HomeMy WebLinkAbout2014-10-21 Joint MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR JOINT CITY COUNCIL
&
PLANNING & ZONING COMMISSION MEETING*
TUESDAY, OCTOBER 21, 2014
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
6:00 p.m.
Dinner - City Council Conference Room
6:30 p.m.
Call to Order - City Council Chambers
6:30 p.m.
Executive Session - City Council Conference Room
7:00 p.m.
Workshop - City Council Chambers
7:30 p.m.
Joint Public Hearings - City Council Chambers*
7:30 p.m.
Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION
1 City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine
and Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11
pursuant to Section 551.071, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
WORKSHOP: 7:00 p.m. - City Council Chambers
2. Discuss Community Activities Center branding, marketing and fee structure.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Herbert Fry
OCTOBER 21, 2014
PAGE 2
3. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by McNamara Wise Guys LLC requesting a conditional use
permit to amend the site plan approved by Ordinance No. 2000-15 for the
possession, storage, retail sale and on -premise consumption of alcoholic
beverages (beer and wine only), outdoor speakers and outside dining in
conjunction with a restaurant in a planned commercial center. The subject
property is located at 322 South Park Boulevard and is zoned "CC" Community
Commercial District Regulations.
4. Conditional Use Application CU14-40 (Grapevine Crossing) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by R. L. Goodson Jr. Inc. requesting a conditional use
permit to amend the site plan approved by Ordinance No. 2001-03 to increase
the building height by the addition of a five-foot high parapet. The subject
property is located at 1527 West State Highway 114 and is zoned "CC"
Community Commercial District Regulations.
5. Special Use Application SU14-03 (Crown Castle Towers) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by Crown Castle Towers requesting a special use permit
for a 120 foot monopole and the collocation of cellular equipment. The subject
property is located at 1650 Hughes Road and is zoned "PCD" Planned
Commerce Development District. The applicant has requested the public
hearing be tabled to the November 18, 2014 meeting.
END OF JOINT PUBLIC HEARINGS
Planning & Zoning Commission to recess to Planning & Zoning Commission
Conference Room, Second Floor to consider.published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
6. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
NEW BUSINESS
7. Consider a Traffic Engineering Services Contract with Lee Engineering for the
evaluation of capacity improvement needs on Bass Pro Drive between State
Highway 121 and State Highway 26, consider an ordinance appropriating funds
from General Obligation Bonds programmed for the Bass Pro Drive project,
OCTOBER 21, 2014
PAGE 3
consider authorization for the City Manager to execute the contract and take any
necessary action.
8. Consider a License Agreement with Dallas Area Rapid Transit, authorization for
the City Manager to execute Municipal Corridor Use License No. 980909 and
take any necessary action.
9. Consider an ordinance amending the Fiscal Year 2014-2015 budget of the
Community Quality of Life Capital Projects fund authorizing additional project
allocations in the amount of $2,880,000.00 and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations.
10. Consider the mid -year appointment of Shea Kirkman as an alternate member to
the Building Board of Appeals. Council Member Chris Coy recommends
approval.
11. Consider renewal of an annual contract with Ion Wave Technologies, Inc. for
enterprise sourcing services for the Purchasing Division. Administrative Service
Director recommends approval.
12. Consider renewal of an annual maintenance contract for various network
software services with SHI Government Solutions, Inc. through the State of
Texas Department of Information Resources (DIR) Cooperative Contracts
Program. City Manager recommends approval.
13. Consider authorization to sale surplus cellular phones and cellular tablet
computers to e -Cycle. City Manager recommends approval.
14. Consider renewal of an enterprise license agreement for geographic information
software with ESRI, Inc. City Manager recommends approval.
15. Consider renewal of the Library ILS computer support and software contract with
SIRSI Corporation. City Manager recommends approval.
16. Consider authorizing funds for the design, fabrication and installation of the
Unicorn sculpture by Linda Lewis -Roark for the Convention & Visitors Bureau
Headquarters Complex. Convention & Visitors Bureau Executive Director
recommends approval.
OCTOBER 21, 2014
PAGE 4
17. Consider a one-year extension of Conditional Use Permit CU13-20 and Planned
Development Overlay PD13-01 (Microland America) for property located at 2451
West Grapevine Mills Circle. The conditional use application granted an outdoor
commercial amusement and a planned development overlay to include but not
be limited to deviation from the front yard landscape setback area. The subject
property is zoned "CC" Community Commercial District Regulations.
Development Services Director recommends approval.
18. Consider renewal of an annual sole source contract with Gear Cleaning
Solutions, LLC for inspection and repair of protective clothing for the Fire
Department. Fire Chief recommends approval.
19. Consider a resolution authorizing an annual contract for bunker gear (protective
clothing) from Casco Industries, Inc. through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard).
Fire Chief recommends approval.
20. Consider a resolution authorizing the sole source purchase of a digital fire
training system from BullEx, Inc. Fire Chief recommends approval.
21. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter
23 Traffic, Section 23-30 relative to the addition of stop intersections at Inland
Drive and Sycamore Drive/Sycamore Court. Public Works Director recommends
approval.
22. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter
23 Traffic establishing Section 23-37 Pedestrian Crossing Red Beacon Display,
and authorizing the installation of a Pedestrian Crossing Red Beacon Display at
the Community Outreach Center Crosswalk on Mustang Drive. Public Works
Director recommends approval.
23. Consider a resolution authorizing an annual contract with renewals for
pavement marking services with Stripe -a -Zone through an Interlocal Cooperative
Agreement with the City of Grand Prairie, Texas. Public Works Director
recommends approval.
24. Consider renewal of annual contracts for heavy equipment rental services with
Fox Rental and Kirby Smith Machinery, Inc. Public Works Director recommends
approval.
25. Consider renewal of an annual contract for pavement stabilization with Nortex
Concrete Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement
with the City of Grand Prairie, Texas. Public Works Director recommends
approval.
26. Consider a resolution authorizing the First Amendment to the Ground and
Tower Lease Agreement with New Cingular Wireless PCS, LLC, for the purpose
of installing, operating, and maintaining a communications facility on the Minters
OCTOBER 21, 2014
PAGE 5
Chapel Monopole, located at 1900 Minters Chapel Road, and authorization for
the City Manager to execute the amendment. Public Works Director
recommends approval.
27. Consider a resolution authorizing the Second Amendment to the Ground and
Tower Lease Amendment with New Cingular Wireless PCS, LLC, for the purpose
of installing, operating, and maintaining a communications facility on the Dove
Water Tower, located at 1702 Sagebrush Trail, and authorization for the City
Manager to execute the amendment. Public Works Director recommends
approval.
28. Consider the minutes of the October 7 and October 14, 2014 City Council
meetings as published. City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open
session following conclusion of the executive session.
PLANNING & ZONING COMMISSION RECOMMENDATIONS
29. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - Consider the
recommendation of the Planning & Zoning Commission and a subsequent
ordinance, if applicable.
30. Conditional Use Application CU14-40 (Grapevine Crossing) - Consider the
recommendation of the Planning & Zoning Commission and a subsequent
ordinance, if applicable.
31. Special Use Application SU14-03 (Crown Castle Towers) - Consider the
recommendation of the Planning & Zoning Commission and a subsequent
ordinance, if applicable. No action to be taken - Applicant has requested the
item be tabled to the November 18, 2014 meeting.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at
817.410.3182 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 17,
2014 by 5:00 p.m. GRAA
Jodi Q -/Brown, City Secretary
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AGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING & ZONING COMMISSION MEETING
TUESDAY, OCTOBER 21, 2014
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
6:00 p.m. Workshop Session - Planning & Zoning Commission Conference Room
7:00 p.m. Briefing Session - Planning & Zoning Commission Conference Room
7:30 p.m. Joint Public Hearings - City Council Chambers
7:30 p.m. Regular Session - Planning & Zoning Commission Conference Room
CALL TO ORDER: 6:00 p.. - Planning & Zoning Commission Conference Room
WORKSHOP
1. Discuss possible amendments to Section 23A "GV" Grapevine Vintage District
Regulations, Section 39 Historic Landmark and Section 42 Supplemental District
Regulations.
BRIEFING SESSION: 7:00 p.m. - Planning & Zoning Commission Conference Room
2. Planning & Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda; No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint
Public Hearings.
JOINT PUBLIC HEARINGS: 7:30 p.. - City Council Chambers
INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Gary Martin
3. Conditional Use Application CU14-39 (Wise Guys Pizzeria) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by McNamara Wise Guys LLC requesting a conditional use
permit to amend the site plan approved by Ordinance No. 2000-15 for the
possession, storage, retail sale and on -premise consumption of alcoholic
beverages (beer and wine only), outdoor speakers and outside dining in
conjunction with a restaurant in a planned commercial center. The subject
property is located at 322 South Park Boulevard and is zoned "CC" Community
Commercial District Regulations.
4. Conditional Use Application CU14-40 (Grapevine Crossing) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by R. L. Goodson Jr. Inc. requesting a conditional use
permit to amend the site plan approved by Ordinance No. 2001-03 to increase
the building height by the addition of a five-foot high parapet. The subject
property is located at 1527 West State Highway 114 and is zoned "CC"
Community Commercial District Regulations.
OCTOBER 21, 2014
PAGE 2
5. Special Use Application SU14-03 (Crown Castle Towers) - City Council and
Planning & Zoning Commission to conduct a public hearing relative to an
application submitted by Crown Castle Towers requesting a special use permit
for a 120 foot monopole and the collocation of cellular equipment. The subject
property is located at 1650 Hughes Road and is zoned "PCD" Planned
Commerce Development District. The applicant has requested the public
hearing be tabled to the November 18, 2014 meeting.
Planning & Zoning Commission to recess to Planning & Zoning Commission
Conference Room, Second Floor to consider published agenda items.
REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) -
Planning & Zoning Commission Conference Room
NEW BUSINESS
6. Consider Zoning Application CU14-39 (Wise Guys Pizzeria) and make a
recommendation to the City Council.
7. Consider Conditional Use Application CU14-40 (Grapevine Crossing) and make
a recommendation to the City Council.
8. Special Use Application SU14-03 (Crown Castle Towers) and make a
recommendation to the City Council. No action to be taken - Applicant has
requested the item be tabled to the November 18, 2014 meeting.
9. Consider the minutes of the September 16, 2014 Planning & Zoning Commission
meetings and take any necessary action.
NOTE: Following the adjournment of the Planning & Zoning Commission meeting, a
representative will present the recommendations of the Planning & Zoning Commission
to the City Council for consideration in the City Council Chambers.
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If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at (817) 410-
3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be
made to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Stre the City's website on October 17,
2014 by 5:00 p.m. o�RapF�r
Jodi O/Brown, City Secretary
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STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council and the Planning & Zoning Commission of the City of Grapevine,
Texas met in Regular Joint Session on this the 21st day of October, 2014 in the City
Council Chambers, Second Floor, 200 South Main Street, with the following members of
the City Council present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the Planning & Zoning
Commission:
Herbert Fry
Vice Chairman
Betty "BJ" Wilson
Member
Monica Hotelling
Member
Jim Fechter
Member
Beth Tiggelaar
Member
Dennis Luers
Alternate
Theresa Mason
Alternate
constituting a quorum, with Chairman Larry Oliver and Commissioner Gary Martin
absent, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks Assistant City Secretary
Mayor Tate called the meeting to order at 6:30 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
ITEM 1. EXECUTIVE SESSION
10/21/14
A. Pending or contemplated litigation relative to CBS Billboard v. Grapevine and
Grapevine Board of Zoning Adjustment, Cause No. 141-254547-11 pursuant to Section
551.071, Texas Government Code; and
B. Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand in the City; deliberate the offer of a financial or other incentive; with
which businesses the City is conducting economic development negotiations pursuant
to Section 551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:34 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to pending or contemplated or
conference with City Manager and Staff under Sections 551.071 or 551.087, Texas
Government Code.
NOTE: City Council continued with the Workshop portion of the Agenda in open
session in the City Council Chambers.
CALL TO ORDER
The Workshop Session was called to order at 7:16 p.m.
ITEM 2 DISCUSS COMMUNITY ACTIVITIES CENTER BRANDING,
MARKETING AND FEE STRUCTURE
Parks and Recreation Director Kevin Mitchell introduced Steve Atkins from The Atkins
Group who presented the process that was used to create the branding and marketing
ideas for the Community Activities Center. Mr. Atkins then presented the brand "To be
the Center of life, health & fitness of Grapevine" and presented some naming ideas.
Council decided to have a workshop to brainstorm naming ideas.
Council discussed the fee structure with Director Mitchell.
No formal action was taken by the City Council. There being no further business to
discuss on the Workshop Agenda, the Workshop was adjourned.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:52 p.m. in the City Council Chambers.
10/21/14
INVOCATION
Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance.
ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-39 WISE
GUYS PIZZERIA
Mayor Tate declared the public hearing open.
Assistant Development Services Director Ron Stombaugh stated that Conditional Use
Application CU14-39 (Wise Guys Pizzeria) had been submitted by McNamara Wise
Guys LLC requesting a conditional use permit to amend the site plan approved by
Ordinance No. 2000-15 for the possession, storage, retail sale and on -premise
consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside
dining in conjunction with a restaurant in a planned commercial center. The subject
property is located at 322 South Park Boulevard and is zoned "CC" Community
Commercial District Regulations.
Mr. Kevin McNamara with Wise Guys Pizzeria requested favorable consideration of the
application.
There were no questions from the City Council or the Planning & Zoning Commission.
Mayor Tate invited guests present to comment regarding the application. No one
wished to speak and four letters of support were copied to the Council and Commission.
Commissioner Wilson, seconded by Commissioner Luers, offered a motion to close the
public hearing. The motion prevailed by the following vote:
Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason
Nays: None
Absent: Oliver & Martin
Council Member Coy, seconded by Council Member Lease, offered a motion to close
the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 4. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-40
GRAPEVINE CROSSING
Mayor Tate declared the public hearing open.
Assistant Development Services Director Stombaugh stated that Conditional Use
Application CU14-40 (Grapevine Crossing) had been submitted by R. L. Goodson Jr.
Inc. requesting a conditional use permit to amend the site plan approved by Ordinance
3
10/21/14
No. 2001-03 to increase the building height by the addition of a five-foot high parapet.
The subject property is located at 1527 West State Highway 114 and is zoned "CC"
Community Commercial District Regulations.
Mr. Tim Stinneford requested favorable consideration of the application.
There were no questions from the City Council or the Planning & Zoning Commission.
Mayor Tate invited guests present to comment regarding the application. No one
wished to speak and there was one letter of support copied to the Council and
Commission.
Commissioner Luers, seconded by Commissioner Hotelling, offered a motion to close
the public hearing. The motion prevailed by the following vote:
Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason
Nays: None
Absent: Oliver & Martin
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to close
the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 5. PUBLIC HEARING, SPECIAL USE APPLICATION SU14-03 CROWN
CASTLE TOWERS
Mayor Tate declared the public hearing open.
Assistant Development Services Director Stombaugh stated that the applicant
submitted a request to continue the public hearing until the November 18, 2014
meeting. Special Use Application SU14-03 (Crown Castle Towers) was submitted by
Crown Castle Towers requesting a special use permit for a 120 -foot monopole and the
collocation of cellular equipment. The subject property is located at 1650 Hughes Road
and is zoned "PCD" Planned Commerce Development District.
Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to
continue the public hearing to the November 18, 2014 meeting. The motion prevailed
by the following vote:
Ayes: Fry, Wilson, Hotelling, Fechter, Tiggelaar, Luers & Mason
Nays: None
Absent: Oliver & Martin
0
10/21/14
Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to
continue the public hearing to the November 18, 2014 meeting. The motion prevailed
by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Mayor Tate stated that this would be the only notification to adjacent property owners of
the continued public hearing.
RECESS AND RECONVENE
Mayor Tate announced the Planning & Zoning Commission would recess to the
Planning & Zoning Conference Room to consider published business.
The City Council remained in session in the Council Chambers to consider published
business.
ITEM 6. CITIZEN COMMENTS
6A. Mr. Don Mayo, 2942 Kimball Court, spoke in favor of the Kimball Road Trail plan.
Mr. Mayo stated he has worked with Staff to reconfigure the phasing of the Kimball
Road Trail plan.
6B. Mr. Clinton Thrash, 2901 Kimball Court, spoke in favor of the Kimball Road Trail
plan.
ITEM 7. ORDINANCE, TRAFFIC ENGINEERING SERVICES CONTRACT WITH
LEE ENGINEERING FOR THE EVALUATION OF CAPACITY
IMPROVEMENT NEEDS ON BASS PRO DRIVE BETWEEN STATE
HIGHWAY 121 AND STATE HIGHWAY 26
Public Works Director Stan Laster recommended approval of a Traffic Engineering
Services Contract with Lee Engineering for the evaluation of capacity improvement
needs on Bass Pro Drive between State Highway 121 and State Highway 26 and
approval of an ordinance appropriating funds from General Obligation Bonds
programmed for the Bass Pro Drive project.
Council Member Freed, seconded by Council Member Coy, offered a motion to approve
the contract and ordinance. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-61
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, REVISING THE ADOPTED
10/21/14
CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL
YEAR ENDING IN 2015, PROVIDING FOR THE
TRANSFER OF THE FUNDS; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
NOTE: The City Council then considered the Planning & Zoning Commission
recommendations Items 29-31.
ITEM 8. LICENSE AGREEMENT WITH DALLAS AREA RAPID TRANSIT
This item was considered after Item 31.
Parks & Recreation Director Kevin Mitchell recommended approval of a License
Agreement with Dallas Area Rapid Transit for Municipal Corridor Use License
No. 980909.
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to
approve the license agreement. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 9. ORDINANCE, AMEND ORDINANCE NO. 2014-55 FISCAL YEAR 2015
OPERATING BUDGET, COMMUNITY QUALITY OF LIFE CAPITAL
PROJECTS FUND
Consideration of this item followed the Planning & Zoning Commission
recommendations and Item 8.
City Manager Bruno Rumbelow introduced an ordinance amending Ordinance
No. 2014-55, as amended, that adopted Fiscal Year 2015 operating budget relative to
Community Quality of Life Capital Projects Fund for additional costs associated with
project allocations in the amount of $2,880,000.00.
Council discussed different projects and expressed that they would like to have a future
workshop to further discuss the projects. Council directed Staff to create a Quality of
Life 5 -year plan.
Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to
approve the ordinance funding the Botanical Garden Greenhouse, Town Square
Gazebo Renovation, Library Genealogy/Teen Room Expansion, Playground Shade
Structures, Community Outreach Center Sport Court, Rockledge Park Master Plan and
Sponsorship for Exhibit at Grand Tower Galleries in the amount of $1,252,000. The
motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
0
10/21/14
ORDINANCE NO. 2014-62
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AMENDING THE FISCAL YEAR
2014-2015 (FY2015) OPERATING BUDGET AS ADOPTED
BY ORDINANCE NO. 2014-55, AS AMENDED; PROVIDING
A SAVINGS CLAUSE; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations. Items 16, 26 and 27 were removed from the Consent Agenda.
Item 10. Mid -Year Appointment to the Building Board of Appeals
Council Member Chris Coy recommended approval of the mid -year appointment of
Shea Kirkman as an alternate member to the Building Board of Appeals to fill an
unexpired, one-year vacancy, term to expire in 2015.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 11. Renew Enterprise Sourcing Services Annual Contract
Administrative Service Director recommended approval of the renewal of an annual
contract in an amount not to exceed $19,843.00 with Ion Wave Technologies, Inc. for
the Purchasing Division's enterprise sourcing services for eProcurement and contract
management services.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 12. Renew Various Network Software Services Annual Maintenance Contract
City Manager recommended approval of the renewal of an annual maintenance contract
for various network software services in an amount not to exceed $56,242.00 with SHI
rri
10/21/14
Government Solutions, Inc. through the State of Texas Department of Information
Resources (DIR) Cooperative Contracts Program.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 13 Authorize Sale of Surplus Cellular Phones and Cellular Tablet Computers
City Manager recommended approval of the authorization to sell surplus cellular phones
and cellular tablet computers to e -Cycle.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 14 Renew Geographic Information Software Enterprise License Agreement
City Manager recommended approval of the renewal of an enterprise license agreement
for geographic information software with SSRI, Inc. in an amount not to exceed
$35,000.00.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 15 Renew Library ILS Computer Support and Software Contract
City Manager recommended approval of the renewal of the Library ILS computer
support and software contract with SIRSI Corporation in an amount not to exceed
$56,443.56.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 16 AUTHORIZE UNICORN SCULPTURE DESIGN FUNDS, FABRICATION
AND INSTALLATION
10/21/14
This item was removed from the Consent Agenda and was considered after Item 28.
City Manager Rumbelow introduced this item and recommended approval to authorize
funds for the design, fabrication and installation of the Unicorn sculpture at the
Convention & Visitors Bureau Headquarters Complex in an amount not to exceed
$60,000.
Council discussed the Public Art Committee and future art projects.
Council Member Spencer, seconded by Council Member Lease, offered a motion to
approve the sculpture design funds, fabrication and installation. The motion prevailed by
the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy
Nays: O'Dell
Item 17. Extend Conditional Use Permit CU13-20 and Planned Development
Overlay PD1 3-01 Microland America
Development Services Director recommended approval of the one-year extension of
Conditional Use Permit CU13-20 and Planned Development Overlay PD13-01
(Microland America) for property located at 2451 West Grapevine Mills Circle approved
by Ordinance Nos. 2013-48 and 2013-49. The extension will expire on October 15,
2015. The conditional use permit granted an outdoor commercial amusement and a
planned development overlay to include but not be limited to deviation from the front
yard landscape setback area. The subject property is zoned "CC" Community
Commercial District Regulations.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 18. Renew Protective Clothing Inspection and Repair Annual Sole Source
Contract
Fire Chief recommended approval of the renewal of an annual sole source contract in
an amount not to exceed $16,000.00 with Gear Cleaning Solutions, LLC for inspection
and repair of protective clothing for the Fire Department.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
9
10/21/14
Item 19. Resolution, Authorize Bunker Gear (Protective Clothing) Annual Contract
Fire Chief recommended approval of a resolution authorizing an annual contract for
bunker gear (protective clothing) in an amount not to exceed $70,000.00 from Casco
Industries, Inc. through an Interlocal Participation Agreement with The Local
Government Purchasing Cooperative (Buyboard).
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-80
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
CONTRACT FOR BUNKER GEAR (PROTECTIVE
CLOTHING) FOR THE FIRE DEPARTMENT THROUGH AN
ESTABLISHED COOPERATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 20 Resolution Authorize Sole Source Purchase of Digital Fire Training
System
Fire Chief recommended approval of a resolution authorizing the sole source purchase
of a digital fire training system from BullEx, Inc. in an amount not to exceed $21,593.00.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-81
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
APPROVE THE SOLE SOURCE PURCHASE OF A
DIGITAL FIRE TRAINING PACKAGE AND PROVIDING AN
EFFECTIVE DATE
Item 21 Ordinance Amend Grapevine Code Of Ordinances Chapter 23 Traffic,
Stop Intersections on Inland Drive
6017
10/21/14
Public Works Director recommended approval of an ordinance amending the Grapevine
Code of Ordinances, Chapter 23 Traffic, Section 23-30 relative to the addition of stop
intersections at Inland Drive and Sycamore Drive/Sycamore Court.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-63
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE
CODE OF ORDINANCES BY AMENDING CHAPTER 23
TRAFFIC, SECTION 23-30 RELATIVE TO STOP
INTERSECTIONS; REPEALING CONFLICTING
ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00); PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 22. Ordinance, Amend Grapevine Code of Ordinances Chapter 23 Traffic
establish Pedestrian Crossing Red Beacon Display zone
Public Works Director recommended approval of an ordinance amending the Grapevine
Code of Ordinances, Chapter 23 Traffic establishing Section 23-37 Pedestrian Crossing
Red Beacon Display zone, authorizing the installation of a Pedestrian Crossing Red
Beacon Display at the Community Outreach Center Crosswalk on Mustang Drive.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-64
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE
CODE OF ORDINANCES BY AMENDING CHAPTER 23
TRAFFIC TO ESTABLISH SECTION 23-37, PEDESTRIAN
CROSSINGS WITH RED BEACON DISPLAYS;
REPEALING CONFLICTING ORDINANCES; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
HUNDRED DOLLARS ($200.00); PROVIDING A
SEVERABILITY CLAUSE; DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
11
10/21/14
Item 23 Resolution Authorize Pavement Marking Services Annual Contract
Public Works Director recommended approval of a resolution authorizing an annual
contract in an amount not to exceed $70,000.00 with renewals for pavement marking
services with Stripe -a -Zone through an Interlocal Cooperative Agreement with the City
of Grand Prairie, Texas.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
CONTRACT FOR PAVEMENT MARKING SERVICES
THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 24 Renew Heavy Equipment Rental Services Annual Contracts
Public Works Director recommended approval of renewal of annual contracts for heavy
equipment rental services with Fox Rental and Kirby Smith Machinery, Inc. Funding for
this purchase is limited to the budgeted amount by each department in an amount not to
exceed $100,000.00.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 25. Renew Pavement Stabilization Annual Contract
Public Works Director recommended approval of the renewal of an annual contract in
an amount not to exceed $100,000.00 for pavement stabilization with Nortex Concrete
Lift and Stabilization, Inc. through an Interlocal Cooperative Agreement with the City of
Grand Prairie, Texas.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
IM
10/21/14
ITEM 26. RESOLUTION, AUTHORIZE TOWER/GROUND LEASE AGREEMENT
AMENDMENT, MINTERS CHAPEL MONOPOLE
ITEM 27. RESOLUTION, AUTHORIZE TOWER/GROUND LEASE AGREEMENT
AMENDMENT, DOVE WATER TOWER
Items 26 and 27 were removed from the Consent Agenda and considered jointly after
Item 16.
Council Member Spencer requested a representative from AT&T appear at a Council
meeting to answer questions about coverage areas in the City.
Public Works Director Stan Laster recommended approval of a resolution authorizing
the First Amendment to the Tower/Ground Lease Agreement with New Cingular
Wireless PCS, LLC, for the purpose of installing, operating, and maintaining a
communications facility on the Minters Chapel Monopole, located at 1900 Minters
Chapel Road, and authorization for the City Manager to execute the amendment; and
approval of a resolution authorizing the Second Amendment to the Ground and Tower
Lease Amendment with New Cingular Wireless PCS, LLC, for the purpose of installing,
operating, and maintaining a communications facility on the Dove Water Tower, located
at 1702 Sagebrush Trail, and authorization for the City Manager to execute the
amendment.
Council Member Spencer, seconded by Council Member Lease, offered a motion to
table consideration of the amendments. The motion prevailed by the following vote:
Ayes: Tate, Spencer, Lease & O'Dell
Nays: Wilbanks, Freed & Coy
Item 28. Consideration of Minutes
City Secretary recommended approval of the minutes of the October 7 and October 14,
2014 City Council meetings as published.
Motion by Council Member Lease, seconded by Mayor Pro Tem Wilbanks, to approve
as recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
NOTE: The City Council then considered Consent Items 16, 26 and 27 that were
removed from the Consent Agenda.
ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION
CONDITIONAL USE APPLICATION CU14-39 WISE GUYS PIZZERIA
13
10/21/14
This item was considered after Item 7.
Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval
of Conditional Use Application CU14-39 (Wise Guys Pizzeria) submitted by McNamara
Wise Guys LLC granting a conditional use permit to amend the site plan approved by
Ordinance No. 98-116 for the possession, storage, retail sale and on -premise
consumption of alcoholic beverages (beer and wine only), outdoor speakers and outside
dining in conjunction with a restaurant in a planned commercial center. The subject
property is located at 322 South Park Boulevard and is zoned "CC" Community
Commercial District Regulations.
Council Member Freed, seconded by Council Member Lease, offered a motion to
accept the Commission's recommendation and approve the ordinance granting the
conditional use permit. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-65
ICH
10/21/14
DOLLARS ($2,000.00); DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION
CONDITIONAL USE APPLICATION CU14-40 GRAPEVINE CROSSING
This item was considered after Item 7.
Vice Chairman Fry reported the Planning & Zoning Commission voted 7-0 for approval
of Conditional Use Application CU14-40 (Grapevine Crossing) submitted by R. L.
Goodson Jr. Inc. granting a conditional use permit to amend the site plan approved by
Ordinance No. 2001-03 to increase the building height by the addition of a five-foot
high parapet. The subject property is located at 1527 West State Highway 114 and is
zoned "CC" Community Commercial District Regulations.
Council Member Coy, seconded by Council Member O'Dell, offered a motion to accept
the Commission's recommendation and approve the ordinance granting the conditional
use permit. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ORDINANCE NO. 2014-66
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
IN ACCORDANCE WITH SECTION 48 OF
ORDINANCE NO. 82-73, THE COMPREHENSIVE
ZONING ORDINANCE OF THE CITY OF GRAPEVINE,
TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D"
OF THE CITY CODE, BY GRANTING CONDITIONAL USE
PERMIT CU14-40 AMENDING THE SITE PLAN
APPROVED BY ORDINANCE NO. 2001-03 FOR A FIVE-
FOOT PARAPET WALL IN A DISTRICT ZONED "CC"
COMMUNITY COMMERCIAL DISTRICT REGULATIONS
ALL IN ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY
AND PROVIDING AN EFFECTIVE DATE
W
10/21/14
ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION
SPECIAL USE APPLICATION SU14-03 CROWN CASTLE TOWERS
There was no action taken as this item was tabled during the public hearing until the
November 18, 2014 meeting.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 9:10 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 4th day of November, 2014.
APPROVED:
GRA�
A. 4f
Z; rl
William Tate x
Mayor Y
ATTEST:
Jo�Li4. Brown
City Secretary