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HomeMy WebLinkAbout2014-09-02 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 2, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 6:45 p.m. Workshop - City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 6:45 p.m. - City Council Chambers 2. Review Quality of Life Fund projects. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION: Mayor Pro Tem C. Shane Wilbanks PLEDGE OF ALLEGIANCE: Boy Scout Troop 402 CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PUBLIC HEARINGS 4. City Council to conduct a public hearing relative to the hours of operation for Nash Farm located at 626 Ball Street and take any necessary action. 5. City Council to conduct a public hearing relative to Fiscal Year 2014-2015 Budget and take any necessary action. Public Notice: The City Council will consider adoption of the proposed FY2014- 2015 operating budget and tax rate of $.332439 on Wednesday, September 10, 2014 at 11:30 a.m. in the Council Chambers, 200 South Main Street, Second Floor, Grapevine, Texas 76051. PRESENTATIONS 6. Presentation by C. Shane and Paula Wilbanks, Chairpersons of the 28th Annual GrapeFest. 7. Construction update on the Community Activities Center (CAC). NEW BUSINESS 8. Consider a Local Project Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the Big Bear Creek Pedestrian Linkage Trail, authorize construction cost payment to TxDOT, authorize the City Manager to execute the agreement and take any necessary action. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 7 Buildings and Construction, Section 7-4 relative to the qualifications of members on the Building Board of Appeals and take any necessary action. 10. Consider the nominees for appointment to the Building Board of Appeals and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City SEPTEMBER 2, 2014 PAGE 3 Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider a resolution authorizing participation in the TexPool Investment Pools and designating authorized representatives. Administrative Services Director recommends approval. 12. Consider renewal of an annual contract with STW, Inc. for extended support services, licensing fees and special projects for the City's financial application software system. Administrative Services Director recommends approval. 13. Consider a resolution authorizing the purchase of 2015 ortho photography for the GIS Department from the North Central Texas Council of Governments (NCTCOG) through an Interlocal Cooperative Agreement. City Manager recommends approval. 14. Consider a resolution approving and ratifying the emergency purchase of a new engine for a CVB transit bus from Southwest International Trucks. Public Works Director recommends approval. 15. Consider the minutes of the August 14 and August 19, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on August 29, 2014 by 5:00 p.m. CRAP Jodi VBrown, City Secretary A4 Vj 1� irn tilt 1 �C STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks Assistant City Secretary Mayor Tate called the meeting to order at 6:31 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. CALL TO ORDER The Workshop Session was called to order at 6:45 p.m. ITEM 2. REVIEW QUALITY OF LIFE FUND PROJECTS Parks & Recreation Director Kevin Mitchell stated the balance for the Quality of Life Fund is $8,168,285 and reviewed the list of proposed projects with Council and answered their questions. These projects included playground shade structures, Oak Grove Park pavilion, Bear Creek sports lights, Community Outreach Center sport court, Rockledge Park master plan, median landscaping, Botanical Gardens greenhouse, Horseshoe Trails restrooms, Parr Park playground surfacing, Trawick pavilion restroom and playground, Town Square gazebo renovation, Library genealogy and teen room expansion, Kimball Road Trail and Oak Grove Trail. Council suggested other Quality of Life projects that they would like Staff to look into, including Christmas decorations, backlit street signs, entry features along highways, animal shelter improvements and a dog park. No formal action was taken by the City Council. NOTE: City Council then adjourned the Workshop at 7:34 p.m. for the Crime Control and Prevention District Board of Directors meeting to conduct a public hearing on the Fiscal Year 2014-2015 Budget. CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tern C. Shane Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 3. CITIZEN COMMENTS Carl Young, 4113 Meadow Drive, requested Council change the requirements of the positions on the Building Board of Appeals. 011 09/02/2014 Mayor Tate opened the public hearing. Nash Farm Manager Jim Lauderdale noted the amended Land Use Restrictions Agreement states at least two entries shall be open to the public for a minimum of eight hours per day for all days except for special events and that the schedule for public access to Nash Farm shall be established after a public hearing held by the City Council. Staff recommended the City Council consider a policy establishing hours for Nash Farm to be 9 a.m.-5 p.m., seven days a week, closed on all City holidays, as well as an additional two weeks in February for annual repairs, in-depth maintenance and construction projects. Curtis Ratliff, 220 Blevins Street, spoke in favor of establishing the Nash Farm hours as recommended by Staff, The Heritage Foundation and the Nash Farm Board. Jeneane Rice, 702 Cabernet Court, asked Council to look into the parking issues at the Farm. Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Following Council discussion on the proposed hours, Council Member Lease, seconded by Council Member Spencer, offered a motion to approve the hours of Nash Farm as recommended by Staff. The motion failed by the following vote: Ayes: Tate, Spencer & Lease Nays: Wilbanks, Freed, Coy & O'Dell Council Member Coy, seconded by Council Member Freed, offered a motion to approve the hours of Nash Farm as recommended by Staff with the exception that during the summer between Memorial Day to Labor Day it is open one night a week until 8:00 p.m. The motion failed by the following vote: Ayes: Wilbanks, Freed & Coy Nays: Tate, Spencer, Lease & O'Dell Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to table this item to a future workshop. The motion prevailed by the following vote: 3 09/02/2014 Ayes: Wllbanks, Freed, Coy & O'Dell Nays: Tate, Spencer & Lease ITEM 5. PUBLIC HEARING FISCAL YEAR 2014-2015 BUDGET Mayor Tate declared the public hearing open. Mayor Tate stated the Council would consider the proposed budget and ad valorem tax rate on Wednesday, September 10, 2014 at 11:30 a.m. in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. Administrative Services Director John McGrane noted the public hearing on Fiscal Year 2014-2015 Budget (FY2015) was being conducted to receive public comments on the proposed budget pursuant to the City Charter. Stating the Council had conducted budget workshops on July 29 to discuss major issues and on August 14 to review the revised proposed FY2015 budget, that Staff had posted the proposed budget on the City's website, made available a copy of the budget for public inspection and published the required notices in the newspaper. The proposed budget includes a reduction in the ad valorem tax rate from $0.342500 to $0.332439 per $100 valuation and contains fund expenditures in the following amounts: General Fund $59,983,842 Municipal Court Technology Fund 55,825 Convention and Visitors Bureau Fund 18,484,011 Convention and Visitors Bureau Incentives Fund 1,707,600 Stormwater Drainage Fund 1,839,147 Crime Control and Prevention District Fund 13,816,290 Lake Parks Special Revenue Fund 2,135,051 4B Transit Fund 13,296,999 Economic Development Fund 2,394,630 Debt Service Fund 16,020,932 Utility Enterprise Fund 23,616,280 Utility Permanent Capital Maintenance Fund 1,000,000 Lake Enterprise (Golf) Fund 3,360,547 General Permanent Capital Maintenance Fund 1,646,000 Permanent Street Maintenance Fund 1,633,000 Community Quality of Life Capital Projects 831,715 Streets, Traffic and Drainage Capital Projects 4,202,843 Buildings and Facilities Capital Projects 38,888,602 Parks and Beautification Capital Projects 2,029,964 Water and Wastewater Capital Projects 7,547,847 Capital Equipment Acquisitions 3,065,000 Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: M 09/02/2014 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 6. PRESENTATION 28TH ANNUAL GRAPEFEST C. Shane and Paula Wilbanks, Chairpersons of the 28th Annual GrapeFest, invited the community to attend this year's event—A Vintage Journey. There will be four food and wine pairing events, the GrapeFest golf classic, Italian Car Fest, and Texas Wine Tribute the weeks prior to the festival. The Tall in Texas award will be presented to Becker Vineyards. During GrapeFest (September 11-14) there will be numerous opportunities to enjoy live music, the kids' world play area, culinary demonstrations, tennis classic, ice carving, GrapeStomp and wine tastings. Mr. and Mrs. Wilbanks also thanked this year's volunteers, sponsors and the City for their work to make this event a success. ITEM 7. CONSTRUCTION UPDATE ON COMMUNITY ACTIVITIES CENTER Parks & Recreation Director Kevin Mitchell addressed the Council on the Community Activities Center (CAC) construction and then introduced Corbett Nictor, Vice President of Adolfson & Peterson. Mr. Nictor stated the projected is on budget, on schedule and will open in the spring as planned. No action was taken by the Council. ITEM 8. APPROVE LOCAL PROJECT ADVANCE FUNDING AGREEMENT FOR BIG BEAR CREEK PEDESTRIAN LINKAGE TRAIL Parks & Recreation Director Mitchell recommended approval of a Local Project Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the Big Bear Creek Pedestrian Linkage Trail, authorizing payment in the amount of $80,535.00 to TxDOT for construction costs and authorization for the City Manager to execute the agreement. Funds for the construction of the trail will come from the unencumbered balance of the Quality of Life Fund. On July 16, 2013, the City Council approved $277,000.00 for the Advance Funding Agreement with TxDOT for the construction of the pedestrian linkage trail that will grant Western Oaks and Belfort subdivisions safe access to the Big Bear Creek Hike & Bike Trail. TxDOT is managing the bidding and construction of the trail and the final bid that came in requires an additional $80,535.00 commitment from the City. The additional amount is required due to the final design of the project, material and labor costs and TxDOT safety requirements which have all increased since the original estimate. Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the Advance Funding Agreement as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 5 ITEM 9 ORDINANCE AMEND CHAPTER 7 BUILDINGS AND CONSTRUCTION., QUALIFICATIONS OF BUILDING BOARD OF APPEALS Development Services Director Scott Williams recommended approval of an ordinance that would modify the make-up of the board to a licensed professional engineer or registered architect in lieu of a representative from the local utility company. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the ordinance as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-54 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 7 BUILDINGS AND CONSTRUCTION, ARTICLE I, SECTION 7-4, RELATIVE TO QUALIFICATIONS OF MEMBERS; REPEALING CONFLICTING ORDINANCES: PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Assistant City Secretary Tara Brooks reported the Building Board of Appeals (BBA) currently has three vacancies on the board and presented the nominations of Roger "Skip" Blake and Paul Coventry, as regular members to the Building Board of Appeals to fill the unexpired two-year terms of Rex Young and Hal Hardister. These unexpired board positions expire in 2015. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the nominations and appointments as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City n. 09/02/2014 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 11. Resolution, Authorize Participation in TexPool Investment Pools and Designate Authorized Representatives Administrative Services Director recommended approval of a resolution authorizing participation in the TexPool Investment Pools by adding TexPool Prime in addition to the City's current participation in TexPool, and designating authorized representatives for both TexPool Investment Pools. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING PARTICIPATION IN THE TEXAS LOCAL GOVERNMENT INVESTMENT POOL (TEXPOOL PRIME); AMENDING DESIGNATED AUTHORIZED REPRESENTATIVES AND PROVIDING AN EFFECTIVE DATE Item 12. Renew Annual Contract for City's Financial Application Software System Administrative Services Director recommended approval of the renewal of an annual contract with STW, Inc. for extended support services, licensing fees and special projects for the City's financial application software system in an annual estimated amount of $74,745.00. The term of the contract covers the 2014-2015 fiscal year. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13. Resolution, Authorize 2015 Orthophotography Purchase City Manager recommended approval of a resolution authorizing the purchase of 2015 orthophotography for the GIS Department in an amount not to exceed $16,971.99 from the North Central Texas Council of Governments (NCTCOG) through an Interlocal Cooperative Agreement. N 09/02/2014 Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ORTHOPHOTOGRAPHY FOR GIS THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE AGREEMENT WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution Approve and Ratify Emergency Purchase of an Engine Public Works Director recommended approval of a resolution approving and ratifying the emergency purchase of a new engine for a CVB transit bus from Southwest International Trucks in the amount of $25,610.29. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE AND RATIFY THE EMERGENCY REPLACEMENT OF A BUS ENGINE THAT WAS MADE ON AUGUST 7, 2014 AND PROVIDING AN EFFECTIVE DATE Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the August 14 and August 19, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 09/02/2014 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:58 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of September, 2014. ON014-71"I William D. Tate Mayor ATTEST: 4y4&- Jod. Brown Cityecretary 0GRAptt;N `°t A.4 0 1 IM M