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HomeMy WebLinkAbout2014-10-21 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING* TUESDAY, OCTOBER 21, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:00 p.m. Workshop - City Council Chambers 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION 1 City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 7:00 p.m. - City Council Chambers 2. Discuss Community Activities Center branding, marketing and fee structure. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Herbert Fry OCTOBER 21, 2014 PAGE 2 3. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by McNamara Wise Guys LLC requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-15 for the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside dining in conjunction with a restaurant in a planned commercial center. The subject property is located at 322 South Park Boulevard and is zoned "CC" Community Commercial District Regulations. 4. Conditional Use Application CU14-40 (Grapevine Crossing) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by R. L. Goodson Jr. Inc. requesting a conditional use permit to amend the site plan approved by Ordinance No. 2001-03 to increase the building height by the addition of a five-foot high parapet. The subject property is located at 1527 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. 5. Special Use Application SU14-03 (Crown Castle Towers) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Crown Castle Towers requesting a special use permit for a 120 foot monopole and the collocation of cellular equipment. The subject property is located at 1650 Hughes Road and is zoned "PCD" Planned Commerce Development District. The applicant has requested the public hearing be tabled to the November 18, 2014 meeting. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider.published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 6. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 7. Consider a Traffic Engineering Services Contract with Lee Engineering for the evaluation of capacity improvement needs on Bass Pro Drive between State Highway 121 and State Highway 26, consider an ordinance appropriating funds from General Obligation Bonds programmed for the Bass Pro Drive project, OCTOBER 21, 2014 PAGE 3 consider authorization for the City Manager to execute the contract and take any necessary action. 8. Consider a License Agreement with Dallas Area Rapid Transit, authorization for the City Manager to execute Municipal Corridor Use License No. 980909 and take any necessary action. 9. Consider an ordinance amending the Fiscal Year 2014-2015 budget of the Community Quality of Life Capital Projects fund authorizing additional project allocations in the amount of $2,880,000.00 and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 10. Consider the mid -year appointment of Shea Kirkman as an alternate member to the Building Board of Appeals. Council Member Chris Coy recommends approval. 11. Consider renewal of an annual contract with Ion Wave Technologies, Inc. for enterprise sourcing services for the Purchasing Division. Administrative Service Director recommends approval. 12. Consider renewal of an annual maintenance contract for various network software services with SHI Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. City Manager recommends approval. 13. Consider authorization to sale surplus cellular phones and cellular tablet computers to e -Cycle. City Manager recommends approval. 14. Consider renewal of an enterprise license agreement for geographic information software with ESRI, Inc. City Manager recommends approval. 15. Consider renewal of the Library ILS computer support and software contract with SIRSI Corporation. City Manager recommends approval. 16. Consider authorizing funds for the design, fabrication and installation of the Unicorn sculpture by Linda Lewis -Roark for the Convention & Visitors Bureau Headquarters Complex. Convention & Visitors Bureau Executive Director recommends approval. OCTOBER 21, 2014 PAGE 4 17. Consider a one-year extension of Conditional Use Permit CU13-20 and Planned Development Overlay PD13-01 (Microland America) for property located at 2451 West Grapevine Mills Circle. The conditional use application granted an outdoor commercial amusement and a planned development overlay to include but not be limited to deviation from the front yard landscape setback area. The subject property is zoned "CC" Community Commercial District Regulations. Development Services Director recommends approval. 18. Consider renewal of an annual sole source contract with Gear Cleaning Solutions, LLC for inspection and repair of protective clothing for the Fire Department. Fire Chief recommends approval. 19. Consider a resolution authorizing an annual contract for bunker gear (protective clothing) from Casco Industries, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Fire Chief recommends approval. 20. Consider a resolution authorizing the sole source purchase of a digital fire training system from BullEx, Inc. Fire Chief recommends approval. 21. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 relative to the addition of stop intersections at Inland Drive and Sycamore Drive/Sycamore Court. Public Works Director recommends approval. 22. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic establishing Section 23-37 Pedestrian Crossing Red Beacon Display, and authorizing the installation of a Pedestrian Crossing Red Beacon Display at the Community Outreach Center Crosswalk on Mustang Drive. Public Works Director recommends approval. 23. Consider a resolution authorizing an annual contract with renewals for pavement marking services with Stripe -a -Zone through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 24. Consider renewal of annual contracts for heavy equipment rental services with Fox Rental and Kirby Smith Machinery, Inc. Public Works Director recommends approval. 25. Consider renewal of an annual contract for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Public Works Director recommends approval. 26. Consider a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with New Cingular Wireless PCS, LLC, for the purpose of installing, operating, and maintaining a communications facility on the Minters OCTOBER 21, 2014 PAGE 5 Chapel Monopole, located at 1900 Minters Chapel Road, and authorization for the City Manager to execute the amendment. Public Works Director recommends approval. 27. Consider a resolution authorizing the Second Amendment to the Ground and Tower Lease Amendment with New Cingular Wireless PCS, LLC, for the purpose of installing, operating, and maintaining a communications facility on the Dove Water Tower, located at 1702 Sagebrush Trail, and authorization for the City Manager to execute the amendment. Public Works Director recommends approval. 28. Consider the minutes of the October 7 and October 14, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 29. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 30. Conditional Use Application CU14-40 (Grapevine Crossing) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 31. Special Use Application SU14-03 (Crown Castle Towers) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. No action to be taken - Applicant has requested the item be tabled to the November 18, 2014 meeting. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 17, 2014 by 5:00 p.m. GRAA Jodi Q -/Brown, City Secretary < .� r �� �r w I AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, OCTOBER 21, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Workshop Session - Planning & Zoning Commission Conference Room 7:00 p.m. Briefing Session - Planning & Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers 7:30 p.m. Regular Session - Planning & Zoning Commission Conference Room CALL TO ORDER: 6:00 p.. - Planning & Zoning Commission Conference Room WORKSHOP 1. Discuss possible amendments to Section 23A "GV" Grapevine Vintage District Regulations, Section 39 Historic Landmark and Section 42 Supplemental District Regulations. BRIEFING SESSION: 7:00 p.m. - Planning & Zoning Commission Conference Room 2. Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT PUBLIC HEARINGS: 7:30 p.. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin 3. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by McNamara Wise Guys LLC requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-15 for the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside dining in conjunction with a restaurant in a planned commercial center. The subject property is located at 322 South Park Boulevard and is zoned "CC" Community Commercial District Regulations. 4. Conditional Use Application CU14-40 (Grapevine Crossing) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by R. L. Goodson Jr. Inc. requesting a conditional use permit to amend the site plan approved by Ordinance No. 2001-03 to increase the building height by the addition of a five-foot high parapet. The subject property is located at 1527 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. OCTOBER 21, 2014 PAGE 2 5. Special Use Application SU14-03 (Crown Castle Towers) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Crown Castle Towers requesting a special use permit for a 120 foot monopole and the collocation of cellular equipment. The subject property is located at 1650 Hughes Road and is zoned "PCD" Planned Commerce Development District. The applicant has requested the public hearing be tabled to the November 18, 2014 meeting. Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) - Planning & Zoning Commission Conference Room NEW BUSINESS 6. Consider Zoning Application CU14-39 (Wise Guys Pizzeria) and make a recommendation to the City Council. 7. Consider Conditional Use Application CU14-40 (Grapevine Crossing) and make a recommendation to the City Council. 8. Special Use Application SU14-03 (Crown Castle Towers) and make a recommendation to the City Council. No action to be taken - Applicant has requested the item be tabled to the November 18, 2014 meeting. 9. Consider the minutes of the September 16, 2014 Planning & Zoning Commission meetings and take any necessary action. NOTE: Following the adjournment of the Planning & Zoning Commission meeting, a representative will present the recommendations of the Planning & Zoning Commission to the City Council for consideration in the City Council Chambers. M93[sill -.1►1Tl V If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at (817) 410- 3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Stre the City's website on October 17, 2014 by 5:00 p.m. o�RapF�r Jodi O/Brown, City Secretary A. >®y !'' m LU t r ti �k STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 21st day of October, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Jim Fechter Member Beth Tiggelaar Member Dennis Luers Alternate Theresa Mason Alternate constituting a quorum, with Chairman Larry Oliver and Commissioner Gary Martin absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks Assistant City Secretary Mayor Tate called the meeting to order at 6:30 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 10/21/14 A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section 551.071, Texas Government Code; and B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to pending or contemplated or conference with City Manager and Staff under Sections 551.071 or 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. CALL TO ORDER The Workshop Session was called to order at 7:16 p.m. ITEM 2 DISCUSS COMMUNITY ACTIVITIES CENTER BRANDING, MARKETING AND FEE STRUCTURE Parks and Recreation Director Kevin Mitchell introduced Steve Atkins from The Atkins Group who presented the process that was used to create the branding and marketing ideas for the Community Activities Center. Mr. Atkins then presented the brand "To be the Center of life, health & fitness of Grapevine" and presented some naming ideas. Council decided to have a workshop to brainstorm naming ideas. Council discussed the fee structure with Director Mitchell. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. CALL TO ORDER Mayor Tate called the meeting to order at 7:52 p.m. in the City Council Chambers. 10/21/14 INVOCATION Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-39 WISE GUYS PIZZERIA Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-39 (Wise Guys Pizzeria) had been submitted by McNamara Wise Guys LLC requesting a conditional use permit to amend the site plan approved by Ordinance No. 2000-15 for the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside dining in conjunction with a restaurant in a planned commercial center. The subject property is located at 322 South Park Boulevard and is zoned "CC" Community Commercial District Regulations. Mr. Kevin McNamara with Wise Guys Pizzeria requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and four letters of support were copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Luers, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason Nays: None Absent: Oliver & Martin Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-40 GRAPEVINE CROSSING Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-40 (Grapevine Crossing) had been submitted by R. L. Goodson Jr. Inc. requesting a conditional use permit to amend the site plan approved by Ordinance 3 10/21/14 No. 2001-03 to increase the building height by the addition of a five-foot high parapet. The subject property is located at 1527 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. Mr. Tim Stinneford requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was one letter of support copied to the Council and Commission. Commissioner Luers, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason Nays: None Absent: Oliver & Martin Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 5. PUBLIC HEARING, SPECIAL USE APPLICATION SU14-03 CROWN CASTLE TOWERS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that the applicant submitted a request to continue the public hearing until the November 18, 2014 meeting. Special Use Application SU14-03 (Crown Castle Towers) was submitted by Crown Castle Towers requesting a special use permit for a 120 -foot monopole and the collocation of cellular equipment. The subject property is located at 1650 Hughes Road and is zoned "PCD" Planned Commerce Development District. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to continue the public hearing to the November 18, 2014 meeting. The motion prevailed by the following vote: Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason Nays: None Absent: Oliver & Martin 0 10/21/14 Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to continue the public hearing to the November 18, 2014 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Mayor Tate stated that this would be the only notification to adjacent property owners of the continued public hearing. RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 6. CITIZEN COMMENTS 6A. Mr. Don Mayo, 2942 Kimball Court, spoke in favor of the Kimball Road Trail plan. Mr. Mayo stated he has worked with Staff to reconfigure the phasing of the Kimball Road Trail plan. 6B. Mr. Clinton Thrash, 2901 Kimball Court, spoke in favor of the Kimball Road Trail plan. ITEM 7. ORDINANCE, TRAFFIC ENGINEERING SERVICES CONTRACT WITH LEE ENGINEERING FOR THE EVALUATION OF CAPACITY IMPROVEMENT NEEDS ON BASS PRO DRIVE BETWEEN STATE HIGHWAY 121 AND STATE HIGHWAY 26 Public Works Director Stan Laster recommended approval of a Traffic Engineering Services Contract with Lee Engineering for the evaluation of capacity improvement needs on Bass Pro Drive between State Highway 121 and State Highway 26 and approval of an ordinance appropriating funds from General Obligation Bonds programmed for the Bass Pro Drive project. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the contract and ordinance. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-61 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED 10/21/14 CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2015, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NOTE: The City Council then considered the Planning & Zoning Commission recommendations Items 29-31. ITEM 8. LICENSE AGREEMENT WITH DALLAS AREA RAPID TRANSIT This item was considered after Item 31. Parks & Recreation Director Kevin Mitchell recommended approval of a License Agreement with Dallas Area Rapid Transit for Municipal Corridor Use License No. 980909. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to approve the license agreement. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 9. ORDINANCE, AMEND ORDINANCE NO. 2014-55 FISCAL YEAR 2015 OPERATING BUDGET, COMMUNITY QUALITY OF LIFE CAPITAL PROJECTS FUND Consideration of this item followed the Planning & Zoning Commission recommendations and Item 8. City Manager Bruno Rumbelow introduced an ordinance amending Ordinance No. 2014-55, as amended, that adopted Fiscal Year 2015 operating budget relative to Community Quality of Life Capital Projects Fund for additional costs associated with project allocations in the amount of $2,880,000.00. Council discussed different projects and expressed that they would like to have a future workshop to further discuss the projects. Council directed Staff to create a Quality of Life 5 -year plan. Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to approve the ordinance funding the Botanical Garden Greenhouse, Town Square Gazebo Renovation, Library Genealogy/Teen Room Expansion, Playground Shade Structures, Community Outreach Center Sport Court, Rockledge Park Master Plan and Sponsorship for Exhibit at Grand Tower Galleries in the amount of $1,252,000. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 0 10/21/14 ORDINANCE NO. 2014-62 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE FISCAL YEAR 2014-2015 (FY2015) OPERATING BUDGET AS ADOPTED BY ORDINANCE NO. 2014-55, AS AMENDED; PROVIDING A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Items 16, 26 and 27 were removed from the Consent Agenda. Item 10. Mid -Year Appointment to the Building Board of Appeals Council Member Chris Coy recommended approval of the mid -year appointment of Shea Kirkman as an alternate member to the Building Board of Appeals to fill an unexpired, one-year vacancy, term to expire in 2015. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 11. Renew Enterprise Sourcing Services Annual Contract Administrative Service Director recommended approval of the renewal of an annual contract in an amount not to exceed $19,843.00 with Ion Wave Technologies, Inc. for the Purchasing Division's enterprise sourcing services for eProcurement and contract management services. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 12. Renew Various Network Software Services Annual Maintenance Contract City Manager recommended approval of the renewal of an annual maintenance contract for various network software services in an amount not to exceed $56,242.00 with SHI rri 10/21/14 Government Solutions, Inc. through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13 Authorize Sale of Surplus Cellular Phones and Cellular Tablet Computers City Manager recommended approval of the authorization to sell surplus cellular phones and cellular tablet computers to e -Cycle. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 14 Renew Geographic Information Software Enterprise License Agreement City Manager recommended approval of the renewal of an enterprise license agreement for geographic information software with SSRI, Inc. in an amount not to exceed $35,000.00. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 15 Renew Library ILS Computer Support and Software Contract City Manager recommended approval of the renewal of the Library ILS computer support and software contract with SIRSI Corporation in an amount not to exceed $56,443.56. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 16 AUTHORIZE UNICORN SCULPTURE DESIGN FUNDS, FABRICATION AND INSTALLATION 10/21/14 This item was removed from the Consent Agenda and was considered after Item 28. City Manager Rumbelow introduced this item and recommended approval to authorize funds for the design, fabrication and installation of the Unicorn sculpture at the Convention & Visitors Bureau Headquarters Complex in an amount not to exceed $60,000. Council discussed the Public Art Committee and future art projects. Council Member Spencer, seconded by Council Member Lease, offered a motion to approve the sculpture design funds, fabrication and installation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: O'Dell Item 17. Extend Conditional Use Permit CU13-20 and Planned Development Overlay PD1 3-01 Microland America Development Services Director recommended approval of the one-year extension of Conditional Use Permit CU13-20 and Planned Development Overlay PD13-01 (Microland America) for property located at 2451 West Grapevine Mills Circle approved by Ordinance Nos. 2013-48 and 2013-49. The extension will expire on October 15, 2015. The conditional use permit granted an outdoor commercial amusement and a planned development overlay to include but not be limited to deviation from the front yard landscape setback area. The subject property is zoned "CC" Community Commercial District Regulations. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 18. Renew Protective Clothing Inspection and Repair Annual Sole Source Contract Fire Chief recommended approval of the renewal of an annual sole source contract in an amount not to exceed $16,000.00 with Gear Cleaning Solutions, LLC for inspection and repair of protective clothing for the Fire Department. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 9 10/21/14 Item 19. Resolution, Authorize Bunker Gear (Protective Clothing) Annual Contract Fire Chief recommended approval of a resolution authorizing an annual contract for bunker gear (protective clothing) in an amount not to exceed $70,000.00 from Casco Industries, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR BUNKER GEAR (PROTECTIVE CLOTHING) FOR THE FIRE DEPARTMENT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20 Resolution Authorize Sole Source Purchase of Digital Fire Training System Fire Chief recommended approval of a resolution authorizing the sole source purchase of a digital fire training system from BullEx, Inc. in an amount not to exceed $21,593.00. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE PURCHASE OF A DIGITAL FIRE TRAINING PACKAGE AND PROVIDING AN EFFECTIVE DATE Item 21 Ordinance Amend Grapevine Code Of Ordinances Chapter 23 Traffic, Stop Intersections on Inland Drive 6017 10/21/14 Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 relative to the addition of stop intersections at Inland Drive and Sycamore Drive/Sycamore Court. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-63 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 22. Ordinance, Amend Grapevine Code of Ordinances Chapter 23 Traffic establish Pedestrian Crossing Red Beacon Display zone Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic establishing Section 23-37 Pedestrian Crossing Red Beacon Display zone, authorizing the installation of a Pedestrian Crossing Red Beacon Display at the Community Outreach Center Crosswalk on Mustang Drive. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-64 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC TO ESTABLISH SECTION 23-37, PEDESTRIAN CROSSINGS WITH RED BEACON DISPLAYS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 11 10/21/14 Item 23 Resolution Authorize Pavement Marking Services Annual Contract Public Works Director recommended approval of a resolution authorizing an annual contract in an amount not to exceed $70,000.00 with renewals for pavement marking services with Stripe -a -Zone through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR PAVEMENT MARKING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 24 Renew Heavy Equipment Rental Services Annual Contracts Public Works Director recommended approval of renewal of annual contracts for heavy equipment rental services with Fox Rental and Kirby Smith Machinery, Inc. Funding for this purchase is limited to the budgeted amount by each department in an amount not to exceed $100,000.00. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 25. Renew Pavement Stabilization Annual Contract Public Works Director recommended approval of the renewal of an annual contract in an amount not to exceed $100,000.00 for pavement stabilization with Nortex Concrete Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement with the City of Grand Prairie, Texas. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None IM 10/21/14 ITEM 26. RESOLUTION, AUTHORIZE TOWER/GROUND LEASE AGREEMENT AMENDMENT, MINTERS CHAPEL MONOPOLE ITEM 27. RESOLUTION, AUTHORIZE TOWER/GROUND LEASE AGREEMENT AMENDMENT, DOVE WATER TOWER Items 26 and 27 were removed from the Consent Agenda and considered jointly after Item 16. Council Member Spencer requested a representative from AT&T appear at a Council meeting to answer questions about coverage areas in the City. Public Works Director Stan Laster recommended approval of a resolution authorizing the First Amendment to the Tower/Ground Lease Agreement with New Cingular Wireless PCS, LLC, for the purpose of installing, operating, and maintaining a communications facility on the Minters Chapel Monopole, located at 1900 Minters Chapel Road, and authorization for the City Manager to execute the amendment; and approval of a resolution authorizing the Second Amendment to the Ground and Tower Lease Amendment with New Cingular Wireless PCS, LLC, for the purpose of installing, operating, and maintaining a communications facility on the Dove Water Tower, located at 1702 Sagebrush Trail, and authorization for the City Manager to execute the amendment. Council Member Spencer, seconded by Council Member Lease, offered a motion to table consideration of the amendments. The motion prevailed by the following vote: Ayes: Tate, Spencer, Lease & O'Dell Nays: Wilbanks, Freed & Coy Item 28. Consideration of Minutes City Secretary recommended approval of the minutes of the October 7 and October 14, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: The City Council then considered Consent Items 16, 26 and 27 that were removed from the Consent Agenda. ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-39 WISE GUYS PIZZERIA 13 10/21/14 This item was considered after Item 7. Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-39 (Wise Guys Pizzeria) submitted by McNamara Wise Guys LLC granting a conditional use permit to amend the site plan approved by Ordinance No. 98-116 for the possession, storage, retail sale and on -premise consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside dining in conjunction with a restaurant in a planned commercial center. The subject property is located at 322 South Park Boulevard and is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-65 ICH 10/21/14 DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-40 GRAPEVINE CROSSING This item was considered after Item 7. Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-40 (Grapevine Crossing) submitted by R. L. Goodson Jr. Inc. granting a conditional use permit to amend the site plan approved by Ordinance No. 2001-03 to increase the building height by the addition of a five-foot high parapet. The subject property is located at 1527 West State Highway 114 and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member O'Dell, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-66 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14-40 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2001-03 FOR A FIVE- FOOT PARAPET WALL IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE W 10/21/14 ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU14-03 CROWN CASTLE TOWERS There was no action taken as this item was tabled during the public hearing until the November 18, 2014 meeting. ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 9:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 4th day of November, 2014. APPROVED: GRA� A. 4f Z; rl William Tate x Mayor Y ATTEST: Jo�Li4. Brown City Secretary