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HomeMy WebLinkAboutItem 26 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 18th day of November, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Herbert Fry Betty "BJ" Wilson Monica Hotelling Jim Fechter Gary Martin Beth Tiggelaar Dennis Luers Chairman Vice Chairman Member Member Member Member Member Alternate constituting a quorum, with Commissioner Theresa Mason absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 6:31 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Personnel relative to Municipal Court Judge appointment, employment and duties under Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Item 1.A. City Manager Bruno Rumbelow recommended approval of an ordinance appointing Mr. Alan Wayland as Municipal Judge for a two-year term (commencing January 1, 2015, and running two years after the earlier date of Judge David Florence's retirement or May 3, 2015) and authorization for the City Manager to execute the contract for municipal judge services under Section 551.074, Texas Government Code. Council Member Spencer, seconded by Council Member Freed, offered a motion to approve the ordinance appointing Alan Wayland as Municipal Judge and authorize the City Manager to execute the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-68 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPOINTING ALAN WAYLAND AS THE MUNICIPAL COURT JUDGE FOR A TWO (2) YEAR TERM; PROVIDING A SEVERABILITY CLAUSE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 1.13. There was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. K 11/18/14 The Workshop Session was called to order at 7:06 p.m ITEM 2. DISCUSS COMMUNITY ACTIVITIES CENTER MEMBERSHIP FEES AND NAMING Parks & Recreation Director Kevin Mitchell introduced Steve Atkins from The Atkins Group who reviewed the branding process previously discussed during the October 21st meeting, and potential names for the multi -generational facility currently under renovation. Council discussion followed on the presented names and requested the addition of "Grapevine" into the name and logo --The REC. Mr. Mitchell then clarified that there would not be a fee associated with a senior membership, that cost recovery was projected at 84% and that the number of non-resident memberships would be monitored. Mr. Mitchell noted that The Atkins Group would continue their efforts using Council's input, and would present logo designs at the next meeting. No formal action was taken by the City Council ITEM 3. DISCUSS QUALITY OF LIFE SURVEY Assistant City Manager Jennifer Hibbs stated at the October 21, 2014 meeting, Council requested Staff create a survey to gather residents' opinions regarding the use of Quality of Life funds. Ms. Hibbs presented the draft survey for Council's input, noting it would be web -based and allow one survey submittal per household, and that a paper format would be available for citizens who do not have computer access. Discussion ensued on modifications to the survey and to clarify the definition of a Quality of Life project. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. xmyk�� Mayor Tate called the meeting to order at 7:34 p.m. in the City Council Chambers. INVOCATION Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance. ITEM 4. CERTIFICATES OF RECOGNITION FOR LIFE-SAVING MEASURES Fire Chief Darrell Brown spoke of the June 1, 2014 life-saving rescue and resuscitation measures administered to Mr. Will Rigby, who sustained multiple cervical fractures, after diving into his pool and striking his head. Mayor Tate presented Certificates of 3 11/18/14 Recognition to Sheri Haygood, Patti Stuart and Jeff Stuart for their life saving and heroic actions. Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Zoning Application Z14-03 (DCT Fellowship West) had been submitted by Pacheco Koch, LLC requesting rezoning of 12.381 acres from "CC" Community Commercial District Regulations to "LI" Light Industrial District for a proposed warehouse development. The subject property is located at 3175 and 3193 Bass Pro Drive. Mr. Clayton Strolle requested favorable consideration of the application and answered questions on use of space, amount of planned office and warehouse space, and proximity to the access road. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Martin, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Freed, seconded by Council Member O'Dell, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None • '' • 9 • ,. OF 1-R, BLOCK 1, SUNSHINE HARBOR INDUSTRIAL ADDITION BEING REPLAT OF LOT 1, TRACT 3, SUNSHINE HARBOR INDUSTRI ADDITION AND A PORTION OF TRACT 3, SUNSHINE HARBO INDUSTRIAL Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-41 (Enterprise Car and Truck Rental) and final plat of Lot 1-R, Block 1, Sunshine Harbor Industrial Addition being a replat of Lot 1, Tract 3, Sunshine Harbor Industrial Addition and a portion of Tract 3, Sunshine Harbor Industrial had been 11/18/14 submitted by Baldwin Associates requesting a conditional use permit to allow a car and truck rental facility and final plat. The subject property is located at 849 East Dallas Road and is zoned "LI" Light Industrial District. Mr. Stombaugh advised that 48.72% of the property owners within 200 feet of the subject property oppose the request; therefore, it will require a 3/4 vote of the City Council for approval of the application. Mr. Tom Berutti requested favorable consideration of the application and answered questions on hours of operation, length of rental trucks, inventory storage, landscaping and anticipated traffic volumes. Mayor Tate invited guests present to comment regarding the application. Dr. Ed Smith, 1013 Honeysuckle, representing Faith Christian School expressed opposition to the application citing student safety and traffic issues; Mr. Kenn Goldblatt, 5312 Woodway Drive, Fort Worth, spoke in opposition to the application due to the property's involvement in a lawsuit; and Mr. Carl Young, 4113 Meadow Drive, expressed concerns on the carwash, water usage and wastewater disposal. Eleven letters in opposition were copied to the Council and Commission. Commissioner Fechter, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member O'Dell, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 7. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-42 STARBUCKS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-42 (Starbucks) had been submitted by 114 Grapevine Towers LLC requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012-70 to allow outside dining and drive-through service in conjunction with a restaurant in a planned commercial center. The subject property is located at 1325 William D. Tate Avenue and is zoned "HC" Highway Commercial District. Mr. John Evans requested favorable consideration of the application and answered questions on signage and drive-through lanes. R 11/18/14 Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Fechter, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None CASA AND FINAL PLAT OF LOTS 3R1 -AD 3R1 -B, BLOCK BOYD CENTER ADDITION BEING A REPREPLAT OF •T 3R1, BLOCK BOYD CENTER ADD • Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Conditional Use Application CU14-43 (Taco Casa) and final plat of Lots 3R1 -A and 3R1 -B, Block 1, W.R. Boyd Center Addition being a replat of Lot 3R1, Block 1, W.R. Boyd Center Addition had been submitted by JDJR Engineers requesting a conditional use permit to allow drive- through service in conjunction with a restaurant and final plat. The subject property is located at 525 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. Mr. Jim Dewey, Jr. requested favorable consideration of the application. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Lease, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: 1.1 11/18/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 9. PUBLIC _ HEARING, SPECIAL USE APPLICATION SU14-03 CROWN CASTLE TOWERS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Special Use Application SU14-03 (Crown Castle Towers) had been submitted by Crown Castle Towers requesting a special use permit for a 120 -foot monopole and the collocation of cellular equipment. The subject property is located at 1650 Hughes Road and is zoned "PCD" Planned Commerce Development District. This public hearing was tabled at the October 21, 2014 meeting. Mr. Tim Dowdle requested favorable consideration of the application and answered questions on leasing, equipment building and collocation on existing electrical towers. Mayor Tate invited guests present to comment regarding the application. Mr. Mike Morris, 849 Riverside Drive North, requested the cellular companies expedite cleanup and equipment reinstallation at Dove Water Tower; Ms. Cheryl Fairbanks, 1403 Whispering Dell Court, Southlake and Ms. Juneria Berges, 1012 Colonial Drive, Coppell, representing the property owner -Unity Church of Northeast Tarrant County, both spoke in support of the application; and Mr. Zach Motely, 6751 North Freeway, Fort Worth, representing DR Horton Homes, spoke in opposition of the case citing proximity of the monopole to the developing subdivision. There was no correspondence to report. Commissioner Hotelling, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Fechter, Martin & Tiggelaar Nays: None Council Member Coy, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. 0 11/18/14 The City Council took a brief recess and then reconvened in the Council Chambers to consider published business. All members of the Council were present upon reconvening. ITEM 10. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 11. PRESENTATION, CELL PHONE COVERAGE Assistant City Manager Jennifer Hibbs introduced Mr. Paul Baumgardner, AT&T Area Manager of Real Estate and Construction. Mr. Baumgardner presented area cellsite coverage and transmitter maps. Discussion followed on future improvements for service coverage in the northwest and southwest portions of the City. No formal action was taken by the City Council. NOTE: The City Council then considered the recommendations of the Planning & Zoning Commission, Items 28-39. ITEM 12. PRESENTATION, MONTHLY FINANCIAL UPDATE This item was considered after Item 39. City Manager Rumbelow requested the presentation on the monthly financial update be tabled to the next meeting. Council Member O'Dell, seconded by Council Member Freed, offered a motion to table the presentation to the December 2, 2014 meeting. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None • •MUM mi,• •• • • AGREEMENT,LEASE DOVE WATER TOWER Public Works Director Stan Laster recommended approval of a resolution authorizing the Second Amendment to the Ground and Tower Lease Agreement with New Cingular Wireless PCS, LLC for the purpose of installing, operating, and maintaining a communications facility on the Dove Water Tower, located at 1702 Sagebrush Trail, and authorization for the City Manager to execute the amendment. Under the second amendment to the lease, the City will receive an annual lease payment of $55,000.00 from New Cingular Wireless. Funds received from this lease will be allocated to the Public Art Fund. This item was tabled from the October 21, 2014 meeting. PP 11/18/14 Council Member Freed, seconded by Council Member Coy, offered a motion to approve the resolution authorizing the lease agreement amendment. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE SECOND AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE DOVE WATER TOWER AND PROVIDING AN EFFECTIVE DATE • • •1:4 Z 150 ky, I 11124 via • • • AGREEMENT, MINTERS CHAPEL • O.• Public Works Director Laster recommended approval of a resolution authorizing the First Amendment to the Ground and Tower Lease Agreement with New Cingular Wireless PCS, LLC for the purpose of installing, operating, and maintaining a communications facility on the Minters Chapel Monopole, located at 1900 Minters Chapel Road, and authorization for the City Manager to execute the amendment. Under the amended lease, the City will receive an annual lease payment of $55,000.00 from New Cingular Wireless. Funds received from this lease will be allocated to the Public Art Fund. This item was tabled from the October 21, 2014 meeting. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the resolution authorizing the lease agreement amendment. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-85 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE FIRST AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE 11/18/14 MINTERS CHAPEL MONOPOLE AND PROVIDING EFFECTIVE DATE ITEM 15. ORDINANCE APPROVE TRAFFIC ENGINEERING STUDY CONTRACT AND FUNDS APPROPRIATION Public Works Director Laster recommended approval of a Traffic Engineering Contracl in an amount not to exceed $14,400.00 with Lee Engineering for traffic engineering study services at the intersections of Northwest Highway at Park Boulevard and Northwest Highway at State Highway 114, and approval of an ordinance appropriating and authorizing the transfer of funds in the amount of $33,508.62 from the 1999 General Obligation Bonds to the Capital Improvements Plan budget. Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the contract and ordinance authorizing the appropriation of funds. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-69 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL IMPROVEMENTS BUDGET FOR THE FISCAL YEAR ENDING IN 2015, PROVIDING FOR THE TRANSFER OF THE FUNDS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 16. Interlocal Agreement for Metroport Teen Court Program Administrative Services Director recommended approval of the renewal of an Interlocal Agreement with the Cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program. Grapevine's funding for participating in the program is provided in the FY2014-15 budget in the amount of $40,000.00. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: iH] 11/18/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 17. Declare Items as Surplus Property Administrative Services Director recommended approval of declaring certain items as surplus property and authorization for the sale through public auction. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 18. Award Bid 421-2015 Janitorial Supplies Annual Contract Administrative Service Director recommended approval of the award of Bid 421-2015 Janitorial Supplies Annual Contract with four optional, one-year renewals to Empire Paper in an estimated amount of $25,000.00. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 19. Renew Virtual Desktop Access Licenses Annual Contract City Manager recommended approval of the renewal of an annual contract for Microsoft Windows virtual desktop access licenses with SHI Government Solutions, Inc. in an amount not to exceed $31,020.00 through the State of Texas Department of Information Resources (DIR) Cooperative Contracts Program. This is the first renewal of two optional, one-year renewals available. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 20. Renew Book Lease Services Annual Contract City Manager recommended approval of the renewal of an annual contract for book leasing services with Brodart Company in an amount not to exceed $23,696.40 through is 11/18/14 an Interlocal Agreement with the County of Brazoria, Texas. This is the first renewal of the two optional, one-year renewals available. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 21. Resolution, Authorize Fire Department Purchase of Lapel Microphones and Ventilation Fans Fire Chief recommended approval of a resolution authorizing the purchase of firehouse equipment --lapel microphones and ventilation fans for the Fire Department from Casco Industries, Inc. in an amount not to exceed $22,775.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FIREHOUSE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Renew Portable Gas Detection Devices Annual Contract Fire Chief recommended approval of the renewal of an annual contract for a supply and maintenance agreement for portable gas detection devices with Safeware, Inc. in an amount not to exceed $16,350.00 through an established Cooperative Purchasing Agreement with U.S. Communities. This is the final renewal of the contract. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 12 11/18/14 Item 23. Resolution, Authorize Third Amendment to Ground and Tower Lease Agreement with New Cingular Wireless PCS LLC Mustang Water Tower Public Works Director recommended approval of a resolution authorizing the Third Amendment to the Ground and Tower Lease Agreement with New Cingular Wireless PCS, LLC for the purpose of installing, operating, and maintaining a communications facility on the Mustang Water Tower, located at 3051 Ira E. Woods Avenue, and authorization for the City Manager to execute the amendment. Under the third amendment to the lease, the City of Grapevine and the Grapevine-Colleyville ISD will receive an annual lease payment of $27,500, each receiving half of the total annual rent of $55,000, from New Cingular Wireless. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-87 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE THIRD AMENDMENT TO THE TOWER/GROUND LEASE AGREEMENT WITH NEW CINGULAR WIRELESS PCS, LLC, FOR THE INSTALLATION OF COMMUNICATIONS EQUIPMENT INCLUDING ANTENNAS, CABLES AND OTHER COMMUNICATION INSTRUMENTS ON THE MUSTANG WATER TOWER AND PROVIDING AN EFFECTIVE DATE Item 24. Resolution Authorize Traffic Control Equipment Purchase Public Works Director recommended approval of a resolution authorizing the purchase of traffic control equipment in an amount not to exceed $19,260.00 from Twincrest Technologies through a Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 13 11/18/14 .� .I:I L JlM22 I - Item 25. Ordinance, Developer Cost Participation Contract for Waterline Construction along Hill Meadow Road and Funds Appropriation Public Works Director recommended approval of a Developer Cost Participation Contract with Contrast Glade Hill Development, Inc. for the construction of a 12 -inch waterline along Hill Meadow Road in an amount of $27,018.02, and approval of an ordinance appropriating funds from the 2011 Water Impact Fees and authorization for the City Manager to execute the contract. Under the contract, the City will fund the upsizing of an eight -inch waterline to a 12 -inch waterline. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-70 .� D ,WIN 9, M, Item 26. Ordinance, Water Engineering Design Services Contract Amendment No. 2 and Appropriation of Funds Public Works Director recommended approval of Amendment No. 2 to the Water Engineering Design Services Contract in the amount of $34,250.00 with Baird, Hampton & Brown, Inc. and a 10% project contingency; approval of an ordinance appropriating funds from the Released Sewer Impact Fees and authorization for Staff to execute the amendment. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-71 Ole 01 11/18/14 WIN ••1 .• I •. ROOM a-4021 ON140-0 1 • me Item 27. Consideration of Minutes City Secretary recommended approval of the minutes of the November 4, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member O'Dell, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: Planning & Zoning Commission recommendations were considered after Item 11. • . L •I irilil• •, • 0, • ••91911111I • Chairman Oliver reported the Planning & Zoning Commission voted 4-3 for denial of Zoning Application Z14-03 (DCT Fellowship West) submitted by Pacheco Koch, LLC requesting rezoning of 12.381 acres from "CC" Community Commercial District Regulations to "LI" Light Industrial District for a proposed warehouse development. The subject property is located at 3175 and 3193 Bass Pro Drive. Council Member Coy, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation for denial of the application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: Freed ITEM 29. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOT 1, BLOCK 1, DCT FELLOWSHIP WEST ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the preliminary plat of Lot 1, Block 1, DCT Fellowship West Addition. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation for denial of the preliminary plat of Lot 1, Block 1, DCT Fellowship West Addition. The motion prevailed by the following vote: W 11/18/14 Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: Freed ITEM 30. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT LOT 1 BLOCK 1 DCT FELLOWSHIP WEST ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of the final plat of Lot 1, Block 1, DCT Fellowship West Addition. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation for denial of the final plat of Lot 1, Block 1, DCT Fellowship West Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Lease, Coy & O'Dell Nays: Freed ITEM 31. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-41 ENTERPRISE CAR AND TRUCK RENTAL Chairman Oliver reported the Planning & Zoning Commission voted 4-3 for approval of Conditional Use Application CU14-41 (Enterprise Car and Truck Rental) submitted by Baldwin Associates requesting a conditional use permit to allow a car and truck rental facility. The subject property is located at 849 East Dallas Road and is zoned "LI" Light Industrial District. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion failed by the following vote, as a 3/4 vote of the City Council was required: Ayes: Wilbanks, Freed, Coy & O'Dell Nays: Tate, Spencer & Lease ITEM 32. PLANNING & ZONING COMMISSION OD,O FINAL • . •c•- INDUSTRI• ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 5-2 for approval of the Statement of Findings and the final plat of Lot 1-R, Block 1, Sunshine Harbor Industrial Addition. The subject property is located at 849 East Dallas Road and is zoned "LI" Light Industrial District. Council Member Spencer, seconded by Council Member Lease, offered a motion to deny the final plat of Lot 1-R, Block 1, Sunshine Harbor Industrial Addition. The motion prevailed by the following vote: IR 11/18/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 33. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU 14-42 STARBUCKS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-42 (Starbucks) submitted by 114 Grapevine Towers LLC requesting a conditional use permit to amend the site plan approved by Ordinance No. 2012-70 to allow outside dining and drive-through service in conjunction with a restaurant in a planned commercial center. The subject property is located at 1325 William D. Tate Avenue and is zoned "HC" Highway Commercial District. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-72 WA 11/18/14 SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 34. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-43 TACO CASA Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-43 (Taco Casa) submitted by JDJR Engineers requesting a conditional use permit to allow drive-through service in conjunction with a restaurant. The subject property is located at 525 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14-43 FOR A RESTAURANT WITH DRIVE THROUGH SERVICE IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ilm 11/18/14 ZONINGITEM 35. PLANNING & COMMISSION •D,- FINAL PLAT, LOTS 3R1 -A AND 3R1 -B, BLOCK 1, W.R. BOYD CENTER ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 3R1 -A and 3R1 -B, Block 1, W.R. Boyd Center Addition. The 3.3051 acre tract is located at 525 East Northwest Highway and is zoned "CC" Community Commercial District Regulations. The subject property is being platted for the development of a restaurant on Lot 3R1 -A. Council Member Freed, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 3R1 -A and 3R1 -B, Block 1, W.R. Boyd Center Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 36. PLANNING & ZONING COMMISSION RECOMMENDATION SPECIAL USE APPLICATION SU14-03 CROWN CASTLE TOWERS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for denial of Special Use Application SU14-03 (Crown Castle Towers) submitted by Crown Castle Towers requesting a special use permit for a 120 -foot monopole and the collocation of cellular equipment. The subject property is located at 1650 Hughes Road and is zoned "PCD" Planned Commerce Development District. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to accept the Commission's recommendation for denial of the application. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer & Coy Nays: Freed, Lease & O'Dell ITEM 37. PLANNING & ZONING COMMISSION RECOMMENDATION PRELIMINARY PLAT, LOTS 1 AND 2, BLOCK 1 GATEHOUSE COMMERCIAL Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the preliminary plat of Lots 1 and 2, Block 1, Gatehouse Commercial. The 7.328 acre tract is located at Stone Myers and Westport Parkways and is zoned "BP" Business Park District. The subject property is being platted for the development of a commercial business park. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the 19 11/18/14 preliminary plat of Lots 1 and 2, Block 1, Gatehouse Commercial. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 38. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOTS 1 AND 2, BLOCK 1 GATEHOUSE COMMERCIAL Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Gatehouse Commercial. The 7.328 acre tract is located at Stone Myers and Westport Parkways and is zoned "BP" Business Park District. The subject property is being platted for the development of a commercial business park. Council Member Coy, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lots 1 and 2, Block 1, Gatehouse Commercial. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 39. PLANNING & ZONING COMMISSION RECOMMENDATION FINAL PLAT, LOT 2, BLOCK 1, WETZEL ADDITION Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of the Statement of Findings and the final plat of Lot 2, Block 1, Wetzel Addition. The 0.6328 acre tract is located at 260 Blevins Street and is zoned "R-7.5" Single Family District Regulations. The subject property is being platted for the development of a single family home. Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to accept the Commission's recommendation and approve the Statement of Findings and the final plat of Lot 2, Block 1, Wetzel Addition. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: Following the recommendations of the Planning & Zoning Commission, the City Council then considered Items 12-27. ADJOURNMENT 11/18/14 Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 9:49 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2014. Jodi C. Brown City Secretary FTAI William D. Tate Mayor RE STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary Mayor Tate called the meeting to order at 6:31 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Deliberate the sale, exchange, or value of real property (Public Works right-of-way) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. 12/02/14 Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. CALL TO ORDER The Workshop Session was called to order at 6:47 p.m. ITEM 2. LEGISLATIVE OUTLOOK FOR 2015 Lobbyist Fred Hill discussed the upcoming Legislative session and the City's proposed Legislative agenda for 2015. Mr. Hill then briefed the City Council regarding some of the proposed legislation for the upcoming year. City Manager Rumbelow advised the legislative agenda would be presented at the December 16th Council meeting for formal approval. NOTE: At 7:02 p.m. Mayor Tate left the dais and returned at 7:05 p.m. during the presentation. No formal action was taken by the City Council. Administrative Services Director John McGrane briefed the Council on the Utility Fund's unrestricted cash balance and Public Works Director Stan Laster presented future water and wastewater improvement projects to be funded with Certificates of Obligation, if approved by Council (Item 7). No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. Mayor Tate called the meeting to order at 7:53 p.m. in the City Council Chambers. INVOCATION Council Member Chris Coy delivered the Invocation. Ki 12/02/14 PLEDGE OF ALLEGIANCE Boy Scout Troop 555 posted the colors and led the Pledge of Allegiance. ITEM 4. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 5. MONTHLY FINANCIAL UPDATE This item was tabled during the November 19, 2014 meeting. Administrative Services Director McGrane presented the monthly financial update for October noting that the first two months of the fiscal year's sales tax receipts have to be accrued under State law; the General Fund revenue is ° tracking the same as last year; that the City's unemployment rate dropped to 4.3%; and that hotel occupancy taxes and the average hotel room rate are down from the previous month but are higher than last year's figures. Mr. McGrane reviewed the new sales tax payee comparison chart which reflects the top 10, top 100 and unranked businesses in the City. There was no formal action taken by the City Council. ITEM 6. APPROVE CITY INVESTMENT POLICY Administrative Services Director McGrane recommended approval of the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapter 2256, Texas Government Code, stating a change in the authorized positions with authority to make invests and the broker/dealer list. Mr. McGrane noted the revisions had been reviewed and approved by the Audit Committee. Annual review of the policy is required by the City Council to be in compliance with Chapter 2256, Texas Government Code. Council Member Freed offered a motion to approve the Investment Policy as presented. Mayor Pro Tem Wilbanks seconded the motion which prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None AND REVENUE CERTIFICATESOBLIGATION Administrative Services Director McGrane recommended approval of a resolution directing publication of a Notice of Intention to issue Combination Tax and Revenue Certificates of Obligation, Series 2015 in the amount of $12,500,000.00. The 3 12/02/14 certificates will fund a parking lot construction project, water and wastewater projects, and equipment replacement --paver, two ambulances and a fire truck. Council Member Freed, seconded by Council Member Lease, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, RELATING TO THE GIVING OF NOTICE OF INTENTION TO ISSUE CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2015 AND PROVIDING AN EFFECTIVE DATE ITEM 8. ENGINEERING SERVICES CONTRACT TRAFFIC ENGINEERING DESIGN SERVICES, HALL -JOHNSON ROAD CORRIDOR Public Works Director Laster presented an Engineering Services Contract with Kimley- Horn Engineering for Traffic Engineering Services for the design of a new traffic signal at the intersection of Hall -Johnson Road and Countryside Drive; preparation of signal timing plans for the five traffic signals in the Hall -Johnson Road Corridor, from Pool Road to State Highway 121, including the new signal at Countryside Drive; and requested authorization for Staff to execute the contract. Council discussion followed on the flow of area traffic, options to synchronize traffic signals and the use of flashing amber lights at night in the corridor. City Manager Rumbelow requested the item be tabled. Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to table the contract award. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. I 12/02/14 Item 9. Interlocal Agreement for Tax Collection Services Administrative Services Director recommended approval of an Interlocal Agreement with the Grapevine-Colleyville Independent School District to assess and collect the City's current and delinquent taxes. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 10. Resolution, Expressing Intent to Finance Expenditures for Ambulances and Parking Lot Reconstruction Administrative Services Director recommended approval of a reimbursement resolution expressing intent to finance expenditures to be incurred relative to the purchase to two ambulances and the reconstruction of the Jenkins Street and Wall Street parking lot. This resolution allows for the expenditure of funds, estimated to be $800,000.00, prior to issuing obligations. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-90 ., , Item 11. Renew Multimedia Services Annual Contract City Manager recommended approval of the renewal of an annual contract in an amount not to exceed $16,200.00 for multimedia services with Swagit Productions, LLC for video streaming of City Council and Planning & Zoning Commission meetings. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 6 12/02/14 Item 12. Resolution, Authorize Professional Services Contract for Medical Control Services and Terminate Current Contract Fire Chief recommended approval of a resolution authorizing a professional services contract for medical control services in an amount not to exceed $23,760.00 with BEST EMS and terminating the current contract with Roy Yamada, M.D on January 31, 2015. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE A PROFESSIONAL SERVICES CONTRACT FOR MEDICAL CONTROL SERVICES; TERMINATING THE CURRENT CONTRACT AND PROVIDING AN EFFECTIVE DATE Item 13.Resolution, Authorize Purchase of Two Horton Ambulances Fire Chief recommended approval of a resolution authorizing the purchase of two Horton ambulances in an amount not to exceed $484,773.00 from Professional Ambulance through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 14. Award Informal Request for Quote for Emergencv Medical Continuing Education Annual Contract and Terminate Current Contract 0 12/02/14 Fire Chief recommended approval of the award of an Informal Request for Quote for an annual contract in an amount not to exceed $21,600.00 for emergency medical continuing education to BEST EMS and terminating the current contract with Red River Medical Institute. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 15. Resolution, Authorize Purchase of Rescue Tools Fire Chief recommended approval of a resolution authorizing the purchase of rescue tools in an amount not to exceed $27,354.00 from Metro Fire Apparatus Specialties, Inc. through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-93 Item 16. Resolution, Support Texas Recreation and Parks Account and Texas State Park System's Grant Program Parks and Recreation Director recommended approval of a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System's grant program for acquisition and development of parks and recreational areas. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None N 12/02/14 RESOLUTION NO. 2014-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 84TH LEGISLATIVE SESSION OF THE STATE OF TEXAS TO SUPPORT LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAMS, AND THE TEXAS STATE PARK SYSTEM AND PROVIDING AN EFFECTIVE DATE Item 17. Renew Portable Toilet Rental Services Annual Contract Parks and Recreation Director recommended approval of the renewal of an annual contract in an estimated annual budgeted amount of $100,000.00 for portable toilet rental services with MMG Building and Construction Services, LLC through an Interlocal Cooperative Agreement with the City of Fort Worth, Texas. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 18. Resolution, Authorize Purchase of Portable Radios Police Chief recommended approval of a resolution authorizing the purchase of eight portable radios from Motorola Solutions for the Fire Department in an amount not to exceed $26,879.20 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-95 RESOLUTION OF THE CITY COUNCILOF OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'STO PURCHASE PORTABLE RADIOS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT • COOPERATIVE PROVIDING EFFECTIVE DATE 12/02/14 Item 19. Resolution Authorize Portable Generator Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a portable generator from Loftin Equipment Company, Inc. in an amount not to exceed $46,045.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston -Galveston Area Council (H -GAC). Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PORTABLE GENERATOR THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 20. Resolution, Authorize HVAC Rooftop Unit Purchase for City Hall Public Works Director recommended approval of a resolution authorizing the purchase and installation of a 70 -ton HVAC rooftop unit for City Hall from The Brandt Companies, LLC in an amount not to exceed $117,885.00 through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A 70 -TON HVAC ROOFTOP UNIT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE 9 12/02/14 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 8:24 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2014. ATTEST: Jodi C. Brown City Secretary William D. Tate Mayor 10 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 8th day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary �•I Mayor Tate called the meeting to order at 6:31 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:35 p.m. At 7:18 p.m. the City Council took a short break and continued the Executive Session at 7:25 p.m. with all members present. Upon reconvening in open session in the Council Chambers, all members of the City Council were present except Council Member O'Dell. Mayor Tate asked if there was 12/08/14 any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. 0HENHEUME Mayor Pro Tern Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:35 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Absent: O'Dell PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2014. Jodi C. Brown City Secretary MaNKSM491 William D. Tate Mayor K STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Special Session on this the 9th day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 10:47 a.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 10:50 a.m. Upon reconvening in open session in the Council Chambers, all members of the City Council were present except Council Member Spencer. Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow 12/09/14 stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. wonewIlLu2mm Council Member Freed, seconded by Council Member Coy, offered a motion to adjourn the meeting at 11:52 a.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Freed, Lease, Coy & O'Dell Nays: None Absent: Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of December, 2014. Jodi C. Brown City Secretary William D. Tate Mayor 2