HomeMy WebLinkAboutWS Item 02 - Commuter Rail StationMEMO TO: HONORABLE MAYOR, CITY COUNCIL MEMBERS
FROM: BRUNO RUMBELOW, CITY MANAGER \l2
SCOTT WILLIAMS, DEVELOPMENT SERVICES DIRECTO
MEETING DATE: JANUARY 20, 2015
SUBJECT: WORKSHOP— COMMUTER RAIL STATION
RECOMMENDATION:
City Council to discuss strategy for commuter rail station and/or station area planning, and
take any necessary action.
BACKGROUND INFORMATION:
As you may recall, in 2011 Council had a series of workshops, as well as a "Town Hall"
meeting regarding the commuter rail station. There was also discussion regarding potential
planning strategies for the area around the rail station. These meetings were facilitated by
Mr. Tim Baldwin, who at that time worked for the transportation planners Steer Davies
Gleave.
Due to the length of the Federal process, as well as uncertainty regarding funding, the
discussions were temporarily suspended. However, as it appears that commuter rail to and
through Grapevine is imminent, it is time to revisit the discussions regarding the station
design and/or planning strategies for the area around the station.
Staff has contacted Mr. Baldwin, who now runs his own transportation planning firm, Rocky
Mountain West Transit and Urban Planning, and he has agreed to again facilitate the
discussion. Mr. Baldwin will briefly review the results of the 2011 meetings, and lead
discussion concerning how Council would like to proceed with the project.
Staff has also worked with Mr. Baldwin to produce a draft RFQ (Request For Qualifications)
to identify firms who could provide planning services for the project. Should Council wish to
proceed with the station planning, the station area planning, or both, staff will work with Mr.
Baldwin to refine the RFQ, seek out potential transit planning firms, and schedule future
Council workshops to advance the project.
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Main Street Commuter Rail Depot Discussions
City Council Workshop
May 16, 2011
These Notes are based upon memoranda from Tim Baldwin, AICP, Steer, Davies, Gleave
and from Tony Sosebee, PE, Huitt Zollars, Inc.
Introduction
This memorandum summarizes the discussions during the initial downtown station design
workshop with City Council on Monday, May 16, 2011. The discussions followed after
reviewing a PowerPoint presentation by Tim Baldwin, AICP, with the firm of Steer, Davies,
Gleaver in which he discussed key elements of station design and examples from other
cities.
Summary of Comments
Building Scale and Integration
The station building should be proportional to the surrounding area, probably no more than
two stories in height.
Building Design Themes
The building should include elements of the City's farming/agricultural heritage, including cast
stone elements, similar to other buildings downtown.
The station should retain the historic flavor of downtown with heritage architecture.
Building Design Details
The station building should reflect the traditional Grapevine style of red brick, and possibly
include columns in its design.
The canopy design for the Little Rock River Cities Transit Center is one that could fit in
Grapevine.
A police substation would fit in well in a facility of this type and could serve the community
well at this location.
The central park or plaza fronting on Main Street is especially important, primarily to provide
good sight -lines for the Vintage Railroad depot on Main.
The central plaza could also be a community facility, possibly including elements such as a
performance stage.
The station could include some type of food or restaurant facility (one suggestion: a sno-cone
stand).
The facility should include bicycle facilities (including goon integration with nearby bicycle
paths).
Public storage lockers were suggested to allow visitors to stow luggage after arriving on the
train.
A clock tower (common at many other facilities around the country) may not be needed or
advisable given the tower at the Convention and Visitors Bureau building.
Residential development in the station building is not desired. However, commercial/office
development in the building would seem to be a good fit.
The facility could have a retail component of some type.
The station could include a museum of some type to promote local tourism and heritage.
Other Issues
Learn from the design of other depots and stations in other cities and survey books, photos,
and the Internet to accumulate example designs. (Skagway, AK Station)
Before focusing on the details of the design, decide on the overall vision for the facility — with
the major question being, should this facility be a 'destination' in addition to a transit facility?
The facility should add to the City's overall parking supply, providing parking for special
events. A structured parking facility may ultimately be advisable (with one suggestion being
an underground parking facility).
Any parking facility at the station should be designed with historic architecture themes to
blend into the.local community.
There should be a pro -active outreach program to the local citizens to get their input into the
station design. such as a design workshop or charrette.
The City's 4(B) Economic Development Board members should be consulted about potential
elements to include in the station's design.
Council saw the need for land planning for a Zoning District or overlay on / around the station
site, but this needs to be discussed in a, -later meeting and that the public needs to be
involved in that process.
Transit Oriented Development (TOD) discussion:
• Establish streets as places. They have to be human scale with landscaping, walks,
patios, lighting, etc. so that they have "life".
• Manage parking on the station site and around the area, especially along streets.
• An analysis should be considered for Market Potential of surrounding land. There are
many under-utilized tracts which developers will buy up and develop as the rail
station becomes more of a reality. Having a unified plan in place to guide such
development patterns is an important issue for consideration.
• Earlier analysis by URS provided a rough Framework Plan
500 additional DU (townhomes, condos, mulit-family)
New retail
Infill uses (mixture)
Maximum sensitivity to external users.
Develop a TOD Overlay or district with a regulatory framework and the adoption of
form based codes and design standards. An example has been provided in the TOD
guidebook
• Consider land banking for vacant and/or underdeveloped parcels.
Next Steps
At the conclusion of the meeting, staff noted two specific actions to take as 'next steps':
Holding a public design workshop to solicit local citizens' views on the design of the station
and its amenities; and
Holding a follow-up workshop with Council to explore transit -oriented development / station
area planning ideas and issues for the area surrounding the station.
GRAPEVINE CITY OF GRAPEVINE
' 5 STATION AREA PLANNING
SUMMARIES OF PREVIOUS MEETINGS
May 2011 Council• ••
Depot design Issues:
Proportional to the surrounding area
Maintain City design themes (historical,
agricultural)
Plaza fronting Main Street is important,
including a community facility
Public offices
Bicycle facilities
Commercial/office/retail/restaurants
Learn from other cities
Create a community vision for the Depot
Add to local parking supply
Station area planning:
Consider TOD zoning district or overlay district
Consider form -based codes
Consider land banking
Manage neighborhood parking
Develop comprehensive market analysis
GRAPEVINE CITY OF GRAPEVINE
STATION AREA PLANNING
SUMMARIES OF PREVIOUS MEETINGS
November 2011• • ••
Depot design issues:
Depot design should be complementary to
surroundings (2-3 stories maximum)
Depot should include quality retail focused on
commuters, but not compete with Main Street
reta i I
Include green space/plaza/park (including for
festivals and special events)
Make station a regional `signature' place
Currently planned parking at station is
inadequate
Include hotel shuttles in park-and-ride design
Include transit connections for seniors
Station area planning:
Develop comprehensive wayfinding plan
Develop traffic management plan
Develop a comprehensive parking strategy,
including downtown merchants
Develop pedestrian/bicycle circulation and
access plan (including strong connections to
regional bicycle facilities)
GRA Downtown Grapevine Station and
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Station Area Planning
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Rocky Mountain West Transit & Urban Planning
January 2015
Agenda
■ Review of 2011 workshops
■ Discussion on goals of this series of
workshops
■ Review of key points of draft RFQ for
station area planning
■ Agreement on next steps
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DRAFT — RFQ LANGUAGE FOR STATION AREA
MASTER PLAN FOR THE CITY OF GRAPEVINE
(revised 1/12/15)
Introduction
In 2007, the Fort Worth Transportation Authority (also known as The T), initiated the
Southwest -to -Northeast Rail Corridor project (now called TEX Rail) and its
Environmental Impact Statement process. The project encompasses a 27.2 -mile -long
commuter rail corridor between downtown Fort Worth and Dallas -Fort Worth (DFW)
International Airport. From downtown Fort Worth (with connections to the Trinity
Railway Express commuter rail system), the system runs through north and northeast
Fort Worth and Tarrant County, downtown Grapevine, and into the north end of DFW
Airport (see Figure 1). The system, projected to be open by 2018, calls for eight new
passenger rail stations in addition to the expansion of two existing TRE stations (the
T&P station and the Intermodal Transportation Center) in downtown Fort Worth. The
project received its environmental clearance from the Federal Transit Administration
(FTA) in September 2014 and has issued a Request for Proposals for a Construction
Manager/General Contractor.
The Grapevine commuter rail station for the TEX Rail project is planned to be located
adjacent to the site of the existing Grapevine Vintage Railroad platform along the Cotton
Belt tracks immediately east of Main Street (see Figure 2). The Vintage Railroad travels
between Grapevine and the Fort Worth Stockyards and is serviced by two vintage
locomotives. Separate platforms at this location would serve both commuter rail and
Vintage Railroad passengers.
The T earlier worked with the City of Grapevine and other jurisdictions along the corridor
to develop preliminary station area plans (and in some cases, transit -oriented
development, or TOD framework plans) to help enhance future system ridership and to
promote economic development along the corridor. In 2009, The T published a Station
Area/TOD plan that included a market analysis and a draft plan for redevelopment in
and around the station. Now that the project is nearing construction, the City of
Grapevine wants to hire a consultant or consultant team to help the City revisit and
update the earlier station area/TOD plan to develop a Station Area Master Plan
(STAMP) for the immediate station area and key roadway corridors adjacent to the
station. The Project will result in a focused physical and policy planning document that
will guide future development activities within the defined Project area. The
Redevelopment Plan will address land use, urban form and design, infrastructure,
access and circulation, sustainability and housing from the perspective of two
geographic levels. It will include a regulatory document to govern redevelopment of the
overall project location area (or "catalyst area") according to established goals and
objectives. The Plan will also identify development projects and specific implementation
strategies for targeted investment areas within the project location and will outline the
necessary steps to implement and market such catalyst projects.
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Description of Station Area
The area north of the proposed TEX Rail platform is located within the Cotton Belt
Railroad District that is dedicated to the area's history and includes the historic
Grapevine Depot and Section House. The District currently includes a Railroad Depot,
blacksmith's shop, Foundry, artist studios, and a Visitor Information Center. To the
south of the platform, the area between the rail tracks and Dallas Road is primarily
characterized by industrial uses. However, in 2009, the City of Grapevine purchased
the industrial property at the northeast corner of Main Street and Dallas Road for use as
a parking lot for the TEX Rail commuter rail station and as a signature depot building. In
addition, a mixed-use housing development was constructed in 2006 at the southeast
corner of Main Street and Dallas Road, though few other new developments have
occurred in the vicinity of the station since that time.
About the Community
Grapevine remains one of the most dynamic communities in the Dallas/Fort Worth
region. Grapevine's population increased from 20,202 in 1990 to 47,854 in 2012.
Grapevine's rapidly growing population is attributed to several factors, including the
city's proximity to developing employment centers, high quality housing in well planned
subdivisions and a school district ranking high in academic achievement. The City of
Grapevine has a current population of approximately 47,000. Population within a ten
mile radius is 700,000 and within a 50 mile radius is 6,600,000. The average household
income in Grapevine is $94,682. Average household income within 50 miles is $76,950.
Entertainment, attractions, hospitality and tourism are important to Grapevine, with total
annual visits exceeding 20,000,000. Approximately 85-90% of retail sales are to
nonresidents. Notable attractions include Grapevine Mills Mall, Sea Life, Legoland
Discovery Center, Gaylord Texan Hotel and Resort, Great Wolf Lodge, Bass Pro Shops,
Lake Grapevine, festivals and events within the Grapevine Historic District, wineries and
the Grapevine Vintage Railroad. Grapevine is one of only seven International Festival
and Events Cities in the U.S.
Station Area Master Plan Goals
The goals of the Station Area Master Plan are to:
■ Work with key stakeholders and elected officials in community visioning exercises
and followup activities
■ Describe the current condition of the area influenced by the future station
■ Define the area or corridor for targeted redevelopment activities
■ Develop a market study and economic analysis to determine redevelopment
potential for the study corridor
■ Develop land use strategies for the study corridor
■ Evaluate the existing public or private infrastructure and determine any needed
improvements based on the proposed redevelopment strategies
■ Recommend and develop specific implementation strategies and followup activities
to help the City realize the goals of the study
■ Identify high -potential catalyst development and redevelopment projects and specific
tasks to foster redevelopment within the study corridor
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Scope of Services
Responding consultants are requested to prepare a detailed work proposal for
consideration by the selection team. Consultants are encouraged to make creative
recommendations concerning how to conduct these work activities and alternative
approaches are encouraged. The work proposals for the STAMP shall include but not
be limited to the following tasks and subtasks:
Task 1: Project Management
The consultant will develop a comprehensive project management approach to ensure
that the project stays on budget and schedule:
■ Develop a detailed Project Management Plan, including detailed scope and
schedule.
■ Establish a Project Management Team organization and regular meeting schedule.
■ Establish an invoicing and progress report process.
Task 2: Outreach and Communications Strategy
The consultant will develop a plan for engaging stakeholders at various stages of the
planning process that may involve any or all of the following:
■ Develop a detailed outreach and communications plan for the project that includes a
description of proposed activities and innovative methods for educating the public
and stakeholders and ensuring informed community involvement.
■ Conduct interviews with key stakeholders including property owners, business
owners, developers, high traffic -generating tenants and other stakeholders, major
employers and organizational stakeholders, community and neighborhood groups,
and business associations, to determine their views on potential redevelopment of
the station area.
■ Organize and schedule meetings of a project Steering Committee, consisting of key
stakeholders in the study area, that will meet at key milestones throughout the
project to review progress.
■ Organize and conduct one or more "design charrettes" or similar processes to obtain
design input from both stakeholders and potential development partners.
■ Organize and conduct public meetings for public review and comment of key product
recommendations.
■ Develop a schedule for briefing key City Council and or/Council committee meetings
at key milestones.
■ Develop innovative social media approaches for integration into the City's web
presence to further provide easily accessible user-friendly information on the project.
Task 3: Project Initiation and Data Collection
The consultant will initiate the project with a comprehensive data collection and analysis
effort designed to determine key constraints and opportunities in the project study area.
Activities include:
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■ Definition of Study Area/Corridor: The consultant will work with City staff to
determine the boundaries of the primary (and potentially secondary) study area or
corridor to focus redevelopment efforts. This could include an area a specified
distance or radius from the proposed station and platform, a nearby roadway
corridor, or both.
■ Documentation of existing conditions, constraints and opportunities. This will
include data collection and analysis of prior studies and current conditions such as
land use, demographics, transportation, and other factors as they relate to the
project location. The consultant will summarize data collected and develop an
opportunities and constraints analysis for the project study area. The Consultant will
collect, update and review existing base data, and develop needed data where
required (such as but not limited to detailed commercial property inventory/
assessment, pedestrian and vehicular traffic generation and patterns, and market
assessment data) for the study area and provide assessments including, but not
limited to the following:
o A review of previous studies in the study area;
o Socioeconomic data and forecasts, including population, employment,
household size, education, and income;
o Documentation of potential redevelopment/opportunity sites and currently
planned redevelopment activities;
o Properties that currently work well within the station area and should be
preserved;
o Land use patterns and development trends;
o Zoning;
o Building inventory, including massing, condition, vacancy, gross leasable
area;
o Residential inventory and types;
o Recreation and cultural facilities;
o Current and future transportation facilities and plans, including:
• TEX Rail and Vintage Railroad parking
• Bicycle and pedestrian facilities and usage;
• Peak and average roadway volumes, current and future;
• Roadway conditions inventory;
• General parking facilities;
• Existing and planned roadway capacity;
o Existing and planned infrastructure, including
• Utilities — location, capacity, and condition;
• Sidewalk availability and conditions;
• Drainage and floodplains;
• Natural features and open space.
■ Project visioning exercise: After collection, analysis, and summary of initial data,
the consultant will work with the Steering Committee to conduct a visioning
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exercise including a detailed constraints and opportunities analysis and
agreement on the overall development vision for the study area.
Task 4: Market and Economic Development Potential Analysis
The consultant will conduct a market and economic development potential analysis of
the project location given the current and projected demographics and the data
collected in Task 3. The economic analysis should identify opportunities and
constraints for redevelopment in the project study area, and provide implementation
guidance for redevelopment. This should include an analysis of:
■ Near and longer term markets within the station influence area;
■ An economic and demographic profile of the station/market area;
■ Property ownership, vacancy, and rental rates (current and historic).
■ Demand and potential growth for each of the market sectors;
■ Identification of market segments that best fit with the proposed study area area by
priority and build -out scenarios/preferred alternatives;
■ Potential market leakage captured by redevelopment in the station area, including
amount of development (such as square feet, number of units), absorption, phasing,
and type of use.
This should result in a series of recommendations for the study area on:
■ Housing, employment, commercial and retail needs;
■ Identification of uses for vacant land and/or existing land uses that are in conflict with
the study area vision;
■ Identification of real estate and/or business development projects with supporting
financial feasibility analysis;
■ Housing recommendations that include housing options (single and multi -family);
■ Job creation recommendations that include attracting new employment, retaining
current employers, and expanding employment opportunities from existing
employers;
■ Identification of opportunities for mixed-use development;
■ Detailed recommendations to develop specific incentives and/or interventions to
upgrade/reposition underutilized or infill sites, including means to fill retail
surplus/voids;
■ Identification, partnership structure recommendations and due diligence for high -
impact real estate or business development projects;
■ Recommendations regarding appropriate economic incentives and actions the City
may employ to stimulate redevelopment;
■ Recommendations on potential short-term catalyst projects to stimulate development
in underutilized or infill parcels.
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Task 5: Land Use Scenarios and Selection
The purpose of this phase is to generate alternative land use scenarios for development
of the study area for review and comment by the project team, the Steering Committee,
and the public. These should include:
■ Build -out scenarios (Minimum and Maximum). The Consultant will determine the
most reasonable maximum and minimum development on a by -block basis within
the study area. Both scenarios should identify and address projected market
demand and use regional development types to depict the build -out developments.
The build -out scenarios will be used to determine the potential need for and extent of
infrastructure capacity improvements throughout the study area.
■ Site planning and design: For the alternative build -out scenarios identified above,
the consultant will design prototype site plans or conceptual designs that inform
redevelopment opportunities. The consultant will create visualizations of potential
redevelopment types, including potential building massing and building footprint
relationships.
■ Short-term/interim uses and catalyst projects: The consultant will develop concepts
and ideas for short-term development for underutilized or infill sites in the study area
in advance of implementation of long-term development. This will include the
identification of potential `catalyst' projects to help stimulate development in the
study area.
Task 6: Infrastructure Evaluation
The consultant will use the infrastructure data collected in Task 3 to make
recommendations on potential upgrades to public or private infrastructure in the study
area to help facilitate redevelopment, including a capacity analysis of the water, sewer,
electric, natural gas, drainage and roadway systems in the station area, and near- and
longer term infrastructure needs in the study area by build out scenarios/preferred
alternatives. This will include the development of order -of -magnitude capital cost
estimates for such upgrades.
Task 7: Recommendations and Implementation Strategy
The consultant will develop a comprehensive series of recommendations on actions the
City can take to facilitate the implementation of the redevelopment plans developed
during this project, both short-term and long-term. The consultant will also incorporate
the public's comments and recommendations and will incorporate best practices of
TODs in other cities with similar characteristics to the project study area. The
redevelopment strategy will provide recommendations on various elements such as
density, land use, cost estimates for capital improvements, and other key elements.
The final plan will address land use, urban form and design, infrastructure, access and
circulation, sustainability and housing. It will include a regulatory document to govern
redevelopment of the overall project location area (or "catalyst area") according to
established goals and objectives. This could include but is not limited to:
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■ Review and possible revision to City's existing zoning guidelines with the potential
for establishing TOD zoning, either as an overlay district or a stand-alone district, or
implementation of a form -based zoning code in the station area.
■ Identification and investigation of potential development funding financing structures,
incentives, and funding sources available to the City under Texas law. The
consultant should document all potential funding and financing options and conduct
a pro/con analysis of each as to their applicability to the study area.
■ Definition of public and private sector roles and responsibilities.
■ Identification of land banking or land assemblage strategies for key parcels including
the identification of high -potential catalyst projects and specific tasks to foster
redevelopment within the study area.
Project Schedule
The City anticipates a schedule of approximately twelve months for the completion of
this project, though proposers are encouraged to explore the potential of shortening the
schedule while still meeting all project objectives.
Minimum Mandatory Qualifications of Offeror
1. The consultant project manager for this project must have been a project manager
on at least two other similar Station Area Master Plans in North America.
2. The consultant team must demonstrate past project implementation on at least two
other Station Area Master Plans to the point that the plan was approved by the
associated governing body and implementation steps have been undertaken by the
community or entity.
3. The consultant team must demonstrate at least two years of project experience in
specific public outreach efforts.
Proposal Requirements:
1. Cover letter relating to response to the RFQ.
2. The firm's background, including specific information relating to similar projects.
3. A list of all members of the project team, and their company associations if more
than one company makes up the project team, including resumes and any
information regarding awards. If it is anticipated that subcontractors will be used,
submit similar information for them.
4. The project approach.
5. Specific sample documents from similar projects.
6. Professional references/recommendations from similar projects.
7. Proposed project time schedule.
8. Any additional information that will help establish the firm's qualifications.
9. Ten complete bound copies of all submittal information shall be provided.
10. Responses shall be limited to 50 pages (25 pages front and back, not including
graphic attachments.)
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Evaluation Criteria
Evaluation Criterion #1 - Company and Personnel Qualifications
■ Provide information from at least three projects of similar scope. Include, at a
minimum, the following information: 1) project name, 2) contact name, 3) phone
number, 4) e-mail address, 5) brief description of project scope and value, 6) staff
members who worked on this project and their role, 7) current status of project. The
City reserves the right to contact the references provided in your proposal as well as
other references without prior notification to you.
■ Provide the name of the project manager for this assignment, including an overview
of their experience as project manager for other similar assignments and amount of
time this person is expected to spend on the project.
■ Provide the names and resumes of the key personnel that will be performing the
proposed services, including the amount of time each person is expected to spend
on the project and their role in the project.
■ List the names of the subcontractors you expect to use, the services to be provided
by the subcontractors and the amount of time that each is expected to spend on the
project. Also, include the names and resumes of the key subcontractor personnel
who will be working on the project.
Evaluation Criterion #2 — Methodology and Approach to Scope of Work
■ Describe any project approaches or ideas that you would apply to this project and
that you feel would enhance the quality of the project and final product.
■ Provide a specific timeline or schedule for the work. Show milestones and
completion dates on the schedule.
■ Describe the methods and timeline of communication your firm will use with the
City's project manager, other involved City staff, and other interested parties.
Evaluation Criterion #3 — Community Involvement
■ Provide innovative and successful techniques of outreach to the Grapevine
community, including traditionally underrepresented groups.
■ Indicate the specific visualization techniques proposed as part of an innovative
community involvement process.
■ Specify the number and timing of workshops/meetings/events and strategies
proposed with various segments of the community and the Steering Committee.
■ Provide the purpose and expected outcome of each of these workshops and
strategies.
Selection Process
All completed submittals will be reviewed and evaluated by qualified city staff. Firms will
be ranked by thoroughness of the submittal, experience and competency with similar
projects, and appropriateness of response to the development vision of the City. An oral
interview will be conducted with any or all firms at the city's discretion. Additional
information may be requested at the city's discretion. Upon final determination of the top
ranked firm, city staff will negotiate pricing. Should an agreement on pricing not be
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reached, the city will begin negotiations with the next highest ranked firm. This process
will continue until a firm is secured. The final contract must be approved by City Council.
Conditions and Limitations
■ The city is not obligated to select any firm from the responses submitted.
■ The City reserves the right to negotiate with participating firms to conduct portions of
the work conveyed in the RFQ.
■ Late submittals of responses to this RFQ may or may not be allowed at the sole
discretion of the city.
■ The city reserves the right to invite additional firms to participate, whether the
deadline has passed or not.
Deadlines for Responses
All responses to the RFQ shall be submitted no later than to:
Scott Williams
Development Services Director
City of Grapevine
P O Box 95104
Grapevine, TX 76099
or hand deliver to
Scott Williams
Development Services Director
City of Grapevine
200 South Main Street
Grapevine, TX 76051
Questions and Correspondence
Any and all questions and correspondence shall be directed via email to:
Scott Williams
Development Services Director
817-410-3154
scottw(a grapevinetexas.gov
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