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HomeMy WebLinkAboutItem 20 - Minutes CC ITEM#20 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council oft City of Grapevine, Texas met in Workshop on this the 7th day of May, 2013 at 6:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members eft City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant it Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:17 p.m. IT 1. UPDATE ON COMMUNITY ACTIVITIES CENTER EXPANSION AND RENOVATION DESIGN AND MEMBERSHIP FEE OPTIONS City Manager Bruno Rumbelow stated Staff was working through the design concept to keep the building within budget and then introduced Mr. Steve Blackburn, President of Barker Rinker Seacat Architecture. Mr. Blackburn reviewed the floor plan, outside building and entry views, plaza and parking area proposed in the Community Activities Center (CAC) expansion and renovation. The building's exterior brick color was discussed and Council requested samples of the proposed brick. Recreation Superintendent Chris Smith presented the proposed fee schedule for the CAC, stating that memberships would be user defined and based on access tot dry zone,wet zone or the combination of both zones. The dry zone pass would include access to basketball and racquetball courts, game room, gyms, dance rooms,track and fitness room; the membership for the wet zone would provide access to the pool area and that patrons wouI d be wrist banned; and the Senior Activities Center(SAC) pass would allow access to SAC facilities at no charge, including SAC swim and fitness classes held between and 3 p.m. Mr. it stated the tier membership fee would be based on the maximum fee of$300.00 for a family combination pass and $120.00 for an individual combination pass. 05/07/13 CC ITEM##20 There s no formal c i taken by the City Council. ITEM 2. UPDATE ON BIKE RACK Athletic Supervisor Scott Hardeman presented a brief of the bike rack ro r being sponsored y Mad Duck cl ylor Medical Center at Grapevine and h it . Mr. Hardeman highlighted the i businesses that have bike racks and previewed potential I ins to install additional racks in order to reach e 60 rack goal within the City. iscussio ensued relative to installation ti e, including bi racks at commercial establishments and near water fountains. There s no formal action taken by the City Council. ITEM 3. CITY SECRETARY'S I T L UPDATE City Secretary Jodi Brown provided an update to Council on the department's conversion of 56,000 vital statistics records r r format to an electronic image to improve customer service; i ouncil Agenda Packets on i ty's website for use it personal tablets and record r tin scanning r ject of s, minutes, ordinances, resolutions and Council agenda packets. There s no formal action taken by the City Council. ITEM 4. LIBRARY DEPARTMENTAL UPDATE Library it ctor Janis Roberson briefed the City Council on the Grapevine Library celebrating 90 years of continual s is tote citizens and the year long celebration planned is in rc h 2013 with an Open House. The Library will continue with special ro r s, new equipment and new services through next February. s. Roberson stated r n s allowed the purchase of Peek-A-Book and After School Edge, literacy tools r young readers n teens; that e adult services included zin s on line, - oo s and streaming of movies by independent film producers; and that The Friends the Library on t two digital microfilm/microfiche readers. There s no formal action by the i Council. ADJOURNMENT Council Member Coy, seconded y Council Member , offered a motion to adjourn the r s o 7:10 p.m. The motion prevailed y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Les Nays. None 2 05/07/13 CC ITEM#20 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of May, 2013. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 3 CC ITEM#20 STATE OF TEXAS COUNTY OF T CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of May, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks or Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members eft City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:11 p.m. IT 1® EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code. This discussion may include the potential use of eminent domain to acquire an approximate 5.885 acre tract of land out of Lot 1 1, Final Plat of Lots 12R-1, 13R and 15, Block 1, Towne Center Addition No. 2 for use as the new Public Safety Complex; (13) Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City-, with is businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative tot closed session. it Manager Bruno Rumbelow stated there was no action necessary relative to real property or conference with City Manager and Staff under Sections 551.072 or 551.087, Texas Government Code. 05/07/13 CC ITEM#20 ® City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered a motion to adjourn the meeting at 8:55 p.m, The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays.- on PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of May, 2013. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 CC ITEM##20 STATE TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the ity of Grapevine, Texas met in ul r Session on this the 7th day of May, 2013 at 7 . in i Council Chambers, Second Floor, 200 South Main Street, ih the following members present to-wit- William to Mayor C. Shane Wilbanks. Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene r Council Member Mike Lease Council Member Chris Coy Council Member constituting a qu r i the llo in members of the City Bruno Rumbelow City a a r Jennifer i s Assistant City r John ole, Jr. City Attorney Jodi C. Brown City Secretary LL TO ORDER Mayor Tate called e meeting to order at 7:32 p.m. INVOCATION L I Council Member Mike Lease delivered the Invocation n oy Scout Troop led the Pledge ll i ce. ITEM 1A. CITIZENS COMMENTS. Mr. Aram Azadpour, P. 0. Box 2644, Grapevine, stated concerns with the Council for utilizing City's health care and for not submitting expens receipts, therefore filed complaint wi Tarrant on isric Attorney; requested reinstatement f the street sweeper in his area; commented on filing a Police report for the loss of olii I signs supporting Mayor and Council term limits; and expressed concerns with the use of in n domain for the Public Safety Building. ITEM 1 B. CITIZENS COMMENTS, T Mr. Stephen Hofmeyer, 522 East Texas Street, stated concerns with the economic impact of the Department of Interior Rules, specifically ist ric Preservation Commission's determination llo only o0 4 wood clad i r 1 ss windows in the township district. Mr. Hofmeyer noted the required types of replacement i n s were expensive and this type of regulation is considered unreasonable to homeowners. 05/07/13 CC ITEM##20 ITEM 1C. CITIZENS COMMENTS, L YOUNG Mr. Carl Young, 4 113 Meadow Drive, expressed concerns with the timing of the signal lights at William D. Tate nu and t t e Highway 114, and with actions of the Planning onin Commission members in making informed eci io s and providing guidance to the i Council. ITEM 1. TI T TROOP Mayor Tate presented r cl tion to Grapevine's Boy Scout Troop 7 declaring May 11, 2013 as Boy Scout Troop y in celebration oft Troop's 100th Anniversary, ITEM 2. PROCLAMATION, TI BOATING WEEK Mayor Tate presented r cl tic cl rin 1 , 2013 as National Safe Boating Week to Vice Flotilla Commander Mike Moore, and members of the U.S. Coast Guard Auxiliary and cou . ITEM 3. PRESENTATION_- F APPRECIATION FOR FUNDING IMPROVEMENTS Mayor Tate rs nt ed a Plaque o Appreciation to to Grapevine Baseball Softball Association President Mary Martin for funding the improvements t Bear Creek Park. ITEM 4. T TI T COUNTY UPDATE Tarrant ou nty Commissioner Gary Fickes presented an update to the City Council on the County's r r s and involvement in regional r ns o f roj cts, health clinic services for families n seniors, Tarrant Tr n o ion Summit and the Northeast ou ho s renovation. ITEM 5. PRESENTATION, L MAIN STREET Matt and nny Singleton, Chairpersons of the n I Main Street Days invited everyone to savor t e flavor of fun at the re , family-friendly festiv l held to i Street in Historic Downtown Grapevine (May 17th, 18th and 19th), ITEM 6. REPORT ON MOSQUITO VIRUS Environmental Manager Dewey Stoffles reported that the Tarrant, o Collin and Dallas County Health n r joining eir planning, research, infor i n and o s to make a collective impact on this year's West Nile virus season. it'of Grapevine ill work to follow Tarrant oun Public Health Department's recommendations as they relate o Surveillance, Information iss in ti n, and Control Measures, ITEM 7, RESOLUTION, THORIZE CITY ATTORNEY TO UTILIZE EMINENT DOMAIN.,ACQUIRE TI TOWNE CENTER ADDITION PUBLIC I I 2 05/07/13 CC ITEM#20 City Attorney John F. Boyle, Jr. briefed Council on the process to acquire roxi t I 5.885 acre parcel of real property described as Lot , Block 1, Towne Center Addition No. 2 for use s the new Public Safety Building and associated public improvements s described in lution No. 2013-23 on the it r or refusal of the owners of i property r to h City's Initial r Final offers to urc s the ro . Therefore, he recommended rov l of a resolution ut rizi the ity Attorney to utilize eminent domain to acquire an approximately 5.885 acre parcel of real property described as Lot Block 1, Towne Center Addition No. 2 for use as new u lic Safety Building and associated u lic improvements. Council Member Coy, seconded y Council Member Freed, offered a motion to approve the resolution recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION 1342 GRAPEVINE,TI FT I I T I F TEXAS, AUTHORIZING EMINENT DOMAIN FOR THE ACQUISITION PROPERTY FOR THE PUBLIC IL I PROJECT AND PROVIDING I T ITEM 8. AWARD ENGINEERING I T T DESIGN WATER WASTEWATER I RELOCATIONS, I 121 (SECTION 1 Public Works Director Stan Laster recommended appr v l to award an Engineering Services ontr c o Pacheco Koch Engineers in h amount of $138,480.00 I s 1 % contingencies for the design of the water and wastewater line relocations necessitated by e State Highway 123 (Section 13 Construction r j c in northeast Grapevine authorizing t to execute the contract. Mayor Pro Tern Wilbanks, seconded o ncil Member Lease, offered a motion to approve the Engineering Services Contract as recommended. T otion prevailed by the following vote: Ayes. Tate, it n s, Spencer, Stewart, Freed, Lease Nays: None ITEM 9. ORDINANC 23 TRAFFIC I L I COMMERCIAL OTHER AND I ZED VEHICLES,_UPDATED TRUCK ROUTES Public Works Director Laster recommended approval n ordinance, which was discussed uri April 16, 2013 Council Workshop, amending the Grapevine Code of Ordinances, t r 23 Traffic, Article VI Commercial and Other Oversized Vehicles, establishing updated truck routes, r li sections that repeat or conflict i th State Law, eliminating unnecessary rovisi s and retaining xisti parking restrictions. 05/07/13 CC ITEM 420 Mr. Laster stated Texan Trail and Northwest Highway had remained on the revised truck route since the roadways were part of the to Highway system. There ein no further discussion, Council Member Freed offered motion to approve the ordinance amending the Code of r i noes as recommended. Council Member Lease seconded the motion which prevailed by the following e: Ayes: Tate, it s, Spencer, Stewart, Freed, Lease Nays: None ORDINANCE . 1 ®1 ORDINANCE AN THE CITY IL OF THE CITY GRAPEVINE, T I THE GRAPEVINE CODE ORDINANCES OF I NG CHAPTER 23 TRAFFIC, ARTICLE VI COMMERCIAL AND OTHER OVERSIZED VEHICLES; T I I THE ERECTION TRAFFIC REGULATION I GNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY # T EXCEED THE SUM OF Flit ($500,00) SHALL FOR EACH OFFENSE AND A SEPARATE OFFENSE BE DEEMED COMMITTED EACH DAY DURING CONTINUES;WHICH AN OFFENSE OCCURS OR PROVIDING II l DECLARING EMERGENCY AND PROVIDING TI T CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little r no discussion and were ct upon as one business item. Mayor Tate asked if there s any member of the audience or the City Council who wished to remove n it from the consent a for full discussion. Council Member Spencer removed Item relative to the Central Utility Plant HVAC system for the Library from ons Agenda. Item 10. Re n ew Annual Aud it Services Contract Administrative Si s Director recommended rov I to renew the annual contract for outside it services with Pattillo, Brown & Hill, LLP for one year in the amount $103,000.00. Motion by Council Member Stewart, seconded o ncil Member Lease, to approve recommended pr ile y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 11. Renew Bank Deg si o Contr ct 05/07113 CC ITEM#2E Administrative ricer Director recommended approval to renew the osito contract with cy Texas Bank for one year at no cost to i The contract renewal term covers June 1, 2013 through May 31, 2014. Motion by Council Member Stewart, seconded y Council Member Lease, to approve as recommended prep it the ollo in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, , Lease & Coy Nays: None Item 12, Award Informal Quote for Purchase of er Parts City Manager recommended appr v l to award an informal request for quote to purchase server parts from I Electronics for the Information Technology n in the amount not ce ed $40,182.30. Motion by Council Member Stewart, seconded ouncil Member Lease, to roe as recommended r wile the ollo in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease Co Nays: None Item 13. Award Informal-Quote f_ r Purchase of Roof Top it Conditioner Unit CVB Executive it c r recommended approe I to award an informal request for quote for an air conditioner roof top unit for the Convention Center from nt and is Air Conditioning Inc. in n amount not to exceed 9 ® . Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended rep it by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 14. Award Informal Quote for Purchase of lice MotoLcy cl s Public Works Director recommended roe ! to award an informal r s for quote to purchase o Harley-Davidson Police motorcycles from o r r! vi son/B son/B u Il in the amount not to exceed $46,777.82. Motion by Council Member Stewart, seconded y Council Member Lease, to approve as recommended pr it ollo in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease oy Nays: None Item 15. Resolution a Expres si Int t o i n i re a urc s of Police Motorcycles 05/07113 CC ITEM##20 Administrative Services Director recommended rov I of a reimbursement r s l ion expressing intent o finance expenditures to be incurred relative tot urc s of Harley-Davidson motorcycles for the Police en . This resolution llo s for the expenditure f funds, estimated to ,777.82 occurring prior to issuing li do s. Motion y Council Member Stewart, seconded y Council Member Lease, to approve as recommended pr v it the oll in vote: Ayes: Tate, it s, Spencer, Stewart, Freed, se & Coy Nays: None RESOLUTION 1 - RESOLUTION OF THE CITY I CITY OF GRAPEVINE, T I INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING EFFECTIVE Item 16. Award Informal of for Purchase of icl e Stabilization 5yatems Fire i f recommended appr v l to award an informal request for quote to purchase vehicle stabilization s s s from dv Rescue Systems for the it in e amount not to exceed $18,405.00. Motion by Council Member , seconded by Council Member Lease, to approve as recommended prevailed the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 1 . Award Informal Quote for Purchase of Polaris All Terrain Vehicl s Public Works Director recommended appr v to ar informal request for quote purchase two Polaris All Terrain icl s from Grapevine s kit of ri for the oli Department in the unt not to exceed $16,540.00. Motion by Council Member Stewart, seconded y Council Member Lease, to approve as recommended prev it y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 18. Resolut!ons r ssin_ In nt in nc n iu Purchase Polaris All Terrain hicl s9 lic Department Administrative is s Director recommended rov I of reimbursement resolution expressing intent to finance n iur s to be incurred relative to the purchase two Polaris All Terrain icl s for the Police a en . This resolution llo s for the expenditure of s, es !mated to be $16,540.00 occurring prior to issuing ll ions. 05107/13 CC ITEM##20 Motion oil Member Stewart, seconded y Council Member Lease, to approve as recommended rep it by the following vote: Ayes: Tate, it sq Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION RESOLUTION THE CITY IL OF THE CITY GRAPEVINE, EXPRESSING INTENT TO FINANCE EXPENDITURES II EFFECTIVE DATE Item 19. Resolution, Declare Certain Items as S.urplus Prope& Forfeited Evidence Administrative Services Director recommended roe l of a resolution deof ri certain items as surplus property and forfeited evidence and authorizing the sale through public auction. Motion ounoil Member Stewart, seconded by Council Member Lease, to approve as recommended pr ile y the following : Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, s o ys: None RESOLUTION 1 RESOLUTION ITS COUNCIL OF THE CITY GRAPEVINE, TEXAS, I CERTAIN PROPERTY FORFEITED AS SURPLUS PROPERTY AND I AND PROVIDING l TI TO DISPOSE OF SAID T AUCTION AND PROVIDING EFFECTIVE ITEM 20. AUTHORIZE ADDITIONAL I L NO. 3 FOR CENTRAL UTILITY T HVAQ SYSTEM DESIGN This item was removed r Consent en considered after Item 23. Parks & Recreation Director recommended approe l of the Additional Services Proposal 3 with Barker Rinker Seacat in the amount of$112,030.00 for the design Central Utility Plant HVAC system for the Library. City Manager Rumbelow clarified e Central Utility Plant HVAC system design contract had been omitted from original contract awarded to r r Rinker Seacat as an oversight, funding for the design and construction of the Central Utility Plant HVAC system forte Library had been included in the initial u roe Council. 05/07/13 CC ITEM#20 Council Member Lease offered otion to approve the award of Additional Services Proposal No. 3 as recommended. ouncil Member Freed seconded the ion which prevailed by the ollo in vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 21. _r ove Adopt-An-Area A_ re , Ira Woods Avenue, er Park roo Drive Parks & Recreation Director recommended rov I of Adopt-An-Area agreements with Henry i , Inc. for Ira s Avenue from i II Road to Mustang Drive; the Francis Family for Ira s Avenue from t Highway 114 to Kimball ; the Goldberg it for Meadowmere Park from the swim c tot the south boat ramp; and Matthew Goldberg n d Friends for Shadybrook Drive from Dove Loop Road s o Lucas Drive. Motion by Council Member Stewart, seconded Council Member Lease, to approve as recommended pr v it y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 22. Authorize Order No. 1® Water Treatment Plant Storage s No. 1, 2 and 4 Structural Repairs and Painting�.Contract APe Public Works Director recommended appr v I of r er No. 1 to the Water Treatment Plant Storage Tans No. 1, 2 and Structural Repairs and Painting ntr cfor additional structural repairs in the ou t of funds from Unallocated ility Fund Balance and uthorizin g Staff to x cut the change r r. Motion by Council Member Stewart, seconded y Council Member Lease, to rov as recommended r vail by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease o Nays: None Item si r in of Minutes City Secretary recommended approval the minutes of the ril 16, 2013 i o ncil meetings as published. Motion by Council Member Stewart, seconded y Council Member Lease, to approve as recommended r v ile following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 05/07/13 CC ITEM##20 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Freed, offered otion to adjourn the meeting at 5 p.m. The motion prevailed y the llo in vote: Ayes: Tate, it n s, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE I TY COUNCIL OF THE CITY F GRAPEVINE, TEXAS on this the 1st day of ® 2013. William D. Tate Mayor ATTEST, Jodi C. Brown City Secretary CC ITEM#20 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 13th day of May, 2013 at 6:00 p.m. in the City Council Conference cc Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:01 p.m. ITEM 1. PRESENTATION OF WATER AND WASTEWATER RATE STUDY REPORT Public Works Director Stan Laster stated Staff had retained J. Stowe&Co. in August, 2012 to perform a Water and Wastewater Rate Review and then introduced Mr. Chris Ekrut. Mr. Ekrut noted the City had not adjusted water and sewerr to since 2002, that the fund balance had been utilized to cover shortfalls to maintain rates during economic downturn, and that growth in revenue has not been sufficient to keep up with the impact of cost of inflation, anticipated debt service, proposed capital improvements and particularly for wholesale services. He briefed Council on the review which forecasts financial performance of the Utility Fund's current budget through FY2016-2017 budget. Discussion ensued relative to water and wastewater rates that would allow for future capital improvements, provide for debt service payments, inflation costs, and a minimum fund balance. There was no formal action taken by the City Council. 05/13/13 CC ITEM#20 ADJOURNMENT Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:14 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays., None Absent: Freed PASSED AND APPROVED YT CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21st day of May, 2013. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2