HomeMy WebLinkAboutItem 13 - Electronic Handheld Ticket WritersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER I
MEETING DATE: SEPTEMBER 16, 2014
SUBJECT: APPROVAL FOR THE AWARD OF RFB 419-2014 FOR
ELECTRONIC HANDHELD TICKET WRITERS
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City Council to consider approval for the award of RFB 419-2014 to Brazos Technology
Corporation for electronic handheld ticket writers.
FUNDING SOURCE:
Funding for this purchase is currently available in account 117-42281-209-4 (CCPD/
Apparatus & Tools) for the amount not to exceed $84,400.00.
BACKGROUND:
Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on August 19 and 22, 2014. There were 341 vendors electronically
notified of the bid through the eBid system. Three vendors submitted bids. The bids
were opened electronically and publicly on September 3, 2014 after 2:00 p.m.
Bid responses are as follows:
Cardinal Tracking, Inc. $82,300.40
Brazos Technology Corporation $84,400.00
System ID Warehouse $101,680.00
Based on the evaluation of the bid by Purchasing and the Police staff, Cardinal
Tracking, Inc. was the lowest responsible and responsive bidder. Brazos was the second
lowest responsible and responsive bidder. Brazos Technology is the selected bidder
because of the need to install Brazos Technology's citation software onto the ticket
writers, which is proprietary and required for all ticket writers. This would be an
additional cost to add onto the Cardinal Tracking bid. Total cost to ship the ticket writers
and have Brazos Technologies install the required software is $2,600.00. Since the City
of Grapevine has a software license agreement with Brazos Technology, there would be
no additional cost to install the necessary citation software on the device if Brazos
Technology provides the hardware. Using Cardinal Tracking, the total project cost to the
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City would be $84,900.40. Using Brazos Technology, the total project cost to the City
would be $84,400.00.
These 40 ticket writers will be used in the field by the Police Department and replaces
existing ticket writers that are older technology and are at the end of their useful life
expectancy. This will ensure that officers are using state of the art equipment, which
increases personnel safety and efficiency.
Staff recommends approval.
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