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HomeMy WebLinkAbout1974-04-08 Special Meeting� � CITY OF GR,��PEVINE, TEXAS , AGENDA ' CITY COUNCIL AGENDA APRIL 8, 1974, AT 7;30 P.M. COUNCIL CHAMBERS - 413 MAIN . I . CALL TO ORDER II . INVOCATION III . BUSINESS: ' A. Discuss City Golf Course Development. ' B. Authorize position of City Controller. C. Discussion of sewer tap charges . D. Canvass City Election results , and consider resolution declaring results of election. IN ACCORDANCE WITH ARTICLE 6252-17, V.A.T.C.S. , AS AMENDED BY CHAPTER 31, ACTS OF THE 63RD LEGISLATURE, REGULAR SESSION, 1973, THE CITY CAUNCIL AGENDA WAS PREPARED AND POSTED THIS THE 3RD DAY O F APRIL, 1974, AT 1:00 P.M. . • R�;'�v CITY SECRETARY 209 STATE OF TEXAS � COUNTY OF TARRANT � CITY OF GRAPEVINE � The City Council o� the City of Grapevine, Texas, convened in special meeting at 7 :42 p . m. , on this the 8th day of April , 1974, with the �ollowing members present, to-wit: William D. Tate Mayor Doil Dalton Councilman P1. #1 Tommy Eidson Councilman P1 . #2 C.O. Pittard Councilman P1 . #3 Phil Parker Councilman P1 . #4 Thelma Conine Co uncilwoman P1. #5 Millard Dilg Councilman P1 . #6 constitUting a quorum , and Floy Ezell City Manager Jim Hancock Assistant City Manager Randy Vinson City Secretary Tim Whisler City Attorney Ray Hutchinson Special Attorney '` Mayor Tate called the meeting to order. The Invocation was given by Councilman Pittard. Ray Hunt and Doc Cornutt, of Hunt Investment Corporation, . briefed the Council on their request to construct a public golf course on Corps of Engineers property at Lake Grapevine. They discussed the following proposal : [in letter form) April 2, 1974 City of Grapevine This letter constitute� a proposal by Hunt Invest- ment Corporation, or its designate ["Hunt") to enter into an Agreement (�'the sub-leas��] with you ["City"] pursuant to which "Hunt" will design and supervise : the construction of , and operate a p ark and its at- tendant recreational facilities ["Park"] on behalf o� the City on 630 acres o� land, more or less, at the Corps of Engineers ['Corps"] site below Grapevine � Dam ["Site") in Tarrant County, Texas, on the fol- lowing general t�rms : 1 • General Plan. The City and Hunt agree to " proceed promptly upon the execution hereof with the development, planning, leasing and ` financing of the Park in accordance with the �ollowing approximate order of activity : [a] consultation with and presentation "� before the Corps in order to obtain a Lease to the City Prom the Corps ; o� the Site upon mutually acceptable ' terms ; ' [b] the Design and Lease Phase specified in paragraph [3] hereof ; [c ] the preparation and execution o� the Sub-Lease upon terms mutually accept- able to the City and Hunt; [d] the Construction Document PI-iase des- cribed in paragraph [4) hereof ; I 1 i ; I l � � �' r i 2�0 ' s ' � [e] the preparation of necessary financial � documents, including necessary bond ordi- � hances and proceedings and the issuance t of bonds ; and � [f ] the construction phases for the Park. � � R The City and Hunt mutually agree to use their best efforts ! to accomplish each of the above in order to assure the � successf ul consummation and development of the Park. The �ollowing provisions are herein set forth �or the pUrpose ; of outlining some of the general terms and agreements re- � lating thereto . i � 2. Term. The Sub-Lease shall be �or a term commencing f thirty [30) days �rom the date of tl-ie Lease ' with the Corps, and ending on the termination date of the Lease f rom the Corps. The Sub- ' Lease shell also include an option in favor , o� Hunt to extend the Sub-Lease for each addi- tional period o� time as is coextensive with the term of the renewal or extension o� the ' � Lease from the Corps. ` 3. Design and Lease Phase. Hunt shall prepare, or ; > cause to be prepared, ih consultation with ; the City, preliminary design plans o� the � Park to be used in an application to the = �; Corps for a Lease. Said plans sl-iall consist � t o� not only a concep tional design o� the Park � A bUt shall include the management activities, � peronnel and budget requirements and such ; other matters or information as is necessary �or lease. The total cost of the Design and Lease Phase shall not exceed $25 , 000, 00. All costs �or the Design and Lease Phase shall be ' advanced by Hunt for the account o� the City � � ahd shall be subject to reimbursement as here- ina�ter set forth. { ' 4. Construction Document Phase. Upon receipt of a Lease � by the City , Hunt shall thereupon prepare, or E cause to be prepared, in consultation with the � City , complete plans and specifications ["Plans"] � �or the Park. Hunt shall secure bids �or the � co nstruction of the project. The to tal costs f Y of the Construction Document Phase shall not � exceed $65, 000. 00. All costs �or the Construct- ! a ion Document Phase shall be advanced by Hunt � �or the account of' the City and shall be sub- � ject to reimbursement as hereinaf ter set forth. a i � 5. Cost oF Park. Total cost of the Park shall not exceed � � the total amount of Two Million Dollars [$2, 000, � 000. 00]. � � 6. Construction. Construction contracts will be advertised �. E by the City in accordance with applicable law, < but will not be let until approved by Hunt. � S- 7. Operation o� the Park. Hunt shall have the duty and � � responsibility to operate and maintain the Park ; and its �acilities in accordance with standards � � to be specified in the Sub-Lease, approved by � g the Corps i�' required, which agreement shall � also provide : � [a] for the submission o� an annual budget � to the City Council ; � [b] for the preparation and implementation � by Hunt of reasohable operating rules � } and regulations to be approved by the � � ; � � � > � k- 4 � d 211 City Council , such approval not to be unreasonably withheld; and [c ] Hunt will provide in all events rea- sonable operating capital to the extent of annual revenue de�iciencies necessary to maintain operating standards speci�ied in the Sub-Lease. 8. A�plication of Income. Annual Operating Income, which '� shall be annual gross revenues as de�ined from the operation o� the Park, including parking revenues, i� any , less annual operating expenses as de�ined [which may include reasohable reserves as agreed upon or as required by �inancing] con- sistent with the Operating Budget, shall be paid as �ollows : [a] in order to provide for debt payment, debt service requirements shall be paid to the City out of the annual operating ihcome. All of the retr,ain- ing inco me in excess o� that amount shall be allocated to the capital im- provement �und to the extent provided in the financing documents. Twenty- five percent [25%] of the remaining annual amounts shall be paid to the City as additional rental ; and [b] Hunt in all events shall guerantee the debt payment. 9. Responsibilities o� the City. The project costs shall be financed through the issuance o� revenwe bonds o� the City secured by end payable solely Prom the rentals received under the Sub-Lease. The ' City will use its best efforts to issue such bonds at the earliest practicable and legal date a�ter the execution of the Sub-Lease, and . will include in the amount thereof the project costs to be described in the Sub-Lease, which costs will include access walks and bridges, parking f acilities and such other items as will be covered by the project plans and specifications � x mutually approved by the City and Hunt. 10. Pre-Financing Legal Expenses of the Cit�. With respect to pre-financing legal expenses o� the City, such expenses will be paid by Huht. 11 . Project Development Expenses. Costs herein contemplated for Design, Lease and Document Phases and paid " by Hunt, including the City 's legal expenses, ' shall be a part o� project costs, and shall be repaid to Hunt upon completion of the construction o� the park out o� the Construction Fund created in the financing documents. I� the �inancing shall not be accomplished, such costs st-iall be � solely Hunt's. 12. Termination of Proposal . Upon the execution of the Sub-Lease, this proposal shall terminate and � be of no �urther force or e�fect. � 13. Expiration o� Proposal. This proposal shall expire: � ; [a] if it is not eccepted in writing by � � the City in accordance with its terms ; � f. within thirty days From the date hereo�, or { [b) if accep ted by the City, the Sub- Lease is not executed within one hundred twenty days from the issu- ance of the Lease or one year from jthe date hereof , whichever is the � earlier. , � Councilman Eidson moved to authorize the Mayor to enter into � � � � 12 an agreement with Hunt Investment Corporation, by signing a letter o� intent, regarding a sub-lease �or a public gol� course. Councilman Dalton seconded the motion. The motion ' i prevailed by the following vote : � ` Ayes : Tate, Dalton , Eidson, Pittard, Parker, Conine, Dilg � Noes : None ' i i t S Mayor Tate recessed the meeting at 9:42 p . m. � ' The meeting reconvened at 10: 04 p. m. , with the �ollowing � � members present: Tete , Oalton, Eidson , Pittard, Parker, � s � Conine , �ilg. � � s � � � � The City Manager brie�ed the Council on the creation o� a ! City Comptroller position. He stated Jerry Pittman, City ; ; Auditor, recommended this position upon the completion of the annUal audit dated September 30, 1973. He stated the € comptroller could assist in the requirements of the budget, § ; establishing systems and �inancing report techniques. ± Mr. Ezell stated he had interviewed an Edward Crouse �or the � position, along with Jerry Pittman and the Council , and felt ? Mr. Crouse 's quali�ications and abilities where �ar in excess � o� those which were desireble For the position. Councilman Eidson moved to authorize the position of City Comptroller. Councilman Dilg seconded the motion. The motion +,`. prevailed by the �ollowing vote : � Ayes : Tate , Dalton, Eidson , Pittard, Parker , Conine, Dilg � Noes : None j �= �: � � � The Mayor presented the election returns of the April 6, 1974, city officers' election as follows : � Council Place #3 - C . D. Pittard-------- 234 � Carl R. Miller------ 72 � Council Place #4 - R . E . [Bob) Murphy--- 17z �'� J. L. Woods, Jr. ----- 56 � Richard C . Eakins--- 54 � Don R . Wilson------- 23 � Council Place #5 - Thelma F. Conine---- 229 � :` Joe S. Kennedy------ 72 � The Council verified the results by examining the election returns. � Councilman Parker moved to certi�y the election returns and g declare the count correct as submitted. CoUncilman Eidson seconded the motion. The motion prevailed by the following vote : Ayes : Tate, Dalton, Eidson , Pittard, Parker , Conine, Dilg Noes : None t ?a The City Manager briefed the Council on a sewer connection policy. He stated if the city planned to make the connections , � additional personnel and equipment would be required. He � stated with approximately [260) homes eligible to connect, the cost would be in excess of [$33 , 000. 00]. He stated a =' private contractor could perform the same work �or approxi- � mately [$20, 000. 00] , and in less time. �; i � � � s C 2'�3 � Councilman Eidson moved to authorize the City Manager to advertise for bids for making sewer connections. Council- „ man Parker seconded the motion. The motion prevailed by the following vote: Ayes : Tate , Dalton , Eidson , Pittard, Parker, Conine, Dilg Noes : None .>� There being no further business , Councilman Eidson moved that the meeting be adjourned. Councilman Dilg seconded the motion. Al1 voted aye and the meeting was adjourned at 11 : 04 p . m. PASSED AND APPROVED, this the day o� , 1974. MAYOR ATTEST : � CITY SECRETARY i � 1 � ; � � ; � 1