, D er, G1 , S cer, & Wilbanks Y Y Y� P� Nays: None RFSOLUTION NO. 85-40 A RESOL�iJTION PASSID PURSUANT TO SECTION 26.05 AND SECTION 26.06 OF THE PROPERZ'Y TAX CODE; OF THE STATE OF TExAS, APPROVING A PROPOSAL TO INCREASE PROPER'I'Y TAXES; ('AT,T,ING A PUBLIC HEARING; DIREC.�'ING THAT „�� NOTICE BE GIVEN IN ACCORDANCE WITH 'I'f� PROPER`I'Y TAX CODE; AND PROVIDING AN ' EFFEC'I'IVE DATE .��- � MISCELI�ANEOUS REPORTS It was then noted by Council M�iber Brekken that the Second Annual Grapevine Lakeshore Cleanup was scheduled for September 7, 1985. Mayor Powers advised the DFW Airport Bo�,rd had expressed a desire to retain sales tax revenues generated by the airport parking facilities and instructed Staff to place the matter or. the next Council agenda for discussion. ADJOURI�'!' There being no further business to come before the City Council, a motion to adjourn the meeting was made by Council Me.n�er Spencer. A second was offered by Council Me�er Brekken, and the motion prevailed by the following vote: Ayes: Paaers, Ware, Brekken, Dyer, Glynn, Spencer, & Wilbanks Nays: None PASSID AND APPROVID BY THE CITY COUNCIL OF TI� CITY OF GRAPEVINE, Z�XAS on this the 3rd day of �pt�r , 1985. �� APPROVID: r .w ��-� ��F�� Mayor � A'ITEST: L� tJ C��til�t� Ci Secretary �� �,P�.;: (4)