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HomeMy WebLinkAbout2014-09-16 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL PLANNING & ZONING COMMISSION MEETING* TUESDAY, SEPTEMBER 16, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:30 p.m. Dinner - City Council Conference Room 7:00 p.m. Call to Order - City Council Chambers 7:00 p.m. Executive Session - City Council Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 7:00 p.m. - City Council Chambers EXECUTIVE SESSION 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way and drainage) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Jim Fechter JOINT PUBLIC HEARINGS 2. Conditional Use Application CU1-38 (Umbra Winery) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Umbra Winery requesting a conditional use permit to SEPTEMBER 16, 2014 PAGE 2 allow a winery with on- and off -premise consumption of alcoholic beverage sales (wine only). The subject property is located at 415 South Main Street and is zoned "CBD" Central Business District. 3. Planned Development Overlay PD14-01 (Glade Hill) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Contrast Glade Hill Development for a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4800 Glade Hill Drive and is zoned "R-5.0" Zero Lot Line District Regulations. 4. Final plat of Lots 5R -A, 6R, 7R, 8R, 13R, 14R, 15R and 16R, Block 4, Placid Peninsula being a replat of Lots 5R, 6, 7, 8, 13, 14, 15, 16, a portion of Lot 3, and Tract A, Block 4, Placid Peninsula - City Council and Planning & Zoning Commission to conduct a public hearing relative an application submitted by Dove Pond Joint Venture. The subject property is located north of Dove Pond Drive and west of Redbird Lane and is zoned "R-7.5" Single Family District Regulations. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 5. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. 6. Consider the Planning and Zoning Commission recommendation of a 5-2 vote to approve on first reading Historic Landmark Subdistrict HL14-05 submitted by the Historic Preservation Commission for designation of property located at 1400 South Main Street as a historic landmark subdistrict and a subsequent ordinance, if applicable. The subject property is zoned "HC" Highway Commercial District. This item was tabled at the July 15, 2014 meeting. NEW BUSINESS 7. Consider the award of an informal request for Christmas decorations from Baker Design Group and take any necessary action. SEPTEMBER 16, 2014 PAGE 3 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider changing the time of the October 7, 2014 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. City Secretary recommends approval. 9. Consider an Interlocal Agreement with the Grapevine Housing Authority for services of the Executive Director and for facility maintenance services. Administrative Services Director recommends approval. 10. Consider renewal of an annual agreement with Temporaries of Texas, Inc. for temporary employment services. Administrative Service Director recommends approval. 11. Consider the award of an informal request for quote for email software to EST Group. City Manager recommends approval. 12. Consider the renewal of an annual contract with One Safe Place Media Corporation for managed data storage services. City Manager recommends approval. 13. Consider the award of Bid 419-2014 to Brazos Technology Corporation for electronic handheld ticket writers. Police Chief recommends approval. 14. Consider a resolution authorizing an amendment to the Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for the purpose of installing, operating, and maintaining a communications facility on the Barton Water Tower, 211 West Texas Street, and authorizing the City Manager to execute the amendment. Public Works Director recommends approval. 15. Consider the renewal of annual contracts with Lowery Sand & Gravel Company, Inc., Big Sandy Sand Company, Hanson Aggregates LLC, DFW Materials, Neese Materials, Inc. and Martin Marietta Materials formerly TXI for aggregate materials. Public Works Director recommends approval. 16. Consider renewal of an annual contract with Multiple Cable Systems, Inc. for traffic conduit installation services. Public Works Director recommends approval. 17. Consider a resolution formally appointing Council Member Duff O'Dell to the Industrial Development Corporation. City Secretary recommends approval. 18. Consider the minutes of the September 2 and September 10, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 19. Conditional Use Application CU14-38 (Umbra Winery) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 20. Planned Development Overlay PD14-01 (Glade Hill) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 21. Final plat of Lots 5R -A, 6R, 7R, 8R, 13R, 14R, 15R and 16R, Block 4, Placid Peninsula - Consider the recommendation of the Planning & Zoning Commission and take any necessary action. 22. Final plat of Lot 1, Block 1, Cooley Addition - Consider the recommendation of the Planning & Zoning Commission and take any necessary action. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 12, 2014 by 5:00 p.m. GRAPE bA. ® — ®`,�� car ►m Jodi Brown, City Secretary y r. Co AGENDA CITY OF GRAPEVINE, TEXAS j REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, SEPTEMBER 16, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning & Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers 7:30 p.m. Regular Session - Planning & Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning & Zoning Commission Conference Room BRIEFING SESSION 1. Oath of Office. 2. Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT PUBLIC HEARINGS: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Jim Fechter 3. Conditional Use Application CU14-38 (Umbra Winery) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Umbra Winery requesting a conditional use permit to allow a winery with on- and off -premise consumption of alcoholic beverage sales (wine only). The subject property is located at 415 South Main Street and is zoned "CBD" Central Business District. 4. Planned Development Overlay PD14-01 (Glade Hill) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Contrast Glade Hill Development for a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4800 Glade Hill Drive and is zoned "R-5.0" Zero Lot Line District Regulations. 5. Final plat of Lots 5R -A, 6R, 7R, 8R, 13R, 14R, 15R and 16R, Block 4, Placid Peninsula being a replat of Lots 5R, 6, 7, 8, 13, 14, 15, 16, a portion of Lot 3, and Tract A, Block 4, Placid Peninsula. City Council and Planning & Zoning Commission to conduct a public hearing relative an application submitted by Dove Pond Joint Venture. The subject property is located north of Dove Pond Drive and west of Redbird Lane and is zoned "R-7.5" Single Family District Regulations. AUGUST 19, 2014 PAGE 2 END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) - Planning & Zoning Commission Conference Room NEW BUSINESS 6. Election of Officers. 7. Conditional Use Application CU14-38 (Umbra Winery) - Consider the application and make a recommendation to the City Council. 8. Planned Development Overlay PD14-01 (Glade Hill) - Consider the application and make a recommendation to the City Council. 9. Final plat of Lots 5R -A, 6R, 7R, 8R, 13R, 14R, 15R and 16R, Block 4, Placid Peninsula - Consider the application and make a recommendation to the City Council. 10. Final plat of Lot 1, Block 1, Cooley Addition - Consider the recommendation of the Planning & Zoning Commission and take any necessary action. 11. Consider the minutes of the August 19, 2014 Planning & Zoning Commission meetings and take any necessary action. NOTE: Following the adjournment of the Planning & Zoning Commission meeting, a representative will present the recommendations of the Planning & Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410- 3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on September 12, 2014 by 5:00 p.m.01, GRaPF -k Jodi VlBrown, City Secretary w STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of September, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate Sharron Spencer Mike Lease Chris Coy Duff O'Dell Mayor Council Member Council Member Council Member Council Member constituting a quorum, with Mayor Pro Tem C. Shane Wilbanks and Council Member Darlene Freed absent, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Gary Martin Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary NzFffi�.� Mayor Tate called the meeting to order at 7:00 p.m. • Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 09/16/14 A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way and drainage) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:03 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the regular Joint Agenda in open session in the City Council Chambers. Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers. Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. ,.gn. .•• UMBRA WINERY Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-38 (Umbra Winery) had been submitted by Umbra Winery requesting a conditional use permit to allow a winery with on- and off -premise consumption of alcoholic beverage sales (wine only). The subject property is located at 415 South Main Street and is zoned "CBD" Central Business District. The applicant proposes to establish a 1,444 square foot, 36 -seat, winery within an existing space; parking required for the winery is 26 parking spaces and is proposed to be met by using both on-site and off-site parking. Two parking spaces are available on the subject site. The balance of the required parking is proposed to be met by using available public parking in the immediate vicinity as shown on the parking plan. oil 09/16/14 Mr. John Wilson requested favorable consideration of the application and answered questions that there would be no outside tables or outdoor speakers. Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, stated his concern that the winery could turn into another restaurant in the future. There was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed ITEM 3. PUBLIC HEARING, PLANNED DEVELOPMENT OVERLAY PD14-01 GLADE HILL Mayor Tate declared the public hearing open. Assistant Development Services Director Stambaugh stated that Planned Development Overlay PD14-01 (Glade Hill) had been submitted by Contrast Glade Hill Development for a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4800 Glade Hill Drive and is zoned "R-5.0" Zero Lot Line District Regulations. The applicant proposes a maximum building coverage of 45% of the total lot area for 50 single family lots to accommodate an outdoor living area (covered patio), and that no dwelling unit be less than 1,800 square feet in size—a minimum of 1,200 square feet is required by the zoning district. The 17 lots excluded from the request contain adequate lot area to construct the desired covered patio and maintain the maximum lot coverage of 40 percent. The applicant also proposes adding one tree (minimum diameter three inches) within each front yard. Mr. Terry Mitchell requested favorable consideration of the application and stated that the overlay request was for an optional outdoor living area for homebuilders. Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, stated concerns of not being able to view the project's hardscape plans and that he supports the use of green space within projects. There was no correspondence to report. 3 09/16/14 Commissioner Wilson, seconded by Commissioner Fry, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member O'Dell, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed ITEM 4 PUBLIC HEARING FINAL PLAT OF LOTS 5R -A, 6R, 7R, 8R, 13R, 14R, 15R AND 16R BLOCK 4 PLACID PENINSULA BEING A REPLAT OF LOTS 5R 6 7, 8 13 14 15 16 A PORTION OF LOT 3 AND TRACT A, BLOCK 4 PLACID PENINSULA. Mayor Tate declared the public hearing open. Public Works Director Stan Laster stated that the property owners of Lots 13R and 14R had requested removal of their lots from the final plat application as originally submitted; therefore, the final plat application consists of Lots 5R -A, 6R, 7R, 8R, 15R and 16R, Block 4, Placid Peninsula being a replat of Lots 5R, 6, 7, 8, 15, 16, a portion of Lot 3, and Tract A, Block 4, Placid Peninsula. The application was submitted by Dove Pond Joint Venture for the 3.246 -acre property located north of Dove Pond Drive and west of Redbird Lane and is zoned "R-7.5" Single Family District Regulations. The purpose of the application is to plat Dove Pond into the surrounding Joint Venture land owners' property. Mr. Steven Wills, representing the applicants, requested favorable consideration of the application and answered questions relative to existing lot lines and pond (Tract A) ownership. Mayor Tate invited guests present to comment regarding the application. Mr. Michael Davis, 2828 Dove Pond Drive, spoke in opposition to the final plat and requested the covenants on the property remain in effect. City Attorney Boyle stated replatting of the property does not negate the property's covenants. Two letters in opposition had been copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None CI 09/16/14 Council Member Coy, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 5. CITIZEN COMMENTS 5A. Mr. Carl Young, 4113 Mead Drive, spoke on wineries, zoning and case information submittals, and water conservation. ITEM 6. ORDINANCE, HISTORIC LANDMARK SUBDISTRICT HL14-05 1400 SOUTH MAIN STREET Development Services Director Scott Williams noted that Historic Landmark Subdistrict HL14-05 (1400 South Main Street) had been filed by the Historic Preservation Commission and during the July 15, 2014 meeting, the Council tabled consideration of the Planning & Zoning Commission's recommendation due to the property owner's opposition. Previous discussion centered on the extent of the historic overlay and Council agreed with the applicant that the overlay should be focused only on the original one-story, 14,000 square foot bank building. The ordinance was modified to reflect preservation of the original bank structure without the marble veneer. Council Member O'Dell, seconded by Council Member Coy, offered a motion to approve the revised ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL14-05 IN ACCORDANCE 9 09/16/14 WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA PLATTED AS LOT 1R1, BLOCK 1, FIRST NATIONAL BANK AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "HC" HIGHWAY COMMERCIAL DISTRICT; PROVIDING FOR THE ADOPTION OF THE FIRST NATIONAL BANK OF GRAPEVINE HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 7. AWARD INFORMAL REQUEST, CHRISTMAS DECORATIONS Convention & Visitors Bureau Executive Director Paul McCallum recommended approval of the award of an informal request for Christmas decorations for the CVB Headquarters building to Baker Design Group in an amount not to exceed $49,945.00. Mr. McCallum stated the decorations are customized and specific for each of the six individual facades and reviewed the proposed design concepts. Council Member Spencer, seconded by Council Member Coy, offered a motion to approve the award of the informal request as presented. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed NOTE: The City Council then considered the Planning & Zoning Commission Recommendations Items 19-22. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City N 09/16/14 1 Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. NOTE: The recommendations of the Planning & Zoning Commission were considered prior to Consent Agenda Items 8-18. Item 8. Change October 7, 2014 City Council Meeting Time City Secretary recommended approval of changing the time of the October 7, 2014 City Council meeting to 5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 9. Interlocal Agreement, Grapevine Housing Authority Administrative Services Director recommended approval of an Interlocal Agreement with the Grapevine Housing Authority for the services of the Executive Director and for facility maintenance services. The term of the agreement is for one year and funding for these services will be paid by the Grapevine Housing Authority (GHA) in a total annual amount of $180,098.00. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 10. Renew, Temporary Employment Services Annual Agreement Administrative Service Director recommended approval of the renewal of an annual agreement with Temporaries of Texas, Inc. for temporary employment services. Funding for temporary employment services is limited to the budgeted amount by each department in an annual estimated amount of $200,000.00. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: 7 09/16/14 Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 11. Informal Request For Quote, Email Software Purchase City Manager recommended approval of the award of an informal request for quote for email software in an amount not to exceed $23,715.00 to EST Group. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 12. Renew Managed Data Storage Services Annual Contract City Manager recommended approval of the renewal of an annual contract in an amount not to exceed $36,000.00 with One Safe Place Media Corporation for managed data storage services. This is the final renewal of the four, one-year renewal options. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 13. Award Bid 419-2014 Electronic Handheld Ticket Writers Police Chief recommended approval of the award of Bid 419-2014 to Brazos Technology Corporation in an amount not to exceed $84,400.00 for 40 electronic handheld ticket writers. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 14. Resolution Authorize Tower/Ground Lease Agreement Amendment for Barton Water Tower 09/16/14 Public Works Director recommended approval of a resolution authorizing an amendment to the Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC for the purpose of installing, operating, and maintaining a communications facility on the Barton Water Tower, 211 West Texas Street, and authorization for the City Manager to execute the amendment. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed RESOLUTION NO. 2014-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE BARTON WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 15. Renew, Aggregate Materials Annual Contracts Public Works Director recommended approval of the renewal of annual contracts with Lowery Sand & Gravel Company, Inc., Big Sandy Sand Company, Hanson Aggregates LLC, DFW Materials, Neese Materials, Inc. and Martin Marietta Materials formerly TXI for aggregate materials. This is the second of four, one-year renewals available. Funding is limited to the budgeted amount by each department in an annual estimated amount of $440,000.00. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 16. Renew, Traffic Conduit Installation Services Annual Contract Public Works Director recommended approval of the renewal of an annual contract in an estimated amount not to exceed $40,000.00 with Multiple Cable Systems, Inc. for traffic conduit installation services. This is the final renewal of the four, optional one- year renewals. 9 09/16/14 Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed Item 17 Resolution Appointment to Industrial Development Corporation City Secretary recommended approval of a resolution formally appointing Council Member Duff O'Dell to the Industrial Development Corporation (IDC). The term of appointment for a council member serving as an IDC Director shall not exceed the council member's elected term of office. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed RESOLUTION NO. 2014-79 Item 18. Consideration of Minutes City Secretary recommended approval of the minutes of the September 2 and September 10, 2014 City Council meetings as published. Motion by Council Member Coy, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed NOTE: Items 19-22 were considered prior to the Consent Agenda Items 8-18. ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-38 UMBRA WINERY This item was considered after Item 7. iul 09/16/14 Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-38 (Umbra Winery) submitted by Umbra Winery granting a conditional use permit to allow a winery with on- and off -premise consumption of alcoholic beverage sales (wine only). The subject property is located at 415 South Main Street and is zoned "CBD" Central Business District. Council Member Spencer, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14-38 FOR THE POSSESSION, STORAGE, RETAIL SALE AND ON- AND OFF -PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (WINE ONLY) IN CONJUNCTION WITH A WINERY IN A DISTRICT ZONED "CBD" CENTRAL BUSINESS DISTRICT ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD14-01 GLADE HILL 11 r• ENIE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Planned Development Overlay PD14-01 (Glade Hill) with the condition that the 45% building coverage only apply to homes with covered outdoor living areas, that homes shall be a minimum of 1,800 square feet and have one, three-inch caliber tree planted in the front yard. The application was submitted by Contrast Glade Hill Development for a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4800 Glade Hill Drive and is zoned "R-5.0" Zero Lot Line District Regulations. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation with conditions and approve the ordinance granting the planned development overly. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed ORDINANCE NO. 2014-59 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD14-01 TO INCLUDE BUT NOT BE LIMITED TO DEVIATION FROM BUILDING COVERAGE REQUIREMENTS IN THE "R-5.0" ZERO LOT LINE DISTRICT REGULATIONS, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 12 09/16/14 ITEM 21. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 5R -A, 6R, 7R, 8R, 15R AND 16R, BLOCK 4 PLACID PENINSULA Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 5R -A, 6R, 7R, 8R, 15R and 16R, Block 4, Placid Peninsula submitted by Dove Pond Joint Venture. The 3.246 -acre tract is located north of Dove Pond Drive and west of Redbird Lane and is zoned "R-7.5" Single Family District Regulations. The subject property is being platted to incorporate Dove Pond into the surrounding Joint Venture land owners' property. Council Member Coy, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 5R -A, 6R, 7R, 8R, 15R and 16R, Block 4, Placid Peninsula. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed ITEM 22. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1 BLOCK 1 COOLEY ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 1, Block 1, Cooley Addition submitted by Heather Cooley. The 0.24 acre tract is located at 219 Blevins Street and is zoned "R-7.5" Single Family District Regulations. The subject property is being platted for the development of a single family residence. Council Member Lease, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 1, Block 1, Cooley The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed NOTE: Prior to adjourning the meeting, the City Council considered Consent Agenda Items 8-18. .� • Council Member Lease, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: 13 09/16/14 Ayes: Tate, Spencer, Lease, Coy & O'Dell Nays: None Absent: Wilbanks & Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 7th day of October, 2014. ATTEST: J6d,�C. Brown City Secretary William D. Tate Mayor 1� -- W