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Home My WebLink About2014-11-04 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 4, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 7:15 p.m. Workshop - City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 7:15 p.m. - City Council Chambers 2. Commuter Rail Project update by Fort Worth Transportation Authority President Paul Ballard. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Mike Lease CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council - under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City j Council is restricted in discussing or taking action during Citizen Comments. 1 W-mmagll��l��l 4. Departmental update on Development Services. OLD BUSINESS 5. Consider the hours of operation for Nash Farm located at 626 Ball Street and a staffing request and take any necessary action. NEW BUSINESS 6. Consider an agreement with Mesa Design Group to develop a Master Plan for Rockledge Park and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider a resolution ratifying and authorizing the emergency purchase of Intel Ethernet equipment from Parity Consultants for the Information Technology Department. City Manager recommends approval. 8. Consider renewal of an annual contract for fire fighter uniforms with GST Public Safety Supply, LLC through an Interlocal Cooperative Agreement with the City of Bedford, Texas. Fire Chief recommends approval. 9. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections relative to adding stop intersections in Eastwoods, Glade Hill, Heritage Cove, Lake Pointe, Park Boulevard and Vineyard Creek Estates. Public Works Director recommends approval. 10. Consider the minutes of the October 21, 2014 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. NOVEMBER 4, 2014 PAGE 3 ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on October 31, 2014 by 5:00 p.m. e --RAP Jodi V Brown, City Secretary i� cis irn ek 1` Y /!Co STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of November, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary 6 as - Mayor Tate called the meeting to order at 6:31 p.m. ffujyg��* 6T Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m.; at which time Council Member Spencer arrived. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno 11/04/14 Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. CALL TO ORDER The Workshop Session was called to order at 7:21 p.m. ITEM 2. COMMUTER RAIL PROJECT UPDATE Mayor Tate recognized Grapevine resident, Mr. Jon Michael Franks, who was recently appointed to the Fort Worth Transportation Authority Board of Directors. Mr. Paul Ballard, President/CEO of the Fort Worth Transportation Authority (The "T"), gave a presentation on the status of the commuter rail project, funding sources, future steps and track usage agreements. No formai action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. INVOCATION Council Member Mike Lease delivered the Invocation. PLEDGE OF ALLEGIANCE Boy Scout Troop 905 posted the colors and led the Pledge of Allegiance. ITEM 3. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 4. PRESENTATION DEVELOPMENT SERVICES DEPARTMENTAL UPDATE Development Services Director Scott Williams gave a presentation on Development Services for Fiscal Year 2014. Mr. Williams' report included construction valuation 0 11/04/14 comparisons, major projects completed, projects under construction, and future planned projects. He also reviewed the department's record digitization and the results of the historic district's residential design criteria amendments. No formal action was taken by the City Council. ITEM 5. NASH FARM HOURS OF OPERATION AND STAFFING REQUEST Convention & Visitors Bureau Executive Director Paul McCallum noted the City Council had tabled consideration of the Nash Farm hours of operation at the September 2, 2014 meeting. The operating hours were reviewed at the October 15th Grapevine Heritage Foundation meeting. The Foundation Board's approved and recommended hours of operation for Nash Farm are: Memorial Day to Labor Day: Monday through Friday from 10:00 a.m. to 8:00 p.m.; Saturday and Sunday, 9:00 a.m. to 5:00 p.m. Labor Day to Memorial Day: Monday through Sunday from 9:00 a.m. to 5:00 p.m. Closed on all City holidays, as well as, two weeks in February set aside for annual repair, in-depth maintenance and construction projects. The creation of a new part-time job position equivalent to .508 FTE to cover the additional operating hours. Following discussion, Mayor Pro Tern Wilbanks offered a motion to accept the Heritage Foundation Board's recommendation and approve the hours of operation and the personnel staffing request. Council Member Coy seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed 11 111 If! Parks & Recreation Director Kevin Mitchell presented for consideration an agreement with Mesa Design Group in an amount not to exceed $147,000.00 to develop a Master Plan for Rockledge Park. Mr. Mitchell noted the City has a grant opportunity with the Texas Parks & Wildlife Department (TP&W) and several other entities to create a unique outdoor park to include hunter education, archery, fishing, and other Ranger based programming. The expense for the park's master plan will be funded through the Quality of Life Fund. 3 1M, Council Member Coy, seconded by Council Member Lease, offered a motion to approve the agreement with Mesa Design Group. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9 was removed from the Consent Agenda. Item 7 Resolution Ratify and Authorize Emergency Purchase of Intel Ethernet Equipment City Manager recommended approval of a resolution ratifying and authorizing the October 17, 2014 emergency purchase of Intel Ethernet equipment in the amount of $16, 244.70 from Parity Consultants for the Information Technology Department. Motion by Council Member Coy, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed RESOLUTION NO. 2014-83 Item 8. Renew Annual Contract for Fire Fighter Uniforms Fire Chief recommended approval of the renewal of an annual contract for fire fighter uniforms in an estimated annual budgeted amount of $40,000.00 with GST Public Safety Supply, LLC through an Interlocal Cooperative Agreement with the City of Bedford, Texas. Motion by Council Member Coy, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: M 11/04/14 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ITEM 9. ORDINANCE, AMEND GRAPEVINE CODE OF ORDINANCES CHAPTER 23 TRAFFIC, SECTION 23-30 STOP INTERSECTIONS This item was removed from the Consent Agenda and then considered after Item 10. Mayor Pro Tem Wilbanks requested that Staff evaluate if a yield sign is warranted on westbound Wall Street at Park Boulevard. Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic, Section 23-30 Stop Intersections relative to adding stop intersections in Eastwoods, Glade Hili, Heritage Cove, Lake Pointe, Park Boulevard and Vineyard Creek Estates. Mayor Pro Tem Wilbanks offered a motion to approve the ordinance as recommended. Council Member O'Dell seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ORDINANCE NO. 2014-67 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC, SECTION 23-30 RELATIVE TO STOP INTERSECTIONS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00); PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the October 21, 2014 City Council meetings as published. Motion by Council Member Coy, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 9 11/04/14 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:07 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of November, 2014. JodLO. Brown City Secretary William D. Tate Mayor 0