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Home My WebLink AboutItem 18 - MinutesUNIN 'we SAW L4 I I WK01 me] X.A I N: =01 01 1 The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of September, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks Assistant City Secretary we Mayor Tate called the meeting to order at 6:31 p.m. *A:10111 9 kVj_4&11***IL0I z Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with financial information stay, or expand in City Manager and Staff to discuss and deliberate commercial and received from business prospects the City seeks to hal the City; deliberate the offer of a financial or other incer which businesses the City is conducting economic development negotiations to Section 551.087, Texas Government Code. e locate, -ive; with pursuant The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno 09/02/2014 Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. RUNNIONOM The Workshop Session was called to order at 6:45 p.m. ITEM 2. REVIEW QUALITY OF LIFE FUND PROJECTS Parks & Recreation Director Kevin Mitchell stated the balance for the Quality of Life Fund is $8,168,285 and reviewed the list of proposed projects with Council and answered their questions. These projects included playground shade structures, Oak Grove Park pavilion, Bear Creek sports lights, Community Outreach Center sport court, Rockledge Park master plan, median landscaping, Botanical Gardens greenhouse, Horseshoe Trails restrooms, Parr Park playground surfacing, Trawick pavilion restroom and playground, Town Square gazebo renovation, Library genealogy and teen room expansion, Kimball Road Trail and Oak Grove Trail. Council suggested other Quality of Life projects that they would like Staff to look into, including Christmas decorations, backlit street signs, entry features along highways, animal shelter improvements and a dog park. No formal action was taken by the City Council. NOTE: City Council then adjourned the Workshop at 7:34 p.m. for the Crime Control and Prevention District Board of Directors meeting to conduct a public hearing on the Fiscal Year 2014-2015 Budget. Mayor Tate called the meeting to order at 7:39 p.m. in the City Council Chambers. 111 Mayor Pro Tern C. Shane Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 3. CITIZEN COMMENTS Carl Young, 4113 Meadow Drive, requested Council change the requirements of the positions on the Building Board of Appeals. 2 09/02/2014 Mayor Tate opened the public hearing. Nash Farm Manager Jim Lauderdale noted the amended Land Use Restrictions Agreement states at least two entries shall be open to the public for a minimum of eight hours per day for all days except for special events and that the schedule for public access to Nash Farm shall be established after a public hearing held by the City Council. Staff recommended the City Council consider a policy establishing hours for Nash Farm to be 9 a.m.-5 p.m., seven days a week, closed on all City holidays, as well as an additional two weeks in February for annual repairs, in-depth maintenance and construction projects. Curtis Ratliff, 220 Blevins Street, spoke in favor of establishing the Nash Farm hours as recommended by Staff, The Heritage Foundation and the Nash Farm Board. Jeneane Rice, 702 Cabernet Court, asked Council to look into the parking issues at the Farm. Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Following Council discussion on the proposed hours, Council Member Lease, seconded by Council Member Spencer, offered a motion to approve the hours of Nash Farm as recommended by Staff. The motion failed by the following vote: Ayes: Tate, Spencer & Lease Nays: Wilbanks, Freed, Coy & O'Dell Council Member Coy, seconded by Council Member Freed, offered a motion to approve the hours of Nash Farm as recommended by Staff with the exception that during the summer between Memorial Day to Labor Day it is open one night a week until 8:00 p.m. The motion failed by the following vote: Ayes: Wilbanks, Freed & Coy Nays: Tate, Spencer, Lease & O'Dell Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to table this item to a future workshop. The motion prevailed by the following vote: 3 09/02/2014 Ayes: Wilbanks, Freed, Coy & O'Dell Nays: Tate, Spencer & Lease ITEM 5. PUBLIC HEARING, FISCAL YEAR 2014-2015 BUDGET Mayor Tate declared the public hearing open. Mayor Tate stated the Council would consider the proposed budget and ad valorem tax rate on Wednesday, September 10, 2014 at 11:30 a.m. in the City Council Chambers, Second Floor, 200 South Main Street, Grapevine, Texas 76051. Administrative Services Director John McGrane noted the public hearing on Fiscal Year 2014-2015 Budget (FY2015) was being conducted to receive public comments on the proposed budget pursuant to the City Charter. Stating the Council had conducted budget workshops on July 29 to discuss major issues and on August 14 to review the revised proposed FY2015 budget, that Staff had posted the proposed budget on the City's website, made available a copy of the budget for public inspection and published the required notices in the newspaper. The proposed budget includes a reduction in the ad valorem tax rate from $0.342500 to $0.332439 per $100 valuation and contains fund expenditures in the following amounts: General Fund $59,983,842 Municipal Court Technology Fund 55,825 Convention and Visitors Bureau Fund 18,484,011 Convention and Visitors Bureau Incentives Fund 1,707,600 Stormwater Drainage Fund 1,839,147 Crime Control and Prevention District Fund 13,816,290 Lake Parks Special Revenue Fund 2,135,051 4B Transit Fund 13,296,999 Economic Development Fund 2,394,630 Debt Service Fund 16,020,932 Utility Enterprise Fund 23,616,280 Utility Permanent Capital Maintenance Fund 1,000,000 Lake Enterprise (Golf) Fund 3,360,547 General Permanent Capital Maintenance Fund 1,646,000 Permanent Street Maintenance Fund 1,633,000 Community Quality of Life Capital Projects 831,715 Streets, Traffic and Drainage Capital Projects 4,202,843 Buildings and Facilities Capital Projects 38,888,602 Parks and Beautification Capital Projects 2,029,964 Water and Wastewater Capital Projects 7,547,847 Capital Equipment Acquisitions 3,065,000 Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: 0 09/02/2014 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 6. PRESENTATION 28TH ANNUAL GRAPEFEST C. Shane and Paula Wilbanks, Chairpersons of the 28th Annual GrapeFest, invited the community to attend this year's event—A Vintage Journey. There will be four food and wine pairing events, the GrapeFest golf classic, Italian Car Fest, and Texas Wine Tribute the weeks prior to the festival. The Tall in Texas award will be presented to Becker Vineyards. During GrapeFest (September 11-14) there will be numerous opportunities to enjoy live music, the kids' world play area, culinary demonstrations, tennis classic, ice carving, GrapeStomp and wine tastings. Mr. and Mrs. Wilbanks also thanked this year's volunteers, sponsors and the City for their work to make this event a success. ITEM 7. CONSTRUCTION UPDATE ON COMMUNITY ACTIVITIES CENTER Parks & Recreation Director Kevin Mitchell addressed the Council on the Community Activities Center (CAC) construction and then introduced Corbett Nictor, Vice President of Adolfson & Peterson. Mr. Nictor stated the projected is on budget, on schedule and will open in the spring as planned. No action was taken by the Council. TRAILBIG BEAR CREEK PEDESTRIAN LINKAGE Parks & Recreation Director Mitchell recommended approval of a Local Project Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the Big Bear Creek Pedestrian Linkage Trail, authorizing payment in the amount of $80,535.00 to TxDOT for construction costs and authorization for the City Manager to execute the agreement. Funds for the construction of the trail will come from the unencumbered balance of the Quality of Life Fund. On July 16, 2013, the City Council approved $277,000.00 for the Advance Funding Agreement with TxDOT for the construction of the pedestrian linkage trail that will grant Western Oaks and Belfort subdivisions safe access to the Big Bear Creek Hike & Bike Trail. TxDOT is managing the bidding and construction of the trail and the final bid that came in requires an additional $80,535.00 commitment from the City. The additional amount is required due to the final design of the project, material and labor costs and TxDOT safety requirements which have all increased since the original estimate. Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the Advance Funding Agreement as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None R 09/02/2014 ITEM 9. ORDINANCE, AMEND CHAPTER 7 BUILDINGS AND CONSTRUCTION QUALIFICATIONS OF BUILDING BOARD OF APPEALS Development Services Director Scott Williams recommended approval of an ordinance that would modify the make-up of the board to a licensed professional engineer or registered architect in lieu of a representative from the local utility company. Council Member Coy, seconded by Council Member Lease, offered a motion to approve the ordinance as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-54 009 ' • • • • WA • . . WAImERM I awe Assistant City Secretary Tara Brooks reported the Building Board of Appeals (BBA) currently has three vacancies on the board and presented the nominations of Roger "Skip" Blake and Paul Coventry, as regular members to the Building Board of Appeals to fill the unexpired two-year terms of Rex Young and Hal Hardister. These unexpired board positions expire in 2015. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the nominations and appointments as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None e' . 1, Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City A 09/02/2014 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 11. Resolution, Authorize Participation in TexPool Investment Pools and Designate Authorized Representatives Administrative Services Director recommended approval of a resolution authorizing participation in the TexPool Investment Pools by adding TexPool Prime in addition to the City's current participation in TexPool, and designating authorized representatives for both TexPool Investment Pools. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None •• fA Item 12. Renew Annual Contract for City's Financial Application Software System Administrative Services Director recommended approval of the renewal of an annual contract with STW, Inc. for extended support services, licensing fees and special projects for the City's financial application software system in an annual estimated amount of $74,745.00. The term of the contract covers the 2014-2015 fiscal year. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13. Resolution, Authorize 2015 Orthophotography Purchase City Manager recommended approval of a resolution authorizing the purchase of 2015 orthophotography for the GIS Department in an amount not to exceed $16,971.99 from the North Central Texas Council of Governments (NCTCOG) through an Interlocal Cooperative Agreement. 7 09/02/2014 Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-76 RESOLUTION OF THE CITY COUNCILOF OF AUTHORIZINGGRAPEVINE, TEXAS, MANAGER OR THE CITY MANAGER'S DESIGNEE TO NORTHPURCHASE ORTHOPHOTOGRAPHY FOR GIS THROUGH AN ESTABLISHED INTERLOCAL COOPERATIVE AGREEMENT WITH THE COUNCIL OF GOVERNMENTS AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution, Approve and Ratify Emergency Purchase of an Engine Public Works Director recommended approval of a resolution approving and ratifying the emergency purchase of a new engine for a CVB transit bus from Southwest International Trucks in the amount of $25,610.29. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-77 .• . A •. A • • •. 1 .... • , •. ... •. 1 ;.,, • , FAIL lielf R1 W&WQ Ej . ..• , �. Item 15. Consideration of Minutes City Secretary recommended approval of the minutes of the August 14 and August 19, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 09/02/2014 Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:58 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINI TEXAS • this the '• •. • -•- 2014. Jodi C. Brown City Secretary William D. Tate Mayor 0 STATE OF 1611 wool ael gm The City Council of the City of Grapevine, Texas met in Special Session on this the 10th day of September, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew Boyle Assistant City Attorney Jodi C. Brown City Secretary John McGrane Administrative Services Director Mayor Tate called the meeting to order at 11:40 a.m. ITEM 1. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 2. ORDINANCE ADOPT FISCAL YEAR 2014-2015 BUDGET Administrative Services Director John McGrane stated the Fiscal Year 2014-2015 Budget remains the same as presented during the August 14 Workshop and the September 2 public hearing. The proposed budget for Fiscal Year 2014-2015 (FY2015) responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. The proposed tax rate for FY2015 is reduced to $0.332439 per $100.00 valuation and the "pay as you go" policy will remain in effect. The proposed budget maintains a 20% fund balance. The budget contains fund expenditures in the following amounts: 09/10/14 General Fund $59,983,842 Municipal Court Technology Fund 55,825 Convention and Visitors Bureau Fund 18,484,011 Convention and Visitors Bureau Incentives Fund 1,707,600 Stormwater Drainage Fund 1,839,147 Crime Control & Prevention District Fund 13,816,290 Lake Parks Special Revenue Fund 2,135, 051 4B Transit Fund 13,296,999 Economic Development Fund 2,394,630 Debt Service Fund 16, 020, 932 Utility Enterprise Fund 23,616,280 Utility Permanent Capital Maintenance Fund 1,000,000 Lake Enterprise (Golf) Fund 3,360,547 General Permanent Capital Maintenance Fund 1,646,000 Permanent Street Maintenance Fund 1,633,000 Community Quality of Life Capital Projects 831,715 Streets, Traffic and Drainage Capital Projects 4,202,843 Buildings and Facilities Capital Projects 38,888,602 Parks and Beautification Capital Projects 2,029,964 Water and Wastewater Capital Projects 7,547,847 Capital Equipment Acquisitions 3,065,000 Council Member Coy, seconded by Council Member O'Dell, offered a motion to adopt the ordinance approving Fiscal Year 2014-2015 budget as presented. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ORDINANCE NO. 2014-55 Administrative Services Director McGrane recommended approval of an ordinance setting the Fiscal Year 2014-2015 ad valorem tax rate at $0.332439 per $100.00 valuation apportioned as follows: General Fund, a tax rate of $0.127413 per $100 value and Debt Service, a tax rate of $0.205026 per $100 value. 2 09/10/14 Council Member Lease, seconded by Council Member Spencer, offered a motion that the property tax rate be decreased to $0.3324390 which is equivalent to the calculated effective tax rate and adopt the ordinance setting the ad valorem tax rate for 2014 at $0.332439 per $100.00 valuation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed A 0, QVT.110Iy: a0Eel W11IC>��y • .. , ''• . Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 11:44 a.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCILOF OF .,. TEXASon - 16th day of • - •2014. Jodi C. Brown City Secretary 3 ►_199001•».�i William D. Tate Mayor