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HomeMy WebLinkAboutItem 13 - Minutes STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 16th day of December, 2014 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Gary Martin Member Beth Tiggelaar Member Theresa Mason Alternate constituting a quorum, with Commissioners Jim Fechter and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Ben Stool Assistant City Attorney Tara Brooks Assistant City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. EXECUTIVE SESSION Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 12/16/14 A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:04 p.m. The closed session ended at 7:24 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. WORKSHOP CALL TO ORDER The Workshop Session was called to order at 7:26 p.m. ITEM 2. DISCUSS LOGO DESIGN FOR THE REC Parks and Recreation Director Kevin Mitchell introduced Steve Atkins from The Atkins Group, who presented different logo designs for The REC to Council. Council discussed the logos and the use of the logos for branding purposes. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned. JOINT MEETING CALL TO ORDER Mayor Tate called the meeting to order at 7:57 p.m. in the City Council Chambers. INVOCATION Commissioner Herbert Fry delivered the Invocation and led the Pledge of Allegiance. ITEM 3. PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-44 GRACE Mayor Tate declared the public hearing open. 2 12/16/14 Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-44 (GRACE) was submitted by Skip Blake requesting a conditional use permit to amend the site plan approved by Ordinance No. 2004-77, as amended, to enlarge the existing operation of a non-profit organization. The subject property is located at 837 East Walnut Street and is zoned "R-12.5" Single Family District Regulations. GRACE proposes to utilize the existing structure to the east of the current operation and to include new construction to join the two structures together for expanded services. GRACE Executive Director of Operations Shonda Schaffer described the work of GRACE and the use of the expanded facility and requested favorable consideration of the application. Ms. Schaffer answered questions from the Council. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and four letters of support were copied to the Council and the Commission. Commissioner Wilson, seconded by Commissioner Tiggelaar, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 4. PUBLIC HEARING, PLANNED DEVELOPMENT OVERLAY. PD14-02 EASTWOODS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Planned Development Overlay PD14-02 (Eastwoods) was submitted by CGEW, LLC requesting a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4420 Eastwoods Drive and is zoned "R-5.0" Zero Lot Line District. The applicant proposes a maximum building coverage of 45% of the total lot area for 19 single family lots to accommodate an outdoor living area (covered patio) for the proposed homes. Mr. Brad Myer with Contrast Development presented concepts and explained that the 5% increase in coverage would be only for the outdoor living area. Mr. Myer answered questions from the Planning & Zoning Commission and City Council. 3 12/16/14 Mayor Tate invited guests present to comment regarding the application. Mr. Carl Young, 4113 Meadow Drive, spoke in opposition to the request. He stated that 45% was too high of a coverage area. One letter of opposition was copied to the Council and Commission. Commissioner Martin, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 5. CITIZEN COMMENTS There were no Citizen Comments submitted. ITEM 6. DESIGN SERVICES CONTRACT, GRAPEVINE PUBLIC LIBRARY Library Director Janis Robertson recommended award of a contract to Dewberry Architects Inc. in an amount not to exceed $76,500.00 for design services for the expansion and renovation of the Grapevine Public Library. Included in the contract is the design of the 1,500 square foot expansion and partial interior renovation of the Grapevine Public Library Genealogy Room and the current Periodical Reading Room. The Periodical Room will be relocated to another area of the Library and the expansion will be used as a teen area to add additional space and programs. The Genealogy Room will be expanded to provide additional shelving for new or donated materials in addition to 60 shelves of items currently not accessible to the public. Following discussion, Council asked Staff to review the fees and if necessary do a Request for Proposal for the architecture and engineering services. 4 12/16/14 Council Member Lease, seconded by Mayor Pro Tem Wilbanks, offered a motion to table the item. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 7. RESOLUTION, LEGISLATIVE AGENDA, 84th LEGISLATURE Assistant City Manager Jennifer Hibbs recommended approval of a resolution adopting the City's platform for the 84th Legislative Session. As in past sessions, Staff is recommending the passage of a legislative agenda on a variety of issues. Assistant City Manager Hibbs explained the additions to the list. These included the wet/dry issue that would allow the City to apply current City alcoholic beverage codes to currently dry areas that lie in Dallas and Denton Counties, a ban on texting while driving and quality and fairness in the appraisal process. The list was developed collaboratively with the input of City Council Members, Staff and advisement from Lobbyist Fred Hill. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the resolution as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING A LEGISLATIVE AGENDA FOR THE 84TH SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE ITEM 8. AWARD PROFESSIONAL SERVICES CONTRACT. QUALIFY CITY FOR TEXAS AMBULANCE SUPPLEMENTAL PAYMENT PROGRAM Administrative Services Director John McGrane presented Items 8, 9 and 10. Mr. McGrane noted the City is reimbursed for treatment of Medicaid patients at a set rate that does not recover costs incurred for service delivery. The professional services contract in an amount of $5,500.00 with PST Services Inc., a division of the McKesson Group, is to qualify the City for the Texas Ambulance Supplemental Payment Program (TASPP). This program is administered by the Texas Health and Human Services Commission and assists EMS providers with offsetting losses incurred when treating and transporting Medicaid beneficiaries and uninsured patients. This supplemental payment program is outside of the existing billing company and is approved by both state and federal entities. 5 12/16/14 Council Member Freed, seconded by Council Member Coy, offered a motion to approve the contract award to PST Services, Inc. as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: The City Council then considered the recommendations of the Planning & Zoning Commission (Items 27 and 28). CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Items 9 and 10 were removed from the Consent Agenda. ITEM 9. RENEW EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES ANNUAL CONTRACT This item was removed from the Consent Agenda. Administrative Services Director McGrane presented this item in conjunction with Items 8 and 10, and Council voted upon the contract after Item 26. Mr. McGrane stated this item would be an annual contract renewal with Digitech Computer, Inc. in an estimated amount of $100,000.00 for emergency medical services billings and collections services. Council Member Coy, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 10. RESOLUTION. AUTHORIZE EMERGENCY MEDICAL SERVICES SECONDARY COLLECTION SERVICES ANNUAL CONTRACT This item was removed from the Consent Agenda. Administrative Services Director McGrane presented this item in conjunction with Items 8 and 9, and Council voted upon the contract after Item 9. Mr. McGrane recommended approval of a resolution authorizing a one-time annual contract for emergency medical services (EMS) secondary collection services with 6 12/16/14 Emergicon, Inc. in an estimated amount of $20,000.00 through an Interlocal Cooperative Agreement with the City of Coppell, Texas. Council Member Coy, seconded by Council Member Freed, offered a motion to approve the contract as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR EMERGENCY MEDICAL SERVICES SECONDARY COLLECTION SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 11. Resolution, Authorize Utility Bill Printinq, Mailinq and Offset Printinq Services Annual Contract Administrative Services Director recommended approval of a resolution authorizing an annual contract with renewals for utility bill printing, mailing and offset printing services with DataPros in an estimated amount of $90,000.00 through an Interlocal Cooperative Agreement with the City of Plano, Texas. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO CONTRACT FOR UTILITY BILL PRINTING, MAILING AND OFFSET PRINTING SERVICES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 12. Resolution Authorize Precor Exercise Equipment Purchase Parks and Recreation Director recommended approval of a resolution authorizing the purchase of Precor exercise equipment from Team Marathon Fitness in an amount not 7 12/16/14 to exceed $120,998.50 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-101 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PRECOR EXERCISE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Resolution, Authorize Cybex Exercise Equipment Purchase Parks and Recreation Director recommended approval of a resolution authorizing the purchase of Cybex exercise equipment from Comm-Fit in an amount not to exceed $134,851.32 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CYBEX EXERCISE EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Resolution Authorize Fitness Equipment Purchase Parks and Recreation Director recommended approval of a resolution authorizing the purchase of fitness equipment from Life Fitness in an amount not to exceed $99,939.90 through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. 8 12/16/14 Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-103 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FITNESS EQUIPMENT THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 15. Resolution, Authorize Purchase of Aluminum Tables Parks and Recreation Director recommended approval of a resolution authorizing the purchase of aluminum tables from Southern Aluminum in an amount not to exceed $34,551.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-104 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ALUMINUM TABLES THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Resolution, Authorize Purchase of Enwork Tables Parks and Recreation Director recommended approval of a resolution authorizing the purchase of Enwork tables from Office Furniture that Works in an amount not to exceed $20,521.91 through an established Cooperative Agreement with the State of Texas CO- OP Purchasing Program. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: 9 12/16/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-105 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE ENWORK TABLES THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 17. Resolution. Authorize Furniture Purchase Parks and Recreation Director recommended approval of a resolution authorizing the purchase of furniture from BKM Total Office of Texas in an amount not to exceed $316,013.75 through an established Cooperative Agreement with the State of Texas CO-OP Purchasing Program. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE FURNITURE THROUGH AN ESTABLISHED COOPERATIVE AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Resolution, Authorize Purchase of Portable Radios Police Chief recommended approval of a resolution authorizing the purchase of portable radios from Motorola Solutions in an amount not to exceed $39,966.08 through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 10 12/16/14 RESOLUTION NO. 2014-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PORTABLE RADIOS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 19. Resolution, Authorize Sole Source Diqital Evidence Manaqement Services Annual Contract Police Chief recommended approval of a resolution authorizing a sole source annual contract with renewal options for digital video surveillance equipment and video management services from TASER International in an amount not to exceed $64,195.40. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-108 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO APPROVE THE SOLE SOURCE ANNUAL CONTRACT WITH RENEWAL OPTIONS FOR DIGITAL EVIDENCE MANAGEMENT SERVICES AND PROVIDING AN EFFECTIVE DATE Item 20. Resolution Declare Tract of Land as Surplus and Authorize Sale Public Works Director recommended approval of a resolution declaring a tract of land owned by the City of Grapevine, and lying in the City of Southlake, as surplus and authorizing the City Manager to execute the necessary documents to sell the tract at the appraised value of $77,000.00 to the abutting property owner property to the east of the subject tract as authorized by Section 272.001(c) of the Texas Local Government Code. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None 11 12/16/14 RESOLUTION NO. 2014-109 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING A CITY OWNED TRACT OF LAND TO BE SURPLUS; AUTHORIZING THE CITY MANAGER TO SELL SAID TRACT FOR THE APPRAISED PRICE TO THE OWNER OF THE ABUTTING PROPERTY AND PROVIDING AN EFFECTIVE DATE Item 21. Resolution, Authorize Purchase of Truck with Crane Public Works Director recommended approval of a resolution authorizing the purchase of a truck with crane from Grande Truck Center in an amount not to exceed $171,483.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard). Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TRUCK WITH CRANE THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Resolution Authorize Sole Source Purchase of Bvpass Pump Packaqe Public Works Director recommended approval of a resolution authorizing a sole source purchase of a bypass pump package from Odessa Pumps in an amount not to exceed $39,028.00. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 12 12/16/14 APPROVE THE SOLE SOURCE PURCHASE OF A BYPASS PUMP PACKAGE AND PROVIDING AN EFFECTIVE DATE Item 23. Resolution, Authorize Heavy Haul Truck Purchase Public Works Director recommended approval of a resolution authorizing the purchase of a heavy haul truck from Grande Truck Center in an amount not to exceed $158,160.00 through an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area Council (H-GAC). Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A HEAVY HAUL TRUCK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING AND PROVIDING AN EFFECTIVE DATE Item 24 Resolution Authorize Asphalt Paver and Trailer Purchase and Reimbursement of Expenditures Public Works and Administrative Services Directors recommended approval of a resolution authorizing the purchase of an asphalt paver and trailer from Kirby-Smith Machinery, Inc. in an amount not to exceed $308,273.00 through an Interlocal Participation Agreement with The Local Government Purchasing Cooperative (Buyboard) and authorizing the reimbursement of the expenditure to be incurred from the future sale of Certificates of Obligation. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2014-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO 13 12/16/14 PURCHASE AN ASPHALT PAVER AND TRAILER THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE Item 25. Award Bid 422-2015 Hot Mix Asphalt Annual Contract Public Works Director recommended approval of the award of Bid 422-2015 Hot Mix Asphalt Annual Contract with optional renewals to The Lane Construction Corporation, Austin Asphalt, JLB Contracting, LLC and Reynolds Asphalt in an estimated budgeted amount of$500,000.00. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 26. Consideration of Minutes City Secretary recommended approval of the minutes of the November 18, December 2, December 8 and December 9, 2014 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Spencer, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 27. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-44 GRACE Item 27 was considered after Item 8. Development Services Director Williams reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-44 (GRACE) submitted by Skip Blake granting a conditional use permit to amend the site plan approved by Ordinance No. 2004-77, as amended, to enlarge the existing operation of a non-profit organization. The subject property is located at 837 East Walnut Street and is zoned "R-12.5" Single Family District Regulations. Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: 14 12/16/14 Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2014-74 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14-44 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 2004-77, AS AMENDED, TO ENLARGE THE EXISTING NON-PROFIT ORGANIZATION OPERATION IN A DISTRICT ZONED "R- 12.5" SINGLE FAMILY DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 28. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD14-02 EASTWOODS Development Services Director Williams reported the Planning & Zoning Commission voted 5-2 for approval of Planned Development Overlay PD14-02 (Eastwoods), limiting the 5% increase to the outdoor living space only, submitted by CGEW, LLC granting a planned development overlay to include but not be limited to deviation from the building coverage standards. The subject property is located at 4420 Eastwoods Drive and is zoned "R-5.0" Zero Lot Line District Regulations. Council Member Freed, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Freed, Lease, Coy & O'Dell Nays: Wilbanks & Spencer 15 12/16/14 ORDINANCE NO. 2014-75 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD14-02 TO INCLUDE BUT NOT BE LIMITED TO DEVIATION FROM BUILDING COVERAGE REQUIREMENTS IN THE "R-5.0" ZERO LOT LINE DISTRICT REGULATIONS, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NOTE: Following consideration of the Planning & Zoning Commission recommendations, the City Council then considered the Consent Agenda Items. ADJOURNMENT Council Member Coy, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:42 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 6th day of January, 2015. APPROVED: William D. Tate Mayor 16 12/16/14 ATTEST: Tara Brooks Assistant City Secretary 17