HomeMy WebLinkAboutItem 11 - Email SoftwareFROM: BRUNO RUMBELOW, CITY MANAGER 159
SUBJECT: APPROVAL FOR THE AWARD OF AN INFORMAL REQUEST
FOR QUOTE FOR EMAIL SOFTWARE
City Council to consider approval for the award of an informal request for quote for email
software from EST Group.
FUNDING SOURCE:
Funds for this purchase are available in account 100-44540-120-1 (Non -departmental
professional services) in the amount not to exceed $23,715.00.
Quotes were taken in accordance with the City's purchasing policy. Formal bids and
advertisements are not required for purchases under $50,000. Three vendors submitted
quotations: SHI, EST Group and GWAVA Technologies, Inc.
All three vendors submitted the same bid amount and all were responsive and
responsible. The recommendation is to award it to EST Group because they also are
providing the services to install the application software through a DIR cooperative
contract under $15,000.00.
This purchase is for applications for email archiving, email e -Discovery and email
conversion from GroupWise to Exchange. This application will allow us to meet new
State Library Commission email retention requirements, meet guidelines for e -Discovery
as expected by courts if email e -Discovery is involved in a lawsuit and will be used in the
conversion of our GroupWise email system to Microsoft Exchange as part of our goals
from the Staff technology committee for this next year.
Staff recommends approval.
9/10/2014 3:49:27 PM