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HomeMy WebLinkAbout2015-01-20 Joint MeetingAGENDA CITY OF GRAPEVINE, TEXAS REGULAR JOINT CITY COUNCIL & PLANNING & ZONING COMMISSION MEETING* TUESDAY, JANUARY 20, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 5:45 p.m. Dinner - City Council Conference Room 6:15 p.m. Call to Order - City Council Chambers 6:15 p.m. Executive Session - City Council Conference Room 6:30 p.m. Workshop - City Council Chambers 7:30 p.m. Joint Public Hearings - City Council Chambers* 7:30 p.m. Regular Meeting - City Council Chambers CALL TO ORDER: 6:15 p.m. - City Council Chambers EXECUTIVE SESSION 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Deliberate the sale, exchange, or value of real property (Parks and Recreation park land) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. WORKSHOP: 6:30 p.m. - City Council Chambers 2. Discuss Commuter Rail Station/Dallas Road Corridor Study. REGULAR MEETING: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Betty "BJ" Wilson JANUARY 20, 2015 PAGE 2 JOINT PUBLIC HEARINGS 3. Conditional Use Application CU14-45 and Planned Development Overlay PD14-03 (The Gatehouse in Grapevine) - City Council and Planning & Zoning Commission to conduct a public hearing relative to applications submitted by John Fegan for property located at 670 Westport Parkway. The conditional use and planned development overlay applications request to amend the site plan approved by Ordinance No. 2012-39 and Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is zoned "CC" Community Commercial District Regulations. 4. Historic Landmark Subdistrict HL14-07 (705 East Texas Street) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Neal Cooper for property located at 705 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. 5. Historic Landmark Subdistrict HL14-08 (622 Estill Street) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes for property located at 622 Estill Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. 6. A14-06 proposed amendments - City Council and Planning & Zoning Commission to conduct a public hearing relative to amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations relative to breweries and distilleries and Section 42 Supplementary District Regulations relative to distilleries. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 7. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. JANUARY 20, 2015 PAGE 3 NEW BUSINESS 8. Consider an ordinance providing for the issuance of City of Grapevine, Texas General Obligation Refunding Bonds, Series 2015, in the aggregate principal amount not to exceed $16,500,000; providing for the award of the sale thereof in accordance with specified parameters; levying a tax in payment thereof; authorizing the execution and delivery of a purchase contract, a paying agent/registrar agreement and an escrow agreement relating to such bonds; approving the preparation of an official statement; and enacting other provisions relating thereto and a take any necessary action. 9. Consider an ordinance authorizing the issuance and sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2015, in an aggregate principal amount not to exceed $12,500,000; providing for the award of the sale thereof in accordance with specified parameters; levying a tax in payment thereof; prescribing the form of said certificates; approving the execution and delivery of a purchase agreement; approving the preparation of an official statement; enacting other provisions relating thereto and take any necessary action. 10. Consider an ordinance providing for the issuance of City of Grapevine, Texas Combination Tax and Tax Increment Reinvestment Zone Number Two Revenue Refunding Bonds, Series 2015, in the aggregate principal amount not to exceed $22,750,000; providing for the award of the sale thereof in accordance with specified parameters; levying a tax in payment thereof; authorizing the execution and delivery of a purchase contract, a paying agent/registrar agreement and a deposit agreement relating to such bonds; approving the preparation of an official statement; and enacting other provisions relating thereto and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 11. Consider a resolution authorizing an extension of the contract for court fees and fines collection services with Linebarger Goggan Blair & Sampson, LLP for a two- year period. Administrative Services Director recommends approval. 12. Consider a one-year extension of Conditional Use Permit CU13-34 for property located at 3955 Grapevine Mills Parkway. The conditional use permit granted the possession, storage, retail sale and off -premise consumption of alcoholic beverages (beer and wine only), gasoline service and outside dining in JANUARY 20, 2015 PAGE 4 conjunction with a convenience store. The subject property is zoned "CC" Community Commercial District Regulations. Development Services Director recommends approval. 13. Consider renewal of annual contracts with Austin Masonry Construction Inc., as primary vendor, and Chibli Stone Works, as the secondary vendor, for masonry construction and repair services. Parks and Recreation Director recommends approval. 14. Consider renewal of an annual contract with VMC Landscape Services for grounds management services. Parks and Recreation Director recommends approval. 15. Consider rejecting all bids submitted for the Denton Creek Lift Station Renovation and Recoating Project and authorization for Staff to take any necessary action. Public Works Director recommends approval. 16. Consider the minutes of the January 6, 2015 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING & ZONING COMMISSION RECOMMENDATIONS 17. Conditional Use Application CU14-45 (The Gatehouse in Grapevine) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 18. Planned Development Overlay PD14-03 (The Gatehouse in Grapevine) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 19. Historic Landmark Subdistrict HL14-07 (705 East Texas Street) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 20. Historic Landmark Subdistrict HL1-08 (622 Estill Street) - Consider the recommendation of the Planning & Zoning Commission and a subsequent ordinance, if applicable. 21. 14-06 proposed amendments - Consider the recommendation of the Planning & Zoning Commission relative to amending the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations and Section 42 Supplementary District Regulations and a subsequent ordinance, if applicable. JANUARY 20, 2015 PAGE 5 ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on January 16, 2015 by 5:00 p.m. GRAp� t t rn Jodi VBrown, City Secretary y 1 /.0 zt AGENDA CITY OF GRAPEVINE, TEXAS REGULAR PLANNING & ZONING COMMISSION MEETING TUESDAY, JANUARY 20, 2015 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning & Zoning Commission Conference Room 7:00 p.m. Workshop Session - Planning & Zoning Commission Conference Room 7:30 p.m. Joint Public Hearings - City Council Chambers 7:30 p.m. Regular Session - Planning & Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning & Zoning Commission Conference Room BRIEFING SESSION 1 Planning & Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda; No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT PUBLIC HEARINGS: 7:30 p.m. - City Council Chambers INVOCATION AND PLEDGE OF ALLEGIANCE: Commissioner Betty "BJ" Wilson 2. Conditional Use Application CU14-45 and Planned Development Overlay PD14-03 (The Gatehouse in Grapevine) - City Council and Planning & Zoning Commission to conduct a public hearing relative to applications submitted by John Fegan for property located at 670 Westport Parkway. The conditional use and planned development overlay applications request to amend the site plan approved by Ordinance No. 2012-39 and Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is zoned "CC" Community Commercial District Regulations. 3. Historic Landmark Subdistrict HL14-07 (705 East Texas Street) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Neal Cooper for property located at 705 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. 4. Historic Landmark Subdistrict HL14-08 (622 Estill Street) - City Council and Planning & Zoning Commission to conduct a public hearing relative to an application submitted by Copper Street Homes for property located at 622 Estill Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. JANUARY 20, 2015 PAGE 2 5. AM14-06 proposed amendments - City Council and Planning & Zoning Commission to conduct a public hearing relative to amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations relative to breweries and distilleries and Section 42 Supplementary District Regulations relative to distilleries. END OF JOINT PUBLIC HEARINGS Planning & Zoning Commission to recess to Planning & Zoning Commission Conference Room, Second Floor to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) - Planning & Zoning Commission Conference Room NEW BUSINESS 6. Conditional Use Application CU14-45 (The Gatehouse in Grapevine) - Consider the application and make a recommendation to the City Council. 7. Planned Development Overlay P14-03 (The Gatehouse in Grapevine) - Consider the application and make a recommendation to the City Council. 8. Historic Landmark Subdistrict HL14-07 (705 East Texas Street) - Consider the application and make a recommendation to the City Council. 9. Historic Landmark Subdistrict HL14-08 (622 Estill Street) - Consider the application and make a recommendation to the City Council. 10. A14-06 proposed amendments - Consider amendments to the Grapevine Code of Ordinances, Appendix D, Section 23A Grapevine Vintage District Regulations and Section 42 Supplementary District Regulations and make a recommendation to the City Council. 11. Consider the minutes of the December 20, 2014 Planning & Zoning Commission meetings and take any necessary action. NOTE: Following the adjournment of the Planning & Zoning Commission meeting, a representative will present the recommendations of the Planning & Zoning Commission to the City Council for consideration in the City Council Chambers. M101U.-INAMPON If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. JANUARY 20, 2015 PAGE 3 In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, 1 hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on January 16, 2015 by 5:00 p.m. JodiLO. Brown, City Secretary e. � GRap01. 44ep U� 1fi 1� LU l �k STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council and the Planning & Zoning Commission of the City of Grapevine, Texas met in Regular Joint Session on this the 20th day of January, 2015 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members of the City Council present to -wit: William D. Tate C. Shane Wilbanks Sharron Spencer Darlene Freed Mike Lease Chris Coy Duff O'Dell Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning & Zoning Commission: Larry Oliver Chairman Herbert Fry Vice Chairman Betty "BJ" Wilson Member Monica Hotelling Member Gary Martin Member Beth Tiggelaar Member Theresa Mason Alternate constituting a quorum, with Commissioners Jim Fechter and Dennis Luers absent, with the following members of the City Staff: Bruno Rumbelow John F. Boyle, Jr. Jodi C. Brown City Manager City Attorney City Secretary Mayor Tate called the meeting to order at 6:16 p.m. Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: ITEM 1. EXECUTIVE SESSION 01/20/2015 A. Deliberate the sale, exchange, or value of real property (Parks and Recreation park land) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:19 p.m. Council Member Duff O'Dell arrived at 6:21 p.m. The closed session ended at 6:32 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Item 1.A. Real Property relative to Parks and Recreation park land under Section 551.072, Texas Government Code, City Manager Bruno Rumbelow recommended acceptance of the donation of approximately seven acres of park land by K Hovnanian Homes in the Lake Pointe Subdivision and authorization for the City Manager to execute the associated documents. Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to accept the park land donation. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None NOTE: No action was taken on Item 1.6. relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. NOTE: City Council continued with the Workshop portion of the Agenda in open session in the City Council Chambers. VALS] F0 -:I Q CALL TO ORDER The Workshop Session was called to order at 6:38 p.m. ITEM 2. DISCUSS COMMUTER RAIL STATION/DALLAS ROAD CORRIDOR STUDY Development Services Director Scott Williams introduced Mr. Tim Baldwin from Rocky Mountain West Transit and Urban Planning. Mr. Baldwin summarized the information received during the May 16, 2011 Council Workshop and the November 2011 community input session relative to the commuter rail, design of Grapevine's station and master planning of the area around the station. Following Council discussion on 2 01/20/2015 identifying a "train district", station design concept, timelines and corridor planning, it was the consensus of Council to schedule joint workshops with the Council and Planning & Zoning Commission and the Council and 4B Board. No formal action was taken by the City Council. There being no further business to discuss on the Workshop Agenda, the Workshop was adjourned at 7:18 p.m. RECESS AND RECONVENE Mayor Tate announced that the City Council would take a brief recess prior to the start of the 7:30 p.m. meeting. Upon reconvening in the Council Chambers, all members of the City Council were present. CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. in the City Council Chambers. INVOCATION Commissioner Betty "BY Wilson delivered the Invocation and led the Pledge of Allegiance. ITEM 3.PUBLIC HEARING, CONDITIONAL USE APPLICATION CU14-45 AND PLANNED DEVELOPMENT OVERLAY PD14-03 THE GATEHOUSE IN GRAPEVINE Mayor Tate declared the public hearing open. Assistant Development Services Director Ron Stombaugh stated that Conditional Use Application CU14-45 and Planned Development Overlay PD14-03 (The Gatehouse in Grapevine) had been submitted by John Fegan for property located at 670 Westport Parkway. The conditional use and planned development overlay applications request to amend the site plan approved by Ordinance No. 2012-39 and Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is zoned "CC" Community Commercial District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Hotelling, offered a motion to close the public hearing. The motion prevailed by the following vote: 3 01/20/2015 Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Council Member Lease, seconded by Council Member Freed, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 4. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL14-07 705 EAST TEXAS STREET Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Historic Landmark Subdistrict HL14-07 (705 East Texas Street) had been submitted by Neal Cooper for property located at 705 East Texas Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and one letter of support was copied to the Council and Commission. Commissioner Wilson, seconded by Commissioner Martin, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 5. PUBLIC HEARING HISTORIC LANDMARK SUBDISTRICT HL14-08 622 ESTILL STREET Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that Historic Landmark Subdistrict HL14-08 (622 Estill Street) had been submitted by Copper Street Homes for CI 01/20/2015 property located at 622 Estill Street requesting designation as a historical landmark subdistrict. The subject property is zoned "R-7.5" Single Family District Regulations. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Fry, seconded by Commissioner Wilson, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter Council Member Freed, seconded by Mayor Pro Tem Wilbanks, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ITEM 6. PUBLIC HEARING, AM14-06 PROPOSED AMENDMENTS TO GRAPEVINE CODE OF ORDINANCES APPENDIX D COMPREHENSIVE ZONING ORDINANCE NO. 82-73 AS AMENDED SECTION 23A GRAPEVINE VINTAGE DISTRICT REGULATIONS AND SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Mayor Tate declared the public hearing open. Assistant Development Services Director Stombaugh stated that AM14-06 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations relative to breweries and distilleries and Section 42 Supplementary District Regulations relative to distilleries. There were no questions from the City Council or the Planning & Zoning Commission. Mayor Tate invited guests present to comment regarding the application. No one wished to speak and there was no correspondence to report. Commissioner Wilson, seconded by Commissioner Mason, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Oliver, Fry, Wilson, Hotelling, Martin, Tiggelaar & Mason Nays: None Absent: Fechter 5 01/20/2015 Council Member Coy, seconded by Council Member Lease, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RECESS AND RECONVENE Mayor Tate announced the Planning & Zoning Commission would recess to the Planning & Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. ITEM 7. CITIZEN COMMENTS 7.A. Ms. Joe Ann Standlee, 515 Bluebonnet, representing the Grapevine Historical Society, expressed the Society's appreciation to the Council and City departments for supporting the Society during the November 2014 museum opening and 40th anniversary celebration. 7.13. Ms. Donna Ernst, 7905 Ulster Drive, North Richland Hills, noted she was a former resident and had selected Grapevine to attend a Council meeting as part of her doctorate program in Nursing through Texas Tech University. NOTE: The City Council then considered the Planning & Zoning Commission recommendations. Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Mr. McGrane recommended approval of ordinances that provide the parameters for which the City may sell General Obligation Refunding Bonds, Series 2015 in an aggregate principal amount not to exceed $16,500,000; Combination Tax and Revenue Certificates of Obligation, Series 2015 in an aggregate principal amount not to exceed $12,500,000 and Combination Tax and Tax Increment Reinvestment Zone Number Two Revenue Refunding Bonds, Series 2015 in an aggregate principal amount not to exceed $22,750,000. Mr. McGrane noted the proceeds from the refunding sale of bonds will be used to refund existing debt at a lower interest rate which will result in savings of approximately $6,200,000. The length of the debt repayment will not be extended beyond the existing payout period. 01/20/2015 Mr. McGrane stated the Certificates of Obligation will fund $10,000,000 in utility system improvements, the Wall Street parking lot renovation and the purchase of two ambulances, one fire truck and one paver. Council Member Freed, seconded by Council Member Coy, offered a motion to approve the ordinance authorizing the issuance of General Obligation Refunding Bonds, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-002 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS GENERAL OBLIGATION REFUNDING BONDS, SERIES 2015, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $16,500,000; PROVIDING FOR THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE CONTRACT, A PAYING AGENT/REGISTRAR AGREEMENT AND AN ESCROW AGREEMENT RELATING TO SUCH BONDS; APPROVING THE PREPARATION OF AN OFFICIAL STATEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO ITEM 9. ORDINANCE, COMBINATION TAX AND REVENUE CERTIFICATES OF OGLIGATION SERIES 2015 Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to approve the ordinance authorizing the issuance of Combination Tax and Revenue Certificates of Obligation, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-003 •-� • �, • A• • • �� • '�' If Ili "• � •' • ••� • VA 01/20/2015 SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; APPROVING THE EXECUTION AND DELIVERY OF A PURCHASE CONTRACT; APPROVING THE PREPARATION OF AN OFFICIAL STATEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO ITEM 10. ORDINANCE COMBINATION TAX AND TAX INCREMENT REINVESTMENT ZONE NUMBER TWO REVENUE REFUNDING BONDS SERIES 2015 Administrative Services Director John McGrane presented Items 8, 9 and 10 jointly and then each item was voted on separately. Council Member O'Dell, seconded by Council Member Freed, offered a motion to approve the ordinance authorizing the issuance of Combination Tax and Tax Increment Reinvestment Zone Number Two Revenue Refunding Bonds, Series 2015. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-004 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF CITY OF GRAPEVINE, TEXAS COMBINATION TAX AND TAX INCREMENT REINVESTMENT ZONE NUMBER TWO REVENUE REFUNDING BONDS, SERIES 2015, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $22,750,000; PROVIDING FOR THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING THE EXECUTION AND DELIVERY OF A PURCHASE CONTRACT, A PAYING AGENT/REGISTRAR AGREEMENT AND AN ESCROW AGREEMENT RELATING TO SUCH BONDS; APPROVING THE PREPARATION OF AN OFFICIAL STATEMENT; AND ENACTING OTHER PROVISIONS RELATING THERETO •► Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City n 01/20/2015 Manager, or his designee, to implement each item in accordance with Staff recommendations. There were none. Item 11. Resolution, Authorize extension of Court Fees and Fines Collection Services Contract Administrative Services Director recommended approval of a resolution authorizing an extension of the contract for court fees and fines collection services with Linebarger Goggan Blair & Sampson, LLP for a two-year period. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None RESOLUTION NO. 2015-005 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING AN EXTENSION OF THE CONTRACT FOR COURT FINES AND FEES COLLECTION SERVICES WITH LINEBARGER GOGGAN BLAIR & SAMPSON, LLP AND PROVIDING AN EFFECTIVE DATE Item 12. Extend Conditional Use Permit CU13-34 RaceTrac Development Services Director recommended approval of a one-year extension of Conditional Use Permit CU13-34 (RaceTrac) for property located at 3955 Grapevine Mills Parkway. The conditional use permit granted the possession, storage, retail sale and off -premise consumption of alcoholic beverages (beer and wine only), gasoline service and outside dining in conjunction with a convenience store. The subject property is zoned "CC" Community Commercial District Regulations. The conditional use extension will expire December 4, 2015. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 13. Renew Masonry Construction and Repair Services Annual Contract Parks and Recreation Director recommended approval of the renewal of annual contracts with Austin Masonry Construction Inc., as primary vendor, and Chibli Stone Works, as the secondary vendor, for masonry construction and repair services. 0 01120/2015 Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budget amount of $183,000.00. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 14. Renew Grounds Management Services Annual Contract Parks and Recreation Director recommended approval of the renewal of an annual contract with VMC Landscape Services for grounds management services. Funding for this purchase is limited to the budgeted amount by each department for an annual estimated budget amount of $1,700,000.00. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 15. Refect Bids submitted for Denton Creek Lift Station Renovation and Recoating Project Public Works Director recommended approval of rejecting all bids submitted for the Denton Creek Lift Station Renovation and Recoating Project and authorization for Staff to take any necessary action. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None Item 16. Consideration of Minutes City Secretary recommended approval of the minutes of the January 6, 2015 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None me] 01/20/2015 a ITEM 17. PLANNING & ZONING COMMISSION RECOMMENDATION CONDITIONAL USE APPLICATION CU14-45 THE GATEHOUSE IN GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Conditional Use Application CU14-45 (The Gatehouse in Grapevine) submitted by John Fegan granting the conditional use to amend the site plan approved by Ordinance No. 2012-39 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is located at 670 Westport Parkway and is zoned "CC" Community Commercial District Regulations. Council Member Coy, seconded by Council Member Freed, offered a motion to accept the Commission's recommendation and approve the ordinance granting the conditional use permit. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-005 AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT IN ACCORDANCE WITH SECTION 48 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING CONDITIONAL USE PERMIT CU14-45 TO AMEND THE SITE PLAN APPROVED BY ORDINANCE NO. 2012-39 FOR THE ADDITION OF A CHAPEL, MAIL KIOSK, COMMUNITY CENTER DECK AND ADDITIONAL PARKING IN CONJUNCTION WITH A WOMAN'S SHELTER IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN I EFFECTIVE DATE it 01/20/2015 ITEM 18. PLANNING & ZONING COMMISSION RECOMMENDATION PLANNED DEVELOPMENT OVERLAY PD14-03 THE GATEHOUSE IN GRAPEVINE Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Planned Development Overlay PD14 03 (The Gatehouse in Grapevine) submitted by John Fegan granting planned development overlay to amend the site plan approved by Ordinance No. 2012-40 for the addition of a 1,683 square foot chapel, a mail kiosk, a community center deck and additional parking for a non-profit institution being utilized as a women's shelter. The subject property is located at 670 Westport Parkway and is zoned "CC" Community Commercial District Regulations. Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to accept the Commission's recommendation and approve the ordinance granting the planned development overlay. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-006 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY IN ACCORDANCE WITH SECTION 41 OF ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY GRANTING PLANNED DEVELOPMENT OVERLAY PD14-03 TO INCLUDE BUT NOT BE LIMITED TO DEVIATION FROM ALLOWING RESIDENTIAL USES IN THE DISTRICT AND BUILDING SEPARATION, IN THE "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS, ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE 12 01/20/2015 ITEM 19. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL14-07 705 EAST TEXAS STREET Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL14-07 (705 East Texas Street) submitted by Neal Cooper granting a historical landmark subdistrict for property located at 705 East Texas Street and adoption of the design guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. Council Member Spencer, seconded by Council Member Coy, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historical landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-007 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL14-07 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEAGALLY DESCRIBED AS LOT 9, BLOCK 105, COLLEGE HEIGHTS, ABSTRACT 1029, ESTHER MOORE SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE 705 EAST TEXAS STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE ITEM 20. PLANNING & ZONING COMMISSION RECOMMENDATION HISTORIC LANDMARK SUBDISTRICT HL14-08 622 ESTILL STREET Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of Historic Landmark Subdistrict HL14-08 (622 Estill Street) submitted by Copper Street 13 01/20/2015 Homes granting designation as a historical landmark subdistrict for property located at 622 Estill Street and adoption of the design guidelines. The subject property is zoned "R-7.5" Single Family District Regulations. Council Member Lease, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance granting the historic landmark subdistrict. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-008 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DESIGNATING A HISTORIC LANDMARK SUBDISTICT HL14-08 IN ACCORDANCE WITH SECTION 39 OF ORDINANCE NO. 82-73 (APPENDIX "D" OF THE CODE OF ORDINANCES), DESIGNATING THE AREA LEAGALLY DESCRIBED AS LOT 5, BLOCK 103, COLLEGE HEIGHTS, ABSTRACT 1029, ESTHER MOORE SURVEY AND MORE SPECIFICALLY DESCRIBED HEREIN, IN A DISTRICT ZONED "R-7.5" SINGLE FAMILY DISTRICT REGULATIONS; PROVIDING FOR THE ADOPTION OF THE 622 ESTILL STREET HISTORIC DISTRICT PRESERVATION CRITERIA; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE AM14-06 PROPOSED AMENDMENTS, GRAPEVINE CODE OF ORDINANCES APPENDIX D SECTION 23A GRAPEVINE VINTAGE DISTRICT REGULATIONS AND SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS Chairman Oliver reported the Planning & Zoning Commission voted 7-0 for approval of AM14-06 proposed amendments to the Grapevine Code of Ordinances, Appendix D, Comprehensive Zoning Ordinance No. 82-73, as amended, Section 23A Grapevine Vintage District Regulations and Section 42 Supplementary District Regulations relative to breweries and distilleries. 0 01/20/2015 Council Member Freed, seconded by Council Member Spencer, offered a motion to accept the Commission's recommendation and approve the ordinance amending the Grapevine Code of Ordinances, Appendix D. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None ORDINANCE NO. 2015-009 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING ORDINANCE NO. 82-73, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS APPENDIX "D" OF THE CITY CODE, BY PROVIDING FOR AMENDMENTS AND CHANGES TO ZONING REGULATIONS BY AMENDING SECTION 23A "GV" GRAPEVINE VINTAGE DISTRICT REGULATIONS AND SECTION 42 SUPPLEMENTARY DISTRICT REGULATIONS RELATIVE TO BREWERIES AND DISTILLERIES; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE NOTE: After Item 21, the City Council then considered the New Business and Consent Items. NOTE: Mayor Tate then announced that Administrative Services Director John McGrane and City Secretary Jodi Brown would retire at the end of January. 0 93 Lei Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:59 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Lease, Coy & O'Dell Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 3rd day of February, 2015. 15 ATTEST: i , �.. Brooks - City Secretary William D. Tate Mayor 16 01/20/2015 wt a�