HomeMy WebLinkAboutRES 1982-024 RESOLUTION NO. 82-24
� A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF GRAPEVINE, TEXAS,
ESTABLISHING FUNDING CRITERIA FOR
GRANTS-IN-AID APPLICATION FOR HOTEL
OCCUPANCY TAX FUNDS
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WHEREAS, the Convention & Visitors Bureau Review
Committee has formulated Rules and Regulations relative
to applications for grants of Hotel Occupancy Tax funds;
and
WHEREAS, said Review Committee has approved said
Rules and Regulations and has recommended approval of
same by the City Council; and
WHEREAS, the City Council has considered such cri-
teria and desires hereby to approve same.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF GRAPEVINE, TEXAS:
Section 1 . That the funding criteria for grants-
in-aid applications for Hotel Occupancy Tax funds, attached
� ` hereto and made a part hereof as Exhibit "A" , is hereby
adopted.
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PAS5ED AND APPROVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS on this the lst day of June , 1982 .
APPROVED:
Mayor
ATTEST:
City Secre ry
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APPROVED AS TO FORM AND LEGALITY:
vrwar
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City Attorney
EXEiIBIT "A" TO
RESOI,UTION NO. 82-24
CITY OF GRAPEVINE
FUNDING CRITERIA FOR GRANTS-IN-AID
APPLICATIONS FOR HOTI� OCCUPANCY TAX FUNDS
�'"'" ('I'EX. REV. CIV. STAT. 1269j4.1)
�,,,,, 1. The purpose of the City of Grapevine Grants-In Aid Program is to
encourage, promote, and coordinate cultural activities of broad appeal and
artistic excellence in the City of Grapevine.
2. Funding from the City of Grapevine is available for the
encouragement, promotion, improvemerit, and application of the arts, includ.ing
music (instrumental and vocal) , dance, drama, folk art, creative writing,
architecture, design and allied fields, painting, sculpture, photography,
graphic and craft arts, motion pictures, television, radio, tape and sound
recording, and the arts related to the presentation, performance, execution
and exhibition of these major art forms, and historical preservation and
restoration. F�inding may also be made available to organizations for
prcgnotion of the City as a tourist or visitor destination.
3. All Applicants for Grants-In-Aid shall submit their written
Application to the City Manager or his designated representative on a form
provided by the City, which Application shall meet and satisfy the following
criteria and standards:
a. Applicant shall be a non-profit corporation or entity and shall
submit along with the application satisfactozy proof of said
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status.
b. No Grants-In-Aid shall be made for any operation, maintenance
„�, and capital expenditures of the Applicant. Only the funding of
specific projects that satisf� the overall criteria established
in (2) above will be considered for Approval.
c. Projects shall serve and be available for the citizens of
Grapevine and the general public.
d. Each Applicant and each project will be separately evaluated as -
to the benefits that will enure to the City of Grapevine, its
citizens, and the general public and the ability of each
Applicant to fulfill its obligations and the decision of the
City Council shall be final.
e. Each Applicant that receives a Grant-In-Aid shall enter into a
contract with the City that incorporates the provisions of these
rules on a form provided by the City, which contract shall
include all other conditions inq�osed by the City.
f. All Applicants receiving Grants-In-Aid shall maintain adequate
books, records, and financial statements relating to the project
and their overall organization, which books and records are made
available for review by the City. The books and records shall
±'""" maintain a clear audit trail of the revenues and expenses
related to any funded project, which books, records, and
• financial stat�r�ents shall be maintained for a period of two (2)
�,,, years fran the conclusion of the funded project for review and
audit purposes by the City.
g. All projects riust be found by the City to contribute to the
City's cultural identity and assist in prompting tourism,
directly or indirectly, through promotional activities.
h. No funds are to be used for projects already co�leted or fully
ftuided.
i. No project will be funded that is for the purpose of raising
funds for the Applicant organization or for any other
organization. No fees or charges shall be made for the
attendance at any project if the charges or fees result in funds
being raised over and above the actual cost of the project.
j. Only actual, direct costs of the projects are eligible to be
funded.
�� 4. A comnittee consisting of three m�t�rs of the City Council, the
Director of the Convention and Visitors Bureau, and another designated member
of the City Staff will review Grants-In-Aid Applications filed during the year
„�,,, as requested for am�xldm�nt to the Annual Budget for Hotel Occupancy Tax funds
and make recomnendations for their Approval or Denial to the City Council.
5. Applications for Grants shall be considered annually by the City
Council during its consideration and approval of the Annual Budget. Al1
Applications shall be filed with the City P�lanager on or before June 1 of each
year in order to be considered in the Annual Budget. The City Council, at its
sole discretion, may consider Applications filed during the year as requests
for amendments to the Annual Budget.
6. The City reserves the right to periodically evaluate a project
during the pendency of same.
7. At the conclusion of a funded project the Applicant shall sukanLi.t to
the City a detailed and comprehensive financial report covering all receipts
and disbursements of the funded project covering both the City funds and all
other funds.
. 8. Applicants receiving project funds shall include in all printed.
programs and brochures and in all prorrotion, publicity, and advertising,
whether written or oral, the follawing credit lines:
'�""` "This project is funded in part by a grant fran the
City of Grapevine of Hotel Occupancy T� FLinds."
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