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HomeMy WebLinkAbout1980-06-03 Regular Meeting CITY OF GRAPEVINE, TEXAS A GENDA REGULAR CITY COUNCIL MEETING TUESDAY, JiTNE 3, 1980 AT 7: 30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET � I. CALL TO ORDER `�' I I. INVOCA TION III. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS City Council to hear a progress repart relative to the organization of the Citizens Advisory Committee IV. MINUTES City Council to consider the Minutes of May 13 and 20, 1980. V. PUBLIC HEA RING City Council to conduct a public hearing to consider an application submitted by Mr. Wilbur Goltz to relocate a portable structure. � VI. NEW BUS INESS ��► A. City Council to appoint chairmen to various boards and committees, or consider recending Ordinance 80-21 relating thereto. B. City Council to consider amending the Grapevine Municipal Golf Course rate schedule. C. City Council to consider street names for portions of Highway 157 and Highway 121 in the City limits of Grapevine. D. City Council to consider construction crew project authorization for the installation of a water line. E. City Cauncil to consider awarding the bid for the construction crew back hoe. F. City Council to consider a resolution authorizing the purchase of necessary equipment and the hiring �""" of a construction manager for the purpose of re- modeling the Civic Center. �"' G. City Council to consider authorizing the City Staff to accept bids for the purchase of athletic field bleachers . VII. EXECUTIVE SESSION A. City Council to recess to the Conference Room to discuss personnel matte�s pursuant to Article 6252-17, V.A .T.C.S. , Subsection (g) , Texas Civil Statutes B. City Council to reconvene in the Council Chambers and take any necessary action relative to personnel. p�* VIII. ADJOURNMENT � IN ACCORDANCE WITH A RTICLE 6252-17, V.A. T.C.S. , AS AMENDED �Y CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 30th DAY OF MAY, 1980 A T 4:30 P. M. Shirley Ar strong City Secretary � � � � CITY OF GRAPEVINE, TEXAS EMERGENCY AGENDA ITEM GRAPEVINE CITY COUNCIL TUESDAY, JUNE 3RD, 1980 AT 7 : 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET � �rr VI. NEW BUSINESS H. City Council to consider and award �he bid for the purchase of a car to be used by the Warrant Officer. The above emergency agenda item was placed on the City Council Agenda because immediate action is necessary to insure the health, safety and general welfare of the citizens of the City of Grapevine, Texas . � IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C. S. , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, �rww THE REGULAR CITY COUNCIL MEETING EMERGENCY AGENDA WAS PREPARED AND POSTED ON THE 2ND DAY OF JUNE , 1980 at 2 : 15 P.M. CITY SEC A � �+ STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GRAPEVINE � The City Council of the City of Grapevine, Texas met in regular session on this the 3rd day of June, 1980 at 7 : 30 p .m, in the Council Chambers , 413 Main Street with the following persons present to-wit: � William D. Tate Mayor Ted R. Ware Mayor Pro Tem Charles Dunn Council Member C. L. Oliver Council Member `'�" William Shafer Council Member Aulton D. Mullendore Council Member Marion Brekken Council Member constituting a quorum with the following members of the City Staff: Bill Eisen Assistant City Manager John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary CALL TO ORDER Mayor Tate called the meeting to order. INVOCATION The Invocation was delivered by Councilman Mullendore. CITIZENS REQUESTS � �� Mr. Jim Swinney, former member of the Grapevine Parks and Recreation Board addressed the Council requesting that the Council consider rescinding Ordinance 80-21 which provided �'�� that the Mayor appoint Committee Chairman with confirmation of the City Council . He also suggested that the Council meet jointly with each Board or Committee at their first meeting following the appointment of new members . Mr. Swinney further requested that the Council pass an ordinance determining a required number of joint meetings annually between the Council and appointed committees . Mayor Tate thanked Mr. Swinney for his interest and advised that consideration of rescinding Ordinance 80-21 was on the agenda later in the evening. He noted that action could not be taken at the present time on the other suggestions because they had not been advertised on the agenda, but added that if the Council so desired, those items would be considered at a later date. MISCELLANEOUS REPORTS The next order of business was for the City Council to hear a progress report relative to the organization of the Citizens Advisory Committee. � Council Member Marion Brekken gave a brief history of the previous Citizens Advisory Committee and cited possible �, reasons for its failure including too large a membership and issues addressed as being too minor in nature. 06/03/80 Assistant City Manager, Bill Eisen provided a map of the City showing five proposed districts as opposed to twenty-six districts in the past. The Mayor commented that the idea of the Citizens Advisory � Committee was to reach the grass roots , or neighborhood problems . He expressed concern that the concept of this Committee would change with five very large districts , and that opinions of the Committee members would be expressed �"'!" rather than the desires of the community. Several suggestions were made including sub-divided districts , and appointing several members from each district. It was also mentioned that the Committee must have a stated purpose and understanding of what is expected. No formal action was taken. CONSIDERATION OF THE MINUTES The next order of business was consideration of the Minutes of May 13 and 20, 1980 . It was noted that on page ten of the Minutes of May 20th a paragraph in regard to the appointment of Mike McKinney to the Park Board has been duplicated. It was also noted that on page eleven of the Minutes of May 20th in regard to the ordinance providing for additional traffic signs , a motion by Councilman Shafer to adopt the ordinance had been omitted. � Mayor Pro Tem Ware made a motion to approve the Minutes as corrected. The motion was seconded by Councilman Shafer � and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Mullendore, Shafer & Brekken Nays : None PUBLIC HEARING - HOUSE MOVING APPLICATION - WILBUR GOLTZ The next order of business was for the City Council to conduct a public hearing for the purpose of considering an application submitted by Mr. Wilbur Goltz to relocate a portable structure. Mayor Tate declared the public hearing open. The City Secretary explained that Mr. Goltz had requested permission to relocate a portable building onto his property at 418 East Northwest Highway. The Council was provided a site plan, a building inspection report and a picture of the proposed building . Mr. Goltz made a brief presentation stating that the building would be located in the rear of his present business and would be used for storage . � Mayor Tate asked if there were guests present to speak for or against the application. There were none. � 06/03/80 There being no further discussion, Councilman Dunn made a motion to close the public hearing. The motion was seconded by Councilman Oliver and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : None � Councilman Dunn then made a motion that the application be approved. The motion was seconded by Mayor Pro Tem Ware � and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : None RESOLUTION N0. 80-23 A RESOLUTION OF THE CITY OF GRAPEVINE, TEXAS PRO- VIDING FOR THE ISSUANCE OF A PERMIT AUTHORIZING THE RELOCATION OF A PORTABLE BUILDING, FOR A NON- TRANSFERABLE PERMIT, AND PROVIDING FOR AN EFFECTIVE DATE. RESCINDING ORDINANCE 80-21 - COMMITTEE CHAIRMEN APPOINTMENTS The next order of business was for the City Council to consider rescinding Ordinance 80-21 providing for the Mayor to appoint chairmen of various city boards and committees with confirmation by the City Council. The City Attorney read the caption of the proposed ordinance rescinding Ordinance 80-21 and providing the procedure for �"'"* chairmen appointments . �, Councilman Oliver made a motion that the ordinance be adopted. The motion was seconded by Councilman Shafer and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : None ORDINANCE N0. 80-32 AN ORDINANCE PROVIDING FOR THE REPEAL OF ORDINANCE N0. 80-21 AND PROVIDING THAT THE METHOD OF PROCEDURE OF SELECTING ALL OFFICERS IN BOARDS AND COMMISSIONS WITH CERTAIN EXCEPTIONS APPOINTED BY THE CITY COUNCIL PURSUANT TO STATE OF TEXAS STATUTORY AUTHORITY, THE CITY CHARTER, CITY ORDINANCES, AND RESOLUTIONS, BE APPROVED AS SET OUT IN THE CURRENT GRAPEVINE CITY CODES, REPEALING ALL CONFLICTING PORTIONS OF ANY ORDINANCES OR RESOLUTIONS PROVIDING A SEVERABILITY CLAUSE, AND DECLARING AN EMERGENCY. Mayor Tate then instructed the City Secretary to notify the various Boards and Committees advising that they were to *� appoint their officers . GOLF COURSE RATES � The next order of business was for the City Council to consider amending the Grapevine Municipal Golf Course Rate schedule. / 06/03/80 Assistant City Manager Bill Eisen then advised the Council of the proposed rates as follows : Item Recommended Rate Current Rate Week End $5 . 00 $4. 00 Week End Twilight 4. 00 3 . 00 � Week Day 5 . 00 3 . 50 Week Day Twilight 4. 00 2 . 75 �""' Junior 3 . 00 2 . 00 Senior 2 . 00 2 .00 Punch Card 187 . 50 125 . 00 Councilman Shafer, Council representative on the Golf Course Advisory Committee advised the Council that the rates as submitted had been recommended by the Advisory Committee. He also commented that the Committee recommended the Senior rates remain the same pending a review at the end of four months . Council Member Marion Brekken expressed concern about the large increase in Twilight rates while Councilman Dunn was concerned about the proposed rates being excessive. It was noted that approximately 92P/o ofthose using the course were not citizens of Grapevine. It was the general concensus of the Council that it was not fair for the Grapevine taxpayers to subsidize the course when used primarily by persons from other cities . The general concensus of the majority of the � Council was that the high quality and service of the course also justified the increase. �""' Following a lengthy discussion, Councilman Mullendore made a motion to adopt the rates as submitted and recommended by the Golf Course Advisory Board, effective upon approval by the U. S. Corps of Engineers . The motion was seconded by Mayor Pro Tem Ted Ware and prevailed the following vote : Ayes : Tate, Ware, Shafer, Mullendore, Oliver & Brekken Nays : Dunn NAMING OF HIGHWAY 157 The next order of business was for the City Council to consider a street name for Highway 157 in the city limits of Grapevine. City Engineer Jim Baddaker explained that the area in question was Highway 157 from its intersection with Highway 121 south to the City Limit Line. Councilman Mullendore commented that he felt it proper and fitting that the road be named in honor of Mayor Tate because � of his past a�¢lcontinued contributions to the City of Grapevine. Other Members of the Council expressed agreement with ;�,,,,,, Councilman Mullendore' s suggestion. 06/03/80 Mayor Tate expressed gratitude for the consideration and asked that the Council consider the name of Commerce Drive. Following a short discussion, Councilman Mullendore made a motion to designate Highway 157 from its intersection with Highway 26 south to the City Limit Line "William D. Tate Avenue" . The motion was seconded by Councilmar. Dur.n and �. prevailed by the following vote: . Ayes : Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : Mayor Tate .� Councilman Dunn then requested that the naming of Highway One Twenty-One from the Colleyville Boundary be placed on the agenda for consideration in the near future. WATER LINE INSTALLATION--HALL JOHNSON TO TIMBERLINE AREA The next order of business was for the City Council to consider construction crew project authorization for the installation of a water line. City Engineer Jim Baddaker explained that the proposed line would begin near Hall John Road and extend northward into the Timberline, Oak Creek, and Creekwood subdivision areas . Mr. Baddaker then presented the following cost figures and noted that the funding source would be proceeds from the sale of bonds , miscellaneous water: Materials ,�. Pipe, fittings $11, 657 . 23 Labor: 18 days - `�""�' 3 men 2, 7 91 . 8 0 Equipment Rental-Track loader (from Street Department) 750 .00 Total $15 , 199 . 03 Following a short discussion,Councilman Dunn made a motion that the project be authorized as requested. The motion was seconded by Councilman Shafer and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Shafer, Oliver, Mullendore, & Brekken Nays : None BIDS, CONSTRUCTION CREW BACK HOE The next order of business was for the City Council to consider awarding the bid for the construction crew back hoe. � Assistant City Manager Bill Eisen reviewed the bids as follows : � 06/03/80 BIDDER AMOUNT BID DELIVERY TIME Clemons Tractor Co . - Ford Model 555 $23 ,428 . 80 Three Days Trinity Equipment Co. - John Deere 410 25, 900 . 00 Thirty Days �� He further advised that it was the recommendation of the City Staff that the bid be awarded to Clemons Tractor Company. "'�"" Councilman Oliver made a motion to accept the recommendation of the City Staff and award the bid to Clemons Tractor Company in the amount of $23,428 . 80 . The motion was seconded by Mayor Pro Tem Ted Ware and prevailed by the following vote : Ayes : Tate, Ware, Dunn, Shafer, Mullendore, Oliver & Brekken Nays : None CIVIC CENTER REMODELING The next order of businss was for the City Council to consider a resolution authorizing the purchase of necessary equipment and the hiring of a construction manager for the purpose of remodeling the Civic Center. Assistant City Manager Bill Eisen gave a brief history of the present conditions of the Civic Center and recommended that the City enter into a personal services contract with Roy Stewart Homes , Inc. for the purpose of remodeling the Civic � Center at a proposal cost of $19 , 230 .00 . He added that the funding source was the General Fund and Capital Improve- ,�** ments monies . � The City Secretary read the caption of the proposed resolution. Following a short discussion, Councilman Shafer made a motion that the Resolution be adopted. The motion was seconded by Councilman Dunn ancl. prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore, & Brekken Nays : None RESOLUTION N0. 80-22 A RESOLUTION AUTHORIZING THE CITY TO ENTER INTO A PERSONAL SERVICES CONTRACT WITH ROY STEWART HOMES , INC. , TO PROVIDE PROFESSIONAL SERVICES AS A "CONTRACT MANAGER" IN CONJUNCTION WITH THE REMODELING OF THE CITY OF GRAPEVINE CIVIC CENTER LOCATED AT 317 MAIN STREET, ALL AS SET OUT IN THE BODY OF THE RESOLUTION. BID AUTHORIZATION, ATHLETIC FIELD BLEACHERS The next order of business was for the City Council to consider authorizing the City Staff to accept bids for the purchase of ,� athletic field bleachers . Park and Recreation Director, Kevin Conklin made a brief pre- �, sentation outlining the need for spectator seating at the City' s soccer and athletic fields . He added that eleven new bleachers were needed at an estimated cost of $709 . 00 per unit. 06/03/80 Following a short discussion, Mayor Pro Tem Ware made a motion to authorize the City Staff to advertise for bids for the purchase of athletic field bleachers . The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : None � Mr. Conklin was instructed to include guard rails in the bid specifications to allow the Council to compare the cost ' and feasibility of the bleachers with and without rails . � AWARD BID, WARRANT OFFICER AUTOMOBILE The next order of business was for the City Council to consider and award the bid for the purchase of a car to be used by the Warrant Officer. Assistant City Manager, Bill Eisen advised the Council of the bids received as follows : Payton-Wright Ford Ford Fairmont $6 ,050 . 00 C . W. Storer Ford Fairmont $6 , 334. 50 Mr. Eisen then noted that funds were available from the equip- ment replacement contingency fund for the purchase of the vehicle. Councilman Dunn then made a motion that the bid be awarded to Payton Wright Ford in the amount of $6, 050. 00. The motion ""�"` was seconded by Councilman Mullendore and prevailed by the following vote : � Ayes : Tate, Ware, Dunn, Oliver, Shafer, Mullendore & Brekken Nays : None EXECUTIVE SESSION - PERSONNEL The next order of business was for the City Council to recess to the Conference Room to discuss personnel matters pursuant to Article 6252-17 , V.A.T.C. S. , Subsection (g) , Texas Civil Statutes . Following the Executive Session, the Council reconvened in the Council Chambers with all members present. Assistant City Manager Bill Eisen advised that the purpose of the Executive Session was to discuss a replacement for Mr. Scott Tarwater as Director of the Grapevine Tourist and Convention Bureau. He added that the Tourist and Convention Bureau had recommended the appointment of Mr. Robert Phillips . He further advised the Bureau had suggested that Mr. Phillips be employed by the City of Grapevine, as a City Employee reporting to the City Manager as opposed to a personal "�"" services contract. Mr. Eisen added that the Bureau had reconnnended a total salary consideration of $26 ,000 plus the entitled fringe benefits received by City Employees . � 06/03/80 Following a short discussion, Councilman Dunn made a motion that the recommendation of the Tourist and Convention Bureau be accepted and that Mr, Bob Phillips be hired as Executive Director and to amend the budget to appropriate the necessary funds to cover the sa�ary and other fringe benefits entitled a City Employee, effective June 9 , 1980 . The motion was seconded by Mayor Pro Tem Ware and prevailed by the following vote: � Ayes : Tate, Ware, Dunn, Shafer, Mullendore, Oliver & Brekken Nays : None `�"�"" ADJOURNMENT There being no further business to come before the Council , Councilman Mullendore made a motion to adjourn. The motion was seconded by Council Member Marion Brekken and all in attendance voted aye. PASSED & APPROVED on this the � day of , 1980 . APPROV D: � .c-����e� � Mayor ATTEST: � �rw . City Secre � �