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HomeMy WebLinkAbout1976-04-20 Regular Meeting CITY OF GRAPEVINE, TEXAS AGENDA REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 20, 1976 AT 7: 30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET I. CALL TO ORDER II. INVOCATION: Councilman Oliver III. CITIZENS REQUEST AND/OR MISCELLANEOUS REPORTS AND DISCUSSIONS City Council to consider a petition from Grapevine residents requesting city water on Cross Creek Drive and sewage system on Manor Way and Cross Creek Drive. IV. CONSIDERATION OF THE MINUTES (April 13, 1976) V. OLD BUSINESS VI. NEW BUSINESS A. City Council to consider a resolution of commendation for David Florence while serving on the Planning and Zoning Commission. B. City Council to consider filling the vacancy on the Planning and Zoning Commission created by the resic�nation of David Florence. C. City Council to consider filling the vacancy on the Personnel Committee. D. City Council to set a date for a Public Hearing concerning an application to move a new pre- fabricated home into the city. The applicants request May 18, 1976. E. City Council to consider a resolution authorizing the Council of Governments to purchase technical equipment for the Police Department through a 100% funding program. VII. ADJOURNMENT IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION, THE REGULAR CITY COUNCIL MEETING AGENDA WAS PREPARED AND POSTED ON THIS THE 16th DAY OF APRIL, 1976 AT 11:30 A.M. Ci y Sec� ary . II CITY OF GRAPEVINE, TEXAS EMERGENCY AGENDA ITEM REGULAR CITY COUNCIL MEETING TUESDAY, APRIL 20, 1976 AT 7:30 P.M. COUNCIL CHAMBERS - 413 MAIN STREET VI. NEW BUSINESS F. City Council to review the bid tabulation and award the contract for the canstruction of the new raw water pump station below the stilling basin of Lake Grapevine. This item was added on an emergency basis because construction of this project needs to begin as soon as possible to comply with the requirements set forth by the City of Dallas of discontinming the withdrawal of water thru the conduit presently owned by the City of Dallas. Immediate action is necessary to insure the health, safety, and general welfare of the citizens of Grapeviae, Texas . IN ACCORDANCE WITH ARTICLE 6252-17 V.A.T.C.S. , AS AMENDED BY CHAPTER 227, ACTS OF THE 61ST LEGISLATURE, REGULAR SESSION 1969, THE EMERGENCY CITY COUNCIL AGENDA WAS PREPARED AND POSTED ON THIS THE 19TH DAY OF APRIL, 1976 AT �:30 P.M. CITY ECRET Y � � I STATE OF TEXAS X COUNTY OF TARRANT X CITY OF GRAPEVINE X The City Council of the City of Grapevine, Texas convened in regular session at 7:45 P.M. on this the 20th day of April, 1976 with the following members present to-wit: ..,�- William D. Tate Mayor ! Doil Dalton Counc ilman Thelma Conine Councilwoman Larry Oliver Councilman Willis Pirkle Councilman David Florence Councilman Charles Dunn Councilman constituting a quorum with Jim Hancock Assistan� City Manager Shirley Armstrong City Secretary ,Tohn Boyle City Attorney 1 �, �taith Floy Ezell, City Manager, absent. \ � Mayor Tate called the meeting to order. , The Invocation was given by Councilman Oliver. � � �'h�� first order of business was for the City Counciltto � ' ' consider a petition from Grapevine residents requesting City water on Cross Creek Drive and sewage on Manor Way ' and Cross Creek Drive. The Assistant City Manager gave a brief history stating that in November, 1970 the Council authorized construction of a sewer line that would service Manor Oaks Addition. He further explained that diff.i�culty in obtaining easements along the route delayed construc- tion until a future date. He stated that he did not feel that the easement problem exists at this time. Mr. Hancock then gave a brief transparency presentation pointing out the route necessary to furnish water and sewer to the area. He recommended that no action be taken until updated cost estimates could be made and studies are available concern- ing funds. He further stated that h�is matter would be placed in line for immediate attention. The next order of business was to consider the minutes of the April 13, 1976 meeting. Councilman Dunn made ammotion to approve the minutes as published. Councilman Pirkle seconded the motion and the motion prevailed by the following vote: Ayes: Tate, Conine, Florence, Oliver, Dalton, Pirkle, & D�nn Nays : None i The next order of business was to consider a resolution of commendation for David Florence while serving on the Planning and Zoning Commission. The City Secretary read the proposed resolution. Councilman Dalton made a motion to adopt the resolution commending Mr. Florence for service rendered to the Planning & Zoning Commission. The motion was seconded by Councilman Oliver and prevailed by the following vote: Ayes : Tate, Conine, Oliver, Dalton, Pirkle, and Dunn Nays : None Abstain: Florence Mayor Tate then presented a copy of the resolution to Council- man Florence and stated that he had appreciated the services already rendered and anticipated the service to be provided in the years to come. Councilman Florence commented that he would like to thank the members of the Council for appointing him to the Planning and Zoning Commission. He further stated that he felt the experience gained in that capacity would serve him well ; as a member of the Council. He then commended the present members of the Planning & Zoning Commission for their hard work and dedication. The next order of business was for the City Council to consider filling the vacancy on the Planning & Zoning Commission created by the resignation of David Florence. Councilman Dunn stated that all committees would soon have terms expiring and suggested that they all be filled at the same time. There was little discussion and Council- man _Dunn formally made the motion to table the appoint- ment of a member to the Planning & Zoning Commission. The motion was seconded by Councilman Florence and pre- vailed �y the following vote: Ayes: Tate, Conine, Florence, Oliver, Pirkle, Dalton, & Dunn Nays: None The next order of business was for the City Council to consider filling the vacancy on the Personnel Committee. Mayor Tate then stated that Councilman Dunn was now Chair- man of tnat Committee and asked if he had any recommenda- � tions. Councilman Dunn stated that he would like to suggest � that Councilman Florence be appointed to that Committee. Councilman Dalton made a motion to aceept the recommenda- tion of Councilman Dunn and appoint Councilman Florence as a member ot the Personnel Committee. Councilman Pirkle seconded the motion and the motion prevailed by the follow- ing vote: Ayes : Tate, Conine, Oliver, Dalton, Pirkle, and Dunn Nays : None Abstain: Florence The next order of business was for the City Council to set ] a date for � Public Hearing concerning an application to � move a new pre-fabricated home into the city. The Assistant City Manager explained that our City Code states that any structure that is moved into the City or from one place to another within the City be approved by the Ci�y Council through a Public Hearing. He further commented that the applicants requested May 18, 1976. Councilman Dunn asked if that was a regular meeting date. The City Secretary stated that it was. Councilman Pirkle m�de a motion to set the date for the Public Hearing for May 18, 1976. The motion was seconded by Councilman Florence and prevailed by the following vote: Ayes: Tate, Conine, Florence, Oliver, Pirkle, Dunn, and Dalton Nays: None The next order of business was for the City Council to con- sider a .resolution authorizing the Council of Governments to purchase technical equipment for the Police Department ; through a 100% funding program. Acting Chief of Police, � McLain came forward and explained that the money is available from the Law Enforcement assistance Administration and the Texas Criminal Justice Council. He further explained that a priority list would be furnished to the North Central Texas Council of Governments as follows: 1. 35 mm Camera; 2. Binoculars; 3 . Narcotics ID Sgstem; 4. All purpose Field Kit; 5. Evidence Locker; 6. Lighting Equipment; 7. Tripo�s; 8. Electric Engraving Tool; 9. Fingerprint Magnifier; 10. Tape Recorder. There was little discussion. The City Secretary then read the proposed resolution. Councilman Pirkle made a motion to adopt the resolution authorizing North Central �exas Council of Governments to purchase technical equipment for the City of Grapevine = ' through a 100/ funding program. The motion was seconded by Councilman Oliver and prevailed by the following vote: Ayes: Tate, Conine, Florence, Oliver, Dalton, Pirkle, and Dunn Nays: None The next order of business was for the City Council to review the bid tabulation and award the contract for the construction of the new raw water pump station below the stilling basin of Lake Grapevine. The Assistant City Manager gave a brief history stating that six bids were received on the bid date of April 1, 1976. A copy of the bids are attached hereto and made a part hereof to the minutes of the Council meeting of April 20, 1976. The low bid was Jay-Mar Corporation with the base bid of $139, 500 with an alternate construction method bid of $121, 353. He continued by stating that several companied did submit an alternate bid which consists of boring and encasing a 30" conduit fr an the intake structure to the wet wall in lieu of open ditch cutting. City Engineer, Eddie Cheatham gave a presentation using a transparency to point out the exact location of the pump station and to explain the alternate bid. He continued by stating that four of �� the contractors submitted the alternate bid and that the city could save a considerable amount of money in considering the alternate plan. He continued by saying that the engineers of Freese and Nichols who prepared the plans are not assuming any liabilities for this type of construction. The liability of boring and tunneling the line will lie with the contractor. He further stated that Freese and Nichols did indicate that it is a good method of construction and they are in favor of it. Councilman Dalton asked how long a period of time was asso- ciated with the term "liable. " Mr. Cheatham answered that it referred to the time during construction. Council- man Dalton asked why would tunneling and boring be cheaper than en open cut. Mr. Cheatham answered that there was approximately 20 feet of solid rock to contend with if the line was open cut. Councilman Dunn asked if Jay-Mar Corpora- tion had offered a time of completion. Mr. Cheatham answered that they had specified 180 calendar days for time of com- pletion and that that would be inserted into the bid. � Mayor Tate asked what contingent liability could exist that the engineers would not be willing to assume. Mr. Cheatham answered that the engineers would not be l�able in the event a design error caused failure. Mayor Tate asked if the engineers would make periodic inspections to see that the project was being constructed properly. Mr. Cheatham answered yes. Mayor Tate then asked the City Attorney for his opinion under the circumstances. Attorney, John Boyle stated that the contractor would be required to furnish the� ordinary performance and payment bond and he will have the general warranties that go with any type construction. He further commented that he was concerned as to who would draft the change order (engineering data) . Mr. Cheatham answered that that would be done by Freese and Nichols. The City Attorney further stated that he was puzzled as to why Freese and Nichols would recommend it, be willing to draft the change order and yet state that they wouldn' t be liable for the design change. He then asked the City Engineer if the design fails to work, who would the city go to. Mr. Cheatham answered that the contractor would assume that liability. The City Attorney then stated that his recommendation would be to tentatively approve the project and then get further clarification from Freese and Nichols, the consulting engineers on this point. He further commented that if they had any hesitancy concern- ing this design, that the City needed to be aware of it. Mayor Tate then stated that if Freese and Nichols were going to be the engineers, make the inspections, and are recommending that the Council approve it, in due respect to the Council, they should say that they have enough confidence in the recommendation to be jointly responsible for it. Councilman Pirkle made a motion to table the item pending further information. The motion was seconded by Councilman Dunn and prevailed by the following vote: `� Ayes: Tate, Conine, Florence, Oliver, Dalton, Pirkle, and Dunn Nays: None The meeting was adjourned at 8:30 P.M. PASSED AND APPROVED this the �_ day , 1976. t¢ .C--��%�C-LJ MAYOR ATTEST: Cit Secret y � , . GRAPEVINE, TEXAS � WATERWORK I��1PROVEME;aTS � RAW WATER FACILITIES � BID DATE: 2:00 P.M. APRIL 1 , 1976 � � I TOTAL A1�10UNT B I D CONTRACTOR For the construction and completion of the raw t�ater facilities , complete as shown on plans and specifications. United Construction Co. BASE BID: $138,000.00 � 4311 Brookview • Dallas , Texas 75220 5% Bid Bond - Completion Tir�e 100 Cal . Days Addendum 1 & 2 BASE BID: $139,50C.00 Jay-Mar Corporation *DEDUCTIO�dS . 18,147.�0 P. 0. Box 354II ��ET BID �121 ,353.00 Irving, Texas 75061 *Alternate-30" Class III Reinf. Conc. Intake Pipe to be Placed on a Direct Line and Deleting 57° Bend. .5% Bid Bond - Addendum 1 & 2 Onyx Construction Co. BASE BID: $143,180.00 P. 0. Box 13293 *DEDUCTIOPdS 7,000.00 Fort Worth, Texas 76118 NET BID �,136,1�80.00 � *Alternate-By Installina the 30" Line from the Intake Structure to the l�Jet bJell b_y Boring and Tunnelin�, $7,000 can be Deducted. 5% Bid Bond-175 Days - Addendum 1 & 2 DeSoto Concrete Construct- BASE BID: $147,000.00 ion, Inc. , P. 0. Box 446 DeSoto, Texas 75115 5°6 Bid Bond - 270 Calen:iar Days Elm Fork Construction Co. BASE BID: ' $152 ,0OO.OQ P. 0. Box 20196 *DEDUCTIONS 12 ,000.00 Dallas , Texas 75220 NET BID $140,000.00 - *Alternate - Deduct $12 ,Q00. If Direct Borina for 30" Pipe is Allowecl in Lieu of that Shown on Plans. 5% Bid Bond - Addendum 1 & 2. ��o Time Shown. J . L. Bertram Const. & Eng. BASE BID: $157 ,896.00 Inc. *DEDUCTIOPdS 15,015.00 300 Blue Smoke Ct. ld. NET BID 142 ,881 .00 Fort Worth, Texas 76105 *Alternate - Deduct �,15,015.00. If intake line can be laid straiqht fror� pumn w�ll to intake. 5% Bid Bond - � Addendum 1 & 2--45 Calendar Days �: