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Home My WebLink About1977-08-09 Workshopi � , � � CITY OF GRAPEVINE, TEXAS � � AGENDA � CITY COUNCIL WORKSHOP TUESDAY, AUGUST 9, 1977 AT 6: 30 P. M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER II. INVOCATION: Councilman Dalton III. WORKSHOP City Council to hold a workshop for the purpose of considering the 1977-78 City Budget. IV. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE CITY COUNCIL WORKSHOP AGENDA WAS PREPARED AND POSTED ON THIS THE 5TH DAY OF AUGUST, 1977 AT 8:30 A.M. CITY SEC TARY e � STATE OF TEXAS � ' COUNTY OR TARRANT � CITY OF GRA.PEUINE � The City Council of the City of Grapevine, Texas convened in workshop session at 7:05 P.M. on this the 9th day of August, 1977, with the following members present to-wit: William D. Tate Mayor Doil Dalton Mayor Pro-tem Charles Gideon Councilman Willis Pirkle Councilman David Florence Councilman Charles Dunn Councilman Larry Oliver Councilman constituting a quorum with the following members of the City staff in attendance: Floy T. Ezell City Manager Shirley Armstrong City Secretary Mayor Tate called the meeting to order. The Invocation was delivered by Councilm an Dalton. Mayor Tate stated that Mr. Millard Dilg, Chairman of the Industrial Committee had asked to make a comment in regard to appropriations for utility lines in the upcoming budget. Mr. Dilg advised the Council that the Industrial Committee was making every effort to promote industry in the City of Grapevine. He added that if industries decided to locate in certain areas of the City, utilities may not be available. He requested that some policy be formulated whereby the Industrial Committee could assure prospective industry that utilities would be provided. Mr. Hilmer Huseby, Vice-Chairman of the Industrial Committee : stated that one prospective industry was advised that they would have to pay $44,000. for sewer service to be provided. City Manager Floy Ezell advised that a study was made of the project and that it was his understanding that the prospective industry was willing to pay whatever necessary to obtain sewer service as long as the cost did not exceed $50,000. Mayor Tate suggested that Mr. Huseby contact the City Manager to determine a solution to the particular problem mentioned and if necessary, place the item on a future agenda. Councilman Dalton then suggested that the Industrial Committee inform the Council and City Staff of the areas being promoted that do not have utilities provided so that l�. , those areas could be considered for city utility service. The next order of business was for the City Council to hold a workshop for the purpose of considering the 1977-78 City Budget. City Manager F'loy Ezell then provided Council members with necessary worksheets and advised them that since the last budget workshop, conferences had been held with each depart- ment head in an effort to reduce the overall budget. � { � Mr. Ezell began by explaining an estimate of revenues in the general fund. Next he summarized departmental budget requests and ex- plained the various items that had been deleted from each budget requests. He began by stating that the Police Department had originally requested six new employees (5 officers and one clerk) . He added that those employees would not be needed until the new police facility was completed, therefore had been included in the budget for , six months only. (April �78 - Sept. �78) ; The City Manager explained that significant changes had been made in Police Department capitol improvements since the � last workshop. He explained that $114,500 out of Revenue � Sharing monies, plus an estimated $54,000 for the sale of � city property (for a total of $165,500) had been added for building improvements. The City Manager explained that by using Federal Runds for construction, the city would have to comply with the Davis Bacon Act, therefore causing the cost � of the facility to be approximately 159b more than previously � anticipated. � , There was then a lengthy discussion relative to the necessity r of the 6 additional personnel requested in the Police Depart- � ment. It was also later suggested that the warrant officer G devote only a portion of his time to the collection of warrants and the remainder as a police officer. * The City Manager explained that there was an increase in the �; proposed Revenue Department Budget since the last workshop ." because of the addition of computer use for taxes and corpora- tion court tickets. He explained that the cost would be �' approximately $850 per month and further noted that no addi- k tional personnel would be needed relative to the computer fi operation. " The next department discussed was that of Municipal Court. The City Manager noted that at present, the City had one judge, an assistant judge, a prosecutor, plus 2 clerks and a warrant officer for a total proposed personnel service amount of $44,700. The City Manager then reported the results of a survey taken relative to the amount of money budgeted by surrounding cities for municipal court operations . It was then suggested that the personnel committee meet and discuss � , arraignment procedures. Councilman Gideon noted that changes or deletions in depart- mental budget requests had not been itemized on the informa- tion sheets provided for Council members. It was then suggested that a summary of the specific changes in each department be provided each councilman prior to the next workshop. The City Manager then called to the attention of council members that the Street Department 's request for a street sweeper had not been deleted. He added that $40,000 had been v appropriated for that it�e. There was then a lengthy dis- cussion as to the necessity of a street sweeper. No formal action was taken. Mr. Ezell then briefly explained the Estimate of Ad Valorem Tax Revenue and proposed distribution of collection for fiscal year 1977-78, as well as Utility Rund Estimated statements of revenues. N } f 6 . � � � : s � s � s � � � i € d ; The City Manager then made a report relative to proposed � expenditures for the golf course during the 1977-78 fiscal � year. He explained that if done in the manner originally u' planned (club house, restrooms , service roads, parking � lots , etc. ) the city would have a deficit of approximately � ; $58,000. He then added that there were many ways to cut ± � the projected costs and further stated that interest was = $ accumulating on golf monies presently in the bank. He � ; also noted that there would be expenditures relative to = � maintenance prior to the opening of the course. � � � � It was then determined that the next budget workshop would � # be held on August 16, prior to the regular council meeting . ; ? � , t There being no further business to come before the Council, � ; Councilman Dalton made a motion to adjourn. The motion was � � seconded by Councilman Oliver and prevailed by the follow- � � ing vote: ` � $ � � � Ayes: Tate, Gideon, Oliver, Florence, Dalton, Pirkle & Dunn � � Nays: None � � � s g � � � � i � � � � � � � � PASSED AND APPROVED on this the �,_ day of , 1977. � � � � � � �,`�� .��./e��C.((1 � � l/''/ � � Mayor � � ATTEST: � � fr a �� r � � City ecret y � � � � R � � � � i � e � ° � i �� ;. � ¢ g t �� g 3 e � � t' � i � } k I � i � ' � i � � Q � �' � � � t � i � � € . �