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HomeMy WebLinkAbout1977-12-20 Joint Meeting� � t � �g 3 7 � � � � � I 9 � CITY OF GRAPEVINE, TEXAS j � � a 1 ; AGENDA i � JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING i TUESDAY, DECEMBER 20, 1977 AT 7: 30 P. M. COUNCIL CHAMBERS — 413 MAIN STREET � � i � ' t � • � I . CALL TO ORDER x � i II. INVOCATION: Councilman David Florence � � III. PUBLIC HEARING � t The City Council and Planning & Zoning � Commission to hold a public hearing on � � Zoning Application Z77-31 submitted by � Hunt Investment Corporation. � � 4 IV. END OF JOINT PUBLIC HEARING � � A. The Planning & Zoning Commission to reconvene � in the Conference Room to consider further � business . � B. The City Council to remain in session to consider further published agenda items. � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR � SESSION, THE JOINT CITY COUNCIL AND PLANNING & ZONING � COMMISSIOI�7 MEETING AGENDA WAS PREPARED AND POSTED ON � THIS THE 16TH DAY OF DECEMBER, 1977 AT 12: 30 P.M. � � � . � � CITY EC T RY � � �� � � � � i � . � � � � � a � � � � f � � , � � � � � E � ; � ; CITY OF GRAPEVINE, TEXAS � . � x � AGENDA � REGULAR CITY COUNCIL MEETING � � TUESDAY, DECEMBER 20, 1977 AT 8:00 P. M. � COUNCIL CHAMBERS - 413 MAIN STREET � � � V. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS � `� Mrs . Robbie Gibbs to appear before the � Council relative to Grapevine Public � Library open house. � VI. CONSIDERATION OF THE MINUTES (December 6, 1977) � � Y � VII. NEW BUSINESS � r � A. City Council to consider and award the bid � for the Police and Library Facility. � � B. City Council to consider and award the bid � for the purchase of a trailer mounted pipe- � � roder. � � � C. City Council to consider an amendment ordinance ` relative to a street numbering system. � VIII. OLD BUSINESS � � A. City Council to consider the recommendation � of the Planning & Zoning Commission relative � to zoning application Z77-31. �' � B. City Council to consider the recommendation of the Planning & Zoning Commission relative � to the preliminary and final plat of Payton- ` Wright Addition. � � IX. EXECUTIVE SESSION �; � A. City Council to recess to the Conference Room � to discuss personnel pursuant to Article 6252-17 � Section 2 , Subsection (e) , Texas Civil Statutes. � B. City Council to reconvene in the Council Chambers � and take any necessary action relative to personnel. �' € � X. ADJOURNMENT �� � � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON � THIS THE 16TH DAY OF DECEMBER, 1977 AT 12: 30 P. M. CITY SEC ARY �' � t � � � . � s � � � � E � > $ � i v � 3 2 �p 3 2 � 3 � s � i ; CITY OF GRAPEVINE, TEXAS 3 s �� A GENDA � SPECIAL PLANNING & ZONING COMMISSION MEETING ; , � TUESDAY, DECEMBER 20, 1977 AT 8:00 P. M. ' CONFERENCE ROOM - 413 MAIN STREET ; � 3rfr F ^:� ! s V. CONSIDERATION OF THE MINUTES � � VI. NEW BUSINESS � f A. The Planning & Zoning Commission to consider � Zoning Application Z77-31 (Hunt Properties) � and make a recommendation to the City Council. � � B. The Planning & Zoning Commission to consider � the preliminary and final plat of Payton-Wright � Addition and make a recommendation to the City � Council. � E � VII. MISCELLANEOUS REPORTS AND/OR DISCUSSIONS � � �, VIII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C. S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, � REGULAR SESSION, THE REGULAR PLANNING & ZONING COMMISSION MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 16TH � DAY OF DECEMBER, 1977 AT 12: 30 P.M. � s � c � � � CITY SECI�,TARY � � � ! � € � � � � € � � f � �p 4 � W � } £ S � � � 3 � � � � � � I t ' ; ; I i I � CITY OF GRAPEV INE, TEXAS � � e 4 ; EMERGENCY AGENDA ITEM � ; REGULAR CITY COUNCIL MEETING � TUESDAY, DECEMBER 20, 1977 AT 8:00 P. M. COUNCIL CHAMBERS - 413 MAIN STREET ' '�� i VII. NEW BUSINESS � � D. City Council to consider authorizing the City Staff to proceed with plans and � canstruction of a storm sewer along Holly � Street. � � € � � � € [ � � � � s � The emergency item was placed on the City Council agenda � as immediate action is necessary to insure the health, � safety, and general welfare of the citizens of Grapevine, Texas. � �. � � t t � IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED � BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR � SESSION, THE EMERGENCY AGENDA ITEM WAS PREPARED AND � POSTED ON THIS THE 20TH DAY OF DECEMBER, 1977 AT 2:15 �, P.M. � � � � . � CIT SEC TARY � � b � � � � � � � � € � � k $' � f € a z. ! f r £ g ti � � t Y E' � } STATE OF TEXAS � COUNTY OF' TARRANT � CITY OF GRAPEVINE � The City Council and the Planning & Zoning Commission met in joint session on this the 20th day of December, 1977 with the following members present to-wit: W. D. Tate Mayor Doil Dalton Mayor Pro-tem Charles Dunn Councilman Willis Pirkle Councilman David Florence Councilman Larry Oliver Councilman Charles Gideon Councilman constituting a quorum with the following Planning & Zoning Commission Members present: Ted Ware Chairman Bob Stewart Member Joe Kennedy Member �with -�he following City Staff Members: , James L. Hancock Acting City Manager , John F. Boyle City Attorney % Shirley Armstrong City Secretary Mayor T�te called the meeting to order. � � � ` The Invocation was delivered by Councilman David Florence. The first order of business was for the City Council and Planning & Zoning Commission to hold a public hearing on Zoning Applica- tion Z77-31 submitted by Hunt Investment Corporation. Mayor Tate declared open the public hearing . The City Secretary explained that the applicants were requesting the zoning on approxi- mately 315 acres in northeast Grapevine be changed from "I-1" Light Industrial District to "R-1" Single Family Dwelling District. Mr. Robert Schydles , Attorney for Hunt Investment. Corporation made a short presentation on behalf of the applicants. Mr. Schydles noted that in July, 1975, the property in question had been rezoned from "R-1" Single F'amily to "I-1" Light Industrial. He added that the property owners had not been successful in developing the area under the Light Industrial Zoning , therefore, were requesting that the zoning be changed back to "R-1" Single Family Dwelling District. Mayor Tate statecl that questions were in order from the Planning & Zoning Commission. Member Joe Kennedy asked if the applicants felt houses could be constructed to prevent the occupants from � . being bo�hered by noise from D� FW Airport. Mr. Schydles answered yes . There being no further discussion from the Planning & Zoning Commission, Mayor Tate stated that questions were in order f rom the Council. Councilman Dunn asked if Hunt Investment Corporation would develop the property in the event the zoning requ�st was granted. Mr. Schydles answered no, and added that they had an agreement for purchase with Empire Drilling Company. Councilman Dalton asked if any of the land in question was affected by the flood easement. Mr. Schydles answered that approximately twenty-seven acres were located in the flood easement. Councilman Florence asked if the purchase agreement for the property in question was contingent upon Single Family Zoning. Mr. Schydles answered yes . Councilman Florence then asked if � Hurrt Investment Corporation�s realization that the best use of the property was residential was stimulated by the fact that they had a purchaser for residential property? Mr. Schydles answered yes. Councilman Dalton asked if Mr. Schydles , or those he represented, felt reasonably sure that smoke, smut or diesel mist from D�FW " Aircraft would not affect those who purchased the property for residential purposes. Mr. Schydles answered that it was his personal feeling that residents would not be bothered by those elements . Councilman Dunn asked what the city�s future land use map recommended for the area in qu�stion. Mr. Hancock answered Commerical and Industrial. Councilman Florence asked if HUD TnDOUld allow loans to be approved in high level noise zones? Mr. Ron Richards (represent- ing the real estate department of Hunt Oil Company) stated that possibility was being considered, but had not yet been acted upon by congress . He added, however, that the requirement in question would apply to FHA and VA loans and not the type hous- inq that was being planned for the property being discussed. There being no further questions from the Council or Planning & Zoning Commission, Mayor Tate asked the City Secretary if there were any letters or petitions relative to the zoning application. She answered yes, and read into the record letters from Mr. R. U. Maddox (See Exhibit A) , and from Mr. Henry L. Newman, Director Southwest Region, Federal Aviation Administra- tion, (See Exhibit B) . Mayor Tate then asked if there were any guests present to speak for or against the application. Mr. Bob Heath, representative of D�FW Regional Airport Board Staff was then introduced. Mr. Heath stated that he had been asked to read into the record a proposed resolution to be presented to the Airport Board during their meeting of January 3, 1978. He explained that the Air- port Staff had long recognized the requirement for compatable land use outside the airport property based upon federal re- quirements for participation and development of the airport. He added, that they also felt it important to be good neighbors to surroudning communities. Mr. Heath then read the previously mentioned resolution (See Exhibit C) . Mr. Heath also provided a sample copy of an avigation release. Mr. Hugh Lyon representing the Federal Aviation Administration explained the noise level zones, caused by aircraft operation. � He explained that HUD would not underwrite loans within a "C" Zone and in most cases would not in a "B" Zone. (The property in question is located in both Zone B & C) . He added that eventhough the area in question would not be developed using federal financing, that the noise zone levels were representa- tive of HUD recommendations for land use surroudning the airport. Mr. Richards then used a superimposed aerial photograph to compare residential areas around Love Field in Dallas to that of D�RW as related to Grapevine. ; ; � � In summation Mr. Schydles requested that if the zoning ; change was granted requiring an avigation easement that that � ; requirement be handled relative to the issuance of a building � permit rather than in conjunction with the zoning. , ; Councilman Rlorence then asked how Stewart Hunt was associated ti with Empire Drilling Co. Mr. Richards answ�'ed that Stewart Hunt was the major stockholder in Empire Drilling Company. i 1 ; Councilman Dunn asked if the city would be less likely to � have legal questions raised by industrial development than ' by residential . The City Attorney answered that experience � had shown that the majority of litigation relative to air- � port operation stemmed from residential development. ; There being little other discussion, Planning & Zoning Member 3 Joe Kennedy made a motion to close their portion of the ? public hearing. The motion was seconded by Member Bob ; Stewart and prevailed by the following vote: � s � Ayes: Ware, Kennedy and Stewart � Nays: None � Absent: Joyce, Burgess, and Crabtree � Councilman Dunn then made a motion to close the Council ' s � portion of the public hearing. The motion was seconded by � Councilman Oliver and prevailed by the following vote: � z Ayes: Tate , Gideon, Florence, Oliver, Dalton, Pirkle & Dunn � Nays : None � E The Planning & Zoning Commission then reconvened to the � Conference Room to consider further business. � t s � Mayor Tate then recessed the Council at 8:45 P.M. ; � The Council reconvened at 9:07 P.M, with all members present. � Librarian Robbie Gibbs then appeared before the Council and � invited them to attend a holiday open house at the Grapevine � Public I.ibrary on Thursday, December 22nd from 2 to 5 P.M. � G The next order of business was consideration of the minutes � of December 6, 1977. Councilman Oliver made a motion to � accept the minutes as printed. The motion was seconded by � Councilman Dunn and prevailed by the following vote: � � Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn � Nays: None � � � The next order of business was for the City Council to � consider the recommendation of the Planning & Zoning g Commission relative to the preliminary and final plat of � Payton-Wright Addition. Acting City Manager Jim Hancock � reported that the Planning & Zoning Commission unanimously � recommended approval of the plat. F R k Mr. Jimmy Payton provided the Council with copies of the i � plat and explained its contents . � � � Councilman Oliver asked if Hill & Pine Streets would be used for access to the property. Mr. Payton answered that Pine � would not because of a drainage wall that would have to be � constructed. He advised that Hill Street would be used for : a private drive only and would not be a thru street . � € 2 � � � ��{ P � ? k � � There being no further discussion Councilman Dalton made a motion to accept the recommendation of the Planning & Zoning Commission and approve the preliminary and final plat of Payton-Wright Addition. The motion was seconded by Council- man Gideon and prevailed by the following vote: Ayes : Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn Nays: None The next order of business was for the City Council to consider ' the recommendation of the Planning & Zoning Commission relative to Zoning Application Z77-31. Mr. Joe Lipscomb, Building Inspector reported that the Planning & Zoning Commission unanimously recommended the request be denied because of aircraft noise. Councilman Florence made a motion to accept the recommendation of the Planning & Zoning Commission and deny the application. The motion was seconded by Councilman Oliver and failed by the following vote: Ayes: Rlorence, Oliver � Nays: Tate, Dalton, Gideon, Dunn and Pirkle Councilman Dunn then made a motion to table consideration of the application pending further study. Councilman Pirkle / seconded the motion and it prevailed by the following vote: ,/ r Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn ays: None ' � Councilman Dunn then recommended that the application be re- � ° considered on January 17, 1978. All parties concerned were 4 in agreement with that date, and the City Secretary was then instructed to place consideration of Zoning Application Z77-31 on the agenda for 1-17-78. The next order of business was for the City Council to consider and award the bid for the police and library facility. _ � The Acting City Manager explained the bid tabulation (Exhibit D � attached) . He advised that the low bid of $278,800 submitted � by Cardinal Builders was 20% above the base estimate. � � Mr. Norman Hatfield, architect advised the Council that he had # been negotiating with the low bidder in an attempt to reduce ` the cost of the project. He stated that he felt the project cost could be reduced by as much as $21,730. , pending further study. Mr. Hatfield then made reference to the following eight € items being considered for the first change order: � � - 1. Change HVAC to 55� tons. Expect $4,000.00 :s less savings . DEDUCT $15,000. � 2. No change of gyp. board furr down. DEDUCT -O- ; 3. No deletion of 1" rigid insulation DEDUCT -0- � 4. Delete laminated plastic ceiling in = `� holding rooms; add sheet metal ceilings . DEDUCT 2,080. t 5. Delete low pressure gas line; add high � pressure gas line. DEDUCT 900. ; 6. Delete 2z" copper line; add 2" copper � line. DEDUCT 1,350. � 7. Delete 2 x 4 recessed light fixtures ; add ; fixtures to be determined (we do not want to compromise too much at this point, therefore, we are showing a lower figure. DEDUCT 900. 8 . Electrical ser�i�e to remain copper, but to be overhead. DEDUCT 1 500. TOTAL DEDUCTIONS 21,730. Original Base $278,800. � Reduced Base $257,070. � � ; � ; ; '� 1 � � � € e 4 t S Kt # Mr. Hatfield advised that the contractor would make every effort � to complete the entire project within a 90 day period, allowing ` occupancy by March 31, 1978. He also added that steps would be s' taken to allow the library to occupy their portion of the build- g � ing by March 15, 1978. t G � � Mr. Hatfield noted that a contract had been prepared in the i amount of the base bid and all four alternates as bid at $297,544. � He advised that the council could execute the contract as presented and then approve change order #1, which would reduce the cost of � the project by approximately $21,000. to $22,000. or the contract � could be held until the change order could be attached and � considered simultaneously with the contract. � Mr. Hancock advised that it was his recommendation that the ; u council execute the contract in the amount of $297,544 subject = to the execution of change order #l. � � � Councilman Pirkle made a motion that the contract be awarded to � Cardinal Builders , Inc. in the amount of $297,544 and that the � mayor and necessary officials be authorized to execute the � contract. The motion was seconded by Councilman Gideon and pre- _ vailed by the following vote: � € Ayes: Tate , Gideon, Florence , Oliver, Dalton, Pirkle & Dunn E> Nays : None � � Councilman Dunn then made a motion that the architect be in- � structed to proceed immediately with change order #1 which would ` encompass most or all of the eight items listed in Mr. Hatfield�s � transmittal letter. The motion was seconded by Councilman Gideon � and prevailed by the followinq vote: �; � Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn � Nays : None � � The next order of business was for the City Council to consider � and award the bid for the purchase of a trailer mounted piperoder. � Mr. Hancock advised the council that the following two bids had � been received: � Municipal Pipe Tool Co. $5,244.55 Uniflex, Inc. $4,235.00 � ,: He then recommended that the bid be awarded to Uniflex, Inc. � � Councilman Dalton made a motion to accept the recommendation of � the City Staff and award the contract to Uniflex, Inc. in the ; amount of $4,235.00. Councilman Oliver seconded the motion and it prevailed by the following vote: ; Ayes: Tate , Gideon, Florence, Oliver, Dalton, Pirkle & Dunn � Nays : None � The next order of bugness was for the City Council to consider � � an amendment ordinance relative to a street numbering system. , � The City Secretary read the caption of the proposed ordinance. � � The Acting City Manager explained that the City Staff often � received requests to deviate from the City� s street numbering � system. He advised that a recent request had been submitted to allow one and two digit numbers for houses in cul-de-sacs � only (not for thru streets) . The City Manager recommended that � the ordinance be approved. � � � � �' � , 1 Councilman Pirkle made a motion that the ordinance be adopted. The motion was seconded by Councilman Dunn and prevailed by the following vote: Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn Nays: None �� ' ORDINANCE NO. 77-66 � AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF' GR.APEVINE, CHAPTER 7, RELATING TO THE NUMBERING OF' HOUSES BY AUTHORIZING THE CITY MANAGER OR HIS DULY DESIGNATED AGENT, THE DISCRETION TO NUMBER HOUSES BY A DIFF'ERENT METHOD; PROVIDING A SEVERABILITY CLAUSE AND DECLARING AN EMERGENCY. The next order of business was for the City Council to consider authorizing the City Staff to proceed with plans and construc- tion of a storm sewer along Holly Street. Mr. Hancock explained the necessity of the project and advised that the City Staff planned to construct the line for an estimated cost of $20,000. He further advised that excessive funds from the Dove Road project (which had been restricted to street and drainage improvements) would be used. Councilman Dunn made a motion to authorize the City Staff to t instruct Freese & Nichols , Engineers to prepare necessary plans = and to authorize the City Staff to proceed with the construc- ` tion of the project. The motion was seconded by Councilman � Gideon and prevailed by the following vote: � Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn Nays : None The City Council then recessed to the Conference Room at 9:40 P.M. to discuss personnel pursuant to Article 6252-17,Section 2, Subsection (e) , Texas Civil Statutes. The Council reconvened in the Council Chambers at 10:17 P.M. Mayor Tate called the meeting to order with all members of the Council in attendance. ; Mayor Tate advised that the Council had discussed, in closed session, the position of City Manager for the City of Grapevine. He then asked Councilman Dunn, Chairman of the Personnel Committee to make a statement. Councilman Dunn stated that approximately 40 applications had been received for the position of City Manager including that of Acting City Manager Jim Hancock, and that each member of the Council had reviewed the applications . He advised that because of Mr. Hancock�s background and the ability shown during the interim period, it would be extrem�ly difficult to find : someone who could function better in the position and maintain the current status. Councilman Dunn therefore made a motion to appoint Mr. James L. (Jim) Hancock as the City Manager of the City of Grapevine, with the salary to be negotiated with Mr. � Hancock. The motion was seconded by Councilman Pirkle and pre- vailed by the following vote: ; Ayes: Tate, Gideon, Florence, Oliver, Dalton, Pirkle & Dunn Nays: None : ; . � � � � f t � € �, Mr. Hancock stated that he appreciated the opportunity and � challenge very much and that he would endeavor to serve � all of the citizens of Grapevine to the best of his ability. � � There being no further business to come before the Council, � Councilman Gideon made a motion to adjourn. The motion was � seconded by Councilman Florence and all present voted aye. E � � � PASSED AND APPROVED by the City Council of the City of ` r` t � Grapevine on this the� � day of , 1978. � � s ��'.,u`�.�,�' � � Mayor , �' ; � ATTEST: � � x . € ; t City ecr a ; r � � � � f ! S � � 3 @' E �, � rg 5 � k k � � � Ey Y � � �. � d ' �: i' ; , t 3 � b � ; � �. � �: � �; � t � : � � � � � i � � � � � , € � � � � � s � ' , EXHIBIT "A" I4�4 CAMPBEII CENTRE • NORTH CENTRAL EXPRESSWAY AND NORTHWEST HIGHWAY • DALLAS, TEXAS 75206 � u ( F. � � December 13, 1977 , � • Ms. Shirley Armstrong f City Secretary � � City of Grapevine � P. O. D rawe r 307 ( � Grapevine, Texas 76051 ; I Re: Zoning Application Z77-31 ` , r Ms Armstron • , t Dea . g. � � We have no objection to changing the zoning from "I-1" Light + Industrial District to "R-1" Single Family Dwelling District, '+' provided it does not affect our property which we believe lies ; � South and East of the tract in question. We want our property to continue to be zoned as a "Light Industrial � ( District" and the City Council to approve permits on this property for this use. � � l � Sincerely, ;,"� � E S� -H�f:-KL - � . I ; � � . U. Maddox . • Executor , � ' RUM/bjb I l . 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O .c2 � �. _ _ _ _ . __ . 1� __ __--- ---- -------`._ _ ._.��._ _ ._ _ _ . _ __ � BID TABULATION SHEET GRAPEVINE POLICE AND LIBRARY FACILITY CONTRACTOR BASE % ALT # 1 ALT # 2 ALT # 3 ALT # 4 TOTAL °b BID ABOVE RE— EXT BLDG N. COVERED WINDOW BASE BID & ABOVE NO. OR BASE ROOFING REPAIR ENTRY BLINDS ALTERNATES TOTAL DAYS ESTIMATE STIMATE CARDINAL BUILDERS 278,800 20% 9,044 4,600 2,700 2,400 297,544 16% 150 • WILLIAM S. gAKER 286,810 239& 13,937 4,555 3,557 2,367 311,226 21% 120 CONTRACT - BUILDERS 316,518 369b NO BID 6,240 3,280 2,470 328,508 28gb 150 WALMAN CONSTRUG TION 300,400 29% 37,500 5,232 2,750 2,300 348,182 35qb 240 t� X x H bi F� H d