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Home My WebLink About1958-12-02 Regular Meeting, i � ; �1 Regular meeting of the City Council of the City of Grapevine, Texas r was held on December 2, 1958, with the following members present: Mayor Joe D. Clark; Aldermen Doil Dalton, R. T. Eidson, Norris L. ��'� '� • re r Hu h Mi 11 ican.: Graham, Wm. H. Kaker, & R. F. Shelton, Sec ta y g � � � Minutes of the meetings of November 4 & 18, 1958, were read and , approved. ' Discussion was held with Mrs. Mike Albano and Charles Hudgins per- taining to extending water service to the area near the intersection of Loo 10 and S. H. 11 Webb Cit Area) . Futher action was delayed � P 4 y '' until additional information such as cost of piping, distance, number � of users, etc. , can be more accurately obtained. ! ? Mr. W. C. Haws, concessionaire, and Mr. Corless Davis, Pro,�ect Engineer, Grapevine Reservoir Pro,ject, met to discuss the Corps of Engineerst '' re,jection of the proposed concession agreement with Mr. Haws. Additional information concerning the Corpst ob�jections is to be obtained and action was delayed until later. Alderman Kaker moved that the City proceed with securing prices and other data in order to construct a road and picnic tables in an area ,just west of the Pro,ject offices in Silver Lake Park; said facilities are to be paid for out of the Park Fund; and constructed : in accordance with recommendations from the Corps of Engineers. Alderman Shelton seconded the motion which passed. �� Bid tabulations for sewer extension from Ball Street to the new school property in the western part of the City; said bids were received and opened Friday, November 28, 1958: LeTan Construction Company $ 2,882. 10 O. T. Riggs Plumbing 2,92�.97 Steed Construction Co. 3,�-19• 85 ', McHone Construction Co. 3,467.65 ; R. E. Josserand 3�637.7� i Alvin & Walter Lewis Const. Co. 3,801 .65 � E. L. Jordan, Inc. 3,972.45 ; Lewis � Lewis, Gen. Cont. 4,991 .45 � Freese � Nichols, City�s engineers, recommended that the bid be ° awarded to LeTan Construction Co. , provided they furnish a per- formance bond. The school board concurred in this recommendation. i� Alderman Eisdon moved that the bid be so awarded; motion seconded ji by Alderman 'Shelton and passed. ' Alderman Eidson introduced and moved the adoption of the following � ordinance: '�, AN ORDINANCE PROHIBITING THE PASS.��G OF A SCHOOL ' BUS WHI�E SUCH BU S I 5 NOT MOVI NG; PROVI DING FOR THE MARKING OF SCHOOL BUSES AND PROVIDING A PENALTY FOR VIOLATION GOVERNING THE OVERTAKING AND PASSING OF SCHOOL BUS IN THE INCORPORATED LIMITS OF THE CI TY OF GRAPEVINE, TEXAS. i ; :. The motion for adoption was seconded by Alderman Kaker and passed , by vote , 5-0, with the Mayor concurring. � (Complete copy of the ordinance is filed in Ordinance Book as No. 59-11. ) i'<�++� ;� , � '! The following Resolution was adopted following a motion by Alderman I Eidson and second by Alderman Graham: I B E IT RESOLVED BY THE CITY COUNCIL OF THE CITY I � OF GRAPEVINE, TEXKS: _ ; � No expenditure of money or obligation� created shall be made � by any department head, employee of the City, or member of �, the City Council which wov.ld be in excess of the 1959 budget ' i as adopted without prior approval �6f the City Council in ' regular or special meeting. Be it futher resolved that the ', City 5ecretary and Mayor shall not issue any check for the '� payment of such excess expenditures without said prior �, ��I approval by the City Council . ', Alderman Kaker moved that �300.00 of the unused allocation for i i Equipment Purchases for the Fire Department be set aside for a � Reserve For Capital Expenditures ( for Fire Equipment) to be used 'i, � in 1959 instead of 1958; said anticipated purchases shall be in ', excess of the amount adopted for allocation in the 1959 budget. Motion was seconded by Alderman Shelton and passed. ! Alderman Kaker moved that the City proceed to secure eatimates I or costs and/or exact prices for the installation of gasoling storage tanks and pumps for servicing City operated vehicles. Alderman Shelton seconded the motion which passed. Presentation of the following budget was made and same was adopted I� on a motion by Alderman Kaker and second by Alderman Eidson: (Complete copy of budget appears on the following pages) ; i I Meeting ad,journed. �, �� , i ; � , I . i City Secretary � i � I i � , i I � ; f , i k � � ;:= � € _ � i CITY OF GRAPEVINE 1959 BUDGET General Fund � INCOME: Property Taxes �6 25,000.00 ' Franchise Taxes 3,500.00 Dog Tax 50.00 'i Court Fines 7,�00.00 �; Garbage Fees 12,800.00 Building Permits 350.00 Peddlerst Permits 100 .00 County Fire Aid 1 ,200.00 i , � 50,500.00 � EXPENDI TURES: ' LaW, ' Legal � 660,00 Professional 00.00 1 ,060.00 ' Corporation Court, Services 520.00 ' Other 20.00 51�0.00 City Secretary Office , Salaries 2,214.00 Office Supplies 100.0,Q � Publications 150.00 Dues 8� Travel Expense 22 .00 2,689.00 i Tax Department Office, i Salaries 738.00 Office Supplies 300.00 Appraisals 250.00 Equalization Board 35.00 � Delinqv.ent Tax Expense ( a) -o- 1 ,�23.00 � Elections, Total �00.00 200.00 ' Planning 8 Zonfng, '� Total 25.00 25.00 Fire Department, Water Allowance 3,600 .00 ', Truck Expenses L�50.00 Office Expense 20.00 Fire Calls 650.00 � Insurance 925.00 schools . 300.00 Conventions 100 .00 Equipment Repairs 300 .00 Other 50.00 Equipment Purchases 700.00 Payment on Note 3,000.00 Interest on Note 180.00 10 ,275.00 i Police Department, Salaries 11 ,625.00 Automobile Expense 2,000.00 Office Ex ense 125.00 ' P Telephone 250.00 Insurance 150.00 School Patrol 100 .00 Equipment Repairs la..50.00 . Uniform Allowance 300.00 Other 200.00 Jail Expense 100.00 , � � 1959 Budget, General Fund, Continued -2- � � � � ( Police Department) � Traffic Control 50.00 Equipment Purchases 1 0.00 15,500.00 ` , Street Department , 4 , Lighting 1 ,700.00 k Sweeping 300.00 � � Repairs 2,000 .00 � 4,000.00 � Sanitation & Waste Removal , i Animal Care 200.00 I Garbage Collections (b) 11 ,500.00 � Weed Control 100.00 11,800.00 ;` Civic Center, ; Utilities 75.00 � Other ( Insurance) 75.00 150.00 ti � Library, Services 120.00 Utilities 35.00 � Rent 600.00 ' Other 0.00 ?95.00 Administrative, Office Expense 350.00 Telephon� 72.00 Utilities 500.00 Insurance � Bonds 300.00 Dues & Travel Allowance 151 .00 ; Equipment Repairs 50.00 ' � Maps 25.00 ' Other ' '_60.00 ' Buf id i ng 100 .00 ; Payroll Taxes 370.00 � Ground Observer Corps 13.00 � City Park 50 .00 � Mayor�s Expense Allow. 100.00 2 1 1 .00 � Total Expenditures Budgeted 5�,498.00 � BiiDGETED EXCESS INCOME OVER EXPENDITURES �6 �.9� i i ( a) This expenditure will be bases on the collections of i delinquent taxes in 1959 as per Cityts contract with Tax Attorney; the amount paid out will be reflected '� in the income from penalty and interest charges on ' I'� delinquent taxes coilected. ; i (b} Garbage payments are based on 90� of the amount charged ! as Garbage fees in Income; Garbage pick-up is under private �� contract with the collection of money being by the City i and the City retaining 10� of the amount so collected as payment for time and expense involved. i 'I' ;f � ; _ --� 1959 Budget , City of Grapevine, Texas -3- , UTI L I TY FUND I Water and Sewer Operations j � I NCOME: Sales, Water � 80,000.00 Sewer 2 00.00 107,500.00 i New Connection Charges ,000.00 . Total Income 110,500.00 EXPENDI NRES: I Operating Expenses, ' Salaries 19,068.00 Truck Expenses 1 ,200.00 Office Expenses 900.00 Telephone 100,00 Power 5,700.00 Insurance 200.00 Schools & Dues 100.00 � Line Repairs 3,200.Q0 Connection Expense 2, 100.00 Plant & 'System Misc. 500.00 , Plant & Well Maintenance 2,800.40 ( a) Payroll Taxes 482.00 Small Tools 250 .00 Freig'ht & Transportation 250.00 Sewer Plant Maintenance 1 , 100.00 Bad Debts 200.00 38, 150.00 Debt Service Requirements, I Revenue Bond Fund 9,8�0.00 Revenue Reserve Fund 1 ,968.00 Contract Fund ( Ref. Cont) 6,000.00 17,808.00 I Capital Expenditures, Mobil,e Equipment (b) 1 , 800.00 Total Budgeted Expenditures 57,758.00 Availablz for future expansion and bond (voted but not issued) retirement. 52,742.00 Authori2ed but not included as to amoun� of expenditures: 1 - mower ( possibly with tractor) (a) Includes amounts for tank painting and maintenance . (b) New pick-up with tool boxes attached. � I i � i 1959 Budget - -4- City of�rapevine, Texas REVENUE BOND FUND ( Sinking Fund for 1950 8� 195�. Revenue Bonds) I AtCOM E: Transfered from Utility Fund �,8�.0.00 EXPENDI TURES: Inte 'rest Payments, 1950 Bonds 3,612.00 "� 1954 Bonds 3, 109.75�%� 6�721 .75 I, Bond Redemptions, � 1950 Bonds 2,00O.00f i 1954 Bonds l ,000.00� 3,000.00 21 . BUDGETED BALANCE CARRY O1lER 118.25 ; REVENUE RESERVE FUND � (Reserve for 1950 & 195L� Revenue Bonds) � � I NCOME: � Transfered from Utility Fund 1 ,968.00 E?CPENDITIJRES: -NONE- 192!}- & 1926 SINKING FUND � (For retirement of 1924 8 1926 Tax Bonds & Interest thereon) I NCOME: Property Tax 6,260.00 Maturing Securities 1 ,000.00 7,260.00 EXPENDI TURES: � Interest Payments, ' 192L� Bond s 990 .00�' 1926 Bonds 1 ,0l�5.00�✓ 2,035.00 Bond Redemptions, 1924 Bonds 3,000.00� 1926 Bonds (Res. ) 1 , 800.00 �.,800.00 6,635.00 , RESERVES � 625.00 ' 195l.4. S I NK I NG FUND (For retirement of 195t� Tax Bonds and Interest thereon. ) INCOME: Tax from property 7,041 .00 � I ° EXPENDITURES: Interest payment 4,685.9� ✓ Bond Redemption 1 ,000.00 � 5 68 .90 RESERVES 1 ,355. 10 i �i 1959 Budget -5- City of Grapevine, Texas ' � LAKE WATER SINKING FUND � (For pa ments on contract for urchase of stora e s ace in Y P 9 P Grapevine Lake from U. S. Engineers) I NCOME: Property Tax 2,34�.00 � EXP END I TUR E S: � Payment of year �s share 1 ,558.�4 '� RESERVES 788.96 � � P1-�RK FUND � ( Fund created for receipts and expenditures of money I derived from concession agreements at the Grapevine I Lake; said money is to be restricted for use for , improvements,� maintenance, and costs of admieistration I of the area under Park lease f rom the U. S. Engineers. ) ', No amounts are budgeted as to income or expenses except that !, �600.00 is to be set out for administrative expenses and the � remainder to be spent as directed from time to time by the�- City Co�zncil as required. TAX COLLECTOR � S ACCOUNT For collection and distribution of property taxes for I� the period October 1 , 1958 through September 30, 1959. � Property Tax Assessment for 1958 ( Valuation) �6 2,7l�5,432.00 � TAX L EllY l�.1 , 181 .1.�.8 � Anticipated collections for period (95%) 39, 121 .00 Anticipated delinc�uent Collections 3,000.00 ' TnTAL EXPECTED RECEIPTS: 42, I21.00 DI STR I BUTION: � Current Levy: � Genera 1 Fun@ 23,l�.?3.00 �°� 1924 & 1926 Si nki ng Fund 6,2�0.00 � !(��e � 195l� Sinking Fund 7 ,01�1 .00 �g-° � Lake Water Sinking 2 3 7.00 �.° �9, 121 .00 � Delinquent Collections: '��-�v �� (As yearts le would 3ndicate; it is expected that about 1� would go to General Fund and � the remaining to the Sinking Funds; Current Levys for bond purposes are based on current collections only. ) I � I � ' . 1959 Budget -6- City of Grapevine , Texas ! �! EXPLAINATION AND INSTRUCTIONS OF ADMINISTRATION OF THE 1959 BUDGET. ' Salary �chedule : Monthly Rate Annual , Utility Department, ' J. L . Hancock 375.00 = 4,500.00 R. L. Hanna 325.00 3�900.00 , D. W. Adams 260.00 3, 120.00 R. L . Esch 260.00 3, 120.00 ', General Fund, � John Baze 375,00 4,500.00 Owen Kilday 2@.275.00 & 10@300.00 3,550.00 ; Burl Richardson 2@250.00 8 9�275.00 E� 1@300.00 3,275.00 � Thelma Baze 25.00 300.00 � Hugh Millican 390.00 1�,680.00�: Izola Jordan 225.00 2,700.00:; ' To be paid on semi monthly basis - on the 15th � on the last day. � z: To be distributed - 60% to Utility, 30� to City Secretary, & � 10% to Tax Department. 1 Expense Allowances: ^ � J. L. Hancock - $5.00 per month; Bohn Baze - �10 .00 per month; Hugh Millican - �5.00 per month. For local expenses; no expense vouchers required but these amounts are to be lump sums. � Police Uniforms: Officers to purchase initial uniforms; then $100.00 per employee to be allowed as lump sum after his '`� employment for 12 months. � I Mayor �s Expense A1Zowance - To be under the exclusive control of the Mayor and to be used as he sees fit. Other Contracts or Agreements for Services�2 June Welch Attorney �50.00�month Mrs. Joe Cason Library Service 10.00 " J. T. Lucas Ei�e:.A��a�'mnt 50.00 " Willhoite Garage Library Rent 50.00 " D. R. Hranitzky Judge 10.00�week Transfer of Expense items: Office Expenses shall be charged to Administrative Office unless used ditectly by other departments, in such case shall be charged to the department office expense. Administrative Office Expense shall be reduced by �300.00 and City Secretary� s Office shall be charaed with .�60.00 and the Utility Office with �G240 .00 as pro-rata charges. Legal Holidays sha11 be: New Year � s Day; Texas Independence Day; Cit Elections; Inde�endence Day; Labor Day; One-hal� day for �Hom ce o ing; Thanksgiving; One-half day ChristmasX.Eve; and Christmas Day. `� �---��--._. . . Budget approved December 2, 1958. � � Mayor � � I ' i C ty Secre�ary