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HomeMy WebLinkAboutItem 22 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City's website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 3rd day of November, 2020 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Chris Coy Duff O'Dell Paul Slechta Leon Leal Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:02 p.m. in the City Council Chambers. Council Member Duff O'Dell arrived at 6:06 p.m. Item 2. Invocation and Pledge of Allegiance Council Member Chris Coy delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on November 2, 2020, citizens were able to submit a citizen appearance request form through the City's website. No requests were received prior to the meeting. Mayor Tate allowed anyone on the phone to speak. There was no one on the phone who wished to speak. PRESENTATIONS Item 3. Mayor Tate to present a proclamation recognizing November 14, 2020 as Arbor Day. Mayor Tate presented the proclamation recognizing November 14 as Arbor Day to Parks and Recreation Director Kevin Mitchell. Council did not take any action on this item. Item 4. Parks and Recreation Director to present update on Christmas Capital of Texas event planning. Parks and Recreation Director Mitchell presented this item to Council. The theme this year is "Bring Home the Holidays." Mr. Mitchell reported on the changes to the Carol of Lights on November 23 and the Parade of Lights on December 3. He also described the planned video that will be projected onto the Palace Theater. Parks and Recreation Director Mitchell then answered questions from Council. Council did not take any action on this item. CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. City Manager Bruno Rumbelow requested item 6 be removed from consent. This item was considered after the remaining consent agenda items. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 5. Consider Ordinance No. 2020-049 approving the Atmos RRM (Rate Review Mechanism) Tariff Settlement. City Manager Rumbelow recommended approval of the ordinance approving the Atmos Rate Review Mechanism Tariff Settlement between 172 Mid -Texas cities and Atmos that will result in an average residential rate increase of $5.15 on a monthly basis, or 9.9%. The increase for average commercial usage will be $15.48 or 6.56%. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal City Council November 3, 2020 Page 2 Nays: None Approved: 7-0 ORDINANCE NO. 2020-049 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2020 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHED EXHIBIT ESTABLISHING A BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; APPROVING AN ATTACHED EXHIBIT REGARDING AMORTIZATION OF REGULATORY LIABILITY; REQUIRING THE COMPANY TO REIMBURSE ACSC'S REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE ACSC'S LEGAL COUNSEL; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Consider the purchase of maintenance and software support for the Public Safety Buildina from General Datatech. L.P. Chief Technology Officer Tessa Allberg recommended approval of the purchase of maintenance and software support for network switching equipment in the data center at the Public Safety Building for an estimated amount of $153,907. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 8. Consider the award of annual contracts for RFB 499-2020 for trees and large shrubs with Southwest Wholesale Nursery and Unique Landscaping Design & Construction. City Council November 3, 2020 Page 3 Parks and Recreation Director Mitchell recommended approval of the award of the annual contracts for trees and large shrubs on an as -needed basis. The purchase of trees and large shrubs is included in annual departmental or capital project budgets. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 9. Consider a sole source purchase for outdoor prosection mapping with Lightware Labs. Parks and Recreation Director Mitchell recommended approval of the purchase of outdoor projection mapping for City Hall and the Palace Theater to display the Christmas light show and the Carol of Lights video. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider approval for the sole source purchase and installation of quick flex walls at The REC from VARI Sales Corporation and Ordinance No. 2020-056 appropriating funds. Parks and Recreation Director Mitchell recommended approval of the sole source purchase and installation of quick flex walls at The REC for an estimated amount of $100,085 allocated through the CARES Fund. The dividers will be used for the cardio equipment to allow more of the equipment to be used by REC patrons. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2020-056 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $100,085 REVENUE AND EXPENDITURES IN THE GRANT FUND; AND APPROPRIATING $100,085 IN THE GRANT FUND City Council November 3, 2020 Page 4 FOR THE PURCHASE OF QUICK FIX WALLS AT THE REC; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2020-017 authorizing an application for the State of Texas Rifle Resistant Body Armor Program Grant for Fiscal Year 2021. Police Chief Mike Hamlin recommended approval of the resolution authorizing the application for the State of Texas Rifle Resistant Body Armor Program Grant. This grant will reimburse for the purchase of qualifying equipment to include the purchase of thirty rifle resistant body armor vests. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 RESOLUTION NO. 2020-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE ACCEPTANCE ON BEHALF OF THE CITY OF GRAPEVINE, TEXAS FOR THE PURPOSE OF PARTICIPATING IN THE STATE OF TEXAS RIFLE RESISTANT BODY ARMOR GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "GRANT PROGRAM", CERTIFYING THAT THE APPLICANT IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; AND CERTIFYING THAT THE APPLICANT'S MATCHING SHARE IS READILY AVAILABLE; AND PROVIDING AN EFFECTIVE DATE Item 12. Consider the purchase of furniture and fixtures for the Animal Services Facili from GL Seaman and Company. Police Chief Hamlin recommended approval of the purchase of furniture and fixtures for the Animal Services Facility for an estimated amount of $30,000 as part of the overall project budget from the November 7, 2017 Bond Election. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 City Council November 3, 2020 Page 5 Item 13. Consider the purchase of outdoor turf for play yards 3 and 4 for the Animal Services Facilitv from Forever Lawn. Police Chief Hamlin recommended approval of the purchase of outdoor turf for the Animal Services Facility for an estimated amount of $33,700 as part of the overall project budget from the November 7, 2017 Bond Election. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 14. Consider the purchase of fencing for the Animal Services Facility from Goldsmith Construction. Police Chief Hamlin recommended approval of the purchase of fencing for the Animal Services Facility for an estimated amount of $37,574 as part of the overall project budget from the November 7, 2017 Bond Election. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 15. Consider a Memorandum of Understanding with Tarrant County for the purpose of electronically filing plats and documents. Public Works Director Bryan Beck recommended approval of the Memorandum of Understanding to allow for electronically filing of plats and other documents. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 16. Consider the sole source purchase of pump repair at the Hilton Lift Station from Precision Pump Systems. Public Works Director Beck recommended approval of the purchase of pump repair at the Hilton Lift Station for an estimated amount of $17,121. City Council November 3, 2020 Page 6 Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 17. Consider the minutes of the October 20, 2020 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Item 6. Consider the commissioning of an art piece by John Rule for Nash Farm. City Manager Rumbelow reported that at the time the memo was written, approximately $25,000 for the art piece, "Choppin Cotton" was planned to come from Nash Farm donations and $15,000 was to be paid from the Public Art Fund. However, since the memo was published an anonymous donor has donated the remaining $15,000. Motion was made to approve the commission of the art piece by John Rule for Nash Farm with a thank you to the anonymous donor. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 6:19 p.m. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Coy, O'Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 17th day of November, 2020. City Council November 3, 2020 Page 7 APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council November 3, 2020 Page 8