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HomeMy WebLinkAbout2014-12-02 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, DECEMBER 2, 2014 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 6:00 p.m. Dinner - City Council Conference Room 6:30 p.m. Call to Order - City Council Chambers 6:30 p.m. Executive Session - City Council Conference Room 6:45 p.m. Workshop - City Council Chambers 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. - City Council Chambers EXECUTIVE SESSION: 1 City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 6:45 p.m. - City Council Chambers 2. Legislative outlook for 2015 from lobbyist Fred Hill. 3. Briefing on proposed water and wastewater improvements pending a future debit issuance. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy 1 .. CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. .. 190111111 5. Monthly financial update. NEW BUSINESS 6. Consider the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code and take any necessary action. 7. Consider a resolution directing publication of a Notice of Intention to issue Combination Tax and Revenue Certificates of Obligation, Series 2015 and take any necessary action. 8. Consider an Engineering Services Contract with Kimley-Horn Engineering for Traffic Engineering Services for the design of a new traffic signal at the intersection of Hall -Johnson Road and Countryside Drive; preparation of signal timing plans for the five traffic signals in the Hall -Johnson Road Corridor, from Pool Road to State Highway 121, including the new signal at Countryside Drive; authorization for Staff to execute the contract and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 9. Consider an Interlocal Agreement with the Grapevine-Colleyville Independent School District to assess and collect the City's current and delinquent taxes. Administrative Services Director recommends approval. 10. Consider a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the acquisition of two Horton ambulances and the reconstruction of the Jenkins Street and Wall Street parking lot. Administrative Services Director recommends approval. 11. Consider renewal of an annual contract for multimedia services with Swagit Productions, LLC for video streaming of City Council and Planning & Zoning Commission meetings. City Manager recommends approval. 12. Consider a resolution authorizing a professional services contract for medical control services with BEST EMS and terminating the current contract with Roy Yamada, M.D. Fire Chief recommends approval. 13. Consider a resolution authorizing the purchase of two Horton ambulances from Professional Ambulance through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) and take any necessary action. 14. Consider award of an Informal Request for Quote for an annual contract for emergency medical continuing education to BEST EMS and terminating the current contract with Red River Medical Institute. Fire Chief recommends approval. 15. Consider a resolution authorizing the purchase of rescue tools from Metro Fire Apparatus Specialties, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Fire Chief recommends approval. 16. Consider a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System's grant program for acquisition and development of parks and recreational areas. Parks and Recreation Director recommends approval. 17. Consider renewal of an annual contract for portable toilet rental services with MMG Building and Construction Services, LLC through an Interlocal Cooperative Agreement with the City of Fort Worth, Texas. Parks and Recreation Director recommends approval. 18. Consider a resolution authorizing the purchase of portable radios from Motorola Solutions for the Fire Department through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Police Chief recommends approval. 19. Consider a resolution authorizing the purchase of a portable generator from Loftin Equipment Company, Inc. through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. 20. Consider a resolution authorizing the purchase and installation of a 70 -ton HVAC rooftop unit for City Hall from The Brandt Companies, LLC through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.4.10.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 26, 2014 by 5:00 p.m. GRAPE `1,, �,y Jodot. Brown, City Secretary y ; STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary NZERNMEM Mayor Tate called the meeting to order at 6:31 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. 12/02/14 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. 17 �9*1 • � CALL TO ORDER The Workshop Session was called to order at 6:47 p.m. ITEM 2. LEGISLATIVE OUTLOOK FOR 2015 Lobbyist Fred Hill discussed the upcoming Legislative session and the City's proposed Legislative agenda for 2015. Mr. Hill then briefed the City Council regarding some of the proposed legislation for the upcoming year. City Manager Rumbelow advised the legislative agenda would be presented at the December 16th Council meeting for formal approval. NOTE: At 7:02 p.m. Mayor Tate left the dais and returned at 7:05 p.m. during the presentation. No formal action was taken by the City Council. ITEM 3. FUTURE WATER AND WASTEWATER IMPROVEMENTS Administrative Services Director John McGrane briefed the Council on the Utility Fund's unrestricted cash balance and Public Works Director Stan Laster presented future water and wastewater improvement projects to be funded with Certificates of Obligation, if approved by Council (item 7). No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. CALL TO ORDER Mayor Tate called the meeting to order at 7:53 p.m. in the City Council Chambers. INVOCATION Council Member Chris Coy delivered the Invocation. K 12/02/14 Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance. ITEM 4. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 5. MONTHLY FINANCIAL UPDATE This item was tabled during the November 19, 2014 meeting Administrative Services Director McGrane presented the monthly financial update for October noting that the first two months of the fiscal year's sales tax receipts have to be accrued under State law; the General Fund revenue is 2.8% and tracking the same as last year; that the City's unemployment rate dropped to 4.3%; and that hotel occupancy taxes and the average hotel room rate are down from the previous month but are higher than last year's figures. Mr. McGrane reviewed the new sales tax payee comparison chart which reflects the top 10, top 100 and unranked businesses in the City. There was no formal action taken by the City Council. ITEM 6. APPROVE CITY INVESTMENT POLICY Administrative Services Director McGrane recommended approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code, stating a change in the authorized positions with authority to make invests and the broker/dealer list. Mr. McGrane noted the revisions had been reviewed and approved by the Audit Committee. Annual review of the policy is required by the City Council to be in compliance with Chapter 2256, Texas Government Code. Council Member Freed offered a motion to approve the Investment Policy as presented. Mayor Pro Tem Wilbanks seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 7. RESOLUTION, NOTICE OF INTENTION ISSUE COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION Administrative Services Director McGrane recommended approval of a resolution directing publication of a Notice of Intention to issue Combination Tax and Revenue Certificates of Obligation, Series 2015 in the amount of $12,500,000.00. The 3 12/02/14 certificates will fund a parking lot construction project, water and wastewater projects, and equipment replacement --paver, two ambulances and a fire truck. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015 ANA PROVIDING AN EFFECTIVE DATE ITEM 8. ENGINEERING SERVICES CONTRACT, TRAFFIC ENGINEERING DESIGN SERVICES, HALL -JOHNSON ROAD CORRIDOR Public Works Director Laster presented an Engineering Services Contract with Kimley- Horn Engineering for Traffic Engineering Services for the design of a new traffic signal at the intersection of Hall -Johnson Road and Countryside Drive; preparation of signal timing plans for the five traffic signals in the Hall -Johnson Road Corridor, from Pool Road to State Highway 121, including the new signal at Countryside Drive; and requested authorization for Staff to execute the contract. Council discussion followed on the flow of area traffic, options to synchronize traffic signals and the use of flashing amber lights at night in the corridor. City Manager Rumbelow requested the item be tabled. Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to table the contract award. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. 0 12/02/14 Item 9. Interlocal Agreement for Tax Collection Services Administrative Services Director recommended approval of an Interlocal Agreement with the Grapevine-Colleyville Independent School District to assess and collect the City's current and delinquent taxes. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 10. Resolution, Expressing Intent to Finance Expenditures for Ambulances and Parking Lot Reconstruction Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase to two ambulances and the reconstruction of the Jenkins Street and Wall Street parking lot. This resolution allows for the expenditure of funds, estimated to be $800,000.00, prior to issuing obligations. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO REIMBURSE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 11. Renew Multimedia Services Annual Contract City Manager recommended approval of the renewal of an annual contract in an amount not to exceed $16,200.00 for multimedia services with Swagit Productions, LLC for video streaming of City Council and Planning & Zoning Commission meetings. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 12/02/14 Item 12. Resolution Authorize Professional Services Contract for Medical Control Services and Terminate Current Contract Fire Chief recommended approval of a resolution authorizing a professional services contract for medical control services in an amount not to exceed $23,760.00 with BEST EMS and terminating the current contract with Roy Yamada, M.D on January 31, 2015. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-91 . RESOLUTION OF O; OF • GRAPEVINE,AUTHORIZING MANAGEROR . . • APPROVE A PROFESSIONAL SERVICES CONTRA FOR MEDICAL CONTROL SERVICES; TERMINATINN THE CURRENT CONTRACT AND PROVIDING EFFECTIVE DATE Item 13. Resolution Authorize Purchase of Two Horton Ambulances Fire Chief recommended approval of a resolution authorizing the purchase of two Horton ambulances in an amount not to exceed $484,773.00 from Professional Ambulance through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-92 .Tel 10 21 iq LTA IQ RN I WI -11 611 oil .�� Item 14 Award Informal Request for Quote for Emergency Medical Continuing Education Annual Contract and Terminate Current Contract 9 12/02/14 Fire Chief recommended approval of the award of an Informal Request for Quote for an annual contract in an amount not to exceed $21,600.00 for emergency medical continuing education to BEST EMS and terminating the current contract with Red River Medical Institute. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 15. Resolution Authorize Purchase of Rescue Tools Fire Chief recommended approval of a resolution authorizing the purchase of rescue tools in an amount not to exceed $27,354.00 from Metro Fire Apparatus Specialties, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE RESCUE TOOLS THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Support Texas Recreation and Parks Account and Texas State Park System's Grant Program Parks and Recreation Director recommended approval of a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System's grant program for acquisition and development of parks and recreational areas. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 0 12/02/14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 84TH LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAMS, AND THE TEXAS STATE PARK SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 17. Renew Portable Toilet Rental Services Annual Contract Parks and Recreation Director recommended approval of the renewal of an annual contract in an estimated annual budgeted amount of $100,000.00 for portable toilet rental services with MMG Building and Construction Services, LLC through an Interlocal Cooperative Agreement with the City of Fort Worth, Texas. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 18. Resolution Authorize Purchase of Portable Radios Police Chief recommended approval of a resolution authorizing the purchase of eight portable radios from Motorola Solutions for the Fire Department in an amount not to exceed $26,879.20 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-95 RESOLUTION OF • OF • GRAPEVINE,AUTHORIZING MANAGER OR THE • PURCHASE PORTABLE RADIOS THROUGH. ESTABLISHED INTERLOCAL AGREEMENT FO COOPERATIVE PURCHASING AND PROVIDING • EFFECTIVE DATE 12/02/14 Item 19. Resolution, Authorize Portable Generator Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a portable generator from Loftin Equipment Company, Inc. in an amount not to exceed $46,045.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO, 2014-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PORTABLE GENERATOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 20. Resolution Authorize HVAC Rooftop Unit Purchase for Citv Hall Public Works Director recommended approval of a resolution authorizing the purchase and installation of a 70 -ton HVAC rooftop unit for City Hall from The Brandt Companies, LLC in an amount not to exceed $117,885.00 through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 70 -TON HVAC ROOFTOP UNIT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE N 12/02/14 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:24 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2014. UNWIN LbJ2&22�k Tara Brooks Assistant City Secretary Wiliam D. Tate Mayor im i�