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HomeMy WebLinkAbout1981-07-30 Special Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNIL MEETING THURSDAY, JULY 30, 1981 AT 6 : 30 P.M. GRAPEVINE CONCOURSE - 3800 FAIRWAY DRIVE � � I. CALL TO ORDER II. INVOCATION: Council Member Brekken III. DINNER Dinner to be served to members of the City Council and Administrative City Staff. IV. NEW BUSINESS City Council to consider and award the bid for grass on the Oak Grove Soccer Field project. V. WORKSHOP City Council to conduct a workshop session relative to the 1981-82 City budget. ,�--a VI. MISCELLANEOUS REPORTS AND/OR DISCUSSIONS ��" VII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE SPECIAL CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 24TH DAY OF JULY, 1981 AT 3 : 00 P.M. � City Sec y � STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas, met in Special Workshop Session on this the 30th day of July, 1981 at 6 : 30 p.m. at the Grapevine Concourse, 3800 Fair- � way Drive, with the following persons present to-wit: William D. Tate Mayor ,� Ted R. Ware Mayor Pro Tem Charles Dunn Council Member William Shafer Council Member Marion Brekken Council Member Ron Dyer Council Member constituting a quorum with Council Member Larry Oliver absent, with the following members of the City Staff: James L. Hancock City Manager Bill Eisen Assistant City Manager John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary CALL TO ORDER The meeting was called to order by Mayor Tate. INVOCATION Council Member Marion Brekken delivered the Invocation. "� DINNER ��, Dinner was then served to members of the City Council and City Staff. OAK GROVE SOCCER FIELD COMPLEX, GRASS BID The first order of business was for the City Council to con- sider and award the bid for hydromulching of the Oak Grove Soccer Field project. Park & Recreation Director Kevin Conklin presented the following bid tabulation: CONTRACTOR TOTAL BID (1) Hydro Lawns, Inc. $11,476 . 41 (2) Texas Grass and Lawn $12 ,398 . 00 (3) Montgomery Ward Hydro-Seeding $12 , 474 . 75 (4) Mid City Grass Company $17 ,053 . 30 � Mr. Conklin advised the Council that it was the recommenda- tion of the City Staff that the bid be awarded to the low „� bidder, Hydro Lawns, Inc. , in the amount of $11,476. 41. Following a lengthy discussion pertaining to time schedules , bonding procedures, and guaranteed workmanship, Councilman Dunn made a motion to accept the recommendation of the City Staff and award the bid to Hydro Lawns, Inc. in the amount 07/30/81 of $11 ,476. 41. The motion was seconded by Council Member Brekken and prevailed by the following vote: Ayes . Tate, Ware, Dunn, Shafer, Brekken, & Dyer Nays . None Absent: Oliver WORKSHOP, 1981-82 CITY BUDGET � The next order of business was for the City Council to con- duct a workshop session relative to the 1981-82 City Budget. Convention and Visitors Bureau ` "� Executive Director of the Convention and Visitors Bureau, Mr. Bob Phillips, presented their budget as it related to estimated cash balance, proposed revenue projections, and operational expenses. A lengthy discussion ensued during which concern was expressed over the need for an additional receptionist in the Convention and Visitors Bureau. However, it was the general concensus of the Council to accept the recommendation of the Convention and Visitors Bureau Board and allow the request to remain in the proposed budget. The Council asked that, in the future, expenditures in excess of $3 , 000 be reviewed and approved by the Council. Water and Sewer Enterprise Fund Finance Director Lee Maness presented the Water and Sewer Department budgets relative to revenue projections and oper- ational expenditures. � A lengthy discussion was held concerning whether or not to include $10, 000 in the budget for painting the Grapevine High School logo on the water towers. It was the general concensus to include the expenditure in the budget, but that the bid documents on the project separate the cost of painting and including the logo so that a decision could be made on the matter when the exact cost was determined. Golf Course Enterprise Fund The Golf Course budget was reviewed as it related to projected revenues and operational expenses. An increase in golf rates was interjected into the budget as follows : To increase weekend and holiday play from $5. 00 to $5 . 50; to increase week day play from $5. 00 to $5. 50; to in- crease senior play from $2. 00 to $3. 00; and to increase the cost of a punch card from $187. 50 to $200. 00 . ADJOURNMENT There being no further business to come before the Council, Councilman Dunn made a motion to adjourn. The motion was *� seconded by Councilman Dyer and prevailed by the following vote: Ayes . Tate, Ware, Dunn, Shafer, Brekken, & Dyer � �f Nays . None Absent: Oliver 07/30/81 PASSED & APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the �� day of , 1981 . APPROV . _�--�Q�� � �"' Mayor ATTEST: i -y ecr a �-, �. ,,� �