HomeMy WebLinkAboutItem 24 - Asphalt Paver and TrailerMEMO TO: HONORABLE MAYOR AND MEMBERS �O�F THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER 1��
85110:1111102 Eel 1 1
SUBJECT: RESOLUTION FOR THE PURCHASE OF AN ASPHALT PAVER
AND TRAILER
City Council to consider approval of a resolution for the purchase of an asphalt paver
and trailer from Kirby -Smith Machinery, Inc. through an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and
authorizing the reimbursement of certain expenditures to be incurred from future tax-
exempt obligations of the City and providing an effective date.
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Funding for this purchase will be from the future sale of Certificates of Obligation in
account 325-48910-415-15-0043 (Vehicle/Equipment Replacement Fund) for a total
amount not to exceed $308,273.00.
BACKGROUND:
This resolution allows for expenditure of funds occurring prior to the bond sale to be
reimbursed from the proceeds of the bonds. The City reasonably expects to reimburse
itself for all costs that have been or will be paid subsequent to the date that is 60 days
prior to the date hereof.
This purchase will be made in accordance with an existing Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) as allowed
by Texas Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Kirby -Smith
Machinery, Inc. The Fleet Services and Purchasing staff reviewed the contract for
departmental specification compliance and determined that the contract would provide
the best product and pricing for meeting the needs of the City.
This purchase is for a Vogele Asphalt Paver and a trailer to replace unit 15506 for the
Public Works Street Department which was approved in the FY 2015 Vehicle/Equipment
Replacement list. The asphalt paver can accommodate paving jobs of various size
12/11/2014 (9:33:38 AM)
streets and parking areas as well as special applications along with its transport trailer
with hydraulic ramps.
Staff recommends approval
GL/KW/PH/BS
12/11/2014 (9:33:38 AM)
RESOLUTION NO. RSP#Ao- Pn ve-rL
AA)7'�ArL�2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN
ASPHALT PAVER AND TRAILER THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND EXPRESSING INTENT TO FINANCE
EXPENDITURES TO BE INCURRED AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS, the City of Grapevine, Texas has established an Interlocal Participation
Agreement with The Local Government Purchasing Cooperative (Buyboard) and wishes to
utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (Buyboard) has an
established contract #424-13, Construction, Road, Bridge & Other Equip., and #425-13,
Refuse Bodies, Trailers, and Other Bodies with Kirby -Smith Machinery, Inc. as the qualified
distributor; and
WHEREAS, the City of Grapevine, Texas has a need to replace the current paver
and trailer for Public Works Streets Department; and
WHEREAS, the City is a political subdivision of the State of Texas authorized to
finance its activities by issuing obligations; and
WHEREAS, the City reasonably expects to reimburse itself for all costs that have
been or will be paid subsequent to the date that is 60 days prior to the date hereof; and
WHEREAS, the City has concluded that it does not currently desire to issue
obligations to finance the costs associated with the acquisition; and
WHEREAS, the City desires to reimburse itself for the costs associated with the
acquisition from the proceeds of obligations to be issued subsequent to the date hereof;
and
WHEREAS, the City reasonably expects to issue obligations to reimburse itself for
the costs associated with the acquisition; and
WHEREAS, all legal prerequisites for the adoption of this resolution have been met,
including but not limited to the Local Government Code and the Open Meetings Act; and
WHEREAS, the City Council hereby declares that the approval of this resolution is in
the best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
of an asphalt paver and trailer from Kirby -Smith Machinery, Inc. through an Interlocal
Participation Agreement with The Local Government Purchasing Cooperative (Buyboard)
for an amount not to exceed $308,273.00.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said paver and trailer.
Section 4. The City reasonably expects to reimburse itself for all costs that have
been or will be paid subsequent to the date that is 60 days prior to the date hereof and are
to be paid in connection with the acquisition.
Section 5. That the City reasonable expects that the maximum principle amount
of obligations issued to reimburse the City for the costs associated with the acquisition will
be $310,000.00.
Section 6. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 16th day of December, 2014.
RES. NO. 2
ATTEST:
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