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HomeMy WebLinkAbout2013-05-07 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MAY 7, 2013 AT 6:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER Update on the design of the Community Activities Center expansion and renovation and membership fee options. 2. Update on the Bike Rack Program. 3. City Secretary's Office departmental update. 4. Library departmental update. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410-3182 1 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 3rd day of May, 2013 at 5:00 p.m. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 7th day of May, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:17 p.m. ITEM 1. UPDATE ON COMMUNITY ACTIVITIES CENTER EXPANSION AND RENOVATION DESIGN AND MEMBERSHIP FEE OPTIONS City Manager Bruno Rumbelow stated Staff was working through the design concept to keep the building within budget and then introduced Mr. Steve Blackburn, President of Barker Rinker Seacat Architecture. Mr. Blackburn reviewed the floor plan, outside building and entry views, plaza and parking area proposed in the Community Activities Center (CAC) expansion and renovation. The building's exterior brick color was discussed and Council requested samples of the proposed brick. Recreation Superintendent Chris Smith presented the proposed fee schedule for the CAC, stating that memberships would be user defined and based on access to the dry zone, wet zone or the combination of both zones. The dry zone pass would include access to basketball and racquetball courts, game room, gyms, dance rooms, track and fitness room; the membership for the wet zone would provide access to the pool area and that patrons would be wrist banned; and the Senior Activities Center (SAC) pass would allow access to SAC facilities at no charge, including SAC swim and fitness classes held between 8 a.m. and 3 p.m. Mr. Smith stated the tier membership fee would be based on the maximum fee of $300.00 for a family combination pass and $120.00 for an individual combination pass. 05/07/13 There was no formal action taken by the City Council. Athletic Supervisor Scott Hardeman presented a brief update of the bike rack program being sponsored by Mad Duck Cyclery, Baylor Medical Center at Grapevine and the City. Mr. Hardeman highlighted the nine businesses that have bike racks and previewed potential locations to install additional racks in order to reach the 60 rack goal within the City. Discussion ensued relative to installation time, including bike racks at commercial establishments and near water fountains. There was no formal action taken by the City Council. ITEM 3. CITY SECRETARY'S OFFICE DEPARTMENTAL UPDATE City Secretary Jodi Brown provided an update to Council on the department's conversion of 56,000 vital statistics records from a paper format to an electronic image to improve customer service; updated City Council Agenda Packets on the City's website for use with personal tablets and record preservation scanning project of agendas, minutes, ordinances, resolutions and Council agenda packets. There was no formal action taken by the City Council. - -• •- -o Library Director Janis Roberson briefed the City Council on the Grapevine Library celebrating 90 years of continual service to the citizens and the year long celebration planned which began in March 2013 with an Open House. The Library will continue with special programs, new equipment and new services through next February. Ms. Roberson stated grants allowed the purchase of Peek -A -Book and After School Edge, literacy tools for young readers and teens; that new adult services included magazines on line, e -books and streaming of movies by independent film producers; and that The Friends of the Library had donated two digital microfilm /microfiche readers. There was no formal action taken by the City Council. ADJOURNMENT Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 2 05/07/13 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of May, 2013. ATTEST: Jodi PD. Brown Cit Secretary 3 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 7, 2013 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET • •'e EXECUTIVE SESSION City Council to conduct a closed session relative to: A. Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. This discussion may include the potential use of eminent domain to acquire an approximate 5.885 acre tract of land out of Lot 13R, Block 1, Final Plat of Lots 12R -1, 13R and 15, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Complex. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to real property and conference with employees under Sections 551.072 and 551.087, Texas Government Code. WERKNAHEM If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of May, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:11 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. This discussion may include the potential use of eminent domain to acquire an approximate 5.885 acre tract of land out of Lot 13R, Block 1, Final Plat of Lots 12R -1, 13R and 15, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Complex; (B) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow i stated there was no action necessary relative to real property or conference with City i Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. 05/07/13 NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of May, 2013. Uyff� J di )t. Brown CiYsecretary K Iff-I I S 04 1-06-Ky 91 William D. Tate Mayor AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MAY 7, 2013 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET INVOCATION: Council Member Mike Lease PLEDGE OF ALLEGIANCE: Boy Scout Troop 7 CITIZEN COMMENTS PRESENTATIONS Mayor Tate to present a proclamation declaring May 11, 2013 as Bay Scout Troop 7 Day in celebration of the Troop's 100th Anniversary. 2. Mayor Tate to present a proclamation declaring May 18 -25, 2013 as National Safe Boating Week. 3. Mayor Tate to present a Plaque of Appreciation to the Grapevine Baseball Softball Association for funding improvements at Bear Creek Park. 4. Tarrant County update from Commissioner Gary Fickes. 5. Presentation by Matt and Jenny Singleton, Chairpersons of the 29th Annual Main Street Days. 6. Report on mosquito borne virus Response Plan. NEW BUSINESS 7. Consider a resolution authorizing the City Attorney to utilize eminent domain to acquire an approximately 5.885 acre parcel of real property described as Lot 13R, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Building and associated public improvements as described in Resolution No. 2013 -23 based on the failure or refusal of the owners of said property to agree to the City's Initial or Final offers to purchase the property and take any necessary action. 8. Consider award of an Engineering Services Contract to Pacheco Koch Engineers to design the water and wastewater line relocations necessitated by the State Highway 121 (Section 13) Construction Project, authorizing Staff to execute the contract and take any necessary action. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article VI Commercial and Other Oversized Vehicles, repealing sections that repeat or conflict with State Law, eliminating unnecessary provisions, establishing updated truck routes, retaining existing parking restrictions and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider renewal of an annual contract for outside audit services with Pattillo, Brown & Hill, LLP for one year. Administrative Services Director recommends approval. 11. Consider renewal of the bank depository contract with Legacy Texas Bank for one year. Administrative Services Director recommends approval. 12. Consider award of an informal request for quote to purchase server parts from Able Electronics for the Information Technology Department. City Manager recommends approval. 13. Consider award of an informal request for quote for an air conditioner roof top unit for the Convention Center from Coventry and Gattis Air Conditioning Inc. CVB Executive Director recommends approval. 14. Consider award of an informal request for quote to purchase two Harley- Davidson Police motorcycles from Longhorn Harley- Davidson /Buell. Public Works Director recommends approval. 15. Consider a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase of two Harley- Davidson motorcycles for the Police Department. Administrative Services Director recommends approval. 16. Consider award of an informal request for quote to purchase vehicle stabilization systems from Advanced Rescue Systems for the Fire Department. Fire Chief recommends approval. 17. Consider award of an informal request for quote to purchase two Polaris All Terrain Vehicles from Grapevine Kawasaki /Polaris for the Police Department. Public Works Director recommends approval. 18. Consider a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase of two Polaris All Terrain Vehicles for the Police Department. Administrative Services Director recommends approval. 19. Consider a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Administrative Services Director recommends approval. 20. Consider Additional Services Proposal No. 3 with Barker Rinker Seacat for the design of the Central Utility Plant HVAC system for the Library. Parks & Recreation Director recommends approval. 21. Consider Adopt -An -Area agreements with Henry Shein, Inc. for Ira E. Woods Avenue from Kimball Road to Mustang Drive; the Francis Family for Ira E. Woods Avenue from State Highway 114 to Kimball Road; the Goldberg Family for Meadowmere Park from the swim beach to the south boat ramp; and Matthew Goldberg and Friends for Shadybrook from Dove Loop Road West to Lucas Drive. Parks & Recreation Director recommends approval. 22. Consider Change Order No. 1 to the Water Treatment Plant Storage Tanks No. 1, 2 and 4 Structural Repairs and Painting Contract for additional structural repairs, appropriating funds from the Unallocated Utility Fund Balance and authorizing Staff to execute the change order. Public Works Director recommends approval. 23. Consider the minutes of the April 16, 2013 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410 -3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE i The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of May, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Roy Stewart Darlene Freed Mike Lease Chris Coy Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Mike Lease delivered the Invocation and Boy Scout Troop 7 led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS ARAM AZADPOUR Mr. Aram Azadpour, P. O. Box 2644, Grapevine, stated concerns with the Council for utilizing the City's health care and for not submitting expense receipts, and therefore had filed a complaint with the Tarrant County District Attorney; requested reinstatement of the street sweeper in his area; commented on filing a Police report for the loss of political signs supporting Mayor and Council term limits; and expressed concerns with the use of eminent domain for the Public Safety Building. ITEM 1B. CITIZENS COMMENTS STEPHEN HOFMEYER Mr. Stephen Hofineyer, 522 East Texas Street, stated concerns with the economic impact of the Department of Interior Rules, specifically the Historic Preservation Commission's determination to allow only wood, wood clad and fiberglass windows in the township district. Mr. Hofineyer noted the required types of replacement windows were very expensive and that this type of regulation is considered unreasonable to homeowners. 05/07/13 ITEM 1C. CITIZENS COMMENTS, CARL YOUNG Mr. Carl Young, 4113 Meadow Drive, expressed concerns with the timing of the signal lights at William D. Tate Avenue and State Highway 114, and with the actions of the Planning & Zoning Commission members in making informed decisions and providing guidance to the City Council. ITEM 1. PROCLAMATION, BOY SCOUT TROOP 7 DAY Mayor Tate presented a proclamation to Grapevine's Boy Scout Troop 7 declaring May 11, 2013 as Boy Scout Troop 7 Day in celebration of the Troop's 100th Anniversary. ITEM 2. PROCLAMATION, NATIONAL SAFE BOATING WEEK Mayor Tate presented a proclamation declaring May 18 -25, 2013 as National Safe Boating Week to Vice Flotilla Commander Mike Moore, and members of the U.S. Coast Guard Auxiliary and Sea Scouts. ITEM 3. PRESENTATION, PLAQUE OF APPRECIATION FOR FUNDING IMPROVEMENTS AT BEAR CREEK PARK Mayor Tate presented a Plaque of Appreciation to the Grapevine Baseball Softball Association President Mary Martin for funding the improvements at Bear Creek Park. ITEM 4. PRESENTATION TARRANT COUNTY UPDATE Tarrant County Commissioner Gary Fickes presented an update to the City Council on the County's programs and involvement in regional transportation projects, health clinic services for families and seniors, Northeast Tarrant Transportation Summit and the Northeast Courthouse renovation. ITEM 5. PRESENTATION, 29TH ANNUAL MAIN STREET DAYS Matt and Jenny Singleton, Chairpersons of the 29th Annual Main Street Days invited everyone to savor the flavor of fun at the three day, family - friendly festival held along Main Street in Historic Downtown Grapevine (May 17th, 18th and 19th). Environmental Manager Dewey Stoffles reported that the Tarrant, Denton, Collin and Dallas County Health Departments are joining their planning, research, information and efforts to make a collective impact on this year's West Nile virus season. The City of Grapevine will work to follow Tarrant County Public Health Department's recommendations as they relate to Surveillance, Information Dissemination, and Control Measures. ITEM 7. RESOLUTION AUTHORIZE CITY ATTORNEY TO UTILIZE EMINENT DOMAIN ACQUIRE PORTION OF TOWNE CENTER ADDITION NO. 2, PUBLIC SAFETY BUILDING K 05/07/13 City Attorney John F. Boyle, Jr. briefed Council on the process to acquire an approximately 5.885 acre parcel of real property described as Lot 13R, Block 1, Towne Center Addition l No. 2 for use as the new Public Safety Building and associated public improvements as described in Resolution No. 2013 -23 based on the failure or refusal of the owners of said property to agree to the City's Initial or Final offers to purchase the property. Therefore, he recommended approval of a resolution authorizing the City Attorney to utilize eminent domain to acquire an approximately 5.885 acre parcel of real property described as Lot 13R, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Building and associated public improvements. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE USE OF EMINENT DOMAIN FOR THE ACQUISITION OF REAL PROPERTY FOR THE PUBLIC SAFETY BUILDING PROJECT AND PROVIDING AN EFFECTIVE DATE ITEM 8. AWARD ENGINEERING SERVICES CONTRACT DESIGN WATER AND WASTEWATER LINE RELOCATIONS, STATE HIGHWAY 121 (SECTION 13 Public Works Director Stan Laster recommended approval to award an Engineering Services Contract to Pacheco Koch Engineers in the amount of $138,480.00 plus 10% contingencies for the design of the water and wastewater line relocations necessitated by the State Highway 121 (Section 13) Construction Project in northeast Grapevine and authorizing Staff to execute the contract. Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to approve the Engineering Services Contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 9. ORDINANCE, AMEND CHAPTER 23 TRAFFIC, ARTICLE VI COMMERCIAL AND OTHER OVERSIZED VEHICLES, UPDATED TRUCK ROUTES Public Works Director Laster recommended approval of an ordinance, which was discussed during the April 16, 2013 Council Workshop, amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Article VI Commercial and Other Oversized Vehicles, establishing updated truck routes, repealing sections that repeat or conflictwith State Law, eliminating unnecessary provisions and retaining existing parking restrictions. 3 05/07/13 Mr. Laster stated that Texan Trail and Northwest Highway had remained on the revised truck route since the roadways were part of the State Highway system. There being no further discussion, Council Member Freed offered a motion to approve the ordinance amending the Code of Ordinances as recommended. Council Member Lease seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE NO. 2013 -18 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, ARTICLE VI COMMERCIAL AND OTHER OVERSIZED VEHICLES; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH AN OFFENSE OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA The next order of business for the City Council to considerwas the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. Council Member Spencer removed Item 20 relative to the Central Utility Plant HVAC system for the Library from the Consent Agenda. Item 10. Renew Annual Audit Services Contract Administrative Services Director recommended approval to renew the annual contract for outside audit services with Pattillo, Brown & Hill, LLP for one year in the amount of $103,000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Bank Depository Contract 0 05/07/13 Administrative Services Director recommended approval to renew the bank depository contract with Legacy Texas Bank for one year at no cost to the City. The contract renewal term covers June 1, 2013 through May 31, 2014. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Award Informal Quote for Purchase of Server Parts City Manager recommended approval to award an informal request for quote to purchase server parts from Able Electronics for the Information Technology Department in the amount not to exceed $40,182.30. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 13. Award Informal Quote for Purchase of Roof Top Air Conditioner Unit CVB Executive Director recommended approval to award an informal request for quote for an air conditioner roof top unit for the Convention Center from Coventry and Gattis Air Conditioning Inc. in an amount not to exceed $37,900.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Award Informal Quote for Purchase of Police Motorcycles Public Works Director recommended approval to award an informal request for quote to purchase two Harley- Davidson Police motorcycles from Longhorn Harley- Davidson /Buell in the amount not to exceed $46,777.82. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 15. Resolution, Expressing Intent to Finance Expenditures, Purchase of Police Motorcycles �� 05/07/13 Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase of two Harley- Davidson motorcycles for the Police Department. This resolution allows for the expenditure of funds, estimated to be $46,777.82 occurring prior to issuing obligations. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013 -43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 16 Award Informal Quote for Purchase of Vehicle Stabilization Systems Fire Chief recommended approval to award an informal request for quote to purchase vehicle stabilization systems from Advanced Rescue Systems for the Fire Department in the amount not to exceed $18,405.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 17. Award Informal Quote for Purchase of Polaris All Terrain Vehicles Public Works Director recommended approval to award an informal request for quote to purchase two Polaris All Terrain Vehicles from Grapevine Kawasaki /Polaris for the Police Department in the amount not to exceed $16,540.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18 Resolution Expressing Intent to Finance Expenditures Purchase Polaris All Terrain Vehicles, Police Department Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase of two Polaris All Terrain Vehicles for the Police Department. This resolution allows for the expenditure of funds, estimated to be $16,540.00 occurring prior to issuing obligations. AI 05/07/13 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 19. Resolution, Declare Certain Items as Surplus Property and Forfeited Evidence Administrative Services Director recommended approval of a resolution declaring certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY AS SURPLUS PROPERTY AND FORFEITED EVIDENCE AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE ITEM 20. AUTHORIZE ADDITIONAL SERVICES PROPOSAL NO. 3 FOR CENTRAL UTILITY PLANT HVAC SYSTEM DESIGN This item was removed from the Consent Agenda and considered after Item 23. Parks & Recreation Director recommended approval of the Additional Services Proposal No. 3 with Barker Rinker Seacat in the amount of $112,030.00 for the design of the Central Utility Plant HVAC system for the Library. City Manager Rumbelow clarified that the Central Utility Plant HVAC system design contract had been omitted from the original contract awarded to Barker Rinker Seacat as an oversight, and that funding for the design and construction of the Central Utility Plant HVAC system for the Library had been included in the initial budget approved by Council. 7 05/07/13 Council Member Lease offered a motion to approve the award of Additional Services Proposal No. 3 as recommended. Council Member Freed seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 21 Approve Adapt -An -Area Agreements Ira E. Woods Avenue, Meadowmere Park and Shadybrook Drive Parks & Recreation Director recommended approval of Adopt -An -Area agreements with Henry Shein, Inc. for Ira E. Woods Avenue from Kimball Road to Mustang Drive; the Francis Family for Ira E. Woods Avenue from State Highway 114 to Kimball Road; the Goldberg Family for Meadowmere Park from the swim beach to the south boat ramp; and Matthew Goldberg and Friends for Shadybrook Drive from Dove Loop Road West to Lucas Drive. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 22 Authorize Change Order No. 1 Water Treatment Plant Storage Tanks No. 1, 2 and 4 Structural Repairs and Painting Contract Public Works Director recommended approval of Change Order No. 1 to the Water Treatment Plant Storage Tanks No. 1, 2 and 4 Structural Repairs and Painting Contract for additional structural repairs in the amount of $188,241.00, appropriating funds from the Unallocated Utility Fund Balance and authorizing Staff to execute the change order. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 23. Consideration of Minutes City Secretary recommended approval of the minutes of the April 16, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 05/07/13 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of May, 2013. ATTEST: Jo ' C1 Brown City ity ecretary 9 APPROVED: