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HomeMy WebLinkAbout2021-03-02 Regular Meeting * CITY OF GRAPEVINE, TEXAS YIN, E, REGULAR CITY COUNCIL MEETING AGENDA T r, x e s TUESDAY, MARCH 2, 2021 U,ri GRAPEVINE CITY HALL, COUNCIL CHAMBERS 200 SOUTH MAIN STREET GRAPEVINE, TEXAS In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council will conduct the meeting scheduled at 7:30 pm on March 2, 2021 in the Council Chambers at 200 South Main Street, by telephone conference in order to advance the public health goal of limiting face-to-face meetings (also called "social distancing") to slow the spread of the Coronavirus (COVID-19). The Mayor and Members of City Council may attend this meeting in person. There will be no public access to the location described above. The meeting will be livestreamed on the City's website at www.grapevinetexas.gov. This supplemental written notice, the meeting agenda, and the agenda packet are posted online at www.graipevinetexas.gov. The public toll-free dial-in number to participate in the telephonic meeting is 1-210-469-4097. The audio conference PIN is 829 764 790#. The public will be permitted to offer public comments telephonically as provided by the agenda and as permitted by the presiding officer during the meeting. Starting at 5:00 pm on Monday, March 1, citizens can submit a Citizen Appearance request form from the City's website at https://www.grapevinetexas.gov/89/Agendas-Minutes. During the meeting, the names of those that have submitted a form will be called on to speak in the order the forms were received. The deadline to submit requests will be 5:00 pm on Tuesday, March 2. A recording of the telephonic meeting will be made, and will be available to the public in accordance with the Open Meetings Act upon written request. 6:15 p.m. Dinner - City Council Conference Room 6:45 p.m. Call to Order of City Council Meeting - City Council Chambers 6:45 p.m. Executive Session - City Council Conference Room 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:45 p.m. - City Council Chambers EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Fire (2801 Panhandle Drive, 2627 Briarwood Drive) Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Council Member Leon Leal CITIZEN COMMENTS 3. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments or on any other agenda item by completing a Citizen Appearance Request form with the City Secretary. A member of the public may address the City Council regarding an item on the agenda either before or during the Council's consideration of the item, upon being recognized by the Mayor or upon the consent of the City Council. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. PUBLIC HEARING AND RELATED ITEMS 4. City Council to conduct a public hearing to receive public input relative to the proposed 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. 5. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. City Council March 2, 2021 Page 2 NEW BUSINESS 6. Consider the purchase of park equipment for the Community Outreach Center from The Playground, Shade and Surfacing Depot, LLC, Ordinance No. 2021-010 appropriating funds, and take any necessary action. 7. Consider an interlocal agreement with Trinity Metro to meet requirement for Positive Train Control required insurance coverage. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider the sole source purchase of a trauma training mannequin "Trauma Hal" from Gaumard Scientific. Fire Chief recommends approval. 9. Consider approving and ratifying the emergency purchase repair and replacement of safety netting and poles at Oak Grove Park from America's Nationwide Netting, Inc. Parks and Recreation Director recommends approval. 10. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director recommends approval. 11. Consider a three-year contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software for the Public Works Department operations and asset management system. Public Works Director recommends approval. 12. Consider the annual renewal of project management software from ProjectMates. Public Works Director recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matterwill be taken or conducted in open session following conclusion of the executive session. ADJOURNMENT City Council March 2, 2021 Page 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 26, 2021 by 5:00 p.m. GRAD _ E 4.0* Ur im wti IX Tara Brooks, TRMC, CRM �,`. City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. This meeting can be adjourned and reconvened, if necessary, the following regular business day. City Council March 2, 2021 Page 4 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE In accordance with Orders of the Office of the Governor of the State of Texas, the Grapevine City Council meeting was conducted by telephone. Members of City Council were present in person in the City Council Chambers, Second Floor, 200 South Main Street. Members of the public were invited to participate by telephone by a number posted on the agenda. The meeting was live streamed on the City’s website. The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of March, 2021 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Rogers Council Member Chris Coy Council Member Duff O’Dell Council Member Paul Slechta Council Member Leon Leal Council Member constituting a quorum, and with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager Matthew C.G. Boyle City Attorney Tara Brooks City Secretary Call to Order Mayor Tate called the meeting to order at 6:48 p.m. EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation of the purchase, exchange, lease, sale or value of real property (City facilities, Fire (2801 Panhandle Drive, 2627 Briarwood Drive) Public Works, and the 185 acres), pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City Council March 2, 2021 Page 2 City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. The City Council recessed to the City Council Conference Room and began the closed session at 6:55 p.m. The closed session ended at 7:40 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. Item 2. Invocation and Pledge of Allegiance Council Member Leon Leal delivered the invocation and led the Pledge of Allegiance. Item 3. Citizen Comments Beginning at 5:00 p.m. on March 1, 2021, citizens were able to submit a citizen appearance request form through the City’s website. No requests were received prior to the meeting. There was no one on the phone who wished to speak. PUBLIC HEARING AND RELATED ITEMS Item 4. City Council to conduct a public hearing to receive public input relative to the proposed 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. Mayor Tate opened the public hearing. Public Works Director Bryan Beck presented this item in conjunction with item 5 and reported the proposed project for the 47th Year and 48th Year Community Development Block Grant Program is the for the reconstruction of the 600 and 700 blocks of East Worth Street (from Austin Street to Ruth Street). The City’s match is expected to be $785,000. Mr. Beck answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Freed City Council March 2, 2021 Page 3 Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 5. Consider authorizing staff to proceed with the application submittal to Tarrant County for the 47th Year and 48th Year Community Development Block Grant (CDBG) Program street reconstruction project. Public Works Director Beck presented this item in conjunction with item 4. Motion was made to authorize staff to proceed with the application submittal to Tarrant County for the 47th Year and 48th Year Community Development Block Grant program street reconstruction project and requiring wording in the contract requiring the contractor have a full crew working on site every day through both the gas line lowering phase and the construction phase. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 NEW BUSINESS Item 6. Consider the purchase of park equipment for the Community Outreach Center from The Playground, Shade and Surfacing Depot, LLC, Ordinance No. 2021-010 appropriating funds, and take any necessary action. Police Chief Mike Hamlin presented this item to Council. The purchase includes a shade structure, picnic tables, updating existing benches and two trash cans for a total amount not to exceed $26,372. The cost of the equipment will be paid from funds received from donations to the Community Outreach Center. Chief Hamlin answered questions from Council. Motion was made to approve the purchase of park equipment for the Community Outreach Center and Ordinance No. 2021-010 to appropriate the funds. Motion: Coy Second: O’Dell Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ORDINANCE NO. 2021-010 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE City Council March 2, 2021 Page 4 APPROPRIATION OF $26,372 IN THE SPECIAL REVENUE FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 7. Consider an interlocal agreement with Trinity Metro to meet requirement for Positive Train Control required insurance coverage. Convention and Visitors Bureau Director P.W. McCallum presented this item to Council. Federal Positive Train Control standards require the Grapevine Vintage Railroad to maintain $300 million per occurrence in rail liability insurance coverage. This agreement will allow the Grapevine Vintage Railroad to piggy-back off of the rail liability insurance of Trinity Metro. The initial costs included $25,000 to add the GVRR to the policy and an a one-time $100,000 to establish a claims reserve. The annual costs will be $69,801.25. Mr. McCallum answered questions from Council. Motion was made to approve the interlocal agreement with Trinity Metro for Positive Train Control related insurance coverage. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. No requests were received to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 8. Consider the sole source purchase of a trauma training mannequin "Trauma Hal" from Gaumard Scientific. Fire Chief Darrell Brown recommended approval of the purchase of a trauma training mannequin for the Simulation Lab located at Fire Station 2 in an estimated amount of $72,875. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal City Council March 2, 2021 Page 5 Nays: None Approved: 7-0 Item 9. Consider approving and ratifying the emergency purchase repair and replacement of safety netting and poles at Oak Grove Park from America’s Nationwide Netting, Inc. Parks and Recreation Director Kevin Mitchell recommended approval of the emergency purchase repair and replacement of safety netting and poles for a total amount not to exceed $40,000. The four backstop net poles were damaged during the winter storm. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 10. Consider the renewal of an annual contract for parks janitorial services with PureService Corporation. Parks and Recreation Director Mitchell recommended approval of the annual contract for janitorial services to be performed at various parks, medians, rights-of-ways, outdoor facility hardscaping, open spaces and outdoor athletic complexes for an annual estimated amount of $300,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Item 11. Consider a three-year contract renewal for software updates, software support and software maintenance with Cartegraph OMS Software for the Public Works Department operations and asset management system. Public Works Director Beck recommended approval of the contract renewal for software updates, software support and software maintenance for operations and asset management for an amount estimated to be $90,000. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 City Council March 2, 2021 Page 6 Item 12. Consider the annual renewal of project management software from ProjectMates. Public Works Director Beck recommended approval of the renewal of the project management software for an amount of $53,014.66. Motion was made to approve the consent agenda as presented. Motion: O’Dell Second: Coy Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:03 p.m. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Coy, O’Dell, Slechta and Leal Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th day of March, 2021. APPROVED: ___________________________ William D. Tate Mayor ATTEST: ___________________________ Tara Brooks City Secretary