HomeMy WebLinkAbout2014-09-02 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 2, 2014
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
6:00 p.m.
Dinner - City Council Conference Room
6:30 p.m.
Call to Order - City Council Chambers
6:30 p.m.
Executive Session - City Council Conference Room
6:45 p.m.
Workshop - City Council Chambers
7:30 p.m.
Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
WORKSHOP: 6:45 p.m. - City Council Chambers
2. Review Quality of Life Fund projects.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION: Mayor Pro Tem C. Shane Wilbanks
PLEDGE OF ALLEGIANCE: Boy Scout Troop 402
CITIZEN COMMENTS
3. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PUBLIC HEARINGS
4. City Council to conduct a public hearing relative to the hours of operation for
Nash Farm located at 626 Ball Street and take any necessary action.
5. City Council to conduct a public hearing relative to Fiscal Year 2014-2015 Budget
and take any necessary action.
Public Notice: The City Council will consider adoption of the proposed FY2014-
2015 operating budget and tax rate of $.332439 on Wednesday,
September 10, 2014 at 11:30 a.m. in the Council Chambers,
200 South Main Street, Second Floor, Grapevine, Texas 76051.
PRESENTATIONS
6. Presentation by C. Shane and Paula Wilbanks, Chairpersons of the 28th Annual
GrapeFest.
7. Construction update on the Community Activities Center (CAC).
NEW BUSINESS
8. Consider a Local Project Advance Funding Agreement with the Texas
Department of Transportation (TxDOT) for the Big Bear Creek Pedestrian
Linkage Trail, authorize construction cost payment to TxDOT, authorize the City
Manager to execute the agreement and take any necessary action.
9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7
Buildings and Construction, Section 7-4 relative to the qualifications of members
on the Building Board of Appeals and take any necessary action.
10. Consider the nominees for appointment to the Building Board of Appeals and
take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
SEPTEMBER 2, 2014
PAGE 3
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations.
11. Consider a resolution authorizing participation in the TexPool Investment Pools
and designating authorized representatives. Administrative Services Director
recommends approval.
12. Consider renewal of an annual contract with STW, Inc. for extended support
services, licensing fees and special projects for the City's financial application
software system. Administrative Services Director recommends approval.
13. Consider a resolution authorizing the purchase of 2015 ortho photography for
the GIS Department from the North Central Texas Council of Governments
(NCTCOG) through an Interlocal Cooperative Agreement. City Manager
recommends approval.
14. Consider a resolution approving and ratifying the emergency purchase of a new
engine for a CVB transit bus from Southwest International Trucks. Public Works
Director recommends approval.
15. Consider the minutes of the August 14 and August 19, 2014 City Council
meetings as published. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open
session following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at
817.410.3182 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on August 29,
2014 by 5:00 p.m. CRAP
Jodi VBrown, City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of September, 2014 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks Assistant City Secretary
Mayor Tate called the meeting to order at 6:31 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
ITEM 1. EXECUTIVE SESSION
A. Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand in the City; deliberate the offer of a financial or other incentive; with
which businesses the City is conducting economic development negotiations pursuant
to Section 551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to conference with City
Manager and Staff under Section 551.087, Texas Government Code.
CALL TO ORDER
The Workshop Session was called to order at 6:45 p.m.
ITEM 2. REVIEW QUALITY OF LIFE FUND PROJECTS
Parks & Recreation Director Kevin Mitchell stated the balance for the Quality of Life
Fund is $8,168,285 and reviewed the list of proposed projects with Council and
answered their questions. These projects included playground shade structures, Oak
Grove Park pavilion, Bear Creek sports lights, Community Outreach Center sport court,
Rockledge Park master plan, median landscaping, Botanical Gardens greenhouse,
Horseshoe Trails restrooms, Parr Park playground surfacing, Trawick pavilion restroom
and playground, Town Square gazebo renovation, Library genealogy and teen room
expansion, Kimball Road Trail and Oak Grove Trail. Council suggested other Quality of
Life projects that they would like Staff to look into, including Christmas decorations,
backlit street signs, entry features along highways, animal shelter improvements and a
dog park.
No formal action was taken by the City Council.
NOTE: City Council then adjourned the Workshop at 7:34 p.m. for the Crime Control
and Prevention District Board of Directors meeting to conduct a public hearing on the
Fiscal Year 2014-2015 Budget.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Pro Tern C. Shane Wilbanks delivered the Invocation and led the Pledge of
Allegiance.
ITEM 3. CITIZEN COMMENTS
Carl Young, 4113 Meadow Drive, requested Council change the requirements of the
positions on the Building Board of Appeals.
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09/02/2014
Mayor Tate opened the public hearing.
Nash Farm Manager Jim Lauderdale noted the amended Land Use Restrictions
Agreement states at least two entries shall be open to the public for a minimum of eight
hours per day for all days except for special events and that the schedule for public
access to Nash Farm shall be established after a public hearing held by the City
Council.
Staff recommended the City Council consider a policy establishing hours for Nash Farm
to be 9 a.m.-5 p.m., seven days a week, closed on all City holidays, as well as an
additional two weeks in February for annual repairs, in-depth maintenance and
construction projects.
Curtis Ratliff, 220 Blevins Street, spoke in favor of establishing the Nash Farm hours as
recommended by Staff, The Heritage Foundation and the Nash Farm Board.
Jeneane Rice, 702 Cabernet Court, asked Council to look into the parking issues at the
Farm.
Council Member Lease, seconded by Council Member Freed, offered a motion to close
the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Following Council discussion on the proposed hours, Council Member Lease, seconded
by Council Member Spencer, offered a motion to approve the hours of Nash Farm as
recommended by Staff. The motion failed by the following vote:
Ayes: Tate, Spencer & Lease
Nays: Wilbanks, Freed, Coy & O'Dell
Council Member Coy, seconded by Council Member Freed, offered a motion to approve
the hours of Nash Farm as recommended by Staff with the exception that during the
summer between Memorial Day to Labor Day it is open one night a week until 8:00 p.m.
The motion failed by the following vote:
Ayes: Wilbanks, Freed & Coy
Nays: Tate, Spencer, Lease & O'Dell
Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to table
this item to a future workshop. The motion prevailed by the following vote:
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09/02/2014
Ayes: Wllbanks, Freed, Coy & O'Dell
Nays: Tate, Spencer & Lease
ITEM 5. PUBLIC HEARING FISCAL YEAR 2014-2015 BUDGET
Mayor Tate declared the public hearing open. Mayor Tate stated the Council would
consider the proposed budget and ad valorem tax rate on Wednesday, September 10,
2014 at 11:30 a.m. in the City Council Chambers, Second Floor, 200 South Main Street,
Grapevine, Texas 76051.
Administrative Services Director John McGrane noted the public hearing on Fiscal Year
2014-2015 Budget (FY2015) was being conducted to receive public comments on the
proposed budget pursuant to the City Charter. Stating the Council had conducted
budget workshops on July 29 to discuss major issues and on August 14 to review the
revised proposed FY2015 budget, that Staff had posted the proposed budget on the
City's website, made available a copy of the budget for public inspection and published
the required notices in the newspaper. The proposed budget includes a reduction in the
ad valorem tax rate from $0.342500 to $0.332439 per $100 valuation and contains fund
expenditures in the following amounts:
General Fund
$59,983,842
Municipal Court Technology Fund
55,825
Convention and Visitors Bureau Fund
18,484,011
Convention and Visitors Bureau Incentives Fund
1,707,600
Stormwater Drainage Fund
1,839,147
Crime Control and Prevention District Fund
13,816,290
Lake Parks Special Revenue Fund
2,135,051
4B Transit Fund
13,296,999
Economic Development Fund
2,394,630
Debt Service Fund
16,020,932
Utility Enterprise Fund
23,616,280
Utility Permanent Capital Maintenance Fund
1,000,000
Lake Enterprise (Golf) Fund
3,360,547
General Permanent Capital Maintenance Fund
1,646,000
Permanent Street Maintenance Fund
1,633,000
Community Quality of Life Capital Projects
831,715
Streets, Traffic and Drainage Capital Projects
4,202,843
Buildings and Facilities Capital Projects
38,888,602
Parks and Beautification Capital Projects
2,029,964
Water and Wastewater Capital Projects
7,547,847
Capital Equipment Acquisitions
3,065,000
Council Member Lease, seconded by Council Member Coy, offered a motion to close
the public hearing. The motion prevailed by the following vote:
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09/02/2014
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 6. PRESENTATION 28TH ANNUAL GRAPEFEST
C. Shane and Paula Wilbanks, Chairpersons of the 28th Annual GrapeFest, invited the
community to attend this year's event—A Vintage Journey. There will be four food and
wine pairing events, the GrapeFest golf classic, Italian Car Fest, and Texas Wine
Tribute the weeks prior to the festival. The Tall in Texas award will be presented to
Becker Vineyards. During GrapeFest (September 11-14) there will be numerous
opportunities to enjoy live music, the kids' world play area, culinary demonstrations,
tennis classic, ice carving, GrapeStomp and wine tastings. Mr. and Mrs. Wilbanks also
thanked this year's volunteers, sponsors and the City for their work to make this event a
success.
ITEM 7. CONSTRUCTION UPDATE ON COMMUNITY ACTIVITIES CENTER
Parks & Recreation Director Kevin Mitchell addressed the Council on the Community
Activities Center (CAC) construction and then introduced Corbett Nictor, Vice President
of Adolfson & Peterson. Mr. Nictor stated the projected is on budget, on schedule and
will open in the spring as planned. No action was taken by the Council.
ITEM 8. APPROVE LOCAL PROJECT ADVANCE FUNDING AGREEMENT FOR
BIG BEAR CREEK PEDESTRIAN LINKAGE TRAIL
Parks & Recreation Director Mitchell recommended approval of a Local Project
Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for
the Big Bear Creek Pedestrian Linkage Trail, authorizing payment in the amount of
$80,535.00 to TxDOT for construction costs and authorization for the City Manager to
execute the agreement. Funds for the construction of the trail will come from the
unencumbered balance of the Quality of Life Fund.
On July 16, 2013, the City Council approved $277,000.00 for the Advance Funding
Agreement with TxDOT for the construction of the pedestrian linkage trail that will grant
Western Oaks and Belfort subdivisions safe access to the Big Bear Creek Hike & Bike
Trail. TxDOT is managing the bidding and construction of the trail and the final bid that
came in requires an additional $80,535.00 commitment from the City. The additional
amount is required due to the final design of the project, material and labor costs and
TxDOT safety requirements which have all increased since the original estimate.
Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to
approve the Advance Funding Agreement as presented. The motion prevailed by the
following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
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ITEM 9 ORDINANCE AMEND CHAPTER 7 BUILDINGS AND CONSTRUCTION.,
QUALIFICATIONS OF BUILDING BOARD OF APPEALS
Development Services Director Scott Williams recommended approval of an ordinance
that would modify the make-up of the board to a licensed professional engineer or
registered architect in lieu of a representative from the local utility company.
Council Member Coy, seconded by Council Member Lease, offered a motion to approve
the ordinance as presented. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-54
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE
CODE OF ORDINANCES, CHAPTER 7 BUILDINGS AND
CONSTRUCTION, ARTICLE I, SECTION 7-4, RELATIVE
TO QUALIFICATIONS OF MEMBERS; REPEALING
CONFLICTING ORDINANCES: PROVIDING A
SEVERABILITY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
Assistant City Secretary Tara Brooks reported the Building Board of Appeals (BBA)
currently has three vacancies on the board and presented the nominations of Roger
"Skip" Blake and Paul Coventry, as regular members to the Building Board of Appeals
to fill the unexpired two-year terms of Rex Young and Hal Hardister. These unexpired
board positions expire in 2015.
Council Member Spencer, seconded by Council Member Coy, offered a motion to
approve the nominations and appointments as presented. The motion prevailed by the
following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
n.
09/02/2014
Manager, or his designee, to implement each item in accordance with Staff
recommendations. There were none.
Item 11. Resolution, Authorize Participation in TexPool Investment Pools and
Designate Authorized Representatives
Administrative Services Director recommended approval of a resolution authorizing
participation in the TexPool Investment Pools by adding TexPool Prime in addition to
the City's current participation in TexPool, and designating authorized representatives
for both TexPool Investment Pools.
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING PARTICIPATION IN
THE TEXAS LOCAL GOVERNMENT INVESTMENT POOL
(TEXPOOL PRIME); AMENDING DESIGNATED
AUTHORIZED REPRESENTATIVES AND PROVIDING AN
EFFECTIVE DATE
Item 12. Renew Annual Contract for City's Financial Application Software System
Administrative Services Director recommended approval of the renewal of an annual
contract with STW, Inc. for extended support services, licensing fees and special
projects for the City's financial application software system in an annual estimated
amount of $74,745.00. The term of the contract covers the 2014-2015 fiscal year.
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 13. Resolution, Authorize 2015 Orthophotography Purchase
City Manager recommended approval of a resolution authorizing the purchase of 2015
orthophotography for the GIS Department in an amount not to exceed $16,971.99 from
the North Central Texas Council of Governments (NCTCOG) through an Interlocal
Cooperative Agreement.
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09/02/2014
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-76
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE ORTHOPHOTOGRAPHY FOR GIS THROUGH
AN ESTABLISHED INTERLOCAL COOPERATIVE
AGREEMENT WITH THE NORTH CENTRAL TEXAS
COUNCIL OF GOVERNMENTS AND PROVIDING AN
EFFECTIVE DATE
Item 14. Resolution Approve and Ratify Emergency Purchase of an Engine
Public Works Director recommended approval of a resolution approving and ratifying
the emergency purchase of a new engine for a CVB transit bus from Southwest
International Trucks in the amount of $25,610.29.
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
APPROVE AND RATIFY THE EMERGENCY
REPLACEMENT OF A BUS ENGINE THAT WAS MADE ON
AUGUST 7, 2014 AND PROVIDING AN EFFECTIVE DATE
Item 15. Consideration of Minutes
City Secretary recommended approval of the minutes of the August 14 and August 19,
2014 City Council meetings as published.
Motion by Council Member Lease, seconded by Council Member Coy, to approve as
recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
09/02/2014
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:58 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of September, 2014.
ON014-71"I
William D. Tate
Mayor
ATTEST:
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Jod. Brown
Cityecretary
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