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Home My WebLink About1977-11-15 Regular Meeting CITY OF GRAPEVINE, TEXAS • AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 15, 1977 AT 7: 30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER , � II. INVOCATION : Councilman Dunn III. CONSIDERATION OF THE MINUTES (Oct. 18, 25, & Nov. 1) IV. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS A. Mr. ,Tohn ,Tohnson to appear before the Council to discuss a sewage line overflow at his residence. B. Mr. Bob Stewart to appear before the Council to discuss the activities of the Citizens Advisory '� Committee. f V. PUBLIC HEARINGS i , � � A. City Council to hold a public hearing to consider � an application to relocate a metal building. The � applicant is Mr. Jeff Davis. ; B. City Council to hold a public hearing to consider � approval of the Community Development Fund appli- � `� cation for 1978. i � f € � VI. NEW BUSINESS � A. City Council to consider an ordinance directing � the giving of notice of intention to issue $200, 000 General Obligation Certificates of � Obligation, Series 1977. ' � B. City Council to consider an ordinance directing � Publication of Notice to Bidders for the City of Grapevine • �$ C. City Council to consider authorizing the City � Staff to proceed with engineering and advertise � for bids in regard to extension of a sewer line. � Mr. Jim Mason to be in attendance to make a � presentation. � D. City Council to consider an ordinance controlling � � - land use and construction in the flood plain area. � � � E. City Council to set the date for a public hearing � to consider an application to relocate a portable � building. F F. City Council to consider an appointment to the Library Board. F � € � � � � � G. City Council to consider appointments to the Tourist and Convention Bureau. VII. OLD BUSINESS A. City Council to consider an amendment ordinance in relation to "No Parking" signs on Hwy. 121. ;'� � B. City Council to consider the City Manager' s recommendation on the negotiated price for construction of golf course bridges and an ordinance relating thereto. VIII. EXECUTIVE SESSION A. City Council to recess to the Conference Room to discuss pending litigation pursuant to Article 6252-17, Section 2, Subsection (e) , � Texas Civil Statutes. � � B. City Council to reconvene in the Council ; Chambers and take any necessary action � relative to pending litigation. � E j IX. ADJOURNMENT E - �! I � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS 6 AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, �! REGULAR SESSION, THE REGULAR CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON THIS THE 11TH DAY OF NOVEMBER, 1977 AT 3:00 P.M. x � � ', � � CI SEC� TARY � � � > { � � � � � � � 3 � 's � t � E � € STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GRAPEVINE � The City Council of the City of Grapevine met in regular session at 7:30 P.M. on this the 15th day of November, 1977 with the following members present to-wit: � William D. Tate Mayor Doil Dalton Mayor pro-tem Larry Oliver Councilman David F'lorence Councilman Willis Pirkle Councilman Charles Gideon Councilman , constituting a quorum with Councilman Charles Dunn absent with � James L. Hancock Acting City Manager John F. Boyle City Attorney Shirley Armstrong City Secretary Mayor Tate called the meeting to order, f The Invocation was delivered by Councilman Oliver. The first order of business was consideration of the minutes of October 18 and 25 and November 1, 1977. Councilman Florence made a motion to waive the reading of the minutes and approve them as published. The motion was seconded by Councilman Gideon and prevailed by the following vote: Ayes: Tate, Florence, Gideon, Oliver, Dalton & Pirkle ' Nays: None Absent: 'Dunn The next order of business was for Mr. John Johnson, 1002 Shady Oaks Drive to appear before the Council to discuss a sewage line overflow at this residence. > Mr. & Mrs . Johnson explained the events of October 24, 1977 surrounding the sewage backup at their home. Acting City Manager,Jim Hancock,advised the Council of the manner in which the City Staff responded to the call for assistance at the Johnson residence. He further acknowledged that the Hartford Insurance adjuster, Mr. Rolf Starke, had determined that the City was not negligent, therefore denied to pay the claim. Rinancial Director, Ken Pritt stated that he did not feel the City was in a financial position to self-insure and set a pre- sidence by paying claims of this nature. After a lengthy discussion, Councilman Dalton suggested that in the future the City set aside monies in the budget to cover , situations similar to that of the Johnsons. � Mr. Pritt asked Mr. Johnson if he had filed a homeowners claim i relative to the sewage stoppage. Mr. Johnson answered yes and added that his personal insurance had agreed to pay the claim with the exception of the $100.00 deductible. Councilman Gideon suggested that the City Staff continue to be � in contact with the Johnson's and perhaps pay the deductible. 1 4 f � � � � .� � C � i i : � P � � Mr. Hancock asked if that was the consensus of all members of � the Council. Mayor Tate answered that he felt the Council � needed to be informed as to the status of the claim and the amount of loss Mr. Johnson sustained after payment by the in- � surance company. He added that at that time the Council would ' determine whether or not the City was in a position to reim- ; � burse Mr. Johnson for that difference. There was no formal � action taken. i � The next order of business was for Mr. Bob Stewart to appear - � before the Council to discuss the activities of the Citizens E Advisory Committee. ; � "s � Mr. Stewart reported that during the last meeting of the � Citizens Advisory Committee the need for a City land fill area was discussed. He reported that a central location where � citizens could dispose of trash and litter was a problem that � needed to be considered. He added that he had been informed by the City Staff of the tremendous expense and state regula- � tions pertaining to a land fill area. He further stated that � the Citizens Advisory Committee would continue to work with the Council and City Staff in regard to this area of concern as i well as other problems worthy of consideration. Mayor Tate ithanked Mr. Stewart for his report and for the efforts of his � committee. There was no formal action taken. r � � The next order of business was for the City Council to hold a fpublic hearing to consider an application to relocate a metal � building. Mayor Tate declared open the public hearing. The City Secretary advised that the applicant was Mr. Jeff Davis , � 304 Ball Street. She stated that Mr. Davis was requesting per- � mission to place a 12 �x32� metal building on his property to � be used as a garage. There was little discussion. i � Mayor Tate asked if there were any guests present who desired to make a statement relative to the application. There were ; none. The City Secretary reported that she had received a � letter from Mr. Namon Jones advising that he had no objections � to the request. , There being no further discussion, Councilman Oliver made a motion to close the public hearing. The motion was seconded by � Councilman Gideon and prevailed by the following vote: � � Ayes: Tate, Gideon, Florence, Oliver, Dalton and Pirkle i Nays: None Rbsent: Dunn � ! Councilman Florence then made a motion to grant Mr. Davis ' application. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes: Tate, Gideon, Florence, Oliver, Dalton and Pirkle Nays: None Absent: Dunn The next order of business was for the City Council to hold a public hearing to consider approval of the Community Development Fund application for 1978. Mayor Tate declared open the public hearing. Mr B � . ob Hart, Park & Recreation Director, reported that the application had been prepared to replace portions of the East outfall sewer line in the area of Turner Street. He advised that newly proposed HUD regulations would probably disqualify applications pertaining to sewer lines . He therefore, suggested that a street project be submitted as a back up application, (to replace Turner, Jones , Washington and a portion of Starnes and Brewer Streets and the possible extension of Peach Street from Main to Dooley) . Mayor Tate asked if there were any guests present desiring to speak relative to the application. There were none. There being no discussion from the Council, Councilman Gideon made a motion to close the Public Hearing. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes: Tate, Gideon, Florence, Oliver, Dalton and Pirkle Nays: None ; ,_ Absent: Dunn ; (Refer to motion made later in the meeting pertaining to the Community Development Rund Application) . The next order of business was for the City Council to consider �n ordinance directing the giving of notice of intention to issue $200,000 General Obligation Certificates of Obligation, Series 1977. The Acting City Manager advised the Council that the ; purpose of the issuance was for construction of the Police and Library facility on Dallas Road. The City Attorney explained the contents of the ordinance. The City Secretary then read the caption. There being little discussion, Councilman Pirkle made a motion to adopt the ordinance. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes: Tate, Gideon, Rlorence, Oliver, Dalton and Pirkle Nays: None - Absent: Dunn ORDINANCE NO. 77-56 DIRECTING THE GIVING OF NOTICE OF INTENTION TO � ISSUE $200,000 CITY OF GRAPEVINE GENER.AI. OBLIGA- , TION CERTIRICATES OF OBLIGATION, SERIES 1977, AND DECLARING AN EMERGENCY. The next order of business was for the City Council to consider an ordinance directing publication of Notice to Bidders for the City of Grapevine. The City Secretary read the caption of the proposed ordinance. There being no further discussion, Councilman Oliver made a motion to adopt the ordinance. The motion was seconded by Councilman Gideon and prevailed by the following vote: Ayes: Tate, Gideon, F'lorence, Oliver, Dalton and Pirkle � Nays: None Absent: Dunn ORDINANCE N6. 77-57 AN ORDINANCfi DIRECTING PUBLICATION OF NOTICE TO BIDDERS FOR THE CITY OR GRAPEVINE, AND � DECLARING AN EMERGENCY. The next order of business was for the City Council to consider authorizing the City Staff to proceed with engineering and adver- 1 tise for bids in regard to extension of a sewer line. Mayor Tate ` ;; then introduced Mr. James F. Mason, 4007 Travis Street, Dallas, ; Texas, owner of the property in question, to make a presentation. Mr. Mason stated that the area consisted of approximately 214 acres South of Hwy. 114 with development currently pending on an 84 acre tract. He added that four warehouse type structures were initially planned totaling 144,000 square feet. � � � Acting City Manager Jim Hancock advised the Council that the City's Utility Fund was operating under a $259,575.00 deficit plus numerous encumbrances. Mr. Hancock then noted funds that had been ear marked for specific purposes . He added therefore, that because of the financial position of the Utility Rund, he was not of the opinion that the City would be well advised to attempt to outlay an immediate $30,000 cash for the sewer line as requested by Mr. Mason. �F� Mr. Mason stated that he was willing to negotiate with the City and in the event the development did not occur they would incur �; ; the cost of the sewer line and be reimbursed as the construction progressed. It was noted that $30,000 had been earmarked during this fiscal year, for a sewer line to property owned by Mr. Hilmer Huseby. Mr. Huseby was in the audience and advised that he would not need that line constructed until the latter part of 1978. Mayor Tate suggested that the City allocate the reserve funds that were appropriated for Mr. Huseby's project to Mr. Mason' s project and then rebudget in October 1978 for Mr. Huseby's development. Mr. Huseby agreed that would be a reasonably safe alternative. After a lengthy discussion, Councilman Pirkle made a motion that the City appropriate $30,000 for the installation of sewer line on site to the location being discussed. Mayor Tate suggested that the motion include the agreement by Mr. Mason to guarantee that if the development did not occur, the cost of the sewer line would be incurred by Mr. Mason 's firm, similar to the contract with Mr. Larry Lightner. Mr. Mason agreed that that was his intent. Mr. Hancock asked if the motion should also include authorizing the City Staff to pro- E , ceed with engineering and the advertising of bids. Councilman �.. : Pirkle agreed to accept the two amendments to the motion. The motion was then seconded by Councilman Gideon and prevailed by the following vote: Ayes: Tate, Gideon, Florence , Oliver, Dalton and Pirkle Nays: None Absent: Dunn Mayor Tate called a recess at 9:35 P.M. The meeting was called back to order at 9:45 P.M. with all members of the Council and City Staff in attendance with the exception of Councilman Dunn. Mayor Tate stated that it had been called to his attention that a motion needed to be made relative to the Community Development application previously discussed. Councilman Dalton then made a motion to proceed with the Community Development Fund Application as previously presented by Park & Recreation Director, Bob Hart. The motion was seconded by Councilman Pirkle and prevailed by the following vote: Ayes : Tate, Florence, Gideon, Oliver, Pirkle and Dalton. � ' Nays: None �; . Absent: Dunn The next order of business was for the City Council to consider an ordinance controlling land use and construction in the flood plain area. Joe Lipscomb, Building Inspector, explained the necessity of the proposed ordinance. The City Attorney then advised that the draft ordinance that had been provided did not meet the needs of the City of Grapevine. He suggested that the Council instruct a suitable ordinance be drafted in a form in line with that of the City of Grapevine. Councilman Pirkle then made a motion to authorize the City Attorney � to draft an ordinance relative to the flood plain. The motion was � seconded by Councilman Oliver and prevailed by the following vote: Ayes : Tate, Dalton, Gideon, Florence, Pirkle and Oliver Nays: None Absent: Councilman Dunn The next order of business was for the City Council to set the date for a public hearing to consider an application to relocate ' a portable building. The Acting City Manager explained that Mr. L. W. Parker had sub- mitted an application requesting permission to place an 8'x20' portable building on his pro�erty at 514 So. Main. Mr. Hancock i advised that the City Staff recommended the public hearing be ; set for December 6, 1977. a Councilman Gideon made a motion to accept the City Staff�s re- commendation of December 6, 1977. The motion was seconded by Councilman Rlorence and prevailed by the following vote: Ayes: Tate, Dalton, Florence, Gideon, Oliver and Pirkle Nays : None Absent: Councilman Dunn The next order of business was for the City Council to consider an ' appointment to the Library Board. The City Secretary explained that an appointment needed to be made to fill a position on the board vacated by the resignation of Mrs . � Vivian Tribble. She advised that Councilman Dunn had asked that ' in his absence, she submit the name of Mrs. Susan Horak, a certified ` librarian who had agreed to serve if it was the desire of the Council. Councilman Pirkle made a motion to appoint Mrs . Susan Horak to the Library Board. The motion was seconded by Councilman Dalton and prevailed by the following vote: Ayes : Tate, Dalton, Gideon, Florence, Oliver and Pirkle � Nays: None ' Absent: Councilman Dunn { � $ The next order of business was for the City Council to consider � appointments to the Tourist & Convention Bureau. Councilman Pirkle made a motion to table consideration of appoint- �: ments to the Tourist & Convention Bureau until the next council ? meeting. The motion was seconded by Councilman Florence and pre- vailed by the following vote: � � Ayes: Tate, Florence, Gideon, Oliver, Dalton and Pirkle Nays: None # ' Absent: Councilman Dunn The next order of business was for the City Council to consider an amendment ordinance in relation to "No Parking" signs on Hwy. 121. ; ; � zf � � s The Acting City Manager explained that an ordinance was passed during a recent meeting providing for No Parking signs on Hwy. 121 near the "Mr. M" Convenience store, but that the wrong Texas Highway Department station numbers were stated in the contents of the ordinance. He advised that the ordinance before the Council would simply repeal the previous ordinance and correct the station numbers . The City Secretary read the caption of the proposed ordinance. Councilman Oliver made a motion to adopt the ordinance. The motion was seconded by Councilman Gideon and prevailed by ;: ; the following vote: � Ayes : Tate, Gideon, Florence, Oliver, Pirkle & Dalton Noes: None Absent: Dunn � ORDINANCE NO. 77-58 AN ORDINANCE AMENDING TITLE 9, CHAPTER 4, SECTION 4, OF TI-E CITY CODE TO PROHIBIT PRRKING IN SPECIRIC DESIGNATED LOCATIONS ON STATE HIGHWAY 121; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; REPEALING CONF'LICTING ORDINANCES; AND DECLARING AN EMERGENCY. The next order of business for the City Council to crn sider the City Manager�s recommendation on the negotiated price for construction of golf course bridges and a resolution relating thereto. The City Manager explained that bids received for construction of the bridges on the golf course were in excess of amounts s budgeted and that the Council had instructed the City Staff to negotiate for an acceptable bid. He advised that Hall Construction Company had agreed to build the bridges for $31 ,000. and that it was the recommendation of the City Staff that the contract be awarded accordingly. The City Secretary explained the contents of the proposed resolution stating that it set out that the previously received bids be rejected and that the contract relative to the golf course bridges be awarded to Hall Construction Company in the amount of $31,000. Councilman Oliver made a motion that the recommendation of the City Staff be accepted and that the resolution be adopted. Councilman Gideon seconded the motion and it prevailed by the following vote: Ayes: Tate , Gideon, Rlorence, Oliver, Dalton and Pirkle Nays: None Absent: Councilman Dunn RESOLUTION NO. 77-25 R RESOLUTION REJECTING PREVIOUSLY RBCEIVED BIDS RELATIVE TO THE CONSTRUCTION OF GOLF COURSE BRIDGES AND AWARDING THE CONTRACT TO HALL � _ CONSTRUCTION COMPANY IN THE AMOUNT OF' $31,000. It was determined that the scheduled executive session rela- tive to pending litigation would not be necessary. � } 9 � There being no further business to come before the Council, � Councilman Dalton made a motion to adjourn. The motion was � seconded by Councilman Oliver and all present voted aye. PASSED AND APPROVED BY THE CITY COUNCIL OR THE CITY OF' � � GRAPEVINE, TEXAS on this the .lp �� d of , 1977. �� Mayor I ATTEST: City S cret � i: - � k � �: t i � I' s F � � k [. L (: . Y � � � � � � � � � �: � �: . i; 4 { 4 E' I. [ � E:' a }- '. � �. N � MINUTES AND CERTIFICATION PERTAINING ' TO PASSAGE AND APPROVAL OF AN ORDIN- ANCE DIRECTING THE GIVING OF NOTICE OF INTENTION TO ISSUE $200,000 GENERAL OBLIGATION CERTIFICATES OF OBLIGATION, SERIES 1977 AND DECLARING AN EMERGENCY THE Si'ATE OF TEXAS � COUNTY OF TARRANT � CIN OF GRAPEVINE X . On th is the 15th day of November, 1977, the Ci ty Counci l of the Ci ty of Grapevine, Texas, convened in Regular Meeting at the Regular Meeting place thereof, the meeting being open to the public and notice of said meefiing, giving the date, place and subject thereof, having been posted as prescribed by Article 6252-17, V.A.T.C.S., and the roll was called of the duly constitufied officers and members of said City Council, which members and officers are as follows., to-wit: W. D. Tafie Mayor poil Daltot� ) Shirley Armstrong City Secretary Charles Dunn ) Larry O)i ver ) Counc i(men �' � � Willis Pirkle ) David Florence ) Charles Gideon ) and all of said persons were present, except the following absentees: Charles Dunn , thus constituting a quorum, Whereupon, among ot er usiness, t e following was transacfied, to-wit: n wrifiten Ordinance bearing the following caption was infiroduced: An �Ordinance directing the giving of notice of intention to issue $200,000 City of Grapevine General Obligation Certificates of Obligation, Series 1977, and declaring an emergency. The Ordinance, a full, true and correct copy of which is attached hereto, was read and reviewed by the City Council. Thereupon, it was moved by Willis Pirkle and seconded by Doil Dalton that said Ordinance be taken up and declared to e and considered as an emergency measure, to take effect immediately, as recited therein. The Mayor put the motion . to a vote of the members of the City Council and the motion carried unanimously. ; � •�._. • `.�ri _....�.... _ '� It was then maved by W�Ilis Pirkle and seconded by Doil Dalton ' that the Ordinance be passed and adopted, to be in effect immediaPely according ' to its terms. The Mayor put the motion to a vote of the members of the CityCouncil and the Ordinance wos passed and adopted by the following vote: AYES: AI I members of the City Counci I shown present above voted "Aye,° NOES: None. The Mayor then declared the Ordinance passed and adopted, and signed and approved fihe same in the presence of the City Council. MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to correctly reflect the duly constituted members and officers of the City Cauncil of soid City, and the attached and following copy of said Ordinance is hereby certified to be a true and correct copy of an officia) copy thereof on file among the of�cial records of the City, all on this the 15th day of November, 1977. ,: Mayor, Cit of Grapevine, Texas � i ATfEST: � ;,�-- City ecretary Ci of Grapevine, exas APPROVED AS TO FORM AND LEGALITY: City ttorne [SEAL] � � � � � r ;e ' � . MINUTES AND CERTIFICATION PERTAINING ' , TO PASSAGE AND APPROVAL OF AN ORDIN- ANCE DIRECTING PUBLICATION OF NOTICE TO BIDDERS FOR THE CIN OF GRAPEVINE, � AND DECLARING AN EMERGENCY THE STATE OF TEXAS � COUNTY OF TARRANT � CIN OF GRAPEVINE � On this the 15th day of November, 1977, the City Council of the City of Grapevine, Texas, convened in Regular Meeting at the Regular Meeting place thereof, the meeting being open to the�public and notice of said meeting, giving the date, place and subject thereof, having been posted as prescribed by Article 6252-17, V.A.T.C.S., and the roll was called of the duly constituted officers and members of said City Council, which members and officers are as follows, to-w i t: W. D. Tate Mayor poil Dalton ) Shirley Armsirong City Secretary Charles Dunn ) Larry O I i ver ) Willis Pirkle ) Councilmen David Florence ) ; Charles Gideon ) � and all of sciid persons were present, except the following absentees: Char e D , thus constituting a quorum. ereupon, ; among ot er usiness, t e following was transacted, to-wit: a written Ordinance beoring the following caption was introduced: An Ordinance Directing Publication of Notice to Bidders for the City of Grapevine and Declaring an Emergency. ;; The Ordinance, a full, true and correct copy of which is atfiached hereto, was ; read and reviewed by the City Council. '� Thereupon, it was moved by Larry Oliver and seconded by Charles Gideon thafi said Ordinance be token up and declared to�e and considered as an emergency measure, to take effect immediately, as recified therein. The Mayor put the motian to a vote of fihe members of the City Council and the motion carried unanimously. � � } ; � � � ,� ' � ' � }' ' It was then moved by Larry Oliver and seconded by Charles Gideon � that the Ordinance be passed and adopted, fio be in effect immediafiely according to its terms. The Moyor put the motion to a vofie of the members of the City Counci{ and the Ordinance was passed and adopted by the following vofie: ' AYES: All members of the Cifiy Council shown present above voted "Aye." NOES: None The Mayor then declared the Ordinance passed and adopted, and signed and approved the same in the presence of the City Council. MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to correctly reflect the duly constituted members and officers of the City Council �` of said City, and the attached and following copy of said Ordinance is hereby � certified to be a true and correct copy of an of€icial copy thereof on file among � the officia) records of the City, all on this fihe 15th day of November, 1977. t' � � Mayor, City of Grapevine, Texas ATTEST: %� _ 3: City cretar City of Grapevi Texas � APPROVED AS TO FORM AND LEGALIN: �. � i ty Attorne = t [SEAL] ? j , x 1 s � i 2 � • � { i I