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HomeMy WebLinkAboutItem 15 - MinutesSTATE OF TEXAS N4• 01101, 1 The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 14th day of August, 2014 in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Duff O'Dell Council Member constituting a quorum, with Council Member Chris Coy absent, with the following members of the City Staff: Bruno Rumbelow City Manager Tara Brooks Assistant City Secretary Mayor Tate called the workshop to order at 11:33 a.m. APPLICANTS Council interviewed two board and commission applicants. These applicants do not currently serve on any boards. a III 041911*91,17A• Council discussed the applicants and who to appoint to each of the boards and commissions. The appointments will be made at the August 19, 2014 regular City Council meeting. Council discussed making changes to the composition of the Convention and Visitors Bureau Board. There was no action taken by the City Council. W pKell 11 a i " Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to adjourn the workshop at 12:58 p.m. The motion prevailed by the following vote: 08/14/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & O'Dell Nays: None Absent: Coy PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of September, 2014 ATTEST: Jodi C. Brown City Secretary K FTAI Z! Z! William D. Tate Mayor STATE OF TEXAS - II WIW The City Council of the City of Grapevine, Texas met in Workshop on this the 14th day of August, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Jodi C. Brown City Secretary John McGrane Administrative Services Director KWORREAM Mayor Tate called the workshop to order at 7:05 p.m. 110 X 5 IN 0 0 W, Lye] ON City Manager Bruno Rumbelow noted that after the July 29, 2014 Workshop on the major budget issues, Staff had reduced the number of new employee requests from 10.5 to 6; that the proposed budget was developed utilizing a proposed tax rate of $0.332439; and reviewed charges for services and raw water. NOTE: Mayor Pro Tern Wilbanks arrived at 7:15 p.m. Administrative Services Director John McGrane noted the FY2015 budget includes a proposed reduction in the ad valorem tax rate from $0.342500 to $0.332439 per $100 valuation; the proposed budget includes six full-time positions; a recommended 3% merit increase for general employees, a one-time 3% lump sum for topped -out employees and a 5% step increase for public safety employees. The proposed budget incorporates cash funding for Permanent Capital Maintenance and Permanent Street Maintenance, vehicle replacement, technology upgrades and capital equipment. The projected General Fund transfer to the Quality of Life Fund for FY2015 is $3,000,000.00 with funding proposed for projects totaling $831,715.00. 08/14/14 Mr. McGrane reviewed the FY2015 budget proposal for the following: General Fund, General Government Funds, PCMF/PSMF Fund, Convention & Visitors Bureau Fund, Stormwater Drainage Fund, Crime Control and Prevention District Fund, Lake Parks Fund, 4B Economic Development Fund, Economic Development Fund, Utility Enterprise Fund, and Quality of Life Fund. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the workshop at 9:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 2nd day of September, 2014. ATTEST: Jodi C. Brown City Secretary 0, MNN• ND William D. Tate Mayor STATE OF TEXAS SMUNW[ AN SjjV&9j2Lej:,fAjZjV jVjjLNj= The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 19th day of August, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Darlene Freed absent, the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BY Wilson Monica Hotelling Jim Fechter Gary Martin Dennis Luers Theresa Mason Chairman Vice Chairman Member Member Member Member Alternate Alternate constituting a quorum, with Commissioner Beth Tiggelaar absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. 08/19/14 ITEM 1. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-31 VINEYARD MARKETPLACE Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-31 (Vineyard Marketplace) had been submitted by Starlite Sign requesting a conditional use permit to amend the site plan approved by Ordinance No. 97-87 to allow a 40 -foot pylon sign in a planned commercial center. The subject property is located at 5325 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. The applicant proposes to replace an existing multi - tenant monument sign and in its place erect a 40 -foot, 287 square -foot multi -tenant pylon sign adjacent to the State Highway 121 northbound service road. Mr. Rick Sutton requested favorable consideration of the application. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of opposition was copied to the Council and Commission. Commissioner Hotelling, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Mason Nays: None Absent: Tiggelaar Council Member Coy, seconded by Council Member O'Dell, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed 0 FTAI• RMIRM .• CRAFT BREWERY AND FINAL PLAT OF LOT 1R-1, • 1, HILLTOP ADDITION BEING A REPLAT OF LOT 1R, • 1, HILLTOP ADDITION AND LOT 1, BLOCK 1, SLAGLE ADDITION Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-32 (Grapevine Craft Brewery) and final plat of Lot 1R-1, Block 1, Hilltop Addition being a replat of Lot 1R, Block 1, Hilltop Addition and Lot 1, Block 1, Slagle Addition had been submitted by Blake Architects and Spry Surveyors requesting a conditional use permit to amend the site plan approved by Ordinance No. 2013-03 to 4 08/19/14 allow an expansion, outside seating and on -premise consumption of alcoholic beverages (beer only) in conjunction with a brewery previously approved for the possession, storage, wholesale sales and on -premise manufacturing (beer only) and for the final plat. The subject property is located at 906 and 924 Jean Street and is zoned "LI" Light Industrial District. The applicant proposes to expand the site by incorporating a developed 0.626 acre parcel and an existing 5,960 square -foot office warehouse into the previously approved site plan. The proposed brewery totals 10,284 square -feet; an increase of 4,324 square -feet. Total seating is 72—indoor 24 seats and outdoor seating for 48. Total required parking for the proposed use is 36 spaces and there are 45 spaces provided. No outdoor speakers are proposed with the request. The operator of the use has applied for a Brewers Permit (B Permit) from the Texas Alcoholic Beverage Commission. The B Permit allows for on -premise consumption of the brewer's products (beer only) on the brewer's premises. Mr. Skip Blake requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Mason Nays: None Absent: Tiggelaar Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ENTERPRISE CAR AND TRUCK RENTAL AND FINAL PLAT OF • 1-R, BLOCK 1, SUNSHINE HARBOR INDUSTRIAL ADDITION BEING A REPLAT OF TRACT-;•• INDUSTRIAL INDUSTRIALADDITION AND A PORTION OF TRACT 3, SUNSHINE HARBOR Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-33 (Enterprise Car and Truck Rental) and final plat of Lot 1-R, Block 3 08/19/14 1, Sunshine Harbor Industrial Addition being a replat of Lot 1, Tract 3, Sunshine Harbor Industrial Addition and a portion of Tract 3, Sunshine Harbor Industrial had been submitted by Baldwin Associates requesting a conditional use permit to allow a car and truck rental facility and for the final plat. The subject property is located at 849 East Dallas Road and is zoned "LI" Light Industrial District. Mr. Rob Baldwin and Mr. Jeff Hubbard requested favorable consideration of the application and answered questions on lighting and hours of operation. Mayor Tate invited guests present to comment regarding the application. The following spoke in opposition to the application citing increased traffic, noise and safety concerns: Mr. Harold Black, 859 Rainbow Trail and Dr. Ed Smith, 729 East Worth Street. One letter of opposition was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Mason, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Mason Nays: None Absent: Tiggelaar Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed R, CU14-34 AND CU14-35 FAITH CHRISTIAN SCHOOL Mayor Tate announced that the public hearings for Conditional Use Application CU14-34 and Conditional Use Application CU14-35 would be conducted jointly. Mayor Tate then declared the public hearings open. Assistant Development Services Director Stombaugh stated that Conditional Use Applications CU14-34 and CU14-35 (Faith Christian School) had been submitted by Faith Christian School. Conditional Use Application CU14-34 requests a conditional use permit to amend the site plan approved by Ordinance No. 2014-42 for the redevelopment of the athletic facilities to include a new football field, running track, concessions, stadium seating, restrooms and additional parking in conjunction with a non-profit educational institution. The subject property is located at 730 East Worth Street and is zoned "R-7.5" Single Family District Regulations. Conditional Use Application CU14-35 (Faith Christian School) requests a conditional use permit to amend the site plan approved by Ordinance No. 2009-27 for the development of an athletic training facility and additional parking in conjunction with a non-profit education -19 institution. The subject property is located at 729 East Dallas Road and is zoned "LI" Light Industrial District. Dr. Ed Smith requested favorable consideration of the application and answered questions on the abandonment of Cannon Street and access to the high school parking lot from Dawn Lane. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and two letters of support for CU14-34 were copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Fry, offered a motion to close the public hearings. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Mason Nays: None Absent: Tiggelaar Council Member Coy, seconded by Council Member Spencer, offered a motion to close the public hearings. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ITEM 6. PUBLIC HEARING AM14-05 PROPOSED AMENDMENTS TO GRAPEVINE CODE OF ORDINANCES, APPENDIX D SECTION 23A GRAPEVINE VINTAGE DISTRICT REGULATIONS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that AM14-05 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations were relative to permitted and conditional uses allowed within the district. Mr. Stombaugh answered questions on matter of right uses and identified the three parcels currently zoned under this district. Following discussion, Chairman Oliver explained the Commission's discussions on the proposed amendments held during the April 8 and May 20, 2014 Planning & Zoning Commission workshops. Discussion followed on removing and clarifying uses allowed within the district, and addressing outside amplified speakers. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. 5 Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Mason Nays: None Absent: Tiggelaar Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 7. CITIZEN COMMENTS 7A. Mr. Bruce Rider, 325 West Worth Street, spoke on individuals participating in City government by volunteering to serve on City boards and commissions, on the new innovations and partnerships the City is cultivating and on his experiences with volunteerism. COMMERCIAL AND RESIDENTIAL SOLID. AND RECYCLING COLLECTION RATES Public Works Director Stan Laster presented an ordinance amending Chapter 25, Utilities and Services, Article III, Solid Waste Disposal, Section 25-97, Service Rates— Schedules to reflect adjustments to the commercial and residential solid waste and recycling collection rates. Republic Services requested a rate adjustment effective October 1, 2014 based on a formula calculation of the base rate, average increase in disposal and operation costs in accordance with the franchise agreement. The total rate increase request is 2.39% for residential and commercial solid waste and 0.73% for recycling collection. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the ordinance as presented. The motion prevailed by the following vote: n Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed A in 1W.Um"09uli IMPROVEMENTS ENGINEERING SERVICES CONTRACT AND APPROPRIATION OF FUNDS Public Works Director Laster recommended award of an Engineering Services Contract to Pacheco Koch Consulting Engineers, Inc. and appropriation of funds in the amount of $23,900.00 for the survey, design and plan preparation for the Park Boulevard and Wall Street Intersection Improvements and authorization for Staff to execute the contract. The intersection was modified extensively during the DFW Connector Project resulting in the current configuration which does not provide for left turn movements from southbound Park Boulevard to eastbound Wall Street. Redesign of the intersection was previously discussed at the Council Workshop on August 20, 2013. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to award the contract, appropriate funds and authorize Staff to execute the contract. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed :1201041 CHAPTER21 TAXATION, CONVENTION AND VISITORS BUREAU BOARD COMPOSITION AND APPOINTMENT City Secretary Brown presented an ordinance amending the Grapevine Code of Ordinances, Chapter 21 Taxation, Sections 21-28 and 21-29 relative to the composition and appointment of members to the Convention and Visitors Bureau Board. The ordinance amendments reflect the community's emphasis on attractions, hospitality and economic development by converting two citizen member positions to one member being from a Grapevine bank to be appointed in 2014, and one member being from a Grapevine attraction to be appointed in 2015 during the annual appointment process. 0 Council Member Spencer, seconded by Council Member Lease, offered a motion to approve the ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed A 009 A a A A A I k 1:0 kyj City Secretary Brown noted that the City Council had interviewed new applicants on July 29 and August 14, 2014 and then presented the 2014-2015 board and commission nominations. 4B Economic Development Corporation Board Nominations were to reappoint Cory Halliburton and Martin Honeycutt, and to appoint Dave Simon to all serve a two-year term to expire in 2016. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Animal Shelter Advisory Committee Nominations were to appoint Ronald Hudson, Municipal Officer, and to reappoint Joy Mayo, Citizen Representative, to serve a two-year term to expire in 2016. Council Member Spencer, seconded by Council Member Lease, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed A Nominations were to reappoint George Dalton, Debbie Holt, Robert Rainwater and Ken White to serve a two-year term to expire in 2016, and to appoint Jason Bentley, as an Alternate, to fill an unexpired two-year term to expire in 2015. Council Member Coy, seconded by Council Member Spencer, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Nominations were to reappoint Howard "Clint" Hallman, Master Electrician; Joe Lipscomb, Building Contractor and Russell Kidd, Master Plumber to serve a two-year term to expire in 2016. Council Member O'Dell, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Convention & Visitors Bureau Board Nominations were to appoint Cynthia L. Blankenship, Bank Representative and Jim Quinn, Hotel Representative; and to reappoint Joseph C. Szymaszek, Major Outlet Retailer and Mark A. Terpening to all serve a two-year term to expire in 2016; and to reappoint Debi Meek, Alternate, to serve a one-year term to expire in 2015. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Nominations were to reappoint Louis Capone, Tom Kormondy and Danny F. Langley to serve a two-year term to expire in 2016. 9 Council Member Spencer, seconded by Mayor Pro Tern Wilbanks, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Health Officer Andrew Kilgus, MD was nominated to serve as the City's Health Officer for a two-year term to expire in 2016. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the nomination as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Grapevine Heritage Foundation Nominations were to appoint Ross Bannister and to reappoint Janet Perkins, Curtis Ratliff, Melva Stanfield and Balla Wright, Business Owner, to all serve a two-year term to expire in 2016; and reaffirming the appointment of Don Vaughn, as a Business Owner appointment, term to expire in 2015. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Historic Preservation Commission Nominations were to reappoint Ashley Anderson, Burl Gilliam, Margaret Telford and Ted Ware to serve a two-year term to expire in 2016, and to reappoint Chuck Voelker, Alternate, to serve a one-year term to expire in 2015. Council Member O'Dell, seconded by Council Member Coy, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed iE 08/19/14 Housing Authority Board of Commissioners Nominations were to reappoint Randy Bacon and Karen Rice to serve a two-year term to expire in 2016. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Library Board Nominations were to reappoint Susan Peabody, Bruce W. Rider and Fred Sheffler to serve a two-year term to expire in 2016. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Parks & Recreation Board Nominations were to reappoint Dave Buhr, Raymond Harris, Gary Humble and Roy Robertson to serve a two-year term to expire in 2016. Council Member Spencer, seconded by Council Member O'Dell, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Planning & Zoning Commission Nominations were to reappoint Jimmy Fechter and Larry Oliver to serve a three-year term to expire in 2017; and to reappoint Dennis Luers and Theresa Mason, as Alternates to serve a one-year term to expire in 2015. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: 11 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Senior Citizens Advisory Board Nominations were to reappoint Kay Blanding, Paul Ernst, Alexander Graham and Dick Guckel to serve a two-year term to expire in 2016. Council Member Coy, seconded by Council Member O'Dell, offered a motion to approve the nominations as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed City Secretary Brown then presented Mayor Tate's 2014-2015 Council Liaison and Council Committee appointments as follows: William D. Tate Tax Increment Finance District Boards - One and Two (1996/1998) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Industrial Development Corporation (1988) Shane Wilbanks Parks & Recreation Advisory Board (2002) Historic Preservation Commission (2008) Open Space Review Committee (1998) U. S. Army Corps of Engineer Liaison (1995) Tax Increment Finance District Boards — One and Two (1996/1998) Facilities Committee (2014) Utility Committee (1998) 1't Alternate Golf Course Advisory Board (2002) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Industrial Development Corporation (1991) Sharron Spencer Board of Zoning Adjustment (2014) Convention & Visitors Advisory Board (2008) Facilities Committee (1985) 1st Alternate Planning & Zoning Commission (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) Economic Development Corporation (1997) Darlene Freed Planning & Zoning Commission (2008) Teen Court Advisory Board (1998) im X5 • W, Audit Committee (1998) DFW Airport Board Liaison (2001) Crime Control & Prevention District Board (2006) Grapevine 4B Economic Development Corporation Board (2007) 1St Alternate Building Board of Appeals (2014) Mike Lease Golf Course Advisory Board (2007) Heritage Foundation Advisory Board (2007) Facilities Committee (2008) Tax Increment Finance District Boards — One and Two (2007) 1st Alternate Senior Citizens Advisory Board (2007) 1 st Alternate Parks & Recreation Advisory Board (2007) Crime Control & Prevention District Board (2007) Economic Development Corporation (2014) Chris Coy Building Board of Appeals (2014) Grapevine/Colleyville Independent School Board Liaison (2010) 1st Alternate Board of Zoning Adjustment (2008) Audit Committee (2014) Utility Committee (2008) Tax Increment Finance District Boards — One and Two (2008) Impact Fee Committee (Ex -Officio) (2008) Crime Control & Prevention District Board (2008) Economic Development Corporation (2014) Duff O'Dell Animal Shelter Advisory Committee (2014) Housing Authority Advisory Board (2014) Library Advisory Board (2014) Senior Citizens Advisory Board (2014) Tax Increment Finance District Boards — One and Two (2014) Impact Fee Committee (Ex -Officio) (2014) Crime Control & Prevention District Board (2014) Industrial Development Corporation (2014) Mayor Tate then made the annual Chair appointments for 2014-2015 as follows: Convention & Visitors Bureau Board Joseph Szymaszek Grapevine Heritage Foundation Dr. Curtis Ratliff Parks & Recreation Advisory Board John Dalri Senior Citizens Advisory Board Dick Guckel No formal action was required on the Mayor's Council liaison and committee appointments or the board and commission chair appointments. 13 08/19/14 Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 12. Award Bid 416-2014 Water and Wastewater Chemicals Annual Contract Public Works Director recommended approval of the award of Bid 416-2014 Water and Wastewater Chemicals Annual Contract with four optional, one-year renewals to Brenntag Southwest, Inc., Chemtrade Chemicals US, DPC Industries, Inc., Fort Bend Services, Inc. and Univar USA, Inc. Funding is limited to the budgeted amount in an estimated amount of $275,000.00. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Item 13. Award Bid 417-2014 Wallis Hotel Interior Renovation Proiect CVB Executive Director recommended approval of the award of Bid 417-2014 Wallis Hotel Interior Renovation Project to Concord Commercial Services, Inc. in an amount not to exceed $233,689.00. The purpose of this bid is to remodel the interior of the Wallis Hotel building located at 201 South Main Street (One Library Park Plaza) to create space under the lease agreement with Messina Hof Winery. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Item 14. Resolution, Authorize Purchase of Drinking Water Fountains Parks & Recreation Director recommended approval of a resolution authorizing the purchase of eight drinking water fountains from PlumbMaster, Inc. in an amount not to exceed $29,860.80 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: HE Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION NO. 2014-69 Item 15. Resolution, Authorize Water Fountain Renovation Contract Parks & Recreation Director recommended approval of a resolution authorizing a water fountain renovation contract for the water feature in the Botanical Gardens at Heritage Park in an amount not to exceed $70,238.70 with Irrigators Supply, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION OF • OF OF GRAPEVINE, TEXAS, . O. MANAGERIZING THE CITY O. THE CITY MANAGER'S CONTRACT FOR THE RENOVATION OF A WATER FOUNTAIN THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of Portable Radios Police Chief recommended approval of a resolution authorizing the purchase of 13 portable radios for the Police Department from Motorola Solutions in an amount not to exceed $37,438.70 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). W 08/19/14 Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION OF • OF OF GRAPEVINE, TEXAS,•. IZING THE CITY MANAGER OR MANAGER'S DESIGNEE TO PURCHASE PORTABLE RADIOS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING• ,; EFFECTIVE DA' Item 17. Resolution, Authorize Purchase of Backup Radios Police Chief recommended approval of a resolution authorizing the purchase of six backup console radios for the Police and Fire dispatch center from Motorola Solutions in an amount not to exceed $27,302.40 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION OF • OF OF GRAPEVINE, . AUTHORIZING MANAGER OR THE CITY MANAGER'S DESIGNEE TO RADIOSPURCHASE BACKUP THROUGH ESTABLISHED INTERLOCAL AGREEMENT ! COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 18. Resolution, Authorize Purchase of Getac Tablet Computers Police Chief recommended approval of a resolution authorizing the purchase of 10 Getac tablet computers in an amount not to exceed $38,740.40 from PCS Mobile through a contract established by the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. im liM Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed a • • t..�: .• •. . . . . •, , `01141 N .• , 0 . 'A Item 19. Resolution, Authorizing Sole Source Purchase of Truck Service Bodies Public Works Director recommended approval of a resolution authorizing a sole source purchase of two truck service bodies for the Public Works Environmental and Utility Divisions in the amount of $16,930.00 from BrandFX Body Company. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION OF COUNCILCITY OF OF GRAPEVINE,. AUTHORIZING MANAGER OR THE CITY MANAGER'SDESIGNEE APPROVE SOLE SOURCE PURCHASE BODIESSERVICE PROVIDING DATE Item 20. Ordinance, Abandon Alley between Lots 4 and 5 Block 30 Yates and Jenkins Addition (East Franklin Street) Public Works Director recommended approval of an ordinance abandoning a 12 -foot wide alley between Lots 4 and 5, Block 30, Yates and Jenkins Addition (East Franklin Street). Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: 17 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed rlilil 111111 • 1� Item 21. Consideration of Minutes City Secretary recommended approval of the minutes of the July 15, July 21, July 29, and August 5, 2014 City Council meetings as published. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed NOTE: Mayor Tate then announced that after nine years of service to the City, Fire Chief Steve Bass was retiring at the end of August. ITE -7i 22. PLANNING & ZONING COMMISSION• . • CONDITIONAL USE APPLICATION CU14-31 VINEYARD MARKETPLACE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-31 (Vineyard Marketplace) submitted by Starlite Sign granting a conditional use permit to amend the site plan approved by Ordinance No. 97-87 to allow a 40 -foot pylon sign in a planned commercial center. The subject property is located at 5325 William D. Tate Avenue and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: W 08/19/14 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ITEM 23. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-32 GRAPEVINE CRAFT BREWERY Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-32 (Grapevine Craft Brewery) submitted by Blake Architects granting a conditional use permit to amend the site plan approved by Ordinance No. 2013-03 to allow an expansion, outside seating and on -premise consumption of alcoholic beverages (beer only) in conjunction with a brewery previously approved for the possession, storage, wholesale sales and on -premise manufacturing (beer only). The subject property is located at 906 and 924 Jean Street and is zoned "LI" Light Industrial District. we Council Member Lease, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed FINAL PLAT, • 1 • BLOCK 1, HILLTOP .D • Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1R-1, Block 1, Hilltop Addition submitted by Spry Surveyors. The two existing lots are being platted into one lot for the development of a brewery. The 1.129 acre property is located at the southwest corner of Dallas Road and Jean Street and is zoned "LI" Light Industrial District. NEI 08/19/14 Council Member Coy, seconded by Mayor Pro Tern Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1R-1, Block 1, Hilltop Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Coy & O'Dell Nays: Lease Absent: Freed ITEM 25. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-33 ENTERPRISE CAR AN TRUCK RENTAL I Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-33 (Enterprise Car and Truck Rental) with the stipulations that the middle two light standards on the eastern property line be removed and the two remaining light standards be moved a minimum of 50 feet from the eastern property line, and for the applicant to work with Staff on an approved lighting plan. The application submitted by Baldwin Associates requests a conditional use permit to allow a car and truck rental facility. The subject property is located at 849 East Dallas Road and is zoned "Ll" Light Industrial District. Following discussion, Council Member Coy offered a motion to accept the Commission's recommendation and stipulations, and approve the ordinance granting the conditional use permit. Mayor Pro Tern Wilbanks seconded the motion which resulted in a tie vote, constituting a denial without prejudice, as follows: Ayes: Wilbanks, Coy & O'Dell Nays: Tate, Spencer & Lease Absent: Freed ITEM 26. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 1-R, BLOCK 1, SUNSHINE HARBOR INDUSTRIAL ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1-R, Block 1, Sunshine Harbor Industrial Addition as submitted by Baldwin Associates. The 1.828 acre tract is being platted into one lot for the development of a car and truck rental company. The subject property is located at 849 East Dallas Road and is zoned "Ll" Light Industrial District. Council Member Spencer, seconded by Council Member Lease, offered a motion for denial. The vote was as follows: KE 08/19/14 Ayes: Tate, Spencer, Lease & O'Dell Nays: Wilbanks & Coy Absent: Freed ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-34 FAITH CHRISTIAN SCHOOL (730 EAST WORTH STREET) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-34 (Faith Christian School) submitted by Faith Christian School granting a conditional use permit to amend the site plan approved by Ordinance No. 2014-42 for the redevelopment of the athletic facilities to include a new football field, running track, concessions, stadium seating, restrooms and additional parking in conjunction with a non-profit educational institution. The subject property is located at 730 East Worth Street and is zoned "R-7.5" Single Family District Regulations. Council Member Coy, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ON CLAUSE RELATING •SEVERABILITY; WELFARETHAT THE PUBLIC INTERESTS, MORALS AND GENERAL DEMAND ISSUANCE OF CONDITIONAL USE PERMIPROVIDING , PENALTY NOT • EXCEED THE SUM OF • THOUSAND DOLLARS ($2,000.00) AND A SEPARATEOFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING ON . VIOLATION• • 1ECLARING AN EMERGENCY AND PROVIDING A DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-35 FAITH CHRISTIAN SCHOOL (729 EAST DALLAS ROAD) Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-35 (Faith Christian School) submitted by Faith Christian School granting a conditional use permit to amend the site plan approved by Ordinance No. 2009-27 for the development of an athletic training facility and additional parking in conjunction with a non-profit education institution. The subject property is located at 729 East Dallas Road and is zoned "LI" Light Industrial District. Council Member Coy, seconded by Council Member O'Dell, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed we A -� • • W WWW • R9111kIM09 00M 23 t•, ,� ' 111 11 . � . .,., i ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION AM14-05 PROPOSED AMENDMENTS TO THE GRAPEVINE CODE OF ORDINANCES APPENDIX D, SECTION 23A GRAPEVINE VINTAGE DISTRICT REGULATIONS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of AM14-05 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations relative to permitted and conditional uses allowed in the district with the following revisions: (1) that Vineyards be allowed as a permitted use instead of a conditional use, (2) subsections C.6, C.7 and C.8 relative to outdoor commercial amusements, indoor commercial amusements and planned commercial centers be removed, (3) subsection C.9 that reads "Any use allowed within this district with outdoor speakers" be revised to include "...outdoor speakers and/or amplified sound" and (4) subsection D.1 relative to specialty retail shopping be deleted. Council Member Spencer offered a motion to accept the Commission's recommendation and revisions, and approve the ordinance with a modification to subsection C.5 that an "Inn" be allowed in conjunction with the operation of a winery or wine tasting room. Council Member Coy seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed • • 1 M 08/19/14 • . •.• • • • • t11 /1 . . .. •. • • . W. W • • . • • ` W W , 1 1 ` • Wil PLAT,FINAL : •CK 1, C.M. GROVE ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, C.M. Grove Addition submitted by Anne and Michael Christopher platting the one -acre tract into one lot. The subject property is located at 3922 W. T. Parr Road and is zoned "R-20" Single Family District Regulations. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, C.M. Grove Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 9:05 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on - 2nd day of -• - •-2014. AI William D. Tate Mayor 25 ATTEST: Jodi C. Brown City Secretary M. 08/19/14