HomeMy WebLinkAboutItem 24 - Heavy Equipment Rental ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: OCTOBER 21, 2014
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR HEAVY
EQUIPMENT RENTAL SERVICES
RECOMMENDATION:
City Council to consider approval to renew annual contracts for heavy equipment rental
services with Fox Rental and Kirby Smith Machinery, Inc.
FUNDING SOURCE:
Funding for this purchase is limited to the budgeted amount by each department in an
annual estimated amount of $100,000.00.
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Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid advertisement was posted in
the Fort Worth Star Telegram on August 31 and September 7, 2011. The bid was
opened publicly on September 20, 2011. There were 24 vendors notified of the bid with
four bids being received. The contract was for an initial one-year period with four, one-
year renewal options. If approved, this will be the third renewal.
The purpose of this contract is to establish fixed annual pricing for heavy equipment
rental services used primarily by the Public Works Department and is available to
various departments on an as -needed basis. This is a multiple award contract based on
the various price schedules that were awarded. When equipment is needed, the order
is placed with the lowest responsive and responsible bidder meeting the requirements
for daily, weekly, monthly rental and delivery. Fox Rental and Kirby Smith Machinery,
Inc. have agreed to renew with no increase in pricing.
Staff recommends approval.
KH/LW
10:52:28 AM 10/16/2014