HomeMy WebLinkAboutItem 09 - Stand-by Generators and Transfer SwitchesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 3, 2015
SUBJECT: APPROVAL FOR THE AWARD OF RFB 423-2015 FOR TWO
EMERGENCY STAND-BY GENERATORS AND TRANSFER
SWITCHES FOR THE DOOLEY AND DENTON CREEK LIFT
STATIONS
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City Council to consider approval of the award of RFB 423-2015 for two emergency
stand-by generators and transfer switches for the Dooley and Denton Creek Lift Stations
with Allegiance Power Systems, Inc.
FUNDING SOURCE:
Funds are available in account 200-48860-531-1 (Wastewater Collection Machinery and
Equipment Fund) for an amount not to exceed $126,763.00.
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Bids were taken in accordance with Local Government Code Chapter 252, Subchapter
B, Section 252.021 (a) and Section 252.041 (a). The bid was advertised in the Fort
Worth Star Telegram on December 11 and 18, 2014. The bid was opened publicly on
January 21, 2015 at 2:00 p.m. The bid was issued through the eBid system. There
were 192 vendors notified of the bid. Seven vendors submitted bids. (See attached bid
tabulation).
Based on the evaluation of the bid by Purchasing and the Public Works staff, Allegiance
Power Systems, Inc. is the lowest responsible and responsive bidder.
The bids requested pricing for the turnkey installation of two new emergency stand-by
generators and transfer switches for the Dooley and Denton Creek Lift Stations. The
City sanitary sewer system has 31 lift stations that pump sanitary sewage from low
elevations of the City toward the wastewater plant or to the TRA collection point. These
lift stations have experienced several power outages. When a power outage occurs, the
lift station fills up and is in danger of overflowing, causing a sanitary sewer overflow.
Overflows can result in fines and enforcement action by the Texas Commission on
Environmental Quality (TCEQ).
1/29/2015 9:56:22 AM
The City's current method of keeping the lift stations operating during a power outage is
to use two bypass pumps and a portable generator. These units are rotated between the
stations until power is restored. The new generators will be equipped with automatic
transfer switches which will automatically turn on the generator when a power outage is
experienced. The City currently has seven similar systems in place throughout the City.
Staff recommends approval.
• ��
1/29/2015 9:56:22 AM
$itl Nl�fnper RFB 423-2015 _
Tabulation of Bids Emergency Stand-by Generators and
City of Grapevine ARM , .. _ , , , Transfer switches
Project for installation of
cy standby generator and
Project for installation of
icy standby generator and
switches for Denton Creek Lift
TOTAL ALL
I IVIN � IA
2:00 PM
Electric
ALL BIDS SUBMITTED ARE REFLE(:TPD ON TIES BID TAB SITEF.T.HOWEVER, THE LISTING OF ARID ON THIS SHEET SHOULD NOT BE CONSTRUED ASA COMMENT ON THE
RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE, THE CJ FY WILL. MAKE A DETERMINATION AS TO THE. RESPONSNENESS OF
BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE, LAWS, CITY OF GRAPEVINE PURCHASING GUIDELENF,S, AND PROJECT DOCUMENTS, INCLUDING BUT NOT I.IMITHD TO TIT
PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTJFYTHT SUCCESSFUL BIDDER UPON AWARD OF THE CONTRACT AND, ACCORDING "TO LAW, ALL BIDS RECEIVE[
WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
Page t of 2
"TABULATION STATEMENT"
ALL BIDS SUBMITTEDARE REFLECTED ON THIS DID TAB SHEET. HOWEVER, THE LIS77NG OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED ASA COMMENT ON
THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THECITYW1,LMAI¢ADETERMMA'CIONASTOTH
RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALC APPLICABLE LAWS, CITY OF GRAPEVINE PUR(IIASING GUIDELINES, AND PROJECT
DOCUMENTS. INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CON'FRAC'T DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON
AWARD OF THE CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME,.