HomeMy WebLinkAbout2014-12-02 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING
TUESDAY, DECEMBER 2, 2014
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
6:00 p.m.
Dinner - City Council Conference Room
6:30 p.m.
Call to Order - City Council Chambers
6:30 p.m.
Executive Session - City Council Conference Room
6:45 p.m.
Workshop - City Council Chambers
7:30 p.m.
Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1 City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Deliberate the sale, exchange, or value of real property (Public Works
right-of-way) pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay, or expand in the City; deliberate the
offer of a financial or other incentive; with which businesses the City is
conducting economic development negotiations pursuant to Section
551.087, Texas Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
WORKSHOP: 6:45 p.m. - City Council Chambers
2. Legislative outlook for 2015 from lobbyist Fred Hill.
3. Briefing on proposed water and wastewater improvements pending a future debit
issuance.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy
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CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
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5. Monthly financial update.
NEW BUSINESS
6. Consider the City Investment Policy pursuant to the provisions of the Public
Funds Investment Act, Chapter 2256, Texas Government Code and take any
necessary action.
7. Consider a resolution directing publication of a Notice of Intention to issue
Combination Tax and Revenue Certificates of Obligation, Series 2015 and take
any necessary action.
8. Consider an Engineering Services Contract with Kimley-Horn Engineering for
Traffic Engineering Services for the design of a new traffic signal at the
intersection of Hall -Johnson Road and Countryside Drive; preparation of signal
timing plans for the five traffic signals in the Hall -Johnson Road Corridor, from
Pool Road to State Highway 121, including the new signal at Countryside Drive;
authorization for Staff to execute the contract and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations.
9. Consider an Interlocal Agreement with the Grapevine-Colleyville Independent
School District to assess and collect the City's current and delinquent taxes.
Administrative Services Director recommends approval.
10. Consider a reimbursement resolution expressing intent to finance expenditures
to be incurred relative to the acquisition of two Horton ambulances and the
reconstruction of the Jenkins Street and Wall Street parking lot. Administrative
Services Director recommends approval.
11. Consider renewal of an annual contract for multimedia services with Swagit
Productions, LLC for video streaming of City Council and Planning & Zoning
Commission meetings. City Manager recommends approval.
12. Consider a resolution authorizing a professional services contract for medical
control services with BEST EMS and terminating the current contract with Roy
Yamada, M.D. Fire Chief recommends approval.
13. Consider a resolution authorizing the purchase of two Horton ambulances from
Professional Ambulance through an Interlocal Participation Agreement with The
Local Government Purchasing Cooperative (Buyboard) and take any necessary
action.
14. Consider award of an Informal Request for Quote for an annual contract for
emergency medical continuing education to BEST EMS and terminating the
current contract with Red River Medical Institute. Fire Chief recommends
approval.
15. Consider a resolution authorizing the purchase of rescue tools from Metro Fire
Apparatus Specialties, Inc. through an Interlocal Participation Agreement with
The Local Government Purchasing Cooperative (Buyboard). Fire Chief
recommends approval.
16. Consider a resolution supporting the Texas Recreation and Parks Account and
the Texas State Park System's grant program for acquisition and development of
parks and recreational areas. Parks and Recreation Director recommends
approval.
17. Consider renewal of an annual contract for portable toilet rental services with
MMG Building and Construction Services, LLC through an Interlocal Cooperative
Agreement with the City of Fort Worth, Texas. Parks and Recreation Director
recommends approval.
18. Consider a resolution authorizing the purchase of portable radios from Motorola
Solutions for the Fire Department through an Interlocal Agreement for
Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC).
Police Chief recommends approval.
19. Consider a resolution authorizing the purchase of a portable generator from
Loftin Equipment Company, Inc. through an Interlocal Agreement for Cooperative
Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works
Director recommends approval.
20. Consider a resolution authorizing the purchase and installation of a 70 -ton
HVAC rooftop unit for City Hall from The Brandt Companies, LLC through an
established Cooperative Agreement with the State of Texas CO-OP Purchasing
Program. Public Works Director recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open
session following conclusion of the executive session.
ADJOURNMENT
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at
817.4.10.3182 at least 24 hours in advance of the meeting. Reasonable
accommodations will be made to assist your needs.
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on November 26,
2014 by 5:00 p.m. GRAPE
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Jodot. Brown, City Secretary y ;
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present to -wit:
William D. Tate
C. Shane Wilbanks
Sharron Spencer
Darlene Freed
Mike Lease
Chris Coy
Duff O'Dell
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
NZERNMEM
Mayor Tate called the meeting to order at 6:31 p.m.
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
ITEM 1. EXECUTIVE SESSION
A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate,
stay, or expand in the City; deliberate the offer of a financial or other incentive; with
which businesses the City is conducting economic development negotiations pursuant
to Section 551.087, Texas Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:35 p.m.
12/02/14
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to the closed session. City Manager Bruno
Rumbelow stated there was no action necessary relative to real property or conference
with City Manager and Staff under Sections 551.072 or 551.087, Texas Government
Code.
NOTE: City Council continued with the Workshop portion of the Agenda in open
session in the City Council Chambers.
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CALL TO ORDER
The Workshop Session was called to order at 6:47 p.m.
ITEM 2. LEGISLATIVE OUTLOOK FOR 2015
Lobbyist Fred Hill discussed the upcoming Legislative session and the City's proposed
Legislative agenda for 2015. Mr. Hill then briefed the City Council regarding some of
the proposed legislation for the upcoming year. City Manager Rumbelow advised the
legislative agenda would be presented at the December 16th Council meeting for formal
approval.
NOTE: At 7:02 p.m. Mayor Tate left the dais and returned at 7:05 p.m. during the
presentation.
No formal action was taken by the City Council.
ITEM 3. FUTURE WATER AND WASTEWATER IMPROVEMENTS
Administrative Services Director John McGrane briefed the Council on the Utility Fund's
unrestricted cash balance and Public Works Director Stan Laster presented future water
and wastewater improvement projects to be funded with Certificates of Obligation, if
approved by Council (item 7).
No formal action was taken by the City Council. There being no further business to
discuss on the Workshop Agenda, the Workshop was adjourned.
CALL TO ORDER
Mayor Tate called the meeting to order at 7:53 p.m. in the City Council Chambers.
INVOCATION
Council Member Chris Coy delivered the Invocation.
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12/02/14
Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance.
ITEM 4. CITIZEN COMMENTS
There were no Citizen Comments submitted.
ITEM 5. MONTHLY FINANCIAL UPDATE
This item was tabled during the November 19, 2014 meeting
Administrative Services Director McGrane presented the monthly financial update for
October noting that the first two months of the fiscal year's sales tax receipts have to be
accrued under State law; the General Fund revenue is 2.8% and tracking the same as
last year; that the City's unemployment rate dropped to 4.3%; and that hotel occupancy
taxes and the average hotel room rate are down from the previous month but are higher
than last year's figures. Mr. McGrane reviewed the new sales tax payee comparison
chart which reflects the top 10, top 100 and unranked businesses in the City.
There was no formal action taken by the City Council.
ITEM 6. APPROVE CITY INVESTMENT POLICY
Administrative Services Director McGrane recommended approval of the City
Investment Policy pursuant to the provisions of the Public Funds Investment Act,
Chapter 2256, Texas Government Code, stating a change in the authorized positions
with authority to make invests and the broker/dealer list. Mr. McGrane noted the
revisions had been reviewed and approved by the Audit Committee. Annual review of
the policy is required by the City Council to be in compliance with Chapter 2256, Texas
Government Code.
Council Member Freed offered a motion to approve the Investment Policy as presented.
Mayor Pro Tem Wilbanks seconded the motion which prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
ITEM 7. RESOLUTION, NOTICE OF INTENTION ISSUE COMBINATION TAX
AND REVENUE CERTIFICATES OF OBLIGATION
Administrative Services Director McGrane recommended approval of a resolution
directing publication of a Notice of Intention to issue Combination Tax and Revenue
Certificates of Obligation, Series 2015 in the amount of $12,500,000.00. The
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12/02/14
certificates will fund a parking lot construction project, water and wastewater projects,
and equipment replacement --paver, two ambulances and a fire truck.
Council Member Freed, seconded by Council Member Lease, offered a motion to
approve the resolution as recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-89
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, RELATING TO THE GIVING OF
NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE,
TEXAS COMBINATION TAX AND REVENUE
CERTIFICATES OF OBLIGATION, SERIES 2015 ANA
PROVIDING AN EFFECTIVE DATE
ITEM 8. ENGINEERING SERVICES CONTRACT, TRAFFIC ENGINEERING
DESIGN SERVICES, HALL -JOHNSON ROAD CORRIDOR
Public Works Director Laster presented an Engineering Services Contract with Kimley-
Horn Engineering for Traffic Engineering Services for the design of a new traffic signal
at the intersection of Hall -Johnson Road and Countryside Drive; preparation of signal
timing plans for the five traffic signals in the Hall -Johnson Road Corridor, from Pool
Road to State Highway 121, including the new signal at Countryside Drive; and
requested authorization for Staff to execute the contract.
Council discussion followed on the flow of area traffic, options to synchronize traffic
signals and the use of flashing amber lights at night in the corridor. City Manager
Rumbelow requested the item be tabled.
Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to
table the contract award. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City
Manager, or his designee, to implement each item in accordance with Staff
recommendations. There were none.
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12/02/14
Item 9. Interlocal Agreement for Tax Collection Services
Administrative Services Director recommended approval of an Interlocal Agreement
with the Grapevine-Colleyville Independent School District to assess and collect the
City's current and delinquent taxes.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 10. Resolution, Expressing Intent to Finance Expenditures for Ambulances
and Parking Lot Reconstruction
Administrative Services Director recommended approval of a reimbursement resolution
expressing intent to finance expenditures to be incurred relative to the purchase to two
ambulances and the reconstruction of the Jenkins Street and Wall Street parking lot.
This resolution allows for the expenditure of funds, estimated to be $800,000.00, prior to
issuing obligations.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO
REIMBURSE EXPENDITURES TO BE INCURRED AND
PROVIDING AN EFFECTIVE DATE
Item 11. Renew Multimedia Services Annual Contract
City Manager recommended approval of the renewal of an annual contract in an amount
not to exceed $16,200.00 for multimedia services with Swagit Productions, LLC for
video streaming of City Council and Planning & Zoning Commission meetings.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
12/02/14
Item 12. Resolution Authorize Professional Services Contract for Medical Control
Services and Terminate Current Contract
Fire Chief recommended approval of a resolution authorizing a professional services
contract for medical control services in an amount not to exceed $23,760.00 with BEST
EMS and terminating the current contract with Roy Yamada, M.D on January 31, 2015.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-91
. RESOLUTION OF O; OF •
GRAPEVINE,AUTHORIZING
MANAGEROR . . •
APPROVE A PROFESSIONAL SERVICES CONTRA
FOR MEDICAL CONTROL SERVICES; TERMINATINN
THE CURRENT CONTRACT AND PROVIDING
EFFECTIVE DATE
Item 13. Resolution Authorize Purchase of Two Horton Ambulances
Fire Chief recommended approval of a resolution authorizing the purchase of two
Horton ambulances in an amount not to exceed $484,773.00 from Professional
Ambulance through an Interlocal Participation Agreement with The Local Government
Purchasing Cooperative (Buyboard).
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-92
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Item 14 Award Informal Request for Quote for Emergency Medical Continuing
Education Annual Contract and Terminate Current Contract
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12/02/14
Fire Chief recommended approval of the award of an Informal Request for Quote for an
annual contract in an amount not to exceed $21,600.00 for emergency medical
continuing education to BEST EMS and terminating the current contract with Red River
Medical Institute.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 15. Resolution Authorize Purchase of Rescue Tools
Fire Chief recommended approval of a resolution authorizing the purchase of rescue
tools in an amount not to exceed $27,354.00 from Metro Fire Apparatus Specialties, Inc.
through an Interlocal Participation Agreement with The Local Government Purchasing
Cooperative (Buyboard).
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE RESCUE TOOLS THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 16. Resolution, Support Texas Recreation and Parks Account and Texas
State Park System's Grant Program
Parks and Recreation Director recommended approval of a resolution supporting the
Texas Recreation and Parks Account and the Texas State Park System's grant program
for acquisition and development of parks and recreational areas.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
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12/02/14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF
THE 84TH LEGISLATIVE SESSION OF THE STATE OF
TEXAS TO SUPPORT LEGISLATION THAT INCREASES
FUNDING FOR THE TEXAS RECREATION & PARKS
ACCOUNT AND LARGE COUNTY AND MUNICIPALITY
RECREATION AND PARKS ACCOUNT LOCAL PARK
GRANT PROGRAMS, AND THE TEXAS STATE PARK
SYSTEM AND PROVIDING AN EFFECTIVE DATE
Item 17. Renew Portable Toilet Rental Services Annual Contract
Parks and Recreation Director recommended approval of the renewal of an annual
contract in an estimated annual budgeted amount of $100,000.00 for portable toilet
rental services with MMG Building and Construction Services, LLC through an Interlocal
Cooperative Agreement with the City of Fort Worth, Texas.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
Item 18. Resolution Authorize Purchase of Portable Radios
Police Chief recommended approval of a resolution authorizing the purchase of eight
portable radios from Motorola Solutions for the Fire Department in an amount not to
exceed $26,879.20 through an Interlocal Agreement for Cooperative Purchasing with
the Houston -Galveston Area Council (H -GAC).
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-95
RESOLUTION OF • OF •
GRAPEVINE,AUTHORIZING
MANAGER OR THE •
PURCHASE PORTABLE RADIOS THROUGH.
ESTABLISHED INTERLOCAL AGREEMENT FO
COOPERATIVE PURCHASING AND PROVIDING •
EFFECTIVE DATE
12/02/14
Item 19. Resolution, Authorize Portable Generator Purchase
Public Works Director recommended approval of a resolution authorizing the purchase
of a portable generator from Loftin Equipment Company, Inc. in an amount not to
exceed $46,045.00 through an Interlocal Agreement for Cooperative Purchasing with
the Houston -Galveston Area Council (H -GAC).
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO, 2014-96
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE A PORTABLE GENERATOR THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT FOR
COOPERATIVE PURCHASING AND PROVIDING AN
EFFECTIVE DATE
Item 20. Resolution Authorize HVAC Rooftop Unit Purchase for Citv Hall
Public Works Director recommended approval of a resolution authorizing the purchase
and installation of a 70 -ton HVAC rooftop unit for City Hall from The Brandt Companies,
LLC in an amount not to exceed $117,885.00 through an established Cooperative
Agreement with the State of Texas CO-OP Purchasing Program.
Motion by Council Member Coy, seconded by Council Member Lease, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
RESOLUTION NO. 2014-97
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY
MANAGER OR THE CITY MANAGER'S DESIGNEE TO
PURCHASE A 70 -TON HVAC ROOFTOP UNIT THROUGH
AN ESTABLISHED COOPERATIVE AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
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12/02/14
ADJOURNMENT
Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:24 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell
Nays: None
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 16th day of December, 2014.
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Tara Brooks
Assistant City Secretary
Wiliam D. Tate
Mayor
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