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Home My WebLink About1980-01-15 Regular Meeting CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 15 , 1980 AT 7 :30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER II. INVOCATION: Reverend John Hastey III. CITIZENS REQUESTS � IV. CONSIDERATION OF THE MINUTES (January 8, 1980) V. NEW BUSINESS A. City Council to consider the acceptance of the 1978-79 City Audit Report as presented by Mr. Jerry Pittman representing the firm of Pittman and Harris . B. City Council to consider a Resolution in support of the Tarrant County Bond Election, January 26 , 1980. C. City Council to consider and award the bid for the City' s portion of the construction of the Westside Outfall Sewer Project. D. City Council to consider a recommendation to the Commissioner` s Court relative to awarding the bid for the County' s portion of the construction of the Westside Outfall Sewer Project. � E. City Council to consider a recommendation to the � Commissioner' s Court in regard to awarding the �' contract for the extension of Scribner Street. F. City Council to consider the recommendation of the Planning & Zoning Commission relative to the acceptance of the plat dedication of Peach Street Right-Of-Way West of Scribner Street. G. City Council to consider the recommendation of the Planning & Zoning Commission in regard to the final plat of lots ten thru twenty, Block Four, Ridgecrest Addition. VI. EXECUTIVE SESSION A. City Council to recess to the Conference Room to discuss personnel matters and the purchase of real estate pursuant to Article 6252-17 , V.A.T. C. S . , Section 2 , Subsection (f) and (g) Texas Civil Statutes . B. City Council to reconvene in the Council Chambers �.,, and take any necessary action relative to personnel , or the purchase of real estate. VI VII. MISCELLANEOUS REPORTS AND/OR ANNOUNCEMENTS �r.r VIII . ADJOURNMENT �� IN ACCORDANCE WITH ARTICLE 6252-17 , V.A.T.C.S . , AS AMENDED BY CHAPTER 227 , ACTS OF THE 61ST LEGISLATURE , REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF JANUARY, 1980 AT 3 : 00 P. M. City ecr ar � , i �_�� CITY OF GRAPEVINE, TEXAS A GENDA REGULAR PI,ANNING & ZONING COMMISSION MEETING TUESDAY, JANUA RY 15, 1980 AT 7: 30 P. M. CIVIC CENTER - 311 MAIN STREET «� � I. CALL TO ORDER II. INVOCATION: Member Robert Sands III. NEW BUSINESS A. Planning & Zoning Commission to consider the acceptance of the plat dedication of the Peach Street right-of-way west of Scribner Street and make a recommendation to the City Council. B. Planning & Zoning Commission to consider the final plat of lots ten (10) thru twenty (20) , Block Four, Ridgecrest Addition and make a recommendation to the City Counc il. C. Planning & Zoning Commission to discuss the zoning change as requested by the City Council concerning ,,,� the platted areas on Timberline Drive. D. Planning & Zoning Commission to discuss the general �" land use pattern on Timberline Drive in relat ion to future zoning change recommendations to the City Council. IV. MISCELLANEOUS REPORTS AND/OR DISCUSSIONS V. ADJOURNMENT IN ACCORDANCE WITH A RTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS POSTED AND PREPARED ON THIS THE 11TH DAY OF JANUARY, 1980 AT 3 :00 P. M. � City S cr a �i STATE OF TEXAS X COUNTY OF TARRANT � CITY OF GRAPEVINE X The City Council of the City of Grapevine met in Regular Session on this the 15th day of January, 1980 at 7 :30 P .M. with the following persons present to-wit : William D. Tate Mayor David A. Florence Mayor Pro Tem Charles Dunn Councilman C. L. Oliver Councilman � Ted R. Ware Councilman William Shafer Councilman Aulton Mullendore Councilman constituting a quorum, with the following members of the City Staff : James L. Hancock City Manager Bill Eisen Assistant City Manager John F. Boyle, Jr. City Attorney Shirley Armstrong City Secretary CALL TO ORDER Mayor Tate called the meeting to order. INVOCATION The Invocation was delivered by Reverend John Hastey. CONSIDERATION OF MINUTES (January 8 , 1980) �� Councilman Mullendore made a motion to waive the reading of the � Minutes and approve them as printed. The motion was duly seconded �<- by Councilman Shafer and prevailed by the following vote : Ayes : Tate , Florence, Dunn, Oliver, Ware , Shafer & Mullendore Nays : None AUDIT REPORT PRESENTATION, 1978-79 The next order of business was for the City Council to consider the acceptance of the 1978-79 City•Audit Report as presented by Mr. Jerry Pittman representing the firm of Pittman and Harris . Mr. Pittman then addressed the Council and briefly explained the contents of the Audit Report. He complimented members of the City Staff for their cooperation during the audit period. Mr. Pittman then offered to answer questions from the Council. There being little discussion, Mayor Pro Tem Florence made a motion to accept the 1978-79 Audit Report as presented. The motion was seconded by Councilman Oliver and prevailed as follows : Ayes : Tate , Florence, Dunn, Oliver, Ware , Shafer & Mullendore � Nays : None RESOLUTION - TARRANT COUNTY BOND ELECTION '�" The next order of business was for the City Council to consider � a Resolution in support of the Tarrant County Bond Election, January 26 , 1980. The City Secretary read the caption of �he proposed Resolution and upon request, provided the Council with sample copies of the ballot. '� O1/15/80 Th re bein lit 1 discussion ncilm M 1 r e � t e C�u an u lenl• e mzle a i motion to adopt the Resolution. The motion was seconded by '� Councilman Ware and prevailed by the following vote : ' Ayes : Tate , Florence, Dunn, Oliver, Ware, Shafer & Mullendore ' Nays : None RESOLUTION N0. 80-6 ' � ' A RESOLUTION OF THE CITY COUNCIL OF THE ' CITY OF GRAPEVINE , TEXAS ENDORSING AND ' SUPPORTING THE PASSAGE OF THE TARRANT ' COUNTY BOND ISSUE. � CITY BID - WESTSIDE OUTFALL SEWER PROJECT ' The next order of business was for the City Council to consider ' and award the bid for the City' s portion of the construction ' of the Westside Outfall Sewer Project . ', City Engineer, Jim Baddaker presented the following bid tabu- ', lation and recommended that the bid be awarded to the low I� bidder , Wright Construction Company. ', BID TABULATION (1) CITY OF GRAPEVINE , TEXAS '' WESTSIDE SEWER AND WATER MAIN EXTENSION ', A - Sewer Improvements - Wal Mart ' B - Water System - Wal Mart C - Westside Outfall, Peach Street to Northwest Highway ', TOTAL USING � ' SUBTOTAL TOTAL AC WATER � �li BIDDER A & B A,B & C PIPE ALTERNATE � �� Gemini Construction !, Company 185 , 169 . 75 185 , 169 . 75+ ', Crockham & Vessells 167 ,742 , 33 ' Regional Utilities 259 ,642 . 00 I� Utilities Specialists �i Incorporated 183 ,219 .40 183 ,219 . 40+ Wright Construction I Company 146 , 104. 90 142 . 848. 90 ��,, JayMar Corporation 183 ,490.43 I Turner Construction '', Company 243 , 807 . 00 '�, Circle "C" Construction 168 ,538 . 00 ', Austin Road 258 , 759 . 00 ', There being little discussion Councilman Dunn made a motion to ' award the bid to Wright Construction Company in the amount of $142 , 848. 90 . The motion was seconded by Mayor Pro Tem Florence � , and prevailed by the following vote : Ayes : Tate, Florence, Dunn, Oliver, Ware, Shafer & Mullendore ; ,..�: ' Nays : None I COUNTY BID - WESTSIDE OUTFALL SEWER PROJECT �I The next order of business was for the City Council to consider a recommendation to the Commissioner' s Court relative to awarding I the bid for the County' s portion of the construction of the West- �, side Outfall Sewer Project. O1/15/80 . �2� PROJECT N0. B-77-UC-48-0001 PROJECT DESCRIPTION Westsi e Sewer Im rovements , Phase I it o Gra evine Texas BID OPENING DATE 10 January, TIME a.m. Tarrant County Planning Office �. BID �� DAYS FOR CONTRACTOR BOND COMPLETION �. . WRIGHT CONST. CO. , INC. 5'/0 OK $ 51 ,744. 70 100 Cal days ALLISON CONTRACTING NO BID LARRY JACKSON CONSTR. 5'/0 OK $100 , 184. 28 100 Cal days GEMINI CONST. C0. 5% OK $ 82 , 679 . 00 100 Cal days CIRCLE "C" CONSTR. C0. 5% OK $ 60 ,290. 50 100 Cal days C. R. FEAZELL CONTRACTORS 5'/0 OK $ 93 , 725 . 00 100 Cal days �`� JAY-MAR CORPORATION 5'/0 � , OK $ 83,803 . 84 100 Cal days `�,.:;�,. J. D. GRIFFITH CONST. NO BID AUSTIN ROAD C0. 5% OK $ 96 ,006 . 30 100 Cal days MID CITIES CONST. C0. NO BID LEONARD HAZEL, INC. NO BID REGIONAL UTILITIES C0. NO BID TWIN CITIES CONTRACTORS NO BID PANHANDLE NO BID ATKINS BROS , EQUIP . CO, 5'/0 OK $ 73 ,342. 00 100 Cal days � JALCO CONST. NO BID Funding Available $53 ,475 O1/15/80 � Mr. Baddaker then advised that it was the recommendation of the City Staff that the recommendation to the Commissioners ' ' Court be that the contract be awarded to the low bidder, ' Wright Construction Company. ' Councilman Ware then made a motion to recommend to the Commissioners ' Court that the bid be awarded to Wright Con- ', struction Company in the amount of $51 , 744. 70 . The motion ' was seconded by Councilman Mullendore and prevailed by the �""° ' following vote : Ayes : Tate, Florence, Dunn, Oliver, Ware, Shafer & ..�. ' Mullendore Nays : None ' SCRIBNER STREET EXTENSION ', The next order of business was for the City Council to consider ', a recommendation to the Commissioners ' Court in regard to I awarding the contract for the extension of Scribner Street. City Engineer, Jim Baddaker presented the following bid �, tabulation: II PROJECT N0. B-79-UC-48-0001 (3) ' PROJECT DESCRIPTION cri ner Street Extension Cit of Gra evine � BID OPENING DATE 10 January, 9 0 TIME : 0 a.m. ', Tarrant County Planning Office BID DAYS FOR CONTRACTOR BOND COMPLETION ' � ' ALLISON CONTRACTING 5'/0 `I , OK $ 78 , 394. 91 120 Cal da s ��7' I' ASHLAND-WARREN,INC. 5% 'I OK $ 82 ,388. 60 120 Cal da s I� JAY-MAR CORPORATION NO BID i o AUSTIN ROAD C0. 5/a OK $ 91, 172 . 40 120 Cal da s � VINSON CONSTRUCTION NO BID II� WALT WILLIAMS CONST. NO B ID '� TARRANT PAVING & 5% ' CONCRETE OK $ 70 ,576. 00 120 Cal da s METRO ASPHALT NO BID ' � A-1 MAINTENANCE 5% ' OK $ 89 ,210. 00 120 Cal da s �.,;�;_ FUNDING AVAILABLE : $70 ,000 ' Less Engineering : 9 ,000 ' $61 ,000 O1/15/80 Mr. Baddaker then advised that the County had signed an Engineering Agreement with Freese and Nichols for $9 ,000 in regard to this project. He added that the low bid was $70 , 576 . 00 which was $9 ,576 over funds available from the County. Mr. Baddaker stated that after discussing the overage with the County and the City' s finance office , it was his recommendation that the County award the bid to Tarrant Paving and Concrete in the amount of $70 , 576 and �., that the City Staff be authorized to pay one-half the $9 ,576 overage ($4,788) . � Following a short discussion, Mayor Pro Tem Florence made a motion to recommend to the County that the bid be awarded to Tarrant Paving and Concrete in the amount of $70,576 and that the City Staff be authorized to pay one-half the overage with the County paying the other half. The motion was seconded by Councilman Dunn and prevailed as follows : Ayes : Tate, Florence, Dunn, Oliver , Ware , Shafer & Mullendore Nays : None RIGHT OF WAY DEDICATION, PEACH STREET The next order of business was for the City Council to consider the recommendation of the Planning and Zoning Commission relative to the acceptance of the plat dedication of Peach Street Right- of-Way west of Scribner Street. Mr. Baddaker provided the Council with copies of the Plat and reported that the Planning & Zoning Commission recommend that the Plat dedication be approved. There being little discussion, Counciman Dunn made a motion to �°�` accept the Right-Of-Way dedication. The motion was seconded by � Councilman Shafer and prevailed by the following vote : �`� Ayes : Tate , Florence, Dunn, Oliver, Ware , Shafer & Mullendore Nays : None RIDGECREST ADDITION, FINAL PLAT BLOCK FOUR The next matter for consideration was for the City Council to consider the recommendation of the Planning & Zoning Commission in regard to the final plat of lots ten thru twenty, Block Four , Ridgecrest Addition. It was noted that the property presently held a "SP" Specific Use Permit Zoning for Multi-family purposes . Mr. Baddaker advised that the intent of the developer was to construct duplex units. Mayor Tate commented that if the intent was to develop the property into duplexes , it should be zoned to limit construction to duplexes and to be able to control the number of families occupying each structure. The City Staff was then instructed to include the property in the zoning case scheduled for February 19 , 1980 which was being instigated by the City of Grapevine. � The City Attorney added that if the Council wished to approve the plat the �ity Staff could be instructed not to issue any Building �„ Permits , other than those complying with the plat , pending the outcome of the zoning hearing. It was also noted that the developer had indicated a willingness to improve all of Dogwood Drive if the City would be willing to pay for one half the construction or assess the property owner to the West for the street improvement with the proceeds from the assessment to be turned over to the developer at the time they were received by the City. I ol/15/so The City Attorney advised that the City had the right of , assessment and added that traditionally, when money was ��, not available to construct a street, the contractor would ' accept Paving Assessment Certificates . He added that the ' developer in this case might not require the issuance of ', Paving Assessment Certificates , but might be willing to ', enter into a Refunding Agreement. ' Mr. Boyle continued to advise that under the paving assessment ,,,� ', statute, the City would be required to give written notice ' to the property owner being assessed and to conduct a Public , Hearing and address the issue of benefits and cost. �;� ' There were no decisions made in regard to the assessment issue. Mr. Baddaker advised the Council that the Planning and Zoning ', Commission had recommended approval of the plat. �I Councilman Mullendore then made a motion to accept the recommendation of the Planning & Zoning Commission and approve the plat as presented. The motion was seconded by Councilman Oliver and prevailed as follows : �'i Ayes : Tate, Florence, Dunn, Oliver, Shafer, Ware & Mullendore ', Nays : None EXECUTIVE SESSION - PERSONNEL & REAL ESTATE ', The next order of business was for the City Council to recess ', to the Conference Room to discuss personnel matters and the ' purchase of real estate pursuant to Article 6252-17 , V.A.T. C. S . , Section 2 , Subsection (f) and (g) Texas Civil Statutes . '' � ' Following the Executive Session, the Council reconvened in the Council Chambers with all members present. � � I� The City Manager advised that in reviewing the contract with Golf Pro, Jim Smith, the Corp of Engineers had requested that the contract be incorporated into the Corps Agreement format. Mr. Hancock noted that no changes had been made in the terms 'I of the contract. Councilman Mullendore made a motion to adopt the contract with James Smith, Inc. , in accordance with the Corps of Engineers �, format as presented. The motion was seconded by Councilman ', Shafer and prevailed as follows : , Ayes : Tate , Florence, Dunn, Oliver , Shafer , Ware & Mullendore Nays : None MISCELLANEOUS REPORTS AND/OR DISCUSSIONS I, Canvass of Bond Election Ballots ' The City Manager asked if there were any objections to a special meeting at 4:30 p.m, on Monday, January 21 , 1980 for the purpose of canvassing the results of the Bond Election. � ' There were no objections . ', EMBLEM/SLOGAN CONTEST � ', The City Secretary advised that in regard to the Slogan/Emblem Contest, a clarification was needed from the Council pertaining I, to whether or not the immediate families of Council and City 'I Staff would be eligible to receive the prize bonds . It was the I general concensus of the Council to preclude immediate families , of the City Staff and Council from being eligible to accept the i prize money. O1/15/80 ADJOURNMENT There being no further business to come before the Council , Councilman Dunn made a motion to adjourn. The motion was seconded by Councilman Ware and prevailed by the following �r,:� vote : Ayes : Tate, Florence, Dunn, Shafer, Oliver, Ware & Mullendore Nays : None �.,-� PASSED & APPROVED on this the�day of ��.�dh�_ 1980. �� _ � ,�" Mayor ATTEST : City S cre r �u:,.:� � � v�,w